HomeMy WebLinkAboutArts for Learning/Miami, Inc.
lD MIAMI BEACH
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City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2006/07 Cultural A~irs Grant Agreement
This Grant Agreement is entered into thislJd; of ~(~~20;~etween the City of Miami Beach, Florida (the
City), and (Grantee).
Article II Grant Description
1.
Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail:
Arts for Learning/Miami, Inc.
Sheila Womble
1900 Biscayne Blvd. Ste. 201
Miami, FL 33132
(305) 576-1212, (305) 576-1193, sheila.miami@arts4Iearning.org
2. Grant amount: $18,95050% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
Project description: See Exhibit 1, attached hereto
Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
Contract deadline: October 27,2006
Exp diture deadline: September 30, 2007
Pro' ct completion date: 6/30/2007.
Fi I R ort deadline: Must be postmarked or delivered no later than 45~~~tf~~;-o
completion date. .1'" FORM & LANGUAGE
HEREOF, the parties hereto have executed this Agreement thi!,( day of October, &Dpt)R EXECUTION
~rP~
Robert Parcher, City Clerk
Attest:
The foregoing instrument was acknowledged before me
this~dayof 6CfnhP r 2006, by
~hea"la IAJfJlYlbJ(I- of
I-Jrh /tJr UaI/J//lj 1M ,am" ,a not-for-profit
corporation. He/She is personally known to me or has
produced
identfficati~
Signature of Notary Public
Grantee's Cor orate Seal Here
GRANTEE:
as
~~
.
Notary Name: '"Jlt~ NOvJ~
Notary Public, State of Florida
Federal 10 #: 65-1441598
BY: Sheila Womble
Printed Name of Organization's Authorized Representative
My Commission Expires: ~ 1(l::>-+-- q \ 2Do 8
-' ~ IIi8nII NavlIrro
!~~ My CommisIion D0336544
'\01.,.; Expires AugUIt Otl. 2001
Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2007, must submit their final reports no later than November 15,
2007.
4. Amount of Grant and Payment Schedule: The total amount ofthe Grant is specified in Article 1-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Proaram Monitorina and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bondina: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountina and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicitv and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
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9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name ofthe City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assianment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as iffully set forth herein, and Chapter
2, Article VII ofthe Miami Beach City Code, as amended, which is incorporated herein by reference as iffully set
forth herein.
12. DefaultIT ermination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations - Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations - Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
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in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Interim Cultural Affairs Program
Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive,
Miami Beach, Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article 1111 Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
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19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1 / Revised Project Description
Organization: Arts for Learning/Miami, Inc.
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Proiect description as approved bv Grants Panel:
During the past five years, Arts for Learning/Miami ("A4L") has partnered with Miami Beach
schools in order to advance teaching and learning through the arts and community cultural
resources. For the 2006-2007 school year, Arts for Learning will be extending its arts
integration services to 3 to 5 Miami Beach schools. Due to the constant refinement of the
Arts for Learning model through yearly evaluations, shared knowledge and experiences with
national affiliates, identification and establishment of best practices and a higher
understanding of educational needs in the public school arena, A4L has developed a host of
services for schools and teachers to implement arts-infused learning while meeting county
and state educational standards. In '06-'07, A4L is offering Miami Beach sites a choice of 4
of A4L's established programs: Get smART (grades K-12), the Teacher Resource Program
(grades 4-8), Arts for Learning/Live Arts Program (grades K-12) and After School (grades
K-8).
.
ENTERING ITS 6TH OPERATIONAL YEAR IN '06-'07, GET sMART IS A4L's FLAGSHIP PROGRAM. This
in-school program utilizes professional development for teachers and artists, a website,
www.arts4IearninQ.orQ that connects teachers and artists to each other and to best practices
in arts-integration, and live arts experiences such as artist residencies, field trips and in-
school performances to make learning come alive for both teachers and students. GET
smART is designed to engage students in learning, strengthen the bond between students,
teachers and their school, and build literacy, critical thinking and creative problem-solving
skills. The program is delivered with an emphasis on planning, teamwork and evaluation.
Over 90 percent of participating teachers have reported improved student engagement as a
result of the GET smART program.1
THE TEACHER RESOURCE PROGRAM WAS DEVELOPED AS A JOINT UNDERTAKING WITH THE MIAMI
PERFORMING ARTS CENTER. This program offers a comprehensive, independent and
straightforward approach to arts integration. Two thematic kits, Drumming and Dancing in
the African Diaspora and Jazz in the Americas, provide a full spectrum of resources for
educators to conceive, create, implement and evaluate the chosen learning unit in their
classrooms. These resources including lesson plans, books, audio visual materials, historical
data, geographical maps, instruments, and more to infuse history, geography, social studies
and language arts education with cultural foundations and artistic exploration. Currently, A4L
and MPAC are expanding their repertoire of thematic kits in order to proffer a wider range of
options for teachers interested in this mode of arts-integration services.
