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Home My WebLink About2006-26365 Reso RESOLUTION NO. 2006-26365 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO SECTION 2-367 (d) OF THE MIAMI BEACH CITY CODE, THE SOLE SOURCE PURCHASE OF APPROXIMATELY 150 OF THE AMERICAN DARLING FIRE HYDRANTS, FROM AMERICAN FLOW CONTROL, THE MANUFACTURER OF THE AMERICAN DARLING FIRE HYDRANTS, IN THE ESTIMATED ANNUAL AMOUNT OF $75,000. WHEREAS, pursuant to Section 2-367 (d) of the Miami Beach City Code, the City may enter into contracts for goods and/or services where only one source for the product or service is evident; and WHEREAS, for the past (ten) 10 years, the Public Works Department has been purchasing American Darling Fire Hydrants because they have proven to have one of the lowest life-cycle costs; and WHEREAS, the Public Works Department has been standardizing the fire hydrants used throughout the City because standardization results in lower operational costs due to a reduction in the number of fire hydrants and parts kept in inventory; and WHEREAS, the Public Works Department purchases replacement fire hydrants on an annual basis; and WHEREAS, the fire hydrants are replaced as needed following an annual inspection; and WHEREAS, standardization utilizing the American Darling brand is recommended because of its lower maintenance cost and commonality with fire hydrants already in use; approximately 60% of the fire hydrants in Miami Beach are the American Darling brand. WHEREAS, American Flow Control is the sole source manufacturer for the American Darling Fire Hydrant requested by the Public Works Department; and WHEREAS, the other brands of fire hydrants currently used by the City are Iowa, Kennedy, Waterless, U.S. Pie and Mueller; the repair parts between the various brands are not interchangeable and; WHEREAS, all of the hydrants currently used by the City have comparable initial prices; however, the American Darling Fire Hydrant has less leaks and last longer; therefore, resulting in a lower life-cycle cost; and WHEREAS, in addition, the use of the American Darling Fire Hydrant as the standard reduces the procurement, warehousing and inventory costs; and WHEREAS, Miami-Dade County is also attempting to standardize by using the American Darling brand; and WHEREAS, the Administration has complied with the documenting requirements for sole source purchases, pursuant to Section 2-367 (d) of the Miami Beach City Code; and WHEREAS, accordingly, the Administration recommends that that the Mayor and City Commission, hereby approve the sole source purchase of the American Darling Fire Hydrants from the sole source manufacturer, American Flow Control, in the estimated annual amount of $75,000. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve, pursuant to Section 2-367 (d) of the Miami Beach City Code, the sole source purchase of approximately 150 American Darling Fire Hydrants from the sole source manufacturer, American Flow Control, in the estimated annual amount of $75,000. _~t ~~ CITY CLERK Robert Parcher ,2006 PASSED AND ADOPTED THIS 11th ATTEST: T:\AGENDA\2006\oct1106\consent\American Darling Fire Hydrants-Resolution.doc APPROVED AS TO FORM & LANGUAGE & FO ECUTION 10 I" (,1,~ JW tom., ~~ COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving the Sole Source Purchase of The American Darling Fire Hydrants from the Sole Source Manufacturer, American Flow Control, In The Estimated Annual Amount of $ 75,000. Key Intended Outcome Supported: Ensure Well Maintained Infrastructure. Issue: Shall the City Commission Adopt the Resolution? Item Summary/Recommendation: For the past 10 years, the Public Works Department has been purchasing American Darling Fire Hydrants because of its low life-cycle costs. Also, the Public Works Department has been standardizing the fire hydrants used throughout the City since standardization results in lower operational costs due to a reduction in the number of fire hydrants and parts kept in inventory. American Flow Control is the sole source manufacturer for the American Darling Fire Hydrant The City of Miami Beach has been purchasing directly from the manufacturer for the past 10 years, getting the hydrants at the lowest possible cost. ADOPT THE RESOLUTION. