98-22742 RESO
RESOLUTION NO. 98-22742
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS FOR A PROFESSIONAL SERVICES AGREEMENT WITH
THE SOLE RESPONSIVE PROPOSER, LAW ENFORCEMENT
PSYCHOLOGICAL AND COUNSELING ASSOCIATES, INC., PURSUANT TO
RFP NO. 38-97/02 TO PROVIDE PSYCHOLOGICAL SERVICES FOR
EMPLOYMENT APPLICANTS IN THE POLICE OFFICER, FIREFIGHTER, AND
RELATED CLASSIFICATIONS AND FOR CITY EMPLOYEES.
WHEREAS, on March 13, 1998, the City issued a Request for Proposals (RFP) No. 38 -
97/02, for a service provider to supply psychological services for employment applicants and City
employees for an initial two-year period, with an option for three additional one-year renewal
periods; and
WHEREAS, on April 7,1998, the City opened two proposal responses and two "no-bid"
responses in response to RFP 38-97/02; and
WHEREAS, an Evaluation Committee, approved by the City Manager and by the Mayor and
City Commission, met on April 24,1998, and recommended the firm of Law Enforcement
Psychological and Counseling Associates, Inc.; and
WHEREAS, the City Manager reviewed the proposals and the recommendation of the
Evaluation Committee and concurs with its recommendation; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby authorize the Administration to enter into negotiations for a Professional Services
Agreement with the sole responsive proposer, Law Enforcement Psychological and Counseling
Associates, Inc., pursuant to RFP No. 38-97/02 to provide psychological services for employment
applicants in the Police Officer, Firefighter, and related classifications and for City employees.
PASSED AND ADOPTED this 20th day of May, 1998.
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::;ITY OF MIAMI BEACH
:ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
COMMISSION MEMORANDUM NO.
30l-9 ~
TO:
Mayor Neisen O. Kasdin and
Members of the City Com .s ion
DATE: May 20, 1998
FROM: Sergio Rodriguez
City Manager
SUBJECT: RESOLUTION U ORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS FOR A PROFESSIONAL SERVICES AGREEMENT
WITH THE SOLE RESPONSIVE PROPOSER, LAW ENFORCEMENT
PSYCHOLOGICAL AND COUNSELING ASSOCIATES, INC., PURSUANT
TO RFP NO. 38-97/02 TO PROVIDE PSYCHOLOGICAL SERVICES FOR
EMPLOYMENT APPLICANTS FOR THE POLICE OFFICER,
FIREFIGHTER, AND RELATED CLASSIFICATIONS AND FOR CITY
EMPLOYEES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
For the remainder of FY 1997/98 year, it is estimated that 180 applicants will be evaluated at a cost
of $39,000, which is available in the Police Department Professional Services budget account (in
the Support Services Division, 011.1130.00312). Funds have been requested in the 1998/99 budget
professional service accounts of the Police Department (011.1130.00312) and the Fire Department
( 011.1210.00312), subject to Commission approval of the 1998/99 budget.
BACKGROUND
In 1992, the City solicited proposals for a service provider to supply psychological services for
employment applicants and City employees. A contract for two years with three option years was
awarded to the top proposer, the Joint Venture of Law Enforcement Psychological and Counseling
Associates, Inc. and Forensic Psychiatric and Psychological Associates of Florida. The contract and
its extensions with the current provider will expire in May 1998.
The primary users of this Contract, the City's Human Resources Department, Police Department,
and Fire Department, recommend that the services be continued. These services allow the City to
protect the psychological health of public safety employees and to provide for the physical safety
and well being of citizens, visitors, and employees. Through this contract, a professional and
FUNDING APPROVED
AGENDA ITEM CJ:])
DATE 5 -LO -9 g
experienced firm performs psychological evaluations on new employees in the Police Officer,
Firefighter, and related classifications to determine their suitability for those types of work. The
successful proposer will also continue the current service of providing specialized psychological
services for Police Officer, Firefighter, and related classifications after they are involved in critical
or traumatic incidents which may involve shootings, fire accident fatalities, etc. In order for the City
to enter into a new Professional Services Agreement for a firm to provide the desired services, a
Request for Proposals (RFP) No. 38-97/02 was issued on March 13, 1998. Nineteen (19)
specifications were mailed by the City. On April 7, 1998, the Procurement Division opened two (2)
proposal responses and two (2) "No Bid" responses.
Proposal Responses were received from:
Law Enforcement Psychological and Counseling Associates, Inc.
South Florida Psychological Services, Inc.
"No Bid" Responses were received from:
Hollywood Diagnostics Center
Mount Sinai Medical Center
The City Manager recommended the following Evaluation Committee to the Mayor and City
Commission:
1. Thomas Thompson, Assistant Fire Chief
- Supervisor of background investigations and of evaluations of employment applicants
2. Joan Donnelly, Sergeant of Police
- Supervisor of background investigations and of evaluations of employment applicants
3. David Santisteban, Ph. D.
- Clinical psychologist
- Consultant who developed Police Officer and Firefighter exams and selection procedures
4. Gail Poe-Liu, Human Resources Administrator
- Specializes in recruitment, testing, evaluation, and hiring of Police Officers and Firefighters
On April 24, 1998, the Evaluation Committee reviewed the proposals for the following items:
1. Responsiveness to the RFP
2. Experience in the field
3. Experience with similar clients
4. Proposed methodology for conducting evaluations
S. Qualifications
The Evaluation Committee concluded that the proposal from South Florida Psychological Services,
Inc. was non-responsive and did not meet the criteria set forth in the RFP, for reasons which include
the following:
1. No experience as it pertains to scope and methodologies of services
2. No experience as it pertains to law enforcement and firefighting personnel
3. No civil service experience
4. No fitness-for-duty experience
Continued ....
As indicated by the fact that there were only two (2) responses to the RFP, psychological screening
and counseling of public safety applicants is a highly specialized field, requiring familiarity with all
the subtleties, ramifications, and legal issues involved with this type of screening and counseling.
The Evaluation Committee recommends entering into a Professional Services Agreement with Law
Enforcement Psychological and Counseling Associates, Inc. for reasons which include those listed
below:
1. Over 20 years experience in administering psychological services for public safety agencies
2. Screened over 25,000 law enforcement applicants in the last 18 years
3. Currently supplying psychological services to 33 law enforcement agencies
4. Recognized as a national expert and leader in the field, as evidenced by its list of references,
which includes every major Police agency in Dade County
5. Voluntarily designed an early warning program for Miami Beach Police Department to deal
with excessive use of force
CONCLUSION
It is recommended that the Mayor and City Commission authorize the Administration to enter into
negotiations with the sole responsive proposer, Law Enforcement Psychological and Counseling
Associates, Inc., pursuant to RFP No. 38-97/02 to provide psychological services for employment
applicants for the Police Officer, Firefighter, and related classifications and for City employees.
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