HomeMy WebLinkAboutAmendment No. 6
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AMENDMENT NO.6
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING (AlE) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
EDAW, INC.,
DATED MAY 16, 2001
IN AN AMOUNT NOT-TO-EXCEED $387,028.71
FOR THE PROVISION OF ADDITIONAL WATER MAIN DESIGN SERVICES BETWEEN
INDIAN CREEK DRIVE AND COLLINS AVENUE, AND ADDITIONAL CONSTRUCTION
MANAGEMENT AND RESIDENT PROJECT REPRESENTATION SERVICES DURING
CONSTRUCTION OF THE RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS
PROGRAM NEIGHBORHOOD NO.6 - OCEANFRONT PROJECT
This Amendment NO.6 to the Agreement made and entered this ~ th day of Se;. 141 f,-lI )
2006, by and between the CITY OF MIAMI BEACH, a Municipal Corporation e isting under the
laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139 (hereinafter referred to as CITY), and EDAW, INC., having its offices at
1688 Meridian Avenue, Suite 303, Miami Beach, Florida 33139 (hereinafter referred to as
CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 134-99/00, the Mayor and
City Commission adopted Resolution No. 2001-24384, on May 16, 2001, approving and
authorizing the Mayor and City Clerk to execute an Agreement with EDAW, Inc., for Professional
Services for the Oceanfront Neighborhood Streetscape and Utility Improvement Project (the
Agreement); and
WHEREAS, the Agreement provides for the planning and design, bidding and award,
construction administration, and reimbursable for the Oceanfront Neighborhood Project (the
Project); and
WHEREAS, the Agreement was executed for a not-to-exceed amount of $307,690; and
WHEREAS, on March 232004, the City executed Amendment NO.1 to the Agreement, for
additional professional services to prepare the permit application, supporting documentation and
present the project to the Historic Preservation Board; and
WHEREAS, Amendment NO.1 increased the total contract fee by $15,584, for a total fee
of $323,274; and
WHEREAS, on July 7 2004, the City executed Amendment NO.2 to the Agreement for
professional services associated with the initial phase of the Indian Creek Greenway, from the
south limits of Lake Pancoast just north of 23rd Street, to the 29th Stre,et pedestrian bridge, along
the Lake Pancoast and Indian Creek water bodies; and ;i$~
WHEREAS, Amendment NO.2 increased the total fee by $139,730.54, for a total fee of
$463,004.54; and
WHEREAS, on April 14 2005, the City executed Amendment NO.3 to the Agreement for
professional services associated with the extended planning phase and encroachment list
preparation in compliance with the City's standard format; and
WHEREAS, Amendment NO.3 increased the total fee by $18,909.90, for a total fee of
$481,914.44; and
WHEREAS, on June 7 2005, the City executed Amendment NO.4 to the Agreement for
professional services associated with additional underground utility verification services, in
compliance with the City's standard format; and
WHEREAS, Amendment NO.4 increased the total fee by $15,225, for a total fee of
$497,139.44; and
WHEREAS, the City executed Amendment No. 5 to the Agreement for professional
services associated with the incorporation of proposed improvements to the 42nd Street street end,
similar to those proposed at the 38th Street street end, into the Construction Documents; and
WHEREAS, Amendment NO.5 increased the total fee by $2,712.24, for a total fee of
$499,851.68; and
WHEREAS, at this time, the City has negotiated Amendment No.6, for the provision of
additional services required to design additional water mains between Indian Creek Drive and
Collins Avenue, as requested by the Public Works Department, and to administer construction and
provide Resident Project Representative services for construction east of Collins Avenue, over an
estimated six (6) month period; and
WHEREAS, in addition, these additional services include the purchase and implementation
of the E-Builder software throughout the construction period, as well as attendance and execution
of a preconstruction conference with residents to provide an overview of the construction project
sequencing and address issues of concern with residents; and
WHEREAS, the CONSULTANT met with the City and Hazen and Sawyer, the City's
Program Manager, and it has been established that this additional service request appears fair
and reasonable; and
WHEREAS, Amendment NO.6 increases the total fee by $387,028.71, for a total fee of
$886,880.39, the breakdown for the cost and services under this Amendment is as follows:
· Water main design =$156,510.19
· Construction Administration= $71,543 (in addition to the previously contracted
amount of$28,890 for a total of $100,432.76); and
· Resident Project Representative =$158,975.52.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
NO.6.
