HomeMy WebLinkAbout2006-26140 Reso
RESOLUTION NO.
2006-26140
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 30-04/05, FOR ARCHITECTURAL,
ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE
SERVICES FOR THE PLANNING, DESIGN, BID AND AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE
CONSTRUCTION OF THE PROPOSED 400 SPACE CULTURAL CAMPUS
PARKING GARAGE; AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF
ARQUITECTONICA; AND SHOULD THE ADMINISTRATION NOT BE ABLE
TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF ZYSCOVICH, INC.; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH
THE SECOND-RANKED FIRM, FURTHER AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF
MC HARRY ASSOCIATES.
WHEREAS, on October 2, 1997, pursuant to the authorization of the City
Commission, the Administration issued a Request for Letters of Interest (RFLI) for
Architectural/Engineering Services to develop design and construction documents for a
Regional Library, a 400 Space Parking Garage with retail space and park and
streetscape improvements in a Cultural Arts Campus (the Project); and
WHEREAS, on June 3, 1998, after presentations and considerable discussion,
the Mayor and City Commission authorized the City to negotiate with Robert A. M. Stern
Architects (Stern) for architectural and engineering (AlE) services; and
WHEREAS, on September 23, 1998, via Resolution 98-22904, the Mayor and
City Commission authorized the City to execute an agreement between the City and
Stern to provide AlE services for the Project; and
WHEREAS, on November 18, 1998, the City Commission directed the
Administration not to proceed with the design of the 400 space Parking Garage portion
of the Project and instead design two surface parking lots; and
WHEREAS, based on a Walker Parking Consultants, the Administration has
evaluated options for additional parking in the Middle Hotel area, and has found that
there is land available on which a parking garage can be constructed on both sides of
Liberty Avenue, north of the Regional Library and the Miami Ballet buildings; and
WHEREAS, the construction of this parking garage is required to provide
residents and visitors with the parking spaces needed and will alleviate some of the
parking deficit in the area currently, but will not resolve a long-term parking deficit; and
WHEREAS, RFQ No. 30-04/05 was issued on July 7,2005, with an opening date
of August 18, 2005, and resulted in 123 prospective proposers, 51 proposers requesting
documents and the following nine proposals from; Arquitectonica, Avart Consulting
Engineers, BEA International, MCHarry Architects, MGE Architects, Rich and
Associates, Sequeira & Gavarrete, Tim Haahs Engineers, and Zyscovich and
Associates; and
WHEREAS, the City Manager via Letter to Commission (LTC) No. 278-2005,
appointed an Evaluation Committee ("the Committee"); and
WHEREAS, on January 24, 2006, the Committee convened to evaluate the
proposals and produce a short list of Consultants that would be asked to make
presentations based on the established evaluation criteria; and
WHEREAS, the Committee short listed the following four firms; Arquitectonica,
BEA International, MCHarry Architects, and Zyscovich and Associates; and
WHEREAS, on January 31, 2006 the Committee convened to receive the
presentations and the firm of Arquitectonica was deemed to be the first ranked firm
based on the experience and qualifications of their team; and
WHEREAS, the Arquitectonica team has worked together successfully on similar
projects which include parking structures and convention center expansions and key
individuals in this team have significant experience designing public buildings, private
beachfront developments and municipal parking garages; and
WHEREAS, the Administration recommends that the Mayor and City
Commission, accept the recommendation of the City Manager pertaining to the Ranking
of Qualifications received pursuant to Request for Qualifications (RFQ) No.30-04/05, and
authorize the Administration to enter into negotiations with the top-ranked firm of
Arquitectonica.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission accepts the
recommendation of the City Manager pertaining to the ranking of qualifications received
pursuant to Request for Qualifications (RFQ) No. 30-04/05, for architectural,
engineering, urban design, and landscape architecture services for the planning, design,
bid and award, and construction administration services for the construction of the
proposed 400 space Cultural Campus Parking Garage; authorizing the administration to
enter into negotiations with the top-ranked firm of Arquitectonica; and should the
administration not be able to negotiate an Agreement with the top-ranked firm,
authorizing the administration to negotiate with the second-ranked firm of Zyscovich,
Inc.; and should the administration not be able to negotiate an Agreement with the
second-ranked firm, further authorizing the administration to negotiate with the third-
ranked firm of MCHarry Associates.
