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Home My WebLink About2006-26419 Reso RESOLUTION NO. 2006-26419 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR 2007 CITY COMMISSION MEETINGS. WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer solicited input regarding the scheduling of one City Commission meeting a month; and WHEREAS, subsequent to Mayor Dermer's request, the Administration placed this issue on the February 23,2005 City Commission Meeting agenda to refer it to the Neighborhood/Community Affairs Committee for discussion; and WHEREAS, the Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one City Commission meeting a month and an alternate meeting scheduled the following week; and WHEREAS, this would allow the City Commission to continue the meeting because of the lateness ofthe hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the following Wednesday; and WHEREAS, because the same City Commission agenda will be used, no City Commission/ Manager Agenda reviews will be required; and WHEREAS, it also allows the Mayor and City Commission, and the Administration to reserve the Wednesday following a City Commission meeting so that scheduling of a continued meeting, if necessary, does not result in scheduling problems; and WHEREAS, this new schedule of one Commission meeting a month and an alternate meeting was implemented in May 2005; and WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at such times as may be prescribed by ordinance or resolution; and WHEREAS, in preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1) City Commission meeting and one (1) alternate meeting a month; 2) schedule City Commission meetings on Wednesdays; and 3) not to schedule City Commission meetings during the month of August, while the City Commission is in recess; and WHEREAS, the proposed 2007 calendar calls for eleven (11) regularly scheduled City Commission meetings, nine (9) alternate meetings; and an additional special budget City Commission meeting will be scheduled at a later time in September. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the following dates for the year 2007 City Commission Meetings: Commission Meetings January 17 (Wednesday) February 14 (Wednesday) March 14 (Wednesday) April 11 (Wednesday) May 9 (Wednesday) June 6 (Wednesday) July 11 (Wednesday) August, City Commission in recess September 5 (Wednesday) October 17 (Wednesday) November 7 (Wednesday) * December 12 (Wednesday) * Election related items only Alternate Meetings January 24 (Wednesday) February 21 (Wednesday) March 21 (Wednesday) April 18 (Wednesday) May 16 (Wednesday) July 18 (Wednesday) October 24 (Wednesday) November 21 (Wednesday) * I PASSED and ADOPTED this 6th day of December, , \ A Tf.~~~,:~.'""' ", fi~r.f~ ROBERT F>ARCI-:lER, CITY CLERK T :\AGENDA\2006\dec0606\Regular\2007 -ColTIIT'ission.dates-RESO .doc APPROVED AS TO FORM & LANGUAGE OR ilON ~ COMMISSION ITEM SUMMARY Condensed Title: A resolution setting the dates for the year 2007 City Commission meetings. Ke Intended Outcome Su orted: Supports multiple KIO's. Issue: Shall the City Commission approve the 2007 Commission meeting dates? Item Summarv/Recommendation: Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times as may be prescribed by ordinance or resolution." In preparing the Commission Meeting calendar the Administration takes into consideration events such as the U.S. Conference of Mayors, Miami-Dade County Days, Art Basel, August recess, September to set the tentative/final millage and the budget approval process, and if an election year then November for election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is difficult to always schedule meetings on the same Wednesday of the month. In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1) Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City Commission is in recess. The Administration recommends aoorovino the resolution. Advisorv Board Recommendation: The Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one Commission meeting a month and an alternate meeting schedule the following week. This would allow the City Commission to continue the meeting because of the lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the foilowing Wednesday. This new schedule of one Commission meeting a month and an alternate meeting was implemented in Mav 2005. Financial Information: Source of Amount Account Approved Funds: 1 D 2 3 4 aSPI Total Financial Impact Summary: Ci Clerk's Office Le islative Trackin Bob Parcher, City Clerk Si n-Offs: Department Director Assistant City Manager City Manager w T:\AGENDA\2006\dec0606\Regular\2007 -Commission.dates-SUM.doc lD .... MIAMI BEACH AGENDA ITEM DATE 1?7F /~-b~r; C9 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission DATE: December 6, 2006 FROM: Jorge M. Gonzalez, City Manager SUBJECT: A