LIVE ARTS PROGRAMMING IS KEY TO THE A4L MODEL. In its pilot year, this option provides a
more essential service - bringing live arts experiences to the classroom. A4L provides the
means for educators to plan, integrate and collaborate with an A4L cultural institution or
professional artist, working together to reach established teaching objectives, while
supporting the new district-mandated reading initiative.
1 Birnie & Associates, Evaluation of GET smART, 2004.
6 of 12
ONE OF A4L's MOST SUCCESSFUL OFFERINGS IN RECENT YEARS HAS BEEN THE AFTER SCHOOL
ASPECT OF ITS PROGRAMMING. A4L's highly trained teaching artists bring their individual skills
and unique talents directly to students in after school settings by facilitating visual and
performing arts classes. This popular segment of A4L programming has grown exponentially
in during its 4 programmatic years. A4L is now serving 47 different sites throughout Miami-
Dade County with contractors such as the City of Miami Parks, South Florida After School All
Stars, 21st Century Community Learning Centers, and more.
Through a survey conducted in January 2006,9 Miami Beach schools were asked to review
and select the manner of involvement they wished to have with the A4L. So far, 4 schools
have decided to partner with Arts for Learning next year: Fienberg-Fisher Elementary, South
Pointe Elementary, Treasure Island Elementary and Miami Beach Senior High schools will be
given the opportunity to participate in a maximum of 2 programs. A4L's Education Director
will meet with all interested parties before the beginning of the '06-'07 school year in order to
perform a needs assessment and plan for the arts-integration model(s) that work(s) best for
each school. From then on, A4L staff will coordinate and manage the program selected by
each site throughout the school year.
Dates, Times Venues and Target Audiences
~ _I c:
PROGRAM ..ACTlVITIES DATES FREQUENCY INTENSITY VENUE ~ .~ ~ ..~
f,jl: I smAt< I ~-uaY summer In.mute ~ummer '00 3 times ti-tlours oar dav A4L or TEl;
1/2-Dav Learnlnn Unit Plannln" Fall '06 & Snrinn '07 2 times ner vear 3hrs At each school Y
Implementation Any 8- to 16-week period 3 times per week Min. 3 hrs / wk At each school Y Y
of Arts-lntearated Learnlna Unit over the sc hool vear
On-Golng Coaching Throughout On-going As needed. At each school & b) Y
imulementation Avo: 2 to 5x Ava: 45 min nhone & e-mail
1/2-Dav Reflection Anril/ Mav '07 1 time event 3 hours TBD Y
Artlst reslden cv Durina imnlementation 5 sessions Annrox. 1 hr. At each school Y y
In-school performance OR During implementation 1 time/school Approx 1 hr. At each school or al Y Y
Field Trio cultural venue
Family Arts Night At end of implementation 1 time/school 1 to 3 hours At each school Y Y Y Y Y Y
In-sdlOftI eventl
Teacher 1-Day Planning/Orientation Throughout the school 3 lime event 3 hrs Regionallocalions Y
Resource Ivear
Implementation Anywhere from 6 hours te 1 to 3 times per 1 to 3 hours At each school Y Y
of Arts-lntanrated Learninn Unit 6 weeks week
In-school performance OR During implementation 1 time/school 1 to 3 hours At each school or at Y Y
Fi..ld Trin cultural venue
Live Arts 1/2 day plannlna throuohout school vear 1 time event 3 hours At each school Y
In-school performance OR During implementation 1 time/school 1 to 3 hours At each school or at Y Y
Field TriD cultural venue
After School 1/2 day orientation Aua / Sea '06 1 time event 1 to 3 hours At each school Y Y
1 day planning for teaChing Fall '06 & Spring '07 2 times per year 3 hours A4L Y
lartlsts
Weekly planning and Throughout the school 1 time per week 1 hour A4L Y
assessment vear
Arts-lntegrated After School Ongoing - throughout the Avg = 2 to 5x 1.5 hr classes At each school Y Y
I Services school ~ear Inp, wppk
Family Arts Night At the end of 1 time event 1 to 3 hours At each school Y Y Y Y
imnlementation
ALL What's the Connection- May '07 1 time 1 to 3 hours TBD Y Y Y Y Y Y
countv-wlde eventl
Artlst Tralnlnns throunhout school Wlar 2 times ner vear 3 hours A4L Y
A4L e-newsletter InsDlratlons Dec. '06 & Auril '07 2 times 2 nanes nla Y Y Y Y Y Y
Sample Letter to parents 1 set of letterslsc hool 2 times 1 page nla Y
Informing them about the (from teacher, from
Drooram studentl
Press Releases October, April, May 3 press releases 250 to 1,000 Includes media Y Y Y Y Y Y
words advisories for photo
~f~..rh orhnnl
TARGET AUDIENCE
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Proiect description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work
is new or has never before been presented in Miami Beach.