PASSED AND ADOPTED this 8th
day OfMar:,~} 2~
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/ 1/
/ M OR
David Dermer
ATTEST:
~PM~
CITY CLERK
Robert Parcher
APPROVED AS TO
FORM & LANGUAGE
& Fa EXECUTION
- l 'J-f2f18G
ity Attorney ~ ~
COMMISSION ITEM SUMMARY
Condensed Title:
Accept the City Manager's Recommendation Relative to the Ranking of Firms Pursuant to Request for
Qualifications (RFQ) No. 30-04/05 or Architectural, Engineering, Urban Design, and Landscape
Architecture Services for the Planning, Design, Bid and Award, and Construction Administration Services
for the Construction of the Pro osed 400 S ace Cultural Cam us Parkin Gara e.
Ke Intended Outcome Su orted:
. Ensure Well-Designed Quality Capital Projects.
. 1m rove Parkin Availabili .
Issue:
Shall the City Commission approve the City Manager's recommendation to accept the recommendation
related to the rankin of firms and authorize ne otiations with the to -ranked firm?
Item Summa IRecommendation:
RFQ No. 30-04/05 was issued on July 7,2005 with an opening date of August 16, 2005. A pre-proposal
conference to provide information to firms considering submitting a response was held on July 26, 2005.
BidNet issued bid notices to 123 prospective proposers, resulting in 51 proposers requesting the RFQ
document, which resulted in the receipt of the following nine (9) proposals from:
Arquitectonica
Avart Consulting Engineers
BEA International
MC Harry Associates
MGE Architects
Rich and Associates
Sequeira & Gavarrete
Tim Haahs Engineers
Zyscovich
The City Manager via Letter to Commission (LTC) No. 278-2005, appointed an Evaluation Committee ("the
Committee").
On January 31,2006, the Evaluation Committee convened and were provided presentations by the four
shortlisted firms. After Evaluation of proposals and Presentations from Consultants, the evaluation
committee discussed the selection criteria as well as the ranking of all the firms. As per Section 287.055,
Florida Statutes, known as the Consultants' Competitive Negotiation Act (CCNA), the Committee ranked
no less than 3 firms. The three top ranked firms were:
1) Arquitectonica
2) Zyscovich, Inc.
3) MC Harry Associates
Acce t the Cit Mana er's Recommendation and Authorize Ne otiations.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
I I 2
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Gus Lopez, ext. 6641
Si n-Offs:
Department Director
JC
City Manager
GL
JMG
T:\AGENDA \2006\mar0806\consent\RFQ30-04-05-40 paceParkingGarageSumma ry.doc
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MIAMIBEACH
AGENDA ITEM
DATE
C-72
.3-%~
lD MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor David Dermer and Memberpf the City Commission
Jorge M. Gonzalez, City Manager
March 8, 2006
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS
RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 30-
04/05, FOR ARCHITECTURAL, ENGINEERING, URBAN DESIGN, AND
LANDSCAPE ARCHITECTURE SERVICES FOR THE PLANNING, DESIGN, BID
AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
CONSTRUCTION OF THE PROPOSED 400 SPACE CULTURAL CAMPUS
PARKING GARAGE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM OF ARQUITECTONICA; AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF
ZYSCOVICH, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM, FURTHER
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE THIRD-
RANKED FIRM OF MC HARRY ASSOCIATES.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
On October 2, 1997, pursuant to the authorization of the City Commission, the
Administration issued a Request for Letters of Interest (RFLI) for Architectural/Engineering
Services to develop a design and prepare construction documents for a Regional Library, a
400 Space Parking Garage with retail space and park and streetscape improvements in a
Cultural Arts Campus in the vicinity of, and including, Collins Park. On June 3, 1998, after
presentations and considerable discussion, the Mayor and City Commission authorized the
City to negotiate with Robert A. M. Stern Architects (Stern) for architectural and engineering
(AlE) services.
