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HomeMy WebLinkAboutAmendment No. 5 with EDAW, Inc. ~ t? (:75"'- ,11s- D b g ~Aoft~'"' - (' 7 I-f AMENDMENT NO.5 TO THE PROFESSIONAL ARCHITECTURAL AND ENGINEERING (A I E) SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND EDAW, INC., DATED JULY 18, 2001, IN AN AMOUNT NOT-TO-EXCEED $556,214.00, FOR THE PROVISION OF ADDITIONAL SERVICES, NECESSARY FOR THE IMPLEMENTATION OF THE UNDERGROUND UTILITY VERIFICATION EFFORTS, EXTENDED PLANNING EFFORTS, ADDITIONAL WATER MAINS AND ENCROACHMENT IDENTIFICATION FOR THE RIGHT-OF- WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM NEIGHBORHOOD NO. 10 - FLAMINGO I LUMMUS PROJECT. This Amendment No.5 to the Agreement made and entered this 20th day of April 2005, by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing underthe laws of the State of Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and EDAW, INC., having its offices at 1688 Meridian Avenue, Suite 303, Miami Beach, Florida 33139 (hereinafter referred to as CONSULTANT). RECITALS WHEREAS, pursuant to Request for Qualifications (RFQ) No. 07-00/01, the Mayor and City Commission adopted Resolution No. 2001-24506, on July 18, 2001, approving and authorizing the Mayor and City Clerk to execute an Agreement with EDAW, Inc., for Professional Services for the Flamingo / Lummus Neighborhood Streetscape and Utility Improvement Project; and WHEREAS, the Agreement provides for the planning, design, bidding and award, construction administration and reimbursables for the Flamingo / Lummus neighborhood Project; and and WHEREAS, the Agreement was executed for a not-to-exceed amount of $1 ,840,000.00; WHEREAS, the administration has negotiated Amendment No. 1 to the contract for the planning, design, permitting, bidding and award, construction administration and reimbursables associated with the additional project areas located within the Flamingo / Lummus Neighborhood consisting of Euclid and Meridian Avenues from 16th Street to Lincoln Lane South, which were approved on September 11, 2002; and WHEREAS, the administration has negotiated Amendment NO.2 to the contract for the planning, design, permitting, bidding and award, construction administration and reimbursables associated with the additional project areas located within the Flamingo / Lummus Neighborhood consisting of the South Pointe Redevelopment Area and the City Center Redevelopment Area, which were approved on September 11, 2002; and WHEREAS, Amendment No. 1 increased the total contract fee by $35,999.00 and Amendment No.2 by $278,806.00 for a total fee of $2,154,805.00; and WHEREAS, the administration has negotiated Amendment No. 3 to the contract for additional geotechnical investigation services required to effectively design water main and storm water improvements by allowing the ability of soil and underground conditions to support utility improvements to be determined; and MB: 4010C004 1 WHEREAS, Amendment No.3 increased the total contract fee by $63,298.00 for a total fee of $2,218,103.00; and WHEREAS, the Administration has negotiated Amendment No. 4 for the additional professional services to prepare the permit application, supporting documentation and present the project to the Historic Preservation Boards; and WHEREAS, Amendment No. 4 increased the total contract fee by a not-to-exceed of $14,423.00 for a total fee of $2,232,526.00; and WHEREAS, the Scope of Services of this Amendment No. 5 is intended to address additional services for Additional Underground Utility Verification Efforts, Extended Planning Phase, Additional Professional Services for Water Main Replacement and Encroachment List Compliance with CITY'S Standard format; and WHEREAS, noted in Task 2.2 of the Scope of Services, the CONSULTANT is responsible for the implementation of underground utility field verification efforts on its respective projects. This effort is intended to further refine contract documents by selectively investigating "utility" locations where proposed underground infrastructure will intersect with existing improvements; and WHEREAS, at this time, the CONSULTANT, has advised that it is ready to commence its underground utility verification effort. The CONSULTANT has provided the City and Hazen and Sawyer, the City's Program Manager, with a map of its intended locations and the effort appears reasonable for the anticipated improvements; and WHEREAS, the CITY and Hazen and Sawyer concurs with the CONSULTANT'S findings that the Agreement does not provide a reimbursable allowance to perform soft digs, and the Agreement should be increased by an additional not-to-exceed amount of