2. MODIFICATIONS
The Agreement is amended to incorporate Schedule "A-6", attached hereto.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment NO.6.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.6 to be
executed in their names by their duly authorized officials as of the date first set forth above.
~d r euduA
David Dermer
ATTEST:
CITY CLERK
Robert Parcher
ATTEST:
EDAW, INC.
"
/lb6E~1 j (JptL
rint Name
APPROVED AS TO
4,a.AJ." A~lj F~A FORM & LANGUAGE
Print NamE&, FOR EXECUTION
~~/7/D~
\ Date
SCHEDULE "A-6"
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
Task 4 - Construction Management Services
The use of the E-Builder software will be implemented during the construction phase of this
project. In this effort, the CITY plans to reimburse the CONSULTANT for the purchase of one
license.
Task 4.1A- Pre-Construction Conference with Residents
CONSULTANT shall prepare, attend and conduct a Pre-Construction Conference with residents of
the Oceanfront Neighborhood. The purpose of the meeting shall be to introduce the
CONSULTANT and Contractor to the residents, as well as have the CONSULTANT present an
overview of anticipated construction sequencing, conditions to be expected, and other issues that
may be of concern to residents, as either addressed at the meeting or a pre-meeting with CITY,
that is to be held to review the content of the presentation prior to the meeting.
Task 4.7 - Project Closeout
Upon receiving notice from the Contractor advising the CONSULTANT that the project is
substantially complete, CONSULTANT, in conjunction with appropriate CITY and PROGRAM
MANAGER Staff, shall schedule and conduct an overview of the project. The overview shall
include CONSULTANT'S development of a "punch list" of items needing completion or correction
prior to consideration of final acceptance. The list shall be forwarded to the Contractor. For the
purposes of this provision, substantial completion shall be deemed to be the stage in construction
of the project where the project can be utilized for the purposes for which it was intended, and
where minor items not be fully completed, but all items that affect the operational integrity and
function of the project are capable of continuous use. Substantial completion criteria shall be as
specified by the CONSULTANT in its contract documents and shall also address the startup of
warranties accordingly.
Upon notification from the Contractor that all remaining "punch list" items have been resolved, the
CONSULTANT, in conjunction with appropriate CITY and PROGRAM MANAGER staff, shall
perform a final review of the finished project. Based on successful completion of all outstanding
work items by the Contractor, the CONSULTANT shall assist CITY, through the PROGRAM
MANAGER, in closing out the construction contract. This shall include, but not be limited to,
providing recommendations concerning acceptance of the project and preparing 1 collecting
necessary documentation, including but not limited to, lien waivers, Contractor's final affidavit,
close-out change orders, and processing of the final payment application.
Deliverables -
Receive Contractor substantial completion notification.
Coordinate and attend field meetings to review Substantial Completion.
Prepare and verify that punch lists are complete.
Certify Project completion to appropriate agencies.
Ongoing throughout Program."
Schedule
Task 4.8 - Post Project Services
The CONSULTANT shall assist the CITY, through the PROGRAM MANAGER, with the
coordination of requested warranty work. This assistance shall be provided for the duration of the
Project to a period not to exceed the final completion date and acceptance of the construction
project.
In addition, the CONSULTANT shall coordinate with the Contractor as necessary to transfer
record drawing markups, which the CONSULTANT shall update the corresponding CAD files for
record purposes and certify the Project as complete, in accordance with all applicable jurisdictional
permitting requirements.
Deliverables - Assist the CITY, through the PROGRAM MANAGER, with warranty work
completion
- Prepare electronic record drawings and certify Project as complete per
applicable jurisdictional requirements
- Submit five full size copies of final record drawings with applicable certifications
of completion
Schedule - Ongoing throughout Program
Task 5.6.1 - Design of "P3.2 Classified" Water Mains
CONSULTANT shall provide detailed design services for producing a set of Contract Documents
(specifications and drawings) as needed for the construction of an estimated 5,500 linear feet of
"P3.2" Water Mains required by Public Works within the Oceanfront Neighborhood, as detailed in
the attached graphic. In this effort, the CONSULTANT shall be bound by the requirements
stipulated in TASK 2 - DESIGN SERVICES as adopted via Resolution No. 2001-24384, on May
16, 2001, approving and authorizing the Mayor and City Clerk to execute an Agreement with
EDAW, Inc., for Professional Services for the Oceanfront Neighborhood Streetscape and Utility
Improvement Project. Note that the CITY and CONSULTANT have agreed to forgo submittal of a
30% design stage documents as described in Task 2.2 - Detailed Design. The additional water
mains will be added to the construction project for Phase B of the Bid Package NO.6 - Oceanfront
ROW Improvements. It is also understood that additional Construction Administration and
Resident Project Representative services for the "P3.2" water mains will be addressed and
negotiated as a separate Amendment to the Agreement.