On September 23, 1998, via Resolution 98-22904, the Mayor and City Commission
authorized the City to execute an agreement between the City and Stern to provide AlE
services to develop design and to prepare Construction Documents for a Regional Library
and a 400 space Parking Garage with retail space, park and streetscape improvements in a
Cultural Arts Campus in the vicinity of, and including, Collins Park.
The original intent for the location of the Parking Garage was north of the Miami City Ballet
occupying two properties, one to the east belonging to the City of Miami Beach (City) and
one on the west owned by a private party. In the end, the negotiations between the City and
the private party to occupy the referenced property were not successful. On November 18,
1998, the City Commission directed the Administration not to proceed with the design of the
400 space Parking Garage and instead, design two surface parking lots.
On March 14, 2003, Walker Parking Consultants (Walker) presented to the City a Parking
Supply / Demand Analysis. The analysis included future parking demand studies by areas
throughout the City. The area designated as the Middle Hotel area included all areas east of
Washington Avenue from Lincoln Road to 41 st Street. The result of the Walker analysis with
regard to the parking supply and demand in the Middle Hotel area is as follows:
Year Effective Supply Demand Adequacy
2001 1,910 2,748 (838)
2002 1,910 2,775 (865)
2003 1,910 2,801 (891 )
2004 1,910 2,828 (918)
2005 1,910 2,856 (946)
2006 2,079 3,168 (1,089)
2007 2,079 3,203 (1,124)
2008 2,079 3,238 (1,159)
2009 2,079 3,274 (1,195)
2010 2,079 3,311 (1,232)
The Effective Supply is the actual number of spaces provided by the City in the areas
referred as the Middle Hotel area, the Demand refers to the number of spaces that the study
indicated would be needed, Adequacy refers to the number of spaces which would be
required to satisfy the demand. The numbers shown for 2006 and onward are estimates for
future supply and demand parking requirements established by the Walker Study.
Based on this study, the Administration has evaluated options for additional parking in the
Middle Hotel area, and has found that there is land available on which a parking garage can
be constructed on both sides of Liberty Avenue, north of the Regional Library and the Miami
Ballet buildings. The construction of this parking garage is required to provide residents and
visitors with the parking spaces needed. The construction ofthis structure will alleviate some
of the parking deficit in the area currently, but will not resolve a long-term parking deficit.
On July 6, 2005, the Mayor and City Commission approved the issuance of Request for
Qualifications (RFQ) 30-04/05 to obtain qualifications from professional firms with the
capability and experience to provide professional architectural, engineering, urban design,
and landscape architecture services for the planning, design, bid and award, and
construction administration for the construction of a new parking garage to include the two
following options:
. A Parking Garage occupying the 2 surface lots divided by Liberty Avenue and
connected at a higher elevation, creating a bridge above Liberty Avenue.
. A Parking Garage occupying the 2 surface lots and a portion of Liberty Avenue
creating a drop off area on the ground floor with a main entrance on 23rd Street.
The two options should include a retail area on the first floor of at least 8,000 square feet,
but preferably closer to 12,000 square feet; a small operations office (15' x15') with a
restroom and two storage areas, one of them provided with air conditioning; space for new
self-service equipment such as "pay on foot" and self-service snacks and beverages. The
two proposals should also include a traffic impact analysis.