two-hundred forty two thousand eight hundred nine dollars ($242,809.00), to be commensurate with the required level of effort to perform 1,300 test hole locations; and WHEREAS, the CONSULTANT has advised the City and Hazen and Sawyer that additional fees are required for Extended Planning Services due to the extended contract duration out of the control of the CONSULTANT; and WHEREAS, Article 2.28 of the Agreement provides the CONSULTANT with an opportunity to request for additional compensation resulting from the untimely review by City or other governmental authorities having jurisdiction over the Project or such delays which are caused by factors outside the control of Consultant; and WHEREAS, the administration has negotiated the Extended Planning Phase fee by 22 weeks for a not-to-exceed of amount $12,221.00; and WHEREAS, the CITY has indicated that an additional 23,880 LF of water main has been identified for replacement. The additional water main replacement is identified in Exhibit A-3.; and WHEREAS, the administration has negotiated the additional water main design, permitting, bidding and award and construction administration services for the additional 23,880 LF of water main replacement for a not-to-exceed amount of $280,990.00; and MB: 4010C004 2 construction administration services for the additional 23,880 LF of water main replacement as identified on Exhibit A-3." 2.5 ADD the following task: "Task 6.5 - Underaround Utilitv Verification: CONSULTANT shall arrange for and coordinate the efforts of a company to perform test holes using the vacuum extraction method ("potholing") for the purpose of identifying conflicts between the location of existing underground utilities and the proposed underground improvements. Actual locations shall be as directed by CONSULTANT. This task shall be utilized as a tool to verify the horizontal location, elevation, size and type of material of the existing underground utilities, as deemed necessary by CONSUL TANT, up to the maximum not-to-exceed amount two-hundred forty two thousand eight hundred nine dollars ($242,809.00). CONSULTANT'S compensation anticipates the performance of one thousand three hundred (1,300) underground utility locations. Unused amounts in this allowance shall be credited back to the CITY at the completion of the project." 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment NO.5. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.5 to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: David Dermer ~kl~ fMCL-- TY CLERK Robert Parcher WITNESS ~~~ ~ r~' C€SCAV fAVG\\<Av-~ V\ ~ Print Name Print Name MB: 4010C004 4 ED A \V EDAW INe 1811 MERIDIAN AVENUE SUITE 303 MIAMI BEACH FLORIDA 33131 TEL 305 S04 5878 FAX 305 804 5704 LICENSE NUIUER LC0000311 www.edlw.com 24 September 2004 Charles O. Carrello, P.E. Deputy Project Manager Hazen & Sawyer, P.C. 975 Arthur Godfrey Road, Suite 211 Miami Beach, FL 33140 Re: City of Miami Beach Right-of.Way Infrutructure Improvement Program Neighborhood No. 10: Flamingo I Lummus (lA029.01) Waterline Add Fee Proposal Dear Mr. Carrei'lo: As discussed at the July 30, 2004 Design Progress Review Meeting, we are rescinding our November 18,2003 proposal and submitting this updated manhour / fee estimate in the amount of $280,990 for additional planning, design, bid & award, and construction administration services related to the revised water main improvement plan per Exhibit A-3. · The total estimated length of water main replacement under Exhibit A (original contract) is 22,240 feet. · The total estimated length of water main replacement under Exhibit A-3 (provided 10.10.03) is 30,600 feet. · There are approximately 6,720 feet of overlapping or duplicate water main locations between Exhibit A and Exhibit A-3. This proposal considers the water main work associated with Exhibit A to be 60% complete with detailed design. The requested additional compensation is based on the following: · bringing 23,880 LF ofnew pipe (30,600 LF of pipe per Exhibit A-3 less 6,720 LF overlap from Exhibit A) from 0 to 100% complete through B&A and CA · crediting back 15,520 LF of pipe replacement (22,240 LF of pipe per Exhibit A less 6,720 LF overlap with Exhibit A-3) from 60% through completion · continuing to develop 6,720 LF (overlap between Exhibits A & A-3) from 60 to 1 00% as per original contract We understand that the City has requested Design through CA Phase services only. Therefore, none of the tasks associated with the Planning Phase are included in this proposal. Other considerations regarding this request may need to be addressed such as the anticipated increase in the overall construction cost due to the additional water lines I)",c.., PLANNIN. AN. INV'1II0....,. "OIllLO"'O' ".""".._...'I....HI...."