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Home My WebLink About2006-26402 Reso RESOLUTION NO. 2006-26402 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL AMOUNT OF $67,605 TO TAW ENGINEERED SERVICES, INC., TO PROVIDE FOR THE REPAIR AND REPLACEMENT NEEDS OF THE EMERGENCY GENERATORS ELECTRICAL SWITCHGEAR AT THE MIAMI BEACH POLICE DEPARTMENT BUILDING. WHEREAS, because of the age and deterioration of the existing parallel switchgear controlling the two rooftop emergency generators at the Miami Beach Police Department building, there was a need to include the repair and replacement of the equipment in the development of the Fiscal Year (FY) 05/06 Capital Renewal and Replacement Projects (the Project); and WHEREAS, the Mayor and City Commission, at its December 7,2005 meeting, adopted Resolution No. 2005-26073, which authorized the Property Management Director to serve as the City's General Contractor for all of the FY 05/06 Capital Renewal and Replacement projects; and WHEREAS, the Property Management Director exercised the authority given to him by the City Manager and City Commission, and developed scope of work and specifications for the Project, and prepared a Requestfor Quotations No.VA-QT09-006 to obtain competitive bids for the work; and. WHEREAS, four (4) electrical contractors that specialized in emergency generator operations and repairs were contacted to provide quotes for the Project, which resulted in one responsive quote; and WHEREAS, after reviewing the quote and finding it within the estimated project budget, and after checking background references, licensing, and insurance requirements, the Property Management Director issued a contract to TAW Engineered Services,lnc., in the amount of $59,445; and WHEREAS, a Change Order increase of $8,160 was also authorized by the Property Management Director, to replace an additional 800 amp service breaker that was found to be in poor condition and was not included in the original scope of work for the Project; and WHEREAS, with the inclusion of the Change Order, a total contract amount of $67,605 was issued to TAW Engineered Services, Inc.; and WHEREAS, as required by Resolution No.2005-26073, the Administration hereby requests that the Mayor and City Commission ratify the aforestated contract, as is deemed necessary to complete the work on the Project. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby ratify a Contract with TAW Engineered Service, Inc., in the total amount of $67,605, to provide for the repair and replacement needs of the emergency generators electrical switchgear at the Miami Beach Police Department Building. PASSED and ADOPTED THIS 6th 2006. 1rWtP~ Robert Parcher CITY CLERK APPROVED AS TO FORM & LANGUAGE ~R EXECUTlOll ~ 1Zl~e~ T:\AGENDA\2006\dec0606\Reguler\Ra~ Police Emergency SwitchgtHJr RESO.doc COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission ratifying a contract to TAW Engineered Services, Inc., in the total amount of $67,605 to provide for the repair and replacement needs of the emergency generators eiectricai switchgear at the Miami Beach Police Department Building. Ke Intended Outcome Su orted: Well Maintained Facilities Issue: Shall the City ratify a contract to TAW Engineered Services, Inc., for the repair and replacement needs of the emergency generators electrical switchgear at the Miami Beach Police Department Buiiding? Item Summarv/Recommendation: In accordance with Resolution No. 2005-26073 adopted by the City Commission on December 7,2005 the Property Management Director, is providing General Contracting services Including bidding, the award of contracts for work, and change orders necessary for the repairs and replacement needs of the emergency generator electrical switchgear at the Police Department Building. Under the provisions of the Resoiution, contracts and purchases exceeding $25,000 must be brought back to the City Commission for Ratification. After base plans and specifications were prepared to meet the needs of the Project, four electrical contractors that specialize in emergency generators were contacted to provide bids on the project resulting in one responsive bid. After reviewing the bid and the company's references, and finding the bid well within the estimated budget for the project, the Property Management Director determined that TAW electrical Service Inc., provided a responsive responsible bid for the scope of work required and issued contract that was reviewed by the Legal Department and executed by the Mayor and City Clerk for the execution of the work. Adopt the Resolution. