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RESOLUTION NO. 2006-26389
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 6 TO THE AGREEMENT BETWEEN THE
CITY AND CH2M HILL, DATED MAY 16, 2001, IN A NOT-TO-EXCEED AMOUNT OF
$550,000, FOR THE PROVISION OF ADDITIONAL RESIDENT PROJECT
REPRESENTATION (RPR) SERVICES AND ADDITIONAL CONSTRUCTION
MANAGEMENT (CM) SERVICES, FOR THE RIGHT-OF-WAY (ROW)
INFRASTRUCTURE IMPROVEMENT PROGRAM, NEIGHBORHOOD NO. 3
NORMANDY SHORES PROJECT; WITH FUNDING AVAILABLE FROM
PREVIOUSLY APPROPRIATED FUNDS FROM THE 2003 SERIES NEIGHBORHOOD
GENERAL OBLIGATION (GO) BOND, AND THE 2000 SERIES STORMWATER
BOND.
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 134-99/00, the
Mayor and City Commission adopted Resolution No. 2001-24386, on May 16, 2001,
approving and authorizing the Mayor and City Clerk to execute an Agreement with
CH2M Hill Inc. (Consultant), for Professional AlE Services for the Neighborhood NO.3
Normandy Shores Right-of-Way (ROW) Infrastructure Improvement Project (the
Agreement); and
WHEREAS, the Agreement was executed for a not-to-exceed amount of
$620,800; and
WHEREAS, the scope of the Project is comprised of improvements to the
following area: Normandy Shores, a residential island with approximately 200 single
family homes and 43 apartment buildings surrounding the Normandy Shores Golf
Course and Fairway Park, which is linked to Miami Beach at 71" Street; and
WHEREAS, the Project scope of work includes: enhanced landscaping and
street lighting consistent with community preferences; repair, extension or widening of
sidewalks to comply with ADA - Title III; street resurfacing/pavement markings and
improvement of dead end streets with street lighting, landscaping, and/or parking, where
appropriate; bicycle paths and pedestrian access ways; incorporation of traffic calming
features, consistent with the community preferences; improved storm water drainage
collection and disposal infrastructure; and provision of infrastructure necessary to
accommodate the underground placement of overhead facilities, in the event the
residents consider the creation of a special assessment district to bury electric, cable,
and telephone services; and
WHEREAS, on May 13, 2005, Amendment No. 1 to the Agreement was
executed, to include the provision of additional services necessary to prepare and attend
a second community pre-design workshop, and community design workshop (CDW) for
the Project, for a not-to-exceed amount of $12,811; and
WHEREAS, on October 5, 2004, Amendment No. 2 to the Agreement was
executed, to include the provision of additional professional services necessary to
perform underground utility verification for the Project, in an amount not-to-exceed
$16,325; and
WHEREAS, on March 18, 2005, Amendment No. 3 to the Agreement was
executed, to include the provision of additional professional services necessary to install
a drainage test well for the Project, in an amount not-to-exceed $12,750; and
WHEREAS, on March 18, 2005, Amendment NO.4 to the Agreement was
executed, to include provisions for additional professional services necessary to
incorporate concrete valley gutters to the construction documents for the Project, for a
not-to-exceed amount of $3,500; and
WHEREAS, on July 14, 2005, Amendment No. 5 to the Agreement was
executed, to include provisions for additional services necessary to install an additional
drainage test well for the Project, in a not-to-exceed amount of $500; and
WHEREAS, at this time, the City has negotiated Amendment No. 6 for the
provision of additional construction administration services and Resident Project
Representation for an estimated 21-month period; and
WHEREAS, in addition, these additional services include the purchase and
implementation of E-Builder software throughout the construction period, as well as
attendance and execution of a pre-construction conference with residents to provide an
overview of the construction project sequencing, and addressing issues of concern; and
WHEREAS, the Consultant met with the City and Hazen and Sawyer, the City's
Program Manager, and it has been established that this additional service(s) request
appears fair and reasonable; and
WHEREAS, this Amendment NO.6 increases the previously contracted amount
of $666,686 by $550,000; resulting in a total fee of $1,216,686.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute the
attached Amendment No.6, in an amount not to exceed $550,000, to the Agreement
between the City and CH2M Hill, Inc., for the provision of additional professional
services for Resident Project Representation and construction management services for
the ROW Infrastructure Improvements Program, Neighborhood No. 3 Normandy
Shores Infrastructure Improvement Project: with funding available from previously
appropriated funds from the 2003 Series Neighborhood General Obligation (GO) Bond,
and the 2000 Series Stormwater Bond.
