HomeMy WebLinkAbout2006-26395 Reso
RESOLUTION NO. 2006-26395
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH GUARDIAN
QUEST, TO PROVIDE CITYWIDE TRAINING SERVICES ON AN
'AS NEEDED' BASIS FOR ETHICS, DIVERSITY, SEXUAL
HARRASSMENT, AND DIVERSITY CHAMPIONS, FOR THE
REMAINDER OF FISCAL YEAR 2006/2007, IN THE AMOUNT OF
$40,000, WITH THE OPTION, AT THE CITY'S SOLE DISCRETION,
TO EXTEND SAID AGREEMENT FOR ONE ADDITIONAL YEAR,
CONTINGENT UPON FUNDING AVAILABILITY.
WHEREAS, funding for such a training program was appropriated in the Fiscal Year 06/07
Parking Department budget, in an amount up to $40,000, for the purpose of providing Citywide
training services for the remainder of the FY 2006/2007; and
WHEREAS, these training workshop programs will provide Citywide staff learning
opportunities that will support the achievement of Citywide goals; and
WHEREAS, the Administration finds it in the best interest of the City to enter into a
Professional Services Agreement with Guardian Quest to deliver the aforestated Citywide training
workshop program; and
WHEREAS, pursuant to Section 287.057 of the Florida Statutes the aforementioned
educational services are exempt from competitive bidding requirements; the selection of Guardian
Quest is being recommended because it is an effective provider of Diversity, Ethics, and Sexual
Harassment training.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the Mayor and City Clerk to execute a Professional Services Agreement with
Guardian Quest to provide Citywide training for Diversity, Ethics, Sexual Harassment, and Diversity
Champions on an as needed basis (as shall be determined by the City Administration) for the
remainder of Fiscal Year 2006/2007, in the amount of $40,000 per year, with the option, at the City
Manager's sole discretion, to extend said Agreement for one additional year, contingent upon
funding availability.
PASSED and ADOPTED this 6th
ArI:d' P ~
CITY CLERK
Robert Parcher
David Dermer
JMG\KGB/LDR APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution approving and authorizing the Mayor and City Clerk to execute a professional services
agreement with Guardian Quest to provide citywide training on an as needed basis for the remainder of the
fiscal year 2006/2007 in the amount of $40,000 per year, with the option at the City Manager's sole
discretion, to extend said agreement for one additional year contingent upon funding availability.
Ke Intended Outcomes Su orted:
Increase resident satisfaction with employee contact
Attract and maintain a ualit workforce
Issue:
Shall The City Support The Above Funding Requests?
Item Summary/Recommendation:
The Administration recommends approving a professional services agreement with Guardian Quest for
Citywide Training on an as needed basis for the remainder of fiscal year 2006/2007 in an amount equal to
$40,000, with the option at the City Manager's sole discretion, to extend said professional services
agreement for additional years contingent upon funds appropriations and program performance
evaluations. Programs to be offered include, but are not limited to Ethics, Diversity, Sexual Harassment
and Diversity Champions. Each workshop will be customized to meet specific Citywide needs and linked
to the City's Strategic Plan. While pursuant to Section 287.057 of the Florida Statutes the aforementioned
services are exempt from competitive bidding requirements, Commission approval of Guardian Quest is
being recommended because this organization has provided numerous training programs throughout the
City during the 2004/2005 and 2005/2006 fiscal year with employee satisfaction through evaluations rating
well resulting in increased training participation by employees.
Advisory Board Recommendation:
I N/A
Financial Information :
Source Of # Amount Account Approved
Funds:
1 $40,000.00 Parking Dept.
4800461000367
Oft 2
3
OBPI Total $40,000.00
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin :
Leslie Rosenfeld, Organizational Development, Office Of Budget And Performance Improvement
Si n-Offs:
Department Director
Assistant City Manager
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......
MIAMI BEACH
AGENDA ITEM
DATE
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager 'tori
December 6, 2006 d
TO:
DATE:
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH GUARDIAN QUEST, TO PROVIDE CITYWIDE TRAINING
SERVICES ON AN 'AS NEEDED' BASIS FOR ETHICS, DIVERSITY, SEXUAL
HARRASSMENT, AND DIVERSITY CHAMPIONS, FOR THE REMAINDER OF
FISCAL YEAR 2006/2007, IN THE AMOUNT OF $40,000, WITH THE OPTION,
AT THE CITY'S SOLE DISCRETION, TO EXTEND SAID AGREEMENT FOR
ONE ADDITIONAL YEAR, CONTINGENT UPON FUNDING AVAILABILITY.
ADMINISTRATION RECOMMENDATION
SUBJECT:
Adopt the Resolution.
FUNDING
Funding is available within the Parking Department account #480.0461.000367.
ANAL YSIS
The Office of Budget and Performance Improvement (OBPI) facilitates maximization and
allocation of resources to achieve measurable results responsive to community needs. A
vital effort of the office is to effectuate implementation of results-oriented government,
efficiency and customer service-orientation by providing training programs to City
employees. As part of this effort, OBPI provides citywide training programs in collaboration
with the Parking Department, some of which have been provided by private consulting firms.
Guardian Quest is a management consulting firm specializing in training programs that are
rooted in its growth of both individuals and organizations, helping people to clarify vision,
discern passion, and take action to achieve their purpose and goals. Guardian Quest offers
comprehensive experiential learning based workshops, keynote speakers and consulting
services. These offerings are customized to meet the specific needs of each client.
