98-22764 RESO
RESOLUTION NO. 98-22764
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDED
REIMBURSEMENT AGREEMENT WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION AND APPROPRIATING
$359,808 FOR THE COLLINS AVENUE RECONSTRUCTION
PROJECT FROM THE MIAMI BEACH REDEVELOPMENT
AGENCY SERIES 1996 B BONDS
WHEREAS, the Florida Department of Transportation (FDOT) and the City entered into a
Reimbursement Agreement for the full reconstruction of Collins Avenue on September 24, 1998; and
WHEREAS, the schedule to complete the work contemplated under the Agreement was
determined to be incompatible with the opening of the Convention Center Hotel in October 1998; and
WHEREAS, the City desires to implement an interim plan for the reconstruction of Collins
Avenue from 15th Street to Lincoln Road that will meet the scheduled opening of the Convention Center
Hotel; and
WHEREAS, the interim plan consists of replacing the sidewalks, curb and gutter and the milling
and reasphalting of the roadway in lieu of fully reconstructing the roadway in phases; and
WHEREAS, FDOT has agreed to fund the interim plan, in the amount of $359,808 and have
prepared an Amended Reimbursement Agreement for the Project; and
WHEREAS, funds are available for appropriation from the Miami Beach Redevelopment Agency
Series 1996 B Bonds in the amount of $359,808 for the Project; and
WHEREAS, the City and FDOT wish to enter into the attached Amended Reimbursement
Agreement which provides for reimbursement of the incremental expenses to be incurred by the City for
the construction and construction-inspection of this Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve and
authorize the Mayor and the City Clerk to execute the attached Amended Reimbursement Agreement
between the Florida Department of Transportation and the City of Miami Beach, in the amount of
$359,808 in State Funds, for the Collins Avenue Reconstruction Project, from 15th Street to Lincoln Road,
which Project is to be constructed by a City contractor in 1998, on an expedited schedule.
da~f!
June
,1998.
PASSED AND APPROVED this 3rd
Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
ATTEST:
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City Clerk
-1~ Itj@/t-
ity Attorney
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F:\WORK\$ALL \CA TESD\COMMMEM\FDOTCOLL.RES
ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
~ITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. 3 5 ~ -gee
TO:
Mayor Neisen O. Kasdin and
Members of the City Co . sion
DATE: June 3, 1998
FROM:
Sergio Rodriguez
City Manager
.
SUBJECT:
A RESO I OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AMENDED REIMBURSEMENT
AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORT A TION AND APPROPRIATING $359,808 FOR THE COLLINS
AVENUE RECONSTRUCTION PROJECT FROM THE MIAMI BEACH
REDEVELOPMENT AGENCY SERIES 1996 B BONDS
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
On September 24, 1997 the City Commission approved Resolution 97-22536 authorizing the Mayor
and the City Clerk to execute a reimbursement agreement between the Florida Department of
Transportation (FDOT) and the City of Miami Beach in the amount of $1.43 million for the purpose
of reconstructing Collins Avenue from Espanola Way to Lincoln Road. Under the terms of this
agreement the City is to bid and construct the project on behalf of the FDOT. The City is also
required to advance the necessary funds to construct the project and seek reimbursement from the
FDOT when the work is completed.
The final reconstruction plans designed by the FDOT engineers were estimated to cost
approximately $2 million and take nine (9) to twelve (12) months to build. The plans required the
contractor to completely remove the entire roadway to the sub-grade and replace it in phases. The
schedule to complete this work was determined to be incompatible with the opening of the
Convention Center Hotel in October 1998.
On March 17, 1998 City staff met with FDOT officials and discussed the City's desire to implement
an interim plan for the reconstruction of Collins Avenue from 15th Street to Lincoln Road, which
will meet the scheduled opening of the Convention Center Hotel. The interim plan consists of
replacing the sidewalks, curb and gutter and the milling and resurfacing of the roadway.
Agenda Item R 1 en
Date ~ - 3 - CJ 8
The cost to accomplish the interim plan is estimated at $359,808. The FOOT officials have agreed
to fund the interim plan and have prepared an amended reimbursement agreement for the project that
reflects the proposed work.
ANAL YSIS:
The amended reimbursement agreement with FOOT provides $329,808 for construction and $30,000
for construction engineering inspection (CEI). The funds have been budgeted by FDOT in fiscal
year 1997-1998. The total of $359,808 in State funds will be available for disbursement to the City,
on an incremental basis, after the FDOT receives and approves the contractor invoices as the work
progresses.
