HomeMy WebLinkAboutEmergency Hotel/Motel Beds Agreement
AGREEMENT
BElWEEN MIAMI-DADE COUNTY
AND THE CITY OF MIAMI BEACH
FOR EMERGENCY HOTEUMOTEL BEDS
AGREEMENT # PC0607HTMT- 4
THIS AGREEMENT is made and entered into this ~ day of
rJ () ~ , 2006 by and between Miami-o"ade County, a political subdivision
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of the State of Florida, through the Miami-Dade County Homeless Trust (hereinafter
referred to as the "COUNTY") and The City of Miami Beach (hereinafter referred to
as the "PROVIDER") commencing on October 1. 2006 and expiring on September
30.2007.
WITNESSETH:
WHEREAS, the COUNTY desires to obtain emergency hotel/motel placement
for homeless persons participating in the outreach and placement program of the
County; and
WHEREAS, the PROVIDER is qualified to provide such referral and
placement services;
NOW, THEREFORE, in consideration of the promises and the mutual
covenants herein contained, and ten dollars ($10.00) hereby received and
acknowledged as of the day first written above, the parties hereto agree as follows:
ARTICLE ONE
Responsibilities of the Provider
The PROVIDER shall:
1. Adhere to minimum standards of housing and services as set forth in
Attachment A, "Standards of Care," and incorporated here by reference. The
PROVIDER shall also be responsible for the delivery of services as defined in
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the "Scope of services, Attachment A 1", and incorporated herein by reference,
to include, but not limited to, the following:
1. Emeraency Hotel/ Motel Placements of Homeless Families and hard-to-serve
transaender clients
a. Refer and Place eligible Homeless Families and hard-to-serve
transgender clients in area Hotels/Motels. Area Hotels/Motels shall be
chosen by the PROVIDER following solicitation of written bids from
area hotels.
b. Eligible Homeless Families are families who are unable to be placed
into emergency /other housing due to the unavaUability of beds within
the Homeless Continuum of Care, as determined by the PROVIDER.
c. Transgender clients are those persons who are unable to be placed in
emergency housing/other housing due to the unavailability of beds, as
determined by the PROVIDER, or programmatic restrictions that
prevent such placements within the Homeless Continuum of Care.
d. Homeless Families and transgender clients, at the discretion of the
PROVIDER may be placed in the above referenced placements for a
maximum of 7 days. Outreach Teams must aggressively work toward
moving families into the Homeless Continuum of Care within this
period.
2. Arranoements for Food
Food arrangements via the PROVIDER should be made via In-kind, or other
resources. In the event In-kind resources are unavailable, food vouchers may
be provided to families in the amount of $20.00 per diem while residing in the
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above referenced placements. Families with more than 4 people may be
provided an additional $5.00 per person per day.
3. Documentation
a. PROVIDER will keep well maintained, daily documentation of all
services provided to each Homeless Family.
b. PROVIDER shall provide copies of all bids from area hotels/motels and
copies of agreements with any area hotels/motels , These shall serve
as the basis for reimbursement for hotel/motel expenses under this
agreement.
c. PROVIDER will collect and submit to the County on a monthly basis all
receipts for Hotel/Motel services and Food Vouchers. These receipts
will be submitted as back-up documentation in addition to daily client
sign in sheets for Hotel placement and signed client receipt(s) for Food
Vouchers. These documents will be attached to monthly invoices on a
form acceptable to the County, which shall be submitted to the County
no later than the 15th of each month for the prior month's services.
4. Upon placement of Homeless family into Continuum of Care all standards /
conditions applicable to Outreach Assessment and Placement as specified in
U.S. HUD sub-recipient agreement for outreach services apply.
ARTICLE lWO
Terms of Payment bv the County
The COUNTY shall pay the PROVIDER a sum not to exceed $12.500 for the
services. described in Article I, above as proposed in the "Proposed Program Budget,
Attachment B. The County shall reimburse the Provider on a monthly basis. No
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payment shall be made to the provider for invoices without accompanying receipts
and other documentation, as specified in Article One, 3(a),(b), and (c).
ARTICLE THREE
Indemnification and Insurance
Insurance
Government Entities - If the PROVIDER is the State of Florida or
an agency or political subdivision of the State as defined by Section
768.28, Florida Statutes, the PROVIDER shall furnish the County,
upon request, written verification of liability protection in accordance
with Section 768.28, Florida Statutes. Nothing herein shall be
construed to extend any party's liability beyond that provided in
Section 768.28, Florida Statutes.
