HomeMy WebLinkAbout2006-26360 Reso
RESOLUTION NO. 2006-26360
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING PURSUANT TO SECTION 2-367 (d) OF THE MIAMI
BEACH CITY CODE, THE SOLE SOURCE PURCHASE OF MANIFOLD ASSEMBLIES,
WATER METERS, AUTOMATIC METER READING SYSTEMS AND PARTS, FROM SENSUS
METERING SYSTEMS, INC., IN THE ESTIMATED ANNUAL AMOUNT OF $150,000.
WHEREAS, pursuant to Section 2-367 (d) of the Miami Beach City Code, the
City may enter into contracts for goods and/or services where only one source for
the product or service is evident; and
WHEREAS, the City's Public Works Metered Services Division utilizes
manifold assemblies in their large water meter settings; and
WHEREAS, Sensus is the sole manufacturer of manifold assemblies for their
larger meters, and eight-five percent (85%) to ninety percent (90%) of the City's
larger water meters are supplied by Sensus; and
WHEREAS, the price offered to the City is equal or less than the price
offered by Sensus to other cities within the State of Florida, such as the City of
Miami Springs, City of Hialeah, City of Palmetto, and City of Bradenton; and
WHEREAS, about ten (10) years ago, the City started a program to
standardize the water meters used throughout the City's water distribution system.
WHEREAS, at that time, Sensus, in a competitive bid, provided the best
value and was awarded a contract to provide water meters to the City; and
WHEREAS, the City is continuing with its water meter standardization
program; to date, approximately 75% of the City of Miami Beach's 12,400 water
meters are Sensus; and
WHEREAS, in the past, Public Works has had five (5) different
manufacturer's meters in their distribution system and had to stock repair parts for
each brand (and size) because the parts are not interchangeable; and
WHEREAS, standardizing the manufacturer reduces the need to keep repair
kits for each individual manufacturer, and has reduced the overall purchasing and
warehousing costs by about $40,000 annually; and
WHEREAS, in the future, if the City of Miami Beach does convert to an
automatic meter reading program (AMR), a standardized inventory of water meters
will facilitate this endeavor, as having a variety of brands in the ground can present
additional problems; and
WHEREAS, in addition, the meters that the City currently uses can be
converted to an automatic meter by just replacing the existing register with an
electric register rather than having to replace existing meters that are functioning
properly; and
WHEREAS, this would not only result in labor and material costs savings, but
will also prevent water service interruptions for our customers during the conversion
to automatic meter readers; and
WHEREAS, the Administration has complied with the documenting
requirements for sole source purchases, pursuant to Section 2-367 (d) of the Miami
Beach City Code; and
WHEREAS, accordingly the Administration recommends that that the Mayor
and City Commission, hereby approve the sole source purchase of manifold
assemblies, water meters, automatic meter reading systems and parts, from
Sensus Metering Systems, Inc., in the estimated annual amount of $150,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby approve, pursuant to Section 2-367 (d) of the Miami Beach
City Code, the sole source purchase of manifold assemblies, water meters,
automatic meter reading systems and parts, from Sensus Metering Systems, Inc., in
the estimated annual amount of $150,000.
PASSED AND ADOPTED THIS 11th
, 2006
ATTEST:
~btf ~14~
CITY CLERK
Robert Parcher
David Dermer
T:\AGENDA\2006\oct11 06\consent\SensusWater Meters Resolution.doc
~
~
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving the Sole
Source Purchase of Manifold Assemblies, Water Meters, Automatic Meter Reading Systems and Parts,
from Sensus MeterinQ Systems, Inc., In The Estimated Annual Amount Of $150,000.
Key Intended Outcome Supported:
Ensure Well Maintained Infrastructure.
Issue:
Shall the City Commission Adopt the Resolution?
Item Summary/Recommendation:
The City's Public Works Metered Services Division utilizes manifold assemblies in their large water meter
settings. These manifold assemblies are installed between the water meters and the buildings. Most
condominiums and hotels have two water meters, the manifold assemblies allow us to do maintenance
and/or repair of one of the meters without having to shut down water services to the building.
About ten years ago, the City started a program to standardize the water meters used throughout the City
water distribution system. At the time, Sensus in a competitive bid provided the best value and was
awarded a contract to provide water meters to the City.
Sensus is the sole manufacturer of manifold assemblies for their larger meters and eight-five percent
(85%) to ninety percent (90%) ofthe City's larger water meters are supplied by Sensus. The price offered
to the City is equal or less than the price offered by Sensus to other cities within the State of Florida, such
as the City of Miami Springs, City of Hialeah, City of Palmetto, and City of Bradenton.