..., A'. L....' A-J_".VJ..D,dac 176 ( }-, D . \ \ V Charles O. CarreAo, P.E. Sepccmber 24, 2004 Page 2 012 and any impact to the design/construction schedule due to the required survey and redesign effort. This additional service request is valid for sixty (60) days at which time we reserve the right to review and renegotiate the proposed scope and fee. Please feel free to call with any questions or comments regarding this proposaJ. Best Regards, << sent viii ~mlliJ willrollt ,ignllilln >> Leonardo Alvarez Vice-President I Principal Cesar M. Garcia-Pons Senior Associate cc: David TroncaJe, fiJe - EDA W Encl. BOA W, Inc. Title Date "oml"gO_O.O"4_HIo".Wa,., Acffl L.".r "oJ_'EVISID.doc: 177 t 0 Q. Q. ~ VI c 's ." <( M < .. j 'tl;e O,J: C o )( -EW 0 .. ,J: QI .Q Q, ,J: C ~ CIC1 'Q) 'iij C Z QI " 1/)0 VI :I ell ED:: E .5 UJ Q. :I fa 1l ...J:Ii " .. '2' o QI Q. C1" C fa .- ~ E .. UJ .!! 0 0.. u.- ~ 0 .. 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" .c W 'ii " OS -g ~ (/) ~ ~ (/)' U .c ... 1:- ~ 'v c '" C .. .. " .. c: ~ J: E :J ... 1i ';;' u ..' e " .SI E ~ g. ~ ~ 0 N ~ 0 " " '" ,= 0 III U a: (/) C!l <3 ~ t; N '" .. 0' i e <0 <0 <0 <0 '" ..J Ci c: E '" u: ( EDA\V EDAW 'Ne 1818 IIERIDIAN AVENUE SUITE 303. MIAII' BEACH FLORIDA 33139 TEL 305 S04 5878 FAX 305 804 5704 lICENSE NUMBER LC0000311 EDA\V 28 February 2005 Charles O. Carreno, P.E. Deputy Project Manager Hazen & Sawyer, P.C. 975 Arthur Godfrey Road, Suite 211 Miami Beach, FL 33140 Re: City of Miami Beach Right-of-Way Infrastructure Improvement Program Neighborhood No. 10: Flamingo I Lummus (lA029.01) Utility Verification Add Fee Proposal Dear Mr. Carreno: This additional service request is to provide utility verification services at several locations throughout the FlamingolLummus neighborhood. These services wilJ be provided in the amount of $267,808.84 as per the attached spreadsheet and letter by our subconsultant, F.R. Aleman & Associates, Inc. This additional service request is valid for sixty (60) days at which time we reserve the right to review and renegotiate the proposed scope and fee. Please feel free to calJ with any questions or comments regarding this proposal. Best Regards, << sent via email without signature >> Leonardo Alvarez Vice-President! Principal Cesar M. Garcia-Pons Senior Associate cc: David Troncale, file - EDA W Encl. Confirmed tlnd accepted by: EDA W, Inc. City of Miami Beach Authorized Signature Authorized Signature TypedlPrinted Name TypedlPrinled Name 0111011. ~lAIIIIIIIG AND INVIIION..IIITI WOIILOWIOI "............,J..C.._UtlIJl' V.rlfl..ll." A~' 180 Charles O. Carrefto, P.E. FcbnJary 28,2005 Page 2 of2 Title Date o 181 Title Date "a"'JftQO~O'022'_CA4._utIJlty V.,jllco'lo" Add ( ~~ ~ 8 ~ i I! ! ~ ! c( ! ,.. I 1-'-- 3 ! w iN';; ~ ::c lQo'.' I"':', .. to": I- >..: ~ i 0 .. ! I d 1 as "I.' as j c ,c .gt ::~j~ .. .... ~ ,! .. , ~ H":5 j w ~ ''''i N I a. 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HAzEN AND SAWYER Environmental Engineers & Scientists Hazen and Sawyer, P.C. 975 Arthur Godfrey Road Suite 211 Miami 8Bac~FL 33140 305 5:t2'92~f: Fax: 305 534;-8887, :rJ !",", t<,' :',.'J -~J fi! October 27, 2005 --on t..... ",-':.. I,') :'_l:.:f: ~,J C;::I'") Mr. Jorge Chartrand Acting Director CITY OF MIAMI BEACH Capital Improvement Projects Office 1700 Convention Center Drive Miami Beach, Florida 33139 City of Miami Beach Right-of-Way Infrastructure Improvements Program Neighborhood No. 10: Flamingo - Lummus Amendment No.5 Dear Mr. Chartrand: Enclosed please find three (3) copies of Amendment No. 5 - Amendment to the Professional Services Agreement between the City of Miami Beach and EDAW, Inc., for the Provision of Additional Services, necessary for the implementation of the underground utility verification efforts, extended planning efforts, additional water mains and encroachment identification for the referenced project. These copies have been signed and witnessed by EDAW. Please sign all three (3) copies and return one (1) to our office for forwarding to EDAW. Should you have any questions, please do not hesitate to contact our office. Very truly yours, HAZEN AND SAWYER, P.C. ~~ Richard W. Saltrick, P. E. Deputy Program Manager Enclosure c: J. Chartrand J. Cano R. Dias D. Sayers B. Vidal File Nos. 4010A11.2 4014 I 0.4.10ABC wi enclosures New York, NY. Armonk. NY. Ramsey, NJ. Detroit, MI . Philadelphia. PA. Raleigh, NC. Charlotte, NC. Fairtax, VA. Atlanta, GA. Hollywood. Flo Boca Raton, FL' Fort Pierce, FL' Jacksonville. FL' Miami, FL. Sarasota, FL. Tampa, FL MB: 401OL136