Deliverables -
60% design drawings and specifications
90% design drawings and specifications
100% design drawings and specifications
Submit 60% documents within 60 working days after issuance of Notice to
Proceed
Complete 90% documents within 85 working days after issuance of Notice
to Proceed
Complete 100% documents within 100 working days after issuance of
Notice to Proceed
Schedule
Task 5.6.2 - Resident Project Representative
The CONSULTANT shall provide one qualified, full-time Resident Project Representative to
provide an adequate quantity and quality of observation as required to reasonably verify that
critical elements of the construction project are being complied with, and that the general intent of
the Contract Documents is being met. In this effort, CONSULTANT's level of effort shall be based
upon a period of up to six (6) man-months (1,040 man-hours) offield representation. Should this
level of effort be exceeded or decreased, an equitable adjustment shall be made accordingly.
The CONSULTANT's field staff shall be on-site at all times when the Contractor is on the job, as
practical. In addition, the CONSULTANT's level of effort is based upon the assumption that the
Resident Project Representative shall monitor all Contractor work crews as specified by the
CONSULTANT in the Contract Document construction sequencing requirements.
In general, the CONSULTANT's Resident Project Representative shall observe the construction of
the work and;
(a) Conduct on-site observations of the work in progress to assist in determining if the
provisions of the Contract Documents and permit conditions are being fulfilled and to
reasonably protect the CITY, through the PROGRAM MANAGER, against defects and
deficiencies in the work of the Contractor. CONSULTANT shall report, to the CITY,
through the PROGRAM MANAGER, in writing, whenever it is believed that work is
unsatisfactory, faulty or defective and 1 or does not conform to the Contract
Documents, does not meet the requirements of inspections, tests, or has been
damaged prior to final payment.
(b) CONSULTANT shall conduct on-site observations of the work in progress to determine
if the Contract Documents and permit requirements are being complied with and to
protect the CITY, through the PROGRAM MANAGER, against Contractor work defects
and deficiencies. CONSULTANT shall advise the CITY, through the PROGRAM
MANAGER, in writing, whenever work is determined to not conform to the Contract
Documents. The CONSULTANT's observer shall attend all scheduled meeting with the
Contractor.
(c) Maintain a daily log of work performed. The daily notes shall include records of when
the Contractor is on the job-site, weather conditions, change orders, or changed
conditions, list of job site visitors, daily drilling and testing activities, observations in
general, and specific observations in more detail as in the case of observing test
procedures. Record, in writing, the outcome of these inspections. CONSULTANT
shall identify any utilities damaged and verify that the Contractor(s) has notified the
respective utility owner.
(d) Verify that tests, equipment and systems start-up are conducted in the presence of
appropriate personnel and that the Contractor maintains adequate records thereof;
and observe, record, and report appropriate details relative to the test procedures and
start-up.
(e) Provide a photographic record of the construction, beginning with pre-construction
documentation and completing with post-construction photographs. Photographs shall
be digital snapshot type taken to define the progress of the project and shall be labeled
as to date, location and view, electronically filed by month, and signed by the
CONSULTANT.
(f) Review materials and workmanship of the Project and report to CITY, through the
PROGRAM MANAGER, any deviations from the Contract Documents that may come
to the CONSULTANT's attention. Determine the acceptability of the work and
materials and make recommendation to the CITY, through the PROGRAM MANAGER,
to reject items not meeting the requirements of the contract documents.
(g) Check Contractors' material certifications and samples, verifying that delivered
materials match approved shop drawings.
(h) Field observe critical points in the construction process.
(i) Direct and supervise the sampling and testing of materials to be performed by
independent testing laboratories under subcontract to the CITY. This task includes the
receipt, review and processing of invoices from the independent testing laboratories for
payment by the CITY.
U) CONSULTANT shall verify and sign off on all pay requisition quantities in the field.
CONSULTANT shall develop a Field Measurement Form and utilize such form as
verification of pay requisition items. In this effort the CONSULTANT shall advise the
PROGRAM MANAGER of quantities being approved for concurrence.