PASSED and ADOPTED this 6th day of December, 2006.
ATTEST:
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& FOR EXECUTION
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CITY CLERK Robert Parcher
T:\AGENDA\2006IDec0606IconsentINormandy shores_IMichael Gongora
Vice-Mayor
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission approving and authorizing the Mayor and City Clerk to execute
Amendment NO.6 to the originai agreement between the City and CH2M Hill, dated May 16, 2001, in an
amount not to exceed $550,000, for Resident Project Representation (RPR) Services, and additional CM
Services, for Neighborhood NO.3 - Normandy Shores Right-of-Way, infrastructure Improvement Project, with
funding avaiiable through previously appropriated funds from the 2003 Series Neighborhood G.O Bond, and the
2000 Series Water/Sewer Bond.
Ke Intended Outcome Su orted:
To ensure a well designed and constructed capital project.
Issue:
I Should the City Commission approve the Amendment?
Item Summarv/Recommendation:
On May 16, 2001, the City entered into a Design Agreement with the firm CH2M Hill, for the design of the
Neighborhood No.3 - Nomnandy Shores Right-Of-Way Infrastructure Improvement Project. Improvements cover
drainage, landscape and streetscape installations, inclusive of lighting, sidewaiks, curbs and gutters, and
limited milling and resurfacing, along with other renovations and reconstruction. The original Agreement with
CH2MHIll in the amount of $620,800 included planning and design and some construction management
services. Preceding Amendments include:
. Amendment No.1 - To include a second Community Design Workshop, in the amount of $12,811
. Amendment NO.2 - Provisions for underground utility verification, in the amount of $16,325
. Amendment No.3 - Additional Services to install a drainage test well, in the amount of $12,750
. Amendment NO.4 - Incorporation of concrete vaiiey gutters, in the amount of $3,500
. Amendment No.5 - Additional Services to include a second drainage test weii, in the amount of $500
The current Agreement between the City and CH2M Hill, inciusive of aii amendments stands at $666,686.
This Amendment (No.6) to the original Agreement provides for additional RPR and CM services for the entire
21-month construction duration of the project. The Amendment includes a Pre-Construction Conference with
Residents, Project Closeout, Post Project Services and Resident Project Representation.
Based on the recommendations made by Hazen & Sawyer and CI P staff on the Amendment, the
Administration is requesting ratification of Amendment NO.6 to the CH2M Hill Agreement, in the amount of
$550,000. Funding is available from previously appropriated funds from the 2003 Series Neighborhood GO
Bond, and the 2000 Series Water/Sewer Bond.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $275,000 384-2323
[ill 2 $275,000 424-2323
3
4
aSPI Total $550,000
Financial Impact Summary:
islative Trackin
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MIAMIBEACH
AGENDA ITEM
DATE
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City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochA.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager \ ~ ~
December 6, 2006 U U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 6 TO THE AGREEMENT
BETWEEN THE CITY AND CH2M HILL, DATED MAY 16, 2001, FOR THE
PROVISION OF ADDITIONAL PROFESSIONAL SERVICES, IN A NEGOTIATED
NOT-TO-EXCEED AMOUNT OF $550,000, FOR THE PROVISION OF
RESIDENT PROJECT REPRESENTATION (RPR) SERVICES, AND
ADDITIONAL CONSTRUCTION MANAGEMENT (CM) SERVICES, FOR THE
RIGHT-OF-WAY (ROW) INFRASTRUCTURE IMPROVEMENT PROGRAM,
NEIGHBORHOOD NO.3 NORMANDY SHORES PROJECT, WITH FUNDING
AVAILABLE FROM PREVIOUSLY APPROPRIATED FUNDS FROM THE 2003
SERIES NEIGHBORHOOD GENERAL OBLIGATION (GO) BOND, AND THE
2000 SERIES WATER/SEWER BOND.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $550,000 is currently available from previously appropriated
funds in account Nos.384-2323 (2003 Series Neighborhood GO Bond), and 424-2323
(2000 Series Water/Sewer Bond).