The City utilizes a bidding procedure that complies with State rules and regulations, which will be
required for the construction of this project. Construction, utilizing existing bids, is scheduled to
begin July 1, 1998 and be completed by October 1, 1998.
Funds in the amount of$359,808 are available for appropriation into a work order from the Miami
Beach Redevelopment Agency series 1996 B bonds.
CONCLUSION:
The Administration recommends that the City Commission adopt the resolution authorizing the
amended reimbursement agreement with the FDOT as essential for the City to meet the scheduled
completion d t at has been established.
AMENDED
REIMBURSEMENT AGREEMENT
WITH
CITY OF MIAMI BEACH, FLORIDA
STATE PROJECT NUMBER 87060-3574
W.P.I. NUMBER: 6114325
COLLINS AVENUE RECONSTRUCTION
FROM: ESPANOLA WAY
TO: LINCOLN ROAD
This agreement, made and entered into this go day of "Jun-e- , 1998 by and between
the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of
Florida, hereinafter called the "DEPARTMENT" and CITY OF MIAMI BEACH, hereinafter
called the "CITY".
WITNESSETH
WHEREAS, the DEPARTMENT and the City heretofore on the 24th day of September,
1997 entered into a Reimbursement Agreement; and
WHEREAS, the CITY desires to accomplish certain project items as outlined in the
Attachment "A" appended hereto; and
WHEREAS, the DEPARTMENT desire to participate in all eligible items for this
project as outlined in Attachment "A" for a total DEPARTMENT share of $359,808.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in
consideration of the mutual benefits to flow from each to the other, the parties hereto agree that
the following paragraphs of the Reimbursement Agreement shall be amended as follows:
2. The CITY will prepare the plans, specifications and estimates for the project. Projects on
the State Highway System will incorporate Department Standards and will be reviewed
and approved by the DEPARTMENT and the FEDERAL HIGHWAY
ADMINISTRATION to perform the appropriate PROJECT phase. The CITY will apply
for a permit from the DEPARTMENT in order to construct the PROJECT within the
DEPARTMENT's Right-of-Way.
7. The DEPARTMENT shall provide the CITY the DEPARTMENT'S project estimated
eligible cost as follows:
a. Construction Engineering Inspection (C.E.I.) Up to $ 30,000 and construction up
to the contract amount ($ 329,808) for work items identified as the CITY'S scope
of work indicated in Attachment "A".
Schedule of Disbursements:
The disbursements for the incurred engineering construction and C.E.I. expenses shall only be
made on a reimbursement basis upon submission to the DEPARTMENT of paid consultants
and/or contractor's invoices. The disbursements shall not exceed $359,808, the total funds
available for fiscal year 1998/1999.
This Amended Reimbursement Agreement is the entire modified agreement between the parties
hereto. All provisions of the original reimbursement agreement not specifically amended or
modified by this agreement shall remain in tact. All future amendments and modifications must
be made in writing by mutual consent of all parties.
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CITY OF MIAMI BEACH
1A
MAYOR
BY:
ATTEST.~r ~
CITY CLERK
DEPARTMENT OF TRANSPORTATION
APPROVED FOR FUNDING:
COMPTROLLER
,
ATTEST ~Afttj \Q It-!j<:1 ~~~EAL)
EXECUTIVE S RET AR Y r
APPROVED AS TO FORM AND LEGALITY
City Attorney's Office
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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ATTACHMENT "A"
The original scope of this agreement was for the DEPARTMENT to design the PROJECT (State
Project Number 87060-3574) and for the CITY to construct the PROJECT. However, the new
scope of the PROJECT is for the CITY to both design and construct the PROJECT (No State
Project Number). The scope of the new CITY'S PROJECT is as follows:
Milling and Resurfacing ofS.R. AlA (Collins Avenue) in the City of Miami Beach from
15th Street to Lincoln Road. Included in this project is updating the lighting, minor
improvements to the existing storm drainage system, and signing & pavement markings. The
PROJECT will mill & resurface the pavement, reconstruct the curb & gutter, as well as the
sidewalk throughout the project limits up to the RlW Line. This PROJECT will improve the
existing drainage system along Collins Avenue at Lincoln Road. It will include the installation of
new lighting along the corridor.
This PROJECT WILL NOT include any work required to construct 16th Street between
Washington Avenue and Collins Avenue, including the signal at Collins Avenue and 16th Street.
No State Funds shall be used for the construction of 16th Street.
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