(k) Monitor that record drawing mark-ups are properly maintained by the Contractor.
(I) The CONSULTANT's Resident Project Representative shall coordinate with their office
staff as necessary to resolve 1 address all Requests for Information 1 Contract
Document Clarifications 1 Field Orders and other such project related correspondence
as may be forwarded by the Contractor, through the PROGRAM MANAGER.
Deliverables - Provide full time Resident Project Representation on the Project
- Prepare Daily Construction Observation Forms and distribute to the PROGRAM
MANAGER
Schedule - Ongoing throughout Project
E I)A. \V
EDAW INC
1688 MERIDIAN AVENUE
SUITE 303
MIAMI BEACH FLORIDA
33139
TEL 305 604 5878
FAX 305 604 5704
LICENSE NUMBER LC0000386
Www edaw.com
A'TT4c H M'C- (~l
If ,A t\
02 August 2006
Mr. Jorge Cano
Assistant Director
City of Miami Beach
Capital Improvement Projects Office
1701 Convention Center Drive
Miami Beach, FL 33139
Re: City of Miami Beach
Right-of-Way Infrastructure Improvements Program
Neighborhood No.6 - Oceanfront (00070101.01)
Water Main Add Service
Dear Mr. Cano:
Attached please find the requested additional services proposal for the additional effort
required to modify the 100% complete construction documents as per Exhibit 40 I 4z-102_Exh
A-I received October 7, 2005 (enclosed). The level of effort is based on approximately 5,500
LF of new WM and assumes the creation of nineteen new WM sheets and minor revisions to
thirty-eight existing sheets.
The below proposed scope of work is based on meetings held with the City and the Program
Manager on October 17,2005, November 6, 2005, and July 27, 2006:
· the limits of work will remain within the City of Miami Beach R.O.W.
· Bidding and A ward is not included in this proposal. It is understood that a contractor
will already have been selected and this will be a change order to an existing contract.
· Construction Administration related to this scope is not included in this proposal. It is
understood that CA services related to this scope of work will be addressed in the City
requested CA Add Service Proposal.
Any services other than those above are not included in this proposal. We agree to provide the
services described above for an hourly not-to-exceed amount of $ 156,510.19 (see enclosed
spreadsheet for breakdown).
If the above meets your approval, please sign below and this shall serve as our authorization to
begin work and prepare a formal contract for your execution. If you have any questions
regarding the proposal, please do not hesitate to cal1 us.
Best Regards,
< < sent via email withoul signature> >
Leonardo Alvarez
Vice-President / Managing Principal
David J. Troncale
Director of Operations
cc: Jorge Chartrand, Bert Vidal. Garren Owens, file
DESIGN, PLANNING AND ENVIRON,..ENTS WORLDWIDE
III ! ,. "11<:1~.1 I~HM":' WM I\.I>D SUIVII'I, RI(,."!I -',I kl Vl~J D IXX.
Encl.
Confirmed and accepted by:
EDA W, Inc.
Authorized Signature
Typed/Printed Name
Title
Date
DESIGN, PLANNING AND ENVIRONMENTS WORLDWIDE
City of Miami Beach
Authorized Signature
TypedIPrinted Name
Title
Date
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EOAW INe
1668 MERIDIAN AVENUE
SUITE 303
MIAMI BEACH FLORIDA
33139
TEL 305 604 5676
fAX 305 604 5704
LICENSE NUMBER LC0000388
Www edaw.com
ArTI\C H IV\ 'c. N "
~~.\
02 August 2006
Mr. Jorge Cano
Assistant Director
City of Miami Beach
Capital Improvement Projects Office
1 701 Convention Center Drive
Miami Beach, FL 33139
Re: City of Miami Beach
Right-of-Way Infrastructure Improvements Program
Neighborhood No.6 - Oceanfront (00070101.01)
Construction Management Add Service
Dear Mr. Cano:
Attached please find the requested additional services proposal for the additional effort
required to provide Construction Management Services for the Oceanfront Neighborhood.
The below proposed scope of work is based on a request for proposal letter from the Program
Manager dated October 27, 2005 as well as discussion held on July 27, 2006 (see attached):
· Provide Construction Management Services for work zones east of Collins A venue
during the 6 month construction period.
· The purchase, implementation and use ofE-Builder software during the construction
phase of this project (one license).