Workshops blend the most current thinking on Diversity, organizational development,
leadership, and high performance teams. Using adult/experiential learning principles,
Guardian Quest facilitates a training environment that is fun, exciting, engaging, dynamic,
impactive and for many, life changing.
In FY 2004/05, the City partnered with Guardian Quest to offer diversity training workshops
for 127 citywide employees. Funding for this training was provided through the Parking
Department. Through feedback on training evaluations, staff expressed their interest in
having their peers also participate in this training.
In FY 2005/06, the City partnered with Guardian Quest to offer training workshops for:
· Customer Service,
· Diversity, and
· Sexual Harassment.
Participation in these workshops totaled 526 citywide participants. Total cost for these three
workshops in FY 2005/06 provided by Guardian Quest was $20,323.46 for 9 days with 18
total training sessions provided.
While pursuant to Section 287.057 of the Florida Statutes the aforementioned services are
exempt from competitive bidding requirements, Commission Approval of Guardian Quest is
being recommended because this organization has provided numerous training programs
throughout the City during the 2004/2005 and 2005/2006 fiscal years with employee
satisfaction through evaluations rating well resulting in increased training participation by
employees.
SCOPE OF SERVICES
Customization Process for City Needs
Each workshop is linked to the relevant Key Intended Outcomes (KIOs), mission, vision, and
values contained within the City's Strategic Plan. These required elements are contained in
presentation slides and handouts as appropriate.
Each workshop has the following process to customize them for the City's needs:
1. Pre-workshop teleconference: the Guardian Quest consultant assigned to deliver
the workshop participates with a member of the OBPI team to review the course
curriculum and its connection to City needs.
2. Workshop delivery: Sessions are introduced by an OBPI staff member and
connections are made to the City's Strategic Plan. The workshop is delivered by a
Guardian Quest consultant with course evaluations administered and collected for all
participants.
3. Post-workshop review: Course evaluations are reviewed post-course in a face-to-
face or telephone meeting with the Guardian Quest consultant and an OBPI team
member and suggestions and improvements are incorporated in future sessions.
Sponsoring department management participates in these reviews as available.
Potential Workshops to be offered
Ethics topics to be covered during these sessions are the County's and City's Code of
Ethics and Conflict of Interest Ordinance. Participants will learn through "real life" scenarios
how to deal with situations they are faced on a daily basis while performing their duties. The
goal of these sessions is to familiarize each participant with the proper way to deal with
ethical dilemmas during their day and how to lead with ethical and moral courage.
Diversity sessions include topics such as embracing the diversity in our community and
workplace; valuing and celebrating our differences and challenging our personal beliefs and
behaviors so that we can move beyond judgments and bias will be explored. The goal of
this program is to breakthrough the current belief system of each participant and break
diversity barriers. These sessions will explore the concept that diversity is about inclusion,
and engagement - leaving no one behind and how success is the ability for us all to work
together. Participants learn how prejudice is eliminated by developing high performance
teams and true diversity is ensuring diversity of thought at all levels of the organization.
Sexual Harassment sessions include topics as what is the Equal Employment Opportunity
Commission's (EEOC) definition of Sexual Harassment, the history of Sexual Harassment
and the impact of Sexual Harassment on an organization will be discussed. Participants will
also discuss and learn about the three types of Sexual Harassment such as Quid Pro
Quo; Retaliation; and Hostile Work Environment. The goal of these sessions is to make
participants aware of acceptable and unacceptable behavior (unaware, uncontrollable and
deliberate). Myths and facts about Sexual Harassment will be discussed, what a victim
should do if in this situation and what the organization should do and finally participants will
walk away with proactive strategies to eliminate Sexual Harassment from the workplace.
Diversity Champions course is designed to develop Diversity Champions (Organizational
diversity advocates.) It blends principles of leadership, high performance teams and
diversity learning. The course focuses on shifting belief systems through powerful
interactive learning processes. Participants will learn in an energetic, highly interactive
session which will challenge and enable them to expand their diversity philosophy and
effectively model it to others. The course goal is to create a learning environment where
participants will define diversity. To develop a personal awareness which will empower
employees to take their diversity core values to the next level. Participants will be asked to
understand the broad scope of diversity while challenging participants to examine their
personal behaviors and how these behaviors support or hinder organizational and personal
success. This course will also instill a willingness to accept and promote positive change.
Delivery Format, Costs, and Scheduling
The workshops are delivered to City of Miami Beach staff in 3-4 hour sessions with 30-50
employees attending each session, depending upon the topic and availability of staff.
Guardian Quest charges $1,500 per day for core training services and $2667.00 per
day for specialized training services; expenses are charged at direct cost and within City
expense guidelines.
The current scope of training services planned for the next year is:
· Ethics
· Diversity
· Sexual Harassment
· Diversity Champions
3 days, 5 sessions
2 days, 4 sessions
2 days, 4 sessions
3 day sessions
January 10-12, 2007
March 5-6, 2007
May 7-8, 2007
July 17-19, 2007
July 31 - August 2,2007
Workshops are scheduled on mutually agreed upon dates that are most convenient for the
City and Guardian Quest consultants.
CONCLUSION
The Administration recommends approving a professional services agreement with
Guardian Quest for Citywide Training on an as needed basis for the remainder of fiscal year
2006/2007 in an amount equal to $40,000 per year, with the option at the City Manager's
sole discretion, to extend said professional services agreement for additional years
contingent upon funds appropriations and program performance evaluations.
JMG/KGB/LDR