For the 2006-2007 school year, Arts for Learning will extend its arts integration services to 6
Miami Beach schools (Feinberg Fisher, North Beach, Treasure Island, Biscayne, Nautilus,
and Miami Beach Senior High). Due to the constant refinement of the Arts for Learning
model through yearly evaluations, shared knowledge and experiences with national affiliates,
identification and establishment of best practices and a higher understanding of educational
needs in the public school arena, A4L has developed a host of services for schools and
teachers to implement arts-infused learning while meeting county and state educational
standards. In '06-'07, A4L will provide Get smART (grades K-12) to Feinberg Fisher, North
Beach and Treasure Island Elementary schools; the Teacher Resource Program (grades 4-
8) to Nautilus Middle School, Arts for Learning/Live Arts Program (grades K-12) to Miami
Beach Senior, and After School (grades K-8) to Biscayne and Treasure Island Elementary.
4
ENTERING ITS 6TH OPERATIONAL YEAR IN '06-'07, GET sMART IS A4L's FLAGSHIP PROGRAM. This
in-school program utilizes professional development for teachers and artists, a website,
www.arts4IearninQ.orQ that connects teachers and artists to each other and to best practices
in arts-integration, and live arts experiences such as artist residencies, field trips and in-
school performances to make learning come alive for both teachers and students. GET
smART is designed to engage students in learning, strengthen the bond between students,
teachers and their school, and build literacy, critical thinking and creative problem-solving
skills. The program is delivered with an emphasis on planning, teamwork and evaluation.
Over 90 percent of participating teachers have reported improved student engagement as a
result of the GET smART program.2
THE TEACHER RESOURCE PROGRAM WAS DEVELOPED AS A JOINT UNDERTAKING WITH THE MIAMI
PERFORMING ARTS CENTER (NOW CARNIVAL CENTER FOR THE PERFORMING ARTS). This program
offers a comprehensive, independent and straightforward approach to arts integration. Two
thematic kits, Dancing and Drumming in the African Diaspora and Jazz in the Americas,
provide a full spectrum of resources for educators to conceive, create, implement and
evaluate the chosen learning unit in their classrooms. These resources including lesson
plans, books, audio visual materials, historical data, geographical maps, instruments, and
more to infuse history, geography, social studies and language arts education with cultural
foundations and artistic exploration.
LIVE ARTS PROGRAMMING IS KEY TO THE A4L MODEL. In its pilot year, this option provides a
simpler service - bringing live arts experiences to the classroom. A4L provides the means for
educators to plan, integrate and collaborate with an A4L cultural institution or professional
artist, working together to reach established teaching objectives, while supporting the new
district-mandated reading initiative.
ONE OF A4L's MOST SUCCESSFUL OFFERINGS IN RECENT YEARS HAS BEEN THE AFTER SCHOOL
ASPECT OF ITS PROGRAMMING. A4L's highly trained teaching artists bring their individual skills
and unique talents directly to students in after school settings by facilitating visual and
performing arts classes. This popular segment of A4L programming has grown exponentially
during its 4 programmatic years. A4L is now serving 49 different sites throughout Miami-
Dade County with contractors such as the City of Miami Parks, South Florida After-School
All-Stars, 21st Century Community Learning Centers, and others.
2 Birnie & Associates, Evaluation of GET smART, 2004.
8 of 12
In the 06-07 schools year, six (6) schools will partner with Arts for Learning: Fienberg-Fisher
Elementary, North Beach Elementary, Treasure Island Elementary, Biscayne Elementary,
and Miami Beach Senior High. A4L has confirmed the program selection of each school.
A4L staff will coordinate and manage the program selected by each site throughout the
school year.
Dates, Times Venues and Target Audiences
TARGET AUDIENCE
~
.