· Prepare, attend and conduct one (I) Pre-Construction conference with residents of the
Oceanfront neighborhood (as per above referenced letter).
Any services other than those above are not included in this proposal. We agree to provide the
services described above for an hourly not-to-exceed amount of $ 100,432.76 (see attached
spreadsheet for breakdown).
If the above meets your approval, please sign below and this shall serve as our authorization to
begin work and prepare a formal contract for your execution. If you have any questions
regarding the proposal, please do not hesitate to call us.
Best Regards,
<< sent via email without signature >>
Leonardo Alvarez
Vice-President / Principal
David J. Troncale
Director of Operations
cc: Jorge Chartrand, Bert Vidal, Garren Owens, file
Ene!.
DESIGN PLANNING AND ENVIRONMENTS WORlOWllJE
II\...' ^.NI Hr 'I'll (",; :'0'" t ~ "DD Stlil \Ill'! 1<:1.01/1 ~T )JOt
Confirmed and accepted by:
EDA W, Inc.
Authorized Signature
Typed/Printed Name
Title
Date
DESIGN, PLANNING AND ENVIRONMENTS WORLDWIDE
City of Miami Beach
Authorized Signature
Typed/Printed Name
Title
Date
llL~ANrR(JNr U~I20' CMAL1[)SfRVICf RI::QUESTOOC
HAzEN AND SAWYER
environmental Engineers & Scientists
HIDn IIld ~. P.C.
m AI1Iu GocIIrI'i Road
Sub2t1
MIam ..... Fl33140
305 532-1292
fill: 305 534-1817
October 27. 2005
Mr. Cesar Garcia~ons
Senior Asaodate i
. EDAW. INC. .
1888 Meridian Av.nue, Suite 301
Miami Beach, FIorIida 33139
-Fu'd TN. Date-
City of Miami Beach
Right-of-Way Infrastructure Improvements Program
Bid Package No. 8 - Oceanfront
Request for Proposal- Construction Management Services
Dear Mr. Garcia-Ftons:
Afj . you. are aware, the subjed project is nearing final. design and startup of construction. With
QM'I'8ntJy proposecII water main additions and the deletion d select Developer implemented
IIrMt end ~ments, it is anticipated that the final construction cost of the project will be In
".-$5. .. milon ~~. A review of your Agreement with the City indicates. that Task 4
CoMtrudicn Adm~tion Services are QJrTently funded at $29,183. ThIs represents 0.5% of
the estimated ~truction cost, and in the City's opinion Is Insufficient to t\I1d the requisite level
d effort that is an~pated from your firm during the 12-month construction period, To this end,
the CIty would like _0 request that you revisit your current fee reqUirements and submit a request
for additional sel'Vides as you deem necessary to properly address the current scope.
i
. I
In addition, the CIb' would also like to take this opportunity to note that the following items,
currently not indud~ In the Agreement. will be added to the scope of the Project:
· Please ad~ the following at the end of the introductory paragraph to Task 4 -
CONSTRUo/fION MANAGEMENT SERVICES: "The use of E-Builder software will be
implemen~ during the construction phase of this project. To this end, the City requests
that you ~r8ss any related fee adjustment resulting from this scope revision in the
above not~ fee request In this effort, please note that the City plans to reimburse the
Consultant fpr the purchase of one license..
· Task ~1A:i Pre-Construct'on Conference with Residents: CONSUlTANT shall
prepare, a~nd and condud a Pre-Construction Conference with residents of the
Oceanfront lneighborhood. The purpose of the meeting shall be to introduce the
Consultant _nd Contrador to the residents, as well as have the CONSULTANT present
an overview I of anticipated construction sequencing. conditions to be expected. and
other issues Ithat may be of concem to residents, as either addressed at the meeting, or
the pre-meeijng with City representatives, that is to be held to review
presentation ~th the Consultant prior to the meeting.
Page 1 of 2
AfB: 4006L 130
... 'IlIIIl.1ft' '..... "., . ~ MJ. 0fIJ0ll MI' ~~ PA.1\IIIq1 He. C/lanono NC. F"tf1J.. 'OA. A/IInIa. (iA. MOIIywood Fl. !loa Rolon FL. k>r1 PlIott. R .
.. IIAZEN AND SAWYER
.... c... GM:Ja.Pona
~ 21,2005
,..,..". planned construction start date for this project is in January 2006. your prompt response
. ..10#1" r&q. .lJeSt Is appreciated. Should you have any questions, please call.
t~!:.,. . . . . ...
