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Home My WebLink About2006-26349 Reso Inc. RESOLUTION NO. 2006-26349 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A USE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY FOR THE USE OF FLAMINGO PARK BASEBALL STADIUM BY THE MIAMI BEACH SENIOR HIGH SCHOOL BASEBALL TEAM DURING ITS BASEBALL SEASON, AT THE INITIAL ANNUAL COST OF $15,600, AND PROVIDING FOR ANNUAL INCREASES AND ADDITIONAL CHARGES AS STIPULATED IN THE AGREEMENT; THE INITIAL TERM OF THIS AGREEMENT SHALL BE FOR FIVE (5) YEARS AND, PROVIDED THAT THE BOARD IS NOT IN DEFAULT UNDER THIS AGREEMENT, AND UPON WRITTEN NOTICE BY THE BOARD, THE AGREEMENT MAY BE EXTENDED FOR AN ADDITIONAL FIVE (5) YEAR TERM. WHEREAS, the City, through its Parks and Recreation Department, has historically worked in cooperation with the School Board of Miami- Dade County (School Board) for the past several years to coordinate School Board use of various City recreational facilities, including the City's Flamingo Park Baseball Stadium, for use by Miami Beach Senior High School organized team sports programs; and WHEREAS, in accordance with that mutual cooperation, the City and School Board were parties to an agreement governing the terms and conditions for the School Board's use of the Baseball Stadium by the Miami Beach Senior High School team, during its baseball season, which agreement is set to expire; and WHEREAS, the attached Use Agreement provides for an initial term of five (5) years, with an initial annual payment by the School Board, in the amount of $15,600.00, with a provision for annual increases and additional charges; and WHEREAS, the Miami Beach Senior High School Baseball season begins in January and concludes in May, and it is anticipated the Miami Beach Senior High School baseball team will utilize the Stadium for up to a maximum of 118 days per year during the School's baseball season (for approximately 100 practice days, 5 day games, and 13 night games); and WHEREAS, the Administration would recommend that the Mayor and City Commission approve the Use Agreement. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Mayor and City Clerk to execute the attached Use Agreement with the School Board of Miami-Dade County for the School Board's use of the Flamingo Park Agenda Item Date {!.7 F I~-II-(}h Baseball Stadium (for up to a maximum of 118 days per year) for the Miami Beach Senior High School baseball team, during its baseball season; said Agreement having an initial term of five (5) years, at an initial annual cost of $15,600.00 per year, and providing for annual increases and additional charges; the initial term of this Agreement shall be for five (5) years and shall provide for an additional five (5) year renewal term, provided the Board is not in default, and upon timely notice to the City. PASSED and ADOPTED this 11 th day of ATTEST: ~!RJAA~ Robert Parcher APPROVED AS TO FORM & LANGUAGE & FOR ECUTION ~ F:\rcpa\$ALL\Previous\KEVIN\Commission 06\September 21\Flamingo Park Baseball Stadium Resolution.doc COMMISSION ITEM SUMMARY Condensed Title: Request to execute a Use Agreement with the Miami-Dade County School Board for the use of the Flamingo Park Baseball Stadium by the Miami Beach Senior High School Baseball team. Ke Intended Outcome Su orted: . Increase satisfaction with recreational ro rams Issue: Shall the City Commission execute the attached Use Agreement? Item Summary/Recommendation: The Parks and Recreation Department has worked cooperatively with the School Board of Miami-Dade County for the past several years to coordinate the use of its recreational facilities to accommodate the Miami Beach Senior High School organized team sports programs. This includes the City's Flamingo Park Baseball Stadium. The City's prior agreement with the School Board for the use of the Baseball Stadium has expired. The approval of the attached Use Agreement will continue this excellent partnership between the City, the Miami Beach Senior High School and the Miami-Dade County School Board for an