Indemnification
a) Non-Government Entities: The PROVIDER shall indemnify and hold
harmless the COUNTY and its past, present, and future employees and
agents from and against any and all claims, liabilities, losses, and
causes of action which may arise out of the actions or negligence, in
whole or in part, of the PROVIDER, its officers, agents, employees, or
assignees in the direct or indirect fulfillment of this Agreement. The
PROVIDER shall pay all claims and losses of any nature in connection
therewith, and shall defend all suits, in the name of the COUNTY when
applicable, and shall pay all costs and judgments which may issue
thereon. It is expressly understood and intended that the PROVIDER is
an independent contractor and is not an agent of the COUNTY.
b) Government Entities: If the PROVIDER is a Government entity, then
it shall indemnify and hold harmless the County and its officers,
employees, agents and instrumentalities from any and all liability,
losses or damages, including attorney's fees and costs of defense,
which the County or its officers, employees, agents or instrumentlities
may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting
from the performance of this Agreement by the Government entity or its
employees, agents, servants, partners, principals, or subcontractors.
Government entity shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits or actions of
any kind or nature in the name of the County, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may issue thereon. Provided, however, this
indemnification shall ony be to the extent and within limitations of
Section768.28, Fla. Statute, subject to the provisions of that Statute
whereby the Government entity shall not be held tliable to pay an
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personal injury or property damage claim or judge~ent ?r potions
thereof which exceeds the sum of $100,000, or any claIm or Judgement
or portion thereof, which, when totaled with all other claims or
judgement paid by the Government entity arising out of the same
incident or occurance, exceed the sum of $200,000 from any and all
personal injury or property damage claims, liabilities, losses or causes
of action which may arise as a result of the neglligence of the
government entity.
Conflict of Interest
a) In regard to procurement, the PROVIDER shall comply with the
standard contained within OMB Circular A-110.
b) The PROVIDER shall comply with Miami-Dade Ordinance No. 72-82
(Conflict of Interest Ordinance), as amended, which is incorporated
herein by reference as if fully set forth herein, in connection with its
contract obligations hereunder.
ARTICLE FOUR
Professionallndeoendence of the Provider
It is understood and agreed that the PROVIDER is not an agent, employee or
representative of the COUNTY, nor does it have authority to act on behalf of the
COUNTY or any of its agencies. The PROVIDER is, and shall remain, an
independent professional with respect to all services performed under this
AGREEMENT. No partnership relationship between the COUNTY and the
PROVIDER is created or intended by the AGREEMENT. No associate or employee
of the PROVIDER will be deemed to be an employee of the COUNTY for any
purposes whatsoever.
ARTICLE FIVE
Assianment
This is a contract for unique services and the PROVIDER'S obligations hereunder
are not assignable. The PROVIDER shall not assign, transfer, pledge, hypothecate,
surrender, or otherwise encumber or dispose of any portion of any portion of same,
without the prior written consent of the COUNTY.
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ARTICLE SIX
Cancellation or Termination
Either party shall have the right to terminate this AGREEMENT, in whole or in part,
upon 30 calendar days prior written notice by registered mail.
ARTICLE SEVEN
Conflict of Interest
The PROVIDER agrees to abide and be governed by Dade County Ordinances
which may have a bearing on the services involved in this AGREEMENT, including,
but not limited to, Ordinance No. 72-82 (Conflict of Interest Ordinance), as amended.
Copies of the Ordinances will be furnished to the PROVIDER upon request.
ARTICLE EIGHT
Modifications
This AGREEMENT may not be altered, changed or modified except by or with the
written consent of the COUNTY.
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In WITNESSS WHEREOF, the parties have caused this AGREEMENT to be
executed by their respective and duly authorized officers the day and year first above
written.
By: -tYJ/ocu~CZt
Witness
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By' I
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Jo,,-c~:E: fY'.. C:rnN~ ~ C I. \:""'-1
Print Name & Title ('V' ~ ~y.~
MIAMI-DADE COUNTY
A political subdivision of
the State of Florida
HARVEY RUVIN, CLERK
By:
By:
Date:
[f (~r/ar..
Approved as to form and legal sufficiency: ~
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APPROVED AS TO
FORM & LANGUAGE
FOR CUTION
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Attachment A
City of Miami Beach
Homeless Outreach Program
Scope Of Services
The PROVIDER agrees to provide emergency hotel/motel placements of homeless
families with children for a period of up to seven (7) days in area hotels/motels as
stipulated in Article One of this Agreement. In addition, the PROVIDER may also
place hard-to-serve, transgender clients, on an as needed basis.
Families may be provided food vouchers on an as needed basis of up to $20.00 per
diem while residing in hotels/motels. Families with more than four (4) members may
be provided an additional $5.00 per person per day.
Reimbursements will only be made for properly documented hotel/motel placements
and disbursement of food vouchers as stipulated in Article One of this Agreement.
All reimbursements must be submitted to the County by the 15th day of each month
following the month of service as stipulated in Article One of this Agreement.
All reimbursement requests must be approved by the County prior to disbursement of
funds.
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