,..~ truly yours,
.tt(:::,
'.~'~ AND SAWYER, P.C.
. >o;::;i~\, I/J I(L-
:co,?r~VIctaI. P.E.
....<:.:'~8M Manager
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EDAW INC
1688 MERIDIAN AVENUE
SUITE 303
MIAMI BEACH FLORIDA
33139
TEL 305 604 5878
FAX 305 604 5704
LICENSE NUMBER LC0000386
www.edaw.com
~e:....#M.~~-r
(. oil\.
<:L..
2 August 2006
9 August 2006 REVISED
Mr. Jorge Cano
Assistant Director
City of Miami Beach
Capital Improvement Projects Office
170 I Convention Center Drive
Miami Beach, FL 33139
Re: City of Miami Beach
Right-of-Way Infrastructure Improvements Program
Neighborhood No.6 - Oceanfront (00070101.01)
Resident Project Representative Add Service
Dear Mr. Cano:
Attached please find the requested additional services proposal for the additional effort
required to provide Resident Project Representative Services for the Oceanfront Neighborhood.
The below proposed scope of work is based on a request for proposal letter from the Program
Manager dated October 31,2005 (see attached) as well as our discussion on July 27,2006:
· Provide Task 5.4 - Resident Project Representative Services east of Collins Avenue
during the 6 month construction period.
· Provide Task 4.7 - Project Closeout services as revised in the above referenced letter.
· Provide Task 4.8 - Post Project Services as noted in the above referenced letter.
Any services other than those above are not included in this proposal. We agree to provide the
services described above for an hourly not-to-exceed amount of$ 158,975.52 (see attached
spreadsheet for breakdown).
If the above meets your approval, please sign below and this shall serve as our authorization to
begin work and prepare a formal contract for your execution. If you have any questions
regarding the proposal, please do not hesitate to call us.
Best Regards,
< < sent via email without signature> >
Leonardo Alvarez
Vice-President I Principal
David J. Troncale
Director of Operations
cc: Jorge Chartrand, Bert Vidal Garren Owens, file
Enc!.
DESIGN PLANNING AND ENVIRONMENTS WORLDWIDE
(lCl-ANFIHJN"J UlltN06 l.;M/1 KI'R Al)[) I.F lTl:k 1)(1(
Confirmed and accepted by:
EDA W, Inc.
Authorized Signature
Typed/Printed Name
Title
Date
DES I G N. P LAN N IN G AND E NV I RON MEN T S W 0 R l 0 WIDE
City of Miami Beach
Authorized Signature
TypedlPrinted Name
Title
Date
UO.A.NHlONl QIW<)()f> CMB KPR ADI) l.ETTER DOC
d
IIAZEN AND SAWYER
f.ftvlrOam.nt,1 Engineers & Scientists
HIZIn and Sawyer, P.C.
m AIIIur GocIrIJ Road
S.211
MIImI e.tI. R. 33140
D 532-82112
f8IC 305 534-8887
. .
0ckJber 31, 2005
.... c.. G8rcia-Pons
..... AleocIate
,';"~A_. SuRe 301
<........ch, Florida 33139
-Fued This o.r.-
City Qf Miami Beach
Right-of-Way lnfn1struchn Improvements Program
Bid Package No. 6 - Oceanfront
Request for ~ - Resident Project Representative
."
0IIr... .~ Pons:
",
"!.:.'"
.......... correspondence. the City requested that your firm address potential revisions to the
..In~ated with Task <4 Construction Management Services on the subject project. These
..... ........ curentty addIessed I" the Agreement. deal primarily with ofIk:e related support of
. edmilistration effort. At this lime, under sepante CXMJr, the City would Uke to
'itlll... conaIdertng revising the EDAW scope d servic:ea 10 Include resident project
,,:'.. .... . . and certlflc8t1on of construction completion I record dr1lWlngs. To this end. as this
. ''Ii)." not yet ..... with City AdmInistration, the City requests that )'01.1'" fim submit a
.. ..'"'' . _requRment estimate for the provision of aU-time, on-sIte resident project
. and other ass0d8ted services as required to allow your firm to certify the I"8CX)I'd
.'. ...... .:. .. compIetJon of the project as noted below. As there Is no final decision to
.... .'. "i,'... <. .. matter. the. City does request that minimal effort be expended to prepare the
.tf~d NIpOt1S8. If a definitive decision Is made to proceed In this manner. then a detailed
.................. .,'.i.... ..fDr euch services will be requested as the basis for dilCUSSion and negotiation. In
,.,..... services being considered should Include. but not necessarily be limited to:
. :'.. :..... '~' . ..'