initial five (5) year term with the possible extension for another five (5) years while generating income to the Parks & Recreation Department in the amount of $15,600 per year for the initial year. The Agreement must also be formally accepted by the Miami-Dade County School Board and will be in effect when fully executed by both parties. Advisory Board Recommendation: I N/A Financial Information: Source of '. Account Approved Funds: 1 I I 2 OBPI Total Financial Impact Summary: Cit Clerk's Office Le islative Trackin : Kevin Smith, Director of Parks & Recreation Si n-Offs: Departh1entDjr~ct().. KS RCM T:\AGENDA\2006\oct1106\consent\Flamingo Park Baseball Stadium Summary Shee m ~ MIAMI BEACH AGENDA ITEM DATE G7F /b-II-ord? lD MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov COMMISSION MEMORANDUM FROM: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager ,~ October 11, 2006 (] . U TO: DATE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE THE ATTACHED USE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY FOR THE USE OF FLAMINGO PARK BASEBALL STADIUM BY THE MIAMI BEACH SENIOR HIGH SCHOOL BASEBALL TEAM DURING ITS BASEBALL SEASON, AT THE INITIAL COST OF $15,600, INCLUDING ANNUAL RENEWAL INCREASES AND ADDITIONAL CHARGES AS STIPULATED IN THE AGREEMENT; THE INITIAL TERM OF THIS AGREEMENT SHALL BE FOR FIVE (5) YEARS COMMENCING ON THE DATE IT IS FULLY EXECUTED BY ALL PARTIES AND PROVIDED THAT THE BOARD IS NOT IN DEFAULT UNDER THIS AGREEMENT, AND UPON WRITTEN NOTICE BY THE BOARD, GIVEN TO AND ACCEPTED BY THE CITY NO LATER THAN 180 DAYS PRIOR TO EXPIRATION OF THE INITIAL FIVE (5) YEAR TERM, THIS AGREEMENT MAY BE EXTENDED FOR AN ADDITIONAL FIVE (5) YEAR TERM. ADMINISTRATION RECOMMENDATION SUBJECT: Adopt the Resolution. ANALYSIS The Parks and Recreation Department has worked cooperatively with the School Board of Miami-Dade County for the past several years to coordinate the use of its recreational facilities to accommodate the Miami Beach Senior High School organized team sports programs. This includes the City's Flamingo Park Baseball Stadium, Memorial Field, Scott Rakow Youth Center and various tennis facilities throughout the city. The City's prior agreement with the School Board for the use of the Baseball Stadium has expired. During this time the City has continued to improve the turf management program at the Stadium, renovate the dugouts, install new water fountains and focused on increasing maintenance standards for the field's playing surface. As a result, the relationship with the School Board and with Miami Beach High School officials continues to be a positive one. While the City and Board have agreed on a base fee, the fee for the field does not fully recover City costs or investment and as such represents a cost savings for the sport programs. The cost for the expiring lease was $15,000. The last year of the new lease represents a 4% increase in costs and 4% each lease year thereafter. The Miami Beach Senior High School Baseball season begins in January and concludes in May. It is anticipated the Miami Beach Senior High School baseball team will utilize the stadium for up to a maximum of 118 days per year during Miami Beach Senior High School's baseball season for approximately 100 practice days, 5 day games, and 13 night games. Hours of use for practice days shall be approximately from 3:00 p.m. to 6:30 p.m.; day and night games shall be from one and one half (1 ~) hours before the game to one (1) hour after the game. The Agreement must also be formally accepted by the Miami-Dade County School Board and will be in effect when fully executed by both parties. CONCLUSION The Administration recommends that the Mayor and the City Commission approve this Agreement which will again reinforce the City's working relationship with our Miami Beach Senior High School and the Miami-Dade County School Board while ensuring the continued high standards of Flamingo Park Baseball Stadium are maintained. T:\AGENDA\2006\oct1106\consent\Flaminog Park Baseball Stadium _MBSH Use Agreement Comm. Memo.doc