RFQ No. 30-04/05 was issued on July 7,2005 with an opening date of August 16, 2005. A
pre-proposal conference to provide information to firms considering submitting a response
was held on July 26, 2005. Bid Net issued bid notices to 123 prospective proposers, resulting
in 51 proposers requesting the RFQ document, which resulted in the receipt of the following
nine (9) proposals from:
. Arquitectonica
. Avart Consulting Engineers
. BEA International
. MC Harry Associates
. MGE Architects
. Rich and Associates
. Sequeira & Gavarrete
. Tim Haahs Engineers
. Zyscovich
The City Manager via Letter to Commission (LTC) No. 278-2005, appointed an Evaluation
Committee ("the Committee") consisting of the following individuals:
_ Thomas Mooney, Preservation and Design Manager, Planning Department (Chair);
- Fernando Vazquez, City Engineer, Public Works Department;
- Chuck Adams, Assistant Parking Director;
_ Lilia Medina, City of Miami Transportation Manager, Ocean Front Resident;
- Mike Hammon, Collins Park Oversight Committee Member;
- Hiram G. Siaba, Senior Capital Projects Coordinator; and
- Ron Brenesky, Transportation and Parking Committee Member
On January 24, 2006, the Committee convened for its initial meeting. Committee members
Ron Brenesky and Mr. Chuck Adams were unable to participate in the evaluation of firms,
and due to conflict of interest, Mr. Mike Hammon was replaced in the Committee by Linda
Rabin. Linda Rabin was unable to attend the meeting as well, but a quorum was reached
since all other members were in attendance.
The Committee was provided information on the scope of the project by Hiram Siaba, Senior
Capital Projects Coordinator, Committee Member, and staff from the City's Procurement
Division. The Committee was also provided references for all the firms being evaluated.
Additionally, the Committee discussed the Evaluation Criteria, which was used to evaluate
and rank the respondents:
1. The experience, qualifications and portfolio of the Principal Firm (15 points).
2. The experience, qualifications and portfolio of the Project Manager (20 points).
3. The experience and qualifications of the professional personnel assigned to the
Project Team (10 points).
4. Willingness to meet time and budget requirements as demonstrated by past
performance (5 points).
5. Certified minority business enterprise participation (5 points). Either the Prime
Consultant or the sub-Consultant team may qualify for proof of certification for
minority business enterprise participation. Accepted minority business enterprise
certifications include the Small Business Administration (SBA), State of Florida, or
Miami-Dade County.
6. Location (5 points).
7. Recent, current, and projected workloads of the firms (5 points).
8. The volume of work previously awarded to each firm by the City (5 points).
9. Demonstrated successful similar projects (15 points).
10. Demonstrated success in leading active collaborative stakeholder processes to
achieve consensus on program and design in similar size and scope projects based
on budget and size (15 points).
After evaluation of proposals, the Committee discussed the evaluation criteria which was
used in the ranking of all the firms. It was the Committee's overall opinion to eliminate 5 of 9
firms who submitted proposals. The eliminated firms were; Avart Consulting Engineers,
MGE Architects, Rich and Associates, Sequeira & Gavarrete and Tim Haahs Engineers. The
remaining 4 shortlisted firms were to be invited to provide a 15 minute presentation with a 15
minute question and answer session at a later date. The 4 selected shortlist firms were:
Arquitectonica
BEA International
MC Harry Associates
Zyscovich
On January 31,2006, the Committee convened and were provided presentations from the
four shortlisted firms. Additionally, the Committee was briefed on the "Best Value
Procurement" model by Dr. Dean Kashiwagi, Director of the Performance Based Studies
Research Group, Arizona State University. Best Value Procurement is an innovative concept
that results in the selection of high performing contractors, firms, consultants, and vendors.
A Best Value Procurement process maximizes efficiency; increases performance; minimizes
risk; and identifies obstacles that cause low efficiency and poor performance. Dr. Kashiwagi
was able to guide the Committee in asking questions to each of the shortlisted firms
referenced their past performance and how they measure that performance. Additionally,
each Project Manager from each firm was interviewed and was asked to provide a schedule
of activities, describe each activity and provide any risk associated with each of the
milestones. After interviewing all four firms, each Committee member voiced their analysis of
each firm and proceeded to rank all four firms.
The following matrix chart outlines the scores for each firms by each Committee Member.