'," ....... RMIdent Project Representatfve: The CONSULTANT shaI provide one qualJfled.
111M ...,dentprojec:t representative to' provide an adequate quantity and quality of
_I.fulll... required to reasonably verify that aitical elements of the construction project are
...... .... . GampIed with. and that the general intent of the CD'ttract documents Is being met In this
::'COHSULTANT"a level of effort shall be based upon a period d up to twelve (12) man-
... (2.080 man-hours) of field representation. Should this level of effort be exceeded or
........ ., equitable adjustment shaR be made accordingly.
"'CONSUL T ANT's field staff shall be on-site at all times when the Contractor Is on the job. as
.....~...... In addition. the CONSULTANTs level of effort is based upon the assumption that
lIII;fllllknt project representative shan monitor all Contractor work crews as specified by the
~ TANT in the contract document construction sequencing requireme
".. f 01 "
.. ....134
.........................DolrOll M1'~1lo;l "'.RoIeoO/I NC.C_. NC .FIlI1Ix. VA._ GA.~ R.&oca Aolarl Ft. FortPlooor. Ft .-..... Fl........ R..So_ R..lImpL fL
HAzlNAND &lwER
It:. c..r~"
~31.2CJ05
In general, the CONSULTANT's resident project representative shall observe the construction of
the work and;
<a> Conduct on-site observations of the work in progress to assist in determining if the
provisions of the Contract Documents and permit conditioris are being fulfilled and to
reasonably protect the CITY, ttvough the PROGRAM MANAGER, against defects
and deficfencies in the work of the Contractor. CONSULTANT shall report" to the
CITY, hough the PROGRAM MANAGER. in writing, whenever it is believed that
work Is unsatisfactory, faulty or defective and lor does not conform to the contract
dOcuments, does not meet the requirements d Inspections, tests, or has been
d8m8ged prior to final payment
(b) CONSULTANT shaI conduct on-slte observations of the work in progress to
determbNt If the ~~ documents end permit. nlqulrements are being complied
with and to protect the crrv, through the PROGRAM MANAGER, against Contractor
work defec:Ca and deIJciencIes. CONSULTANT shall advise the CITY, through the
PROGRAM MANAGER. In writing, whenever work Is determined to not conform to
1he conIr8d docunents. The CONSULTANT's observer shal attend an scheduled
meeting with the Contractor.
(e) Maintain a daily log of work performed. The daify notes shall include records of when
1he Contractcr is on the Job-sfte, weather condiIIons, change orders, or dwIged
condidons, 1st d job .... visitors, dally drilling and testing activities. observations in
general. and specific observations in mora detaI as In the case of observing test
procedures. Record. In writing. the outcome or these inspections. CONSUL TAN!
shaI identify any utIities damaged and verify that the Conb'actor (s) has notified the
respective utility owner.
Cd) Verify that tests, equipment and systems start-up are conducted in the presence of
appropriate personnel and that the Contractor maintains adequate records thereof;
and observe. record. and report. appropriate details relative to the test procedures
and start-up.
(e) Provide a photographic I'8COrd of the construction, beginning with pre-construction
documer'ttation and completing with post-construction Photographs. Photographs
shaD be digital snapshot type taken to define the progress of the project and shall be
labeled as to date, location. view, electronically filed my month, and signed by the
CONSULTANT.
(f) Review materials and workmanship of the projects and report to CITY, through the
PROGRAM MANAGER. any deviations from the Contract Documents that may come
to the CONSUL T ANrs attention. Determine the acceptability of the work and
materials and make recommendation to CITY, through the PROGRAM MANAGER,
to reject Items not meeting the requirements of the contract documents.
(g) Check Contractors' material certifICations and samples, verifying that delivered
materials match approved shop drawings.
PIt1e 2 d "
..: ....134
IlAm4AND s.wER
... c..r GMa-~
o.IIIr 31. 2005
(h) Field observes aitical points in the construction process.
(i) DIrect and supervise the sampling and testing of materials to be performed by
Independent testing laboratories under subcontract to the CITY. This task includes
the receipt, review and processing of Invoices from the independent testing
laboratories for payment by the CITY.
Q) CONSULTANT shall verify and sign off on all pay requisition quantities in the field.