RESOLUTION OF THE MAY AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, SETTING THE DATES FOR T.HE YEAR 2007 CITY COMMISSION MEETINGS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND At the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer solicited input regarding the scheduling of one City Commission meeting a month. Subsequent to Mayor Dermer's request, the Administration placed this issue on the February 23, 2005 Commission Meeting agenda to refer it to the Neighborhood/Community Affairs Committee for discussion. The Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one Commission meeting a month and an alternate meeting scheduled the following week. This would allow the City Commission to continue the meeting because of the lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the following Wednesday. Because the same Commission agenda will be used, no Commission/ Manager Agenda reviews will be required. It also allows the Mayor and Commission, and the Administration to reserve the Wednesday following a Commission meeting so that scheduling of a continued meeting, if necessary, does not result in scheduling problems. This new schedule of one Commission meeting a month and an alternate meeting was implemented in May 2005. ANALYSIS Pursuant to Section 2,04 of the Miami Beach City Charter, "The City Commission shall meet at such times as may be prescribed by ordinance or resolution," In preparing the Commission Meeting calendar the Administration takes into consideration events such as the U.S, Conference of Mayors, Miarni-Dade County Days, Art Basel, August recess, September to set the tentative/final millage and the budget approval process, and if an election year then November for election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is difficult to always schedule meetings on the same Wednesday of the month. In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1) Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City Commission is in recess, The Administration met the goals with the following exceptions: Exception 1: In June, due to Art Basel beginning on June 13, there is no alternate meeting scheduled. Exception 2: In September there is no alternate meeting scheduled in anticipation for the additional meeting to be scheduled for the second reading of the budget. Note: The Miami Beach Annua/ Boat Show is scheduled for February 15-19 with move- in scheduled to start on February 8 and move-out scheduled on February 22, 2007, which creates significant parking and traffic challenges for the City Hall area, It is recommended that the City Commission meetings be set as follows: Commission Meetings January 17 (Wednesday) February 14 (Wednesday) March 14 (Wednesday) April 11 (Wednesday) May 9 (Wednesday) June 6 (Wednesday) July 11 (Wednesday) August, City Commission in recess September 5 (Wednesday) October 17 (Wednesday) November 7 (Wednesday) * December 5 (Wednesday) * Election related items only Alternate Meetings January 24 (Wednesday) February 21 (Wednesday) March 21 (Wednesday) April 18 (Wednesday) May 16 (Wednesday) July 18 (Wednesday) October 24 (Wednesday) November 21 (Wednesday) * December 12 (Wednesday) The proposed 2007 calendar calls for 11 regularly scheduled Corn mission meetings, 9 alternate meetings; and an additional special budget Comrnission meeting will be scheduled at a later time in September. In preparing the calendar, City-designated holidays and religious holidays have been taken into consideration. Attachment "A" is a list of City of Miami Beach holidays. Attachrnent "B" is a list of Jewish holidays, CONCLUSION The Administration recommends that the Mayor and City Commission approve the proposed City Commission meeting dates and alternate meeting dates for the year 2007. JMG/REP/lc T:\AGENDA\2006\dec0606\Regular\2007 .Commission.dates-MEMO.doc New Year's Day Dr. Martin Luther King, Jr. Day President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Christmas Attachment "A" CITY OF MIAMI BEACH LEGAL HOLIDAYS 2007 Monday, January 1, 2007 Monday, January 15, 2007 Monday, February 19, 2007 Monday, May 28, 2007 Wednesday, July 4, 2007 Monday, September 3, 2007 Monday, November 12, 2007 Thursday, November 22, 2007 Friday, November 23, 2007 Tuesday, December 25, 2007 Attachment "B" JEWISH HOLIDAYS 2007 Tu B'Shevat Ta'anit Esther Purim Shushan Purim Passover Second Passover Lag B'Omer Shavuot The 17th of Tammuz Tish'a B'Av Rosh Hashanah Fast of Gedaliah Yom Kippur Sukkot Hoshana Rabbah Shemini Atzeret Simchat Torah Chanukah February 3, 2007 March 1, 2007 March 4, 2007 March 5, 2007 April 2-10, 2007 May 3, 2007 May 6, 2007 May 22-24, 2007 July 3, 2007 July 23-24, 2007 September 12-14, 2007 September 15, 2007 September 21-22,2007 September 26-0ctober 2, 2007 October 3, 2007 October 4, 2007 October 5, 2007 December 4-12, 2007