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DA~S. 1 u. .i<11
PROGRAM ACTIVITIES FREQUENCY VENUE =: = .... s..: ..I!~
GET smART 3-Day Summer Institute Summer '06 1 time 6-hours per day A4L or TEC Y
1/2-Day Learning Unit Planning Fall 'OS & Spring '07 2 times 3 hrs At each school Y Y
per/school
Implementation Any 8- to 16-week period 3 times per week Min. 3 hrs / wk At each school Y Y
of Arts-Integrated Learning Unit over the school year
On-Going Coaching Throughout On-going As needed. At each school & by Y
implementation Avg: 2 to 5x Avg: 45 min phone & e-mail
1/2-Day Reflection April/ May '07 1 time event 3 hours TSD Y
Artist residency During implementation 5 sessions Approx. 1 hr. At each school Y Y
In.school performance OR During implementation 1 time/school Approx. 1 hr. At each school or at Y Y
Field Trip cultural venue
Family Arts Night At end of implementation 1 time/school 1 to 3 hours At each school Y Y Y Y Y
(in-school event)
Teacher 1-Day Planning/Orientation Throughout the school 1 time event 3 hrs Regional location or Y
Resource year at school
Implementation Anywhere from 6 hours to 1 to 3 times per 1 to 3 hours At school Y Y
of Arts-Integrated Learning Unit 6 weeks week
In-school performance OR During implementation One performance Performance 1 At school or at Y Y
Field Trip & 10 session & one residency hour. Residency cultural venue
residency 10-12 hours
Live Arts 1/2 day planning throughout school year 1 time event 3 hours At school Y
In.school performance OR During implementation 1 time/school 1 to 3 hours At school or at Y
Field Trip cultural venue
After School 1/2 day orientation Aug / Sep '06 1 time event 1 to 3 hours At each school Y Y Y
1 day planning for teaching Fall 'OS & Spring '07 2 times per year 3 hours A4L Y
artists
Weekly planning and Throughout the school 1 time per week 1 hour A4L Y
assessment year
Arts-Integrated After School Ongoing - throughout the Avg = 2 to 5x 50 minute At each school Y
Services Implementation school year per week classes
Family Arts Night At the end of 1 time event 1 to 3 hours At each school Y Y Y Y
implementation
ALL Artist Trainings throughout school year 2 times per year 3 hours A4L Y
A4L e-newsletter, Inspirations Dec. '06 & April '07 2 times 2 pages n/a Y Y Y Y Y Y
Sample Letter to parents 1 set of letters/school 2 times 1 page n/a Y
informing them about the (from teacher, from
program student)
Press Releases October, April 2 press releases 250 to 1,000 Includes media Y Y Y Y Y Y
words advisories for photo
ops
at each school
9 of 12
Exhibit 2-A: Project Budget / Revised Total Project Budget
Name of organization: Arts for Learning/Miami, Inc.
Date(s) of Project: 10/1/06-6/30/07
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES
Personnel - artistic
Personnel - technical
Personnel - administration
Outside artistic fees/services
Outside other fees/services
Marketing/Publicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
Other Costs:
Proaram Supplies
Admin. Overhead
CASH IN-KIND
25.046
4.174 _
12.523
52.430
7.670
800
REVENUES
CASH IN-KIND
Admissions --
Contracted services 100.325
Tuitions --
Corporate support --
Foundation support --
Individual support --
Government grants 8.553 _
Federal --
State --
(Itemize below)
11.256
13.929
Other Contributions (Itemize below)
City of Miami Beach Grant Award
18,950
Total cash expenses
Total in-kind expenses
Total project expenses 127.828
CASH & IN-KIND
Total cash revenues
Total in-kind revenues
Total project revenues 127.828
CASH & IN-KIND
10 of 12
Exhibit 2-B: Project Budget / Revised Grant Award Budget
Name of organization: Arts for Learning/Miami, Inc.
Date(s) of Project: 10/1/06-6/30/07
Grant Award: $18,950
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel - artistic
8.500
Equipment Rental
Outside artistic fees
9.000
Space rental (Performance
Related Only)
Insurance (Performance
Related Only)
Total Other Costs (itemize
Below)
Personnel - technical
Marketing/Publicity
Printing
Postage
Description
Teacher Honorarium
Amount
1.450
In County Travel
TOTAL (must equal grant award): 18.950
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures as Relates to Grant Project:
· Artistic and technical fees directly related to the proposed program or event
· Production costs related to the proposed program, project or event
. Honoraria
. Equipment rental and expendable materials
· Marketing
. Publicity
· Local travel and transportation costs related to proposed program, project or event. Local travel is
defined as travel within the Miami Dade County area
· Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
. Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
. Administrative salaries or fees
. "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
. City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
. Debt reduction
. Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
. Travel or transportation outside the local Miami Dade County area
. Social/Fundraising events, beauty pageants or sporting events
. Hospitality costs including decorations or affiliate personnel with the exception of artists
. Cash prizes
. Lobbying or propaganda materials
. Charitable contributions
. Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
. Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments)
. Proof of logo and credit line in project publications and advertisements
. Proof of performance(s), such as programs, brochures and flyers.
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