ANALYSIS
The Normandy Shores Infrastructure Improvement Project (Project) is one component of
the City's Capital Improvement Projects Right-of-Way Improvements Program. The design
portion of the Project is currently at 95% completion, and CH2M HILL (Consultant), in
conjunction with Hazen and Sawyer (Program Manager), are currently preparing the
necessary permit applications in order to obtain regulatory approval of the project.
The permitting process includes the submission of permit applications to Miami-Dade
County Department of Health (DOH), Miami-Dade County Water and Sewer Department
(WASD), and the Florida Department of Transportation (FDOT). The FDOT has already
approved the permit application, and approvals from WASD and DOH are still pending.
The Administration has also determined that with Projects of this magnitude, it will be
necessary to have a qualified, full-time RPR to provide an on-site representative of the
Consultant to observe and verify that critical elements of the construction project are being
complied with, and that the general intent of the construction documents is being met.
The RPR will also maintain daily progress logs, verify testing as being performed relative
to the appropriate procedures, provide photographic records of the construction progress
and review materials and workmanship used in the construction of the project to verify that
critical elements of the construction project are being complied with, and that the general
intent of the contract documents are being met.
This proposed additional Scope of Work consists of various tasks that will occur during the
scheduled 21-month construction duration of the Project. The extent of the services was
not anticipated during the development/negotiation of the original Scope of Work.
The services, as currently addressed in the existing Task 4 Construction Administration
(CA) services of the original Agreement, deal primarily with office related support of the
construction administration effort. The original Agreement will now be revised to include
the following new tasks in the Scope of Work: additional CA services and Resident Project
Representation (RPR) services.
Task 4 - Construction Manaaement Services
The use of the E-Builder software will be implemented during the construction phase of the
project. In this effort, the CITY plans to reimburse the CONSULTANT for the purchase of
two (2) licenses.
Task 4.1A - Pre-Construction Conference with Residents
Where the CONSULTANT shall prepare, attend and conduct a Pre-Construction Conference
with residents of the Normandy Shores neighborhood. The purpose of the meeting shall be
to introduce the CONSULTANT and Contractor to the residents, as well as have the
CONSULTANT present an overview of anticipated construction sequencing, conditions to be
expected, and other issues that may be of concern to residents, as either addressed at the
meeting or at a pre-meeting with CITY, that is to be held to review the content of the
presentation prior to the meeting.
Task 4.7 - Proiect Closeout
Where, upon receiving notice from the Contractor(s) advising the CONSULTANT that the
project is substantially complete, CONSULTANT, in conjunction with appropriate CITY and
PROGRAM MANAGER Staff, shall schedule and conduct an overview of the project. The
overview shall include CONSULTANT'S development of a "punch list" of items needing
completion or correction prior to consideration of final acceptance. The list shall be
forwarded to the Contractor. For the purposes of this provision, substantial completion shall
be deemed to be the stage in construction of the project where the project can be utilized for
the purposes for which it was intended, and where minor items not be fully completed, but all
items that affect the operational integrity and function of the project are capable of
continuous use. Substantial completion criteria shall be as specified by the CONSULTANT
in its contract documents, and shall also address the startup of warranties accordingly.
Task 4.8 - Post Proiect Services
The CONSULTANT shall assist the CITY, through the PROGRAM MANAGER, with the
coordination of requested warranty work. This assistance shall be provided for the duration
of the project to a period not to exceed the final completion date and acceptance of the
construction project.
Task 5.7. Resident Proiect Representative
The CONSULTANT shall provide one qualified, full-time resident project representative to
provide an adequate quantity and quality of observation, as required to reasonably verify that
critical elements of the construction project are being complied with, and that the general
intent of the contract documents is being met. In this effort, CONSULTANT's level of effort
shall be based upon a period of up to 630 days of field representation. Should this level of
effort be exceeded or decreased, an equitable adjustment shall be made accordingly.
A more detailed schedule listing is provided in the attached exhibit "A-6".
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission adopt the Resolution approving and authorizing the expenditure of funds to
provide for Resident Project Representation, and Construction Management Services on
the Neighborhood NO.3 Normandy Shores Right-of-Way Infrastructure Improvement
Project; in the negotiated amount of $550,000.
Attachment: "A-6"
T:\AGENDA\2006lDec0606lconsentlNormandy Shores ROW memo.doc