CONSULTANT shall develop a Field Measur8I1'Wlt Form and utilize such form as
veriftc8110n d pay requilltlon Items. In this effort the CONSULTANT shall advise the
PROGRAM MANAGER d quantities being approved for conaJrr8nt8.
(It) Monitor that record drawing ~-ups are property maintained by the Contractor.
(J) The CONSULTANT's resident project representative shaH coordinate with its office
st8ff .. necessary to resolve I address all Requests for Information I Contract
Docunent ClarifIcations I FIeld Orders and other such project related
corrIIpOfIdence as may be forwarded by the Contractor. through the PROGRAM
MANAGER.
,.. 1014
"__134
IlAzENAND SAwYER
>>. c.. GM:Je.Pons
Cll*iIIIr. 31, 2006
DeIwnbIes -
Receive Contractor substantial completion notification.
Coordinate and attend field meetings to review Substantial Completion.
Prepare and verify that punch Hsts are completed.
Certify project completion to appropriate agencies.
Ongoing throughout Program..
8cheduIe
..pI.... add the following Task 4.8 to the existing scope d services:
"'~~~:i~~:=T:n~~~Th~~~~:
__-== for the duration of the project ~o a period not to exceed the final completion date
....:...~ of the construction project.
....,
....'..}I't. the CONSULTANT shaI coordinate with the Contractor as necessary to 1ransfer
........_AIIng mertwps, which the CONSULTANT shall update the cxxresponding CAD ties for
..r......r.li....CIII .xl certify the project as complete, In accordance with aU appHcable
: .... _ ... .. permftlng raquilwnents.
y"
C..~1.8 Assist the CITY. through the PROGRAM MANAGER. with warranty work
completion.
- Prepare dIt.ocL uilie record drawings and certify project as complete per
appIcabIe J\NdIcIIonaI requirements.
- SubmIt five tua sIz8 copies c:A final record drawings with applicable
certIIc8tIons cI completion
8c:hecUe - Ongoing throughout Program..
, '~'.
The CIl)f appreciates your cooperation on this matter. Should you have any questions. please
ClIII. .
Vary truly yours.
HAZEN AND SAWYER, P.C.
~~t()~
81ft VId8I. P.E.
Pragrwn Manager
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AMENDMENT NO.6
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING (LA / E) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
EDAW, INC.,
DATED MAY 16, 2001
IN AN AMOUNT NOT-TO-EXCEED $387,029
FOR THE PROVISION OF ADDITIONAL WATER MAIN DESIGN SERVICES BETWEEN
INDIAN CREEK DRIVE AND COLLINS AVENUE, AND ADDITIONAL CONSTRUCTION
MANAGEMENT AND RESIDENT PROJECT REPRESENTATION SERVICES DURING
CONSTRUCTION OF THE RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS
PROGRAM NEIGHBORHOOD NO.6 - OCEANFRONT PROJECT
This Amendment NO.6 to the Agreement made and entered this _ day of
2006, by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the
laws of the State of Florida (hereinafter referred to as CITY), having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139, and EDAW, INC., having its offices at
1688 Meridian Avenue, Suite 303, Miami Beach, Florida 33139 (hereinafter referred to as
CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 134-99/00, the Mayor and
City Commission adopted Resolution No. 2001-24384, on May 16, 2001, approving and
authorizing the Mayor and City Clerk to execute an Agreement with EDAW,lnc., for Professional
Services for the Oceanfront Neighborhood Streetscape and Utility Improvement Project (the
Agreement); and
WHEREAS, the Agreement provides for the planning and design, bidding and award,
construction administration, and reimbursables for the Oceanfront Neighborhood Project; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of $307,690.00; and
WHEREAS, on July 72004, the CITY executed Amendment No.1 to the Agreement for
additional professional services to prepare the permit application, supporting documentation and
present the project to the Historic Preservation Board; and
WHEREAS, Amendment NO.1 increased the total contract fee by $15,584.00, for a total
fee of $323,274.00; and
WHEREAS, the CITY executed Amendment No. 2 to the Agreement for professional
services associated with the initial phase of the Indian Creek Greenway, from the south limits of
Lake Pancoast just north of 23rd Street, to the 29th Street pedestrian bridge, along the Lake
Pancoast and Indian Creek water bodies; and
WHEREAS, Amendment NO.2 increased the total contract fee by $139,730.54, for a total
fee of $463,004.54; and