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 $ 50,000.00 Public Works Account No. 425.0410.000682 D 2 $ 25,000.00 Public Works Account No. 425.0410.000342 3 4 OSPI Total $ 75,000.00 Financial Impact Summary: Ci Clerk's Office Le islative Trackin Gus Lopez, ext. 6641 Si City Manager JMG T:\AGENDA\2006\oct1106\consent\American Darling Fire Hydrants - Summary.doc m ~ MIAMI BEACH AGENDA nEM DATE C,V 10-11 ,-Ob ~ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM FROM: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager ~ ~ ~ October 11, 2006 0 TO: DATE: SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE SOLE SOURCE PURCHASE OF THE AMERICAN DARLING FIRE HYDRANTS, FROM AMERICAN FLOW CONTROL, THE MANUFACTURER OF THE AMERICAN DARLING FIRE HYDRANTS, IN THE ESTIMATED ANNUAL AMOUNT OF $75,000. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BID AMOUNT AND FUNDING $ 50,000 $ 25,000 ANALYSIS Public Works Department Water Account Number 425.0410.000682 Public Works Department Water Account Number 425.0410.000342 For the past 10 years the Public Works Department has been using American Darling Fire Hydrants since they have proven to have a low life cycle cost. Also, the Public Works Department has been standardizing the fire hydrants used throughout the City, in order to lower operational costs due to a reduction in the number of fire hydrants and parts kept in inventory. The Public Works Department needs to replace approximately 130-150 fire hydrants. The fire hydrants are replaced as needed following an annual inspection. The American Darling brand is the product chosen because of its lower maintenance costs and commonality with fire hydrants already in use. Approximately 60% of the fire hydrants in Miami Beach are the American Darling brand. American Flow Control is the sole source manufacturer for the American Darling Fire Hydrant requested by Public Works Department (see attached letter). The City of Miami Beach has been purchasing directly from the manufacturer for the past 10 years, getting the hydrants at a lower cost than if purchased from the authorized distributor. The other brands of fire hydrants currently used by the City are Iowa, Kennedy, Waterless, U.S. Pie and Mueller. The repair parts are not interchangeable between the various brands. All of the hydrants currently used by City have comparable initial price; however, the American Darling fire hydrant has less leaks and last longer; therefore, resulting in a lower life-cycle cost. Commission Memorandum - American Darling Fire Hydrants October 11, 2006 Page 2 0(2 In addition the use of American Darling fire hydrants as the standard reduces the procurement, warehousing, and inventory costs. Miami-Dade County is also attempting to standardize by using the American Darling brand. CONCLUSION Based on the aforementioned, the Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, adopt the attached resolution, herein approving the sole source purchase of the American Darling Fire Hydrants from the sole source manufacturer, American Flow Control, in the estimated annual amount of $ 75,000. T:\AGENDA\2006\oct1106\consent\American Darling Fire Hydrants -Memo.doc C:0 . d ltHOl AMERICAN FLOW CONTROL George I. Clark. Territory Manager. 2301 Maitland Center Parkway, Sulle 430 . Maitland, Florida 32751 Phone (407) 660-8786. Fax (407) 660-1851 . Georgeclark@aclpco,com September 29, 2006 Ms. Maria Estevez City of Miami Beach 1700 Convention Center Dr Miami Beach FL 33139 AMERICAN-DARLING 5~" B-84-B FIRE HYDRANTS Dear Ms. Estevez: American Flow Control is a division of American Cast Iron Pipe Company and is the sole source of manufacture for American-Darling fire hydrants. We typically sell our products through an authorized distributor, which in your area is Ferguson Waterworks. However, for about ten years we have quoted fire hydrants direct to the City of Miami Beach. For the fiscal year beginning October 1, 2006 until March 31, 2007, we will maintain the current price of $652.83 for a 42" bury 5%" 8-84-8. With higher scrap and fuel costs affecting us all, we would like to review this price sometime during the month of April 2007. The 5%" 8-84-8 still has the following outstanding features: · Some of the best flow characteristics in the industry. · The standard production model is UL listed and FM approved. · Our standard warranty is ten years against defects in materials or workmanship. Thank you for your interest and support of American Flow Control products. If I can be of further assistance, please let me know. 8est regards, AMERICAN FLOW CONTROL ~ aJ ~ Territory Manager GIC/kg American Centrifugal. American Ductile Iron Pipe. American I=low Control' American SpiralWeJd Pipe. American steel Pipe. InternatIonal Sales C:0/C:0'd rSBr 099 ~0p 3dld NO~I lS~J N~JI~3W~ C:0:9r 900C:-6C:-d3S