HomeMy WebLinkAboutAmendment No. 2 with Hay Group
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AMENDMENT NO.2
TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA AND HAY INSIGHT, A DIVISION OF THE HAY GROUP,
DATED OCTOBER 13, 2004; SAID AMENDMENT IN THE ESTIMATED
AMOUNT OF $87,100, TO DESIGN AND IMPLEMENT THE SECOND SET OF
COMMUNITY SATISFACTION SURVEYS FOR THE CITY OF MIAMI BEACH
This Amendment NOh 2 to the above subject Agreement is made and entered into this
/I ctJ day of Octo e b ,2006, by and between the City of Miami Beach, Florida
(City), and Hay Insight, a Division of the Hay Group (Consultant), and amends the
Agreement as follows:
1. SECTION 2. SCOPE OF SERVICES, is amended to include the following:
The Consultant will provide additional services for the 2007 Community
Satisfaction Surveys based on the proposal submitted by Consultant dated
October 3,2006 (attached as Exhlpit A).
The survey will include two groups - Residents and Businesses
The survey instruments for Residents and Businesses are expected to remain
largely unchanged (80 - 85% the same) compared to the 2004-05 instruments
Focus groups with residents and businesses will not be conducted for the
purposes of survey redesign since a) Hay recently conducted focus groups in
April 2006 with residents and businesses as part of the follow-on research and b)
as noted in point 2 above, the survey instruments will not change significantly
and other sources will be used for questionnaire redesign and revisions.
2. SECTION 3: COMPENSATION FOR SERVICES, is amended to include the
following:
a. The additional cost charged by Consultant for the Services satisfactorily
provided pursuant to this Agreement shall be as shown below:
FY06-07
Proposed
Step Additional Fees &
Expenses *
Planning meetings/project management $1 ,500
Pre-survey communications $0
Survey development $1,600
Total Research* $3,100
Resident Survey $39,550
Business Survey $26,450
Civic Organization Survey
Total Additional Fees &
Expenses**
$0
$69,100
**Notes:
~ FY04-05 amendments included $4,500 to extend the residential survey to 15
minutes, $500 for additional airfare and $3,500 to review the survey
instrument with the Committee of the Whole, and $4,500 to divide the
business survey into 3 regions.
~ Excludes pre-survey focus groups given recent focus groups conducted in
the City by the Hay Group,
~ Excludes normative comparisons paid directly ($7,000 ) to NRC by the City
of Miami Beach,
~ Travel not included in 2007 Total Fees and Expenses: Billed as incurred at
cost - anticipate 3 visits: one trip for meetings in Late OcUEar Nov 2006, one
in either late Nov or early Dec for a Committee of the Whole meeting and
other interviews, and one trip for in-person presentation meeting (two Hay
consultants will travel to the City on each visit).
b. OPTION
Follow-on focus group (assumes similar structure and set-up as those
conducted in April 2006 - 3 Resident focus groups, one each in North,
Mid and South Beach; 1 focus group with Businesses; written report of
findings): $15,000.
c. TRAVEL EXPENSES
Travel expenses will be billed as incurred at cost consistent with Florida
Statutes.
Three (3) visits are anticipated each with 2 Hay consultants for a cost of
$3,000:
. Late October/November 2006: Kick-off planning and in-person
interviews
. November/Early December 2006: Committee of the Whole Review
. Spring 2007: Presentation of Results
The total project cost is amended to increase the total fees and expenses
to $200,000.
3. ALL OTHER TERMS AND CONDITIONS OF THE AGREEMENT SHALL
REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
IN WITNESS WHEREOF, the parties have caused this Amendment No.2 to be
executed by their undersigned officials, as duly authorized, this ~ day of
ttrop'~2006.
FOR CITY:
CITY OF MIAMI BEACH, FLORIDA
By:
~J fCULh
City Clerk Robert Parcher
ATTEST:
FOR CONSULTANT:
HAY INSIGHT, A DIVISION OF THE HAY GROUP
ATTEST:
By:
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Secretary ~
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President
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Print Name
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Print Name
KATHLEEN FIGUEROA
Notary Public of New Jersey
ID # 2046274
Qualified in Hudson County
Commission Expires 07/08/08
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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