ADOPT THE RESOLUTION
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 150,000.00 Public Works Account No.
425.0410.000680
D 2
3
4
OBPI Total $ 150,000.00
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Gus Lopez, ext. 6641
Si
City Manager
T:\AGENDA\2006\oct1106\consent\Sensus Water Meters - Summary.doc
m
......
MIAMI BEACH
AGENDA ITEM c'7 Q
DATE J()-I/-O'
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ~~
October 11, 2006 U' 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE SOLE SOURCE PURCHASE OF
MANIFOLD ASSEMBLIES, WATER METERS, AUTOMATIC METER READING
SYSTEMS AND PARTS, FROM SENSUS METERING SYSTEMS, INC., IN THE
ESTIMATED ANNUAL AMOUNT OF $150,000.
ADMINISTRATION RECOMMENDATION
FROM:
DATE:
SUBJECT:
Adopt the Resolution.
BID AMOUNT AND FUNDING
$ 150,000
ANALYSIS
Public Works Department Water Account Number 425.0410.000680
The City's Public Works Metered Services Division utilizes manifold assemblies in their large
water meter settings.
Sensus is the sole manufacturer of manifold assemblies for their larger meters and eight-five
percent (85%) to ninety percent (90%) of the City's larger water meters are supplied by
Sensus (see attached sole source letter). The price offered to the City is equal or less than
the price offered by Sensus to other cities within the State of Florida, such as the City of
Miami Springs, City of Hialeah, City of Palmetto, and City of Bradenton.
Sensus Metering Systems - Price Comparison
Hialeah
Part Number Miami Beach Palmetto Hialeah Gardens
776-5696-031-003 $25.25 $27.50 $27.50 $27.50
776-0896-031-003 $64.50 $71.00 $79.50 $79.50
776-1090-031-003 $140.00 $165.00 $165.00
776-1290-031-003 $210.00 $250.00 $250.00
519-1690-031-001 $1,069.00 $1,090.00
519-1690-031-022 $1,445.00 $1,452.00
About ten years ago, the City started a program to standardize the water meter used
throughout the City's water distribution system. At that time, Sensus in a competitive bid,
provided the best value and was awarded a contract to provide water meters to the City.
Commission Memorandum - Sensus Metering Systems
October 11, 2006
Page 2 of 2
The City is continuing with its water meter standardization program; to date, approximately
75% of the City of Miami Beach's 12,400 water meters are Sensus. In the past, Public
Works has had 5 different manufacturer's meters in their distribution system and had to
stock repair parts for each brand (and size) because the parts are not interchangeable.
Standardizing the manufacturer will reduce the need to keep repair kits for each individual
manufacturer, and has reduced the overall purchasing and warehousing costs by about
$40,000 annually.
In the future, if the City of Miami Beach does convert to an automatic meter reading program
(AMR), a standardized inventory of water meters will facilitate this endeavor as having a
variety of brands in the ground can present additional problems. In addition, the meters that
the City currently uses can be converted to an automatic meter by just replacing the existing
register with an electric register rather than having to replace existing meters that are
functioning properly. This would not only result in labor and material costs savings, but will
also prevent water service interruptions for our customers during the conversion to
automatic meter readers.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, adopt the attached resolution, herein approving the sole source purchase of
manifold assemblies, water meters, automatic meter reading systems and parts, from
Sensus Metering Systems, Inc., in the estimated annual amount of $150,000.
T:\AGENDA\2006\oct11 061consentlSensus Water Meter -Memo.doc
~seNSUS
::,I METERING SYSTEMS
October 2, 2006
The City of Miami Beach
451 Dade Boulevard
Miami Beach, Florida 33139
~ Attention: Maria
Subject: Sole Source
To Whom It May Concern:
Please be advised that Sensus Metering Systems is the sole source
manufacturer of Sensus Metering products such as Water Meters, Meter
Reading and Testing Equipment and Repair Parts.
The current pricing is constant with pricing and quantities available within the
state of Florida at this time.
We would like to thank you for your business, and we look forward to
supplying your metering need in the near future.
Sincerely,
Sensus Metering Systems
~Ld~
MaryAnn Junk
Bid/Quote System Administrator
Marketing Department
"neue Metering Iyeteme
HI01 Ardmore Bou1aYan:/ eth RoOT Pltteburgh Penneylvanla 16221 USA
llillllp/lone 724-439-7700
WWW.MnIUII.oom
.j 9t89'ON