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 $ 67,605 125-6342-069358 [ID 2 3 4 Total $ 67,605 Financial Impact Summary: Cit Clerk's Office Le islative Trackin : Brad A. Judd; Property Management Director Si n-Offs: Department Director Assistant City /fl City Manager JMG T:\AGENDA\2006Idec0606IRegularIRatify Police Emergency Switchgear COVER.doc to ..., MIAMI BEACH AGENDA ITEM DATE c..7Q IcJ -" -(/{? lD MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachA.gov COMMISSION MEMORANDUM FROM: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager 't.--- 0 December 6, 2006 0 TO: DATE: SU8JECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT, IN THE TOTAL AMOUNT OF $67,605 TO TAW ENGINEERED SERVICE, INC., TO PROVIDE FOR THE REPAIR AND REPLACEMENT NEEDS OF THE EMERGENCY GENERATORS ELECTRICAL SWITCHGEAR AT THE MIAMI BEACH POLICE DEPARTMENT BUILDING. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS Because of the age and deterioration of the existing parallel switchgear controlling the two rooftop emergency generators at the Miami Beach Police Department building, there was a need to include the repair and replacement of the equipment in the development of the Fiscal Year (FY) 05/06 Capital Renewal and Replacement Projects funding needs. This was necessary for the inclusion of the project in the Fiscal Year (FY) 05/06 Capital Renewal and Replacement projects budget which was approved by the Mayor and City Commission with the adoption of the Fiscal Year (FY) 05/06 budget. The scope of work of the project included the furnishing of all necessary testing equipment, field engineering services, labor, tools, schematics, and supplies necessary to properly test, repair, or replace equipment as needed, to assure the proper operation of the parallel switchgear and the related transfer switches necessary to provide power to the emergency electrical panels from the emergency generators. The Mayor and City Commission, at the December 7, 2005 Commission meeting, adopted Resolution No. 2005-26073, which authorized the Property Management Director to serve as the Certified General Contractor for all of the Fiscal Year (FY) 05/06 Capital Renewal and Replacement projects. The Property Management Director exercised the authority given to him by the City Manager and City Commission, and developed scope of work specifications for the project and prepared a Request for Quotations #VA-QT09-006 that was required to provide a method to obtain competitive bids for the work. Four (4) electrical contractors that specialized in emergency generator operations were contacted to provide bids for the Project that resulted in only one responsive bid for the Project. Because the single responsive bid was well within the estimated project budget and after checking background references, licensing, and insurance requirements, the Property Management Director determined that TAW Engineered Service, Inc., did provide a responsive responsible bid for the Project. After review by the Legal Department and execution by the Mayor and City Clerk, a contract was issued to TAW Engineered Services, Inc., in the amount of $59,445, for the work. A change order increase of $8,160 was also authorized by the Property Management Director to replace an additional 800 amp service breaker that was found to be in bad condition and was not included in the original scope of work for the Project. Combined, a total contract amount of $67,605 was issued to TAW Engineered Services, Inc., for the Project. The Administration recommends that the Mayor and Members of the City Commission ratify the Property Management Director's contract to TAW Engineered Services, Inc., in the total amount of $67,605 to provide for the repair and replacement needs of the emergency generators electrical switchgear at the Miami Beach Police Department Building. JMG:BCM:FHB:BAJ T:\AGENDA\2006\dec0606\RegulaMatify Police Emergency Switchgear MEMO,doc Z o ~ Ii; w g ~ 'w :J: l- ~ ~I :~ ilii &Lfi-W ~qili w>o(z :IE Q WZl- (.)0..: Si=s a.. <Ill ~I;< ;:ol- ~o Cl :J: ~ ~ I! ~ .. i Cl ; ~ II C,::J 8~ Well Cl :il l; ... i ~ ~ I! s:j ~:i E t! Z o t: ii: (.) rn W Q