I Committee Member: Thomas Fernando Chuck Lilia Hiram
Mooney Vazquez Adams Medina Siaba
Consultant: (Chair)
Arquitectonica 94 67 83 79 82
(1 ) (2) (1) (2) (2)
Zyscovich 85 71 79 83 79
(2) (1 ) (3) (1 ) (3)
Mc Harry Associates 84 55 81 69 89
(3) (4) (2) (4) (1 )
BEA International 80 57 56 75 76
(4) (3) (4) (3) (4)
As per Section 287.055, Florida Statutes, known as the Consultants' Competitive
Negotiation Act (CCNA), the Committee ranked no less than 3 firms.
LEGEND:
Arquitectonica
MC Harry Associates
2-1st place votes = 2x1=2
3-2nd place vote = 3x2-6
TOTAL = 8 = Ranked 1 st
2-1 st place votes = 2x1=2
1-2nd place vote = 1x2=2
2-3rd place vote = 2x3=6
TOTAL = 10=Ranked 2nd
1-1 st place votes = 1x1=1
1-2nd place vote = 1x2=2
1-3rd place vote = 1x3=3
2-4th place vote = 2x4=8
TOTAL = 14=Ranked 3rd
Zyscovich
The firm of Arquitectonica was deemed to be the first ranked firm based on the experience
and qualifications of their team. The Arquitectonica team have worked together successfully
on similar projects which include parking structures and convention center expansions. The
key individuals in this team have significant experience designing public buildings, private
beachfront developments and municipal parking garages.
Arquitectonica has designed numerous projects around the world that meet the
qualifications criteria for this project. Arquitectonica has designed many parking garages, for
both municipal and private development; multipurpose facilities which include parking, retail,
office and other uses; and mixed-use developments integrated into dense, urban settings.
Arquitectonica's team is comprised of the following highly specialized, local and nationally
recognized firms: 1) Walker Parking Consultants, Structural Engineering Parking
Consultants; 2) Tilden Lobnitz Cooper (TLC), Mechanical and Electrical Engineering; 3) Ibis
Landscape Architecture, Landscape Architects; 4) Consul-Tech Enterprises, Inc., Civil
Engineering; 5) Construction Estimating Services, Inc., Cost Estimating Services; and 6)
David Plummer and Associates, Traffic Analysis Services.
Arquitectonica will offer the following to the City of Miami Beach:
. 28 years of professional experience in South Florida
. Assigned experienced staff who are able to meet the project demands and
schedules within the required budget
. All team members have worked together before on successful project completions
. Past and present high profile project experience gathered through the continuous
projects performed throughout South Florida
. Assist the City, as required, with public involvement events to build consensus and
support for the project
. Develop realistic project schedule that meets the City's needs and includes sufficient
time for reviews and our in-house quality control procedures
RELATED EXPERIENCE
PROJECT MANAGER
Anne Cotter, AlA
Ms. Cotter will be the proposed Project Manager for Arquitectonica. Ms. Cotter is located in
Arquitectonica's Miami office, approximately 6 miles from the Cultural Campus Garage
Project Site. She will lead the Arquitectonica team in its day-to-day activities regarding this
project. She will prepare work programs, manage team output and schedules, as well as
coordinate and participate with Lead and Project Designers in the design of the project. Ms.
Cotter will serve as the liaison point for the Arquitectonica project team.
Ms. Cotter's Qualifications:
. Florida Registered Architect; AR0091432
. 19 Years of experience working on projects in Asia, South Florida and other regions.
. Experience working on more that 15 garages in the State of Florida, totally
approximately 7,449 parking spaces.
. Three specific projects that demonstrate Ms. Cotter's experience and capacity in
performing the services as required by the City of Miami Beach's Cultural Campus
Parking Garage include:
o 5th and Washington - 300 space Municipal Parking Garage
o 1 ih & Lincoln - 709 space Municipal Parking Garage.
o Bentley Beach Condominium = 146 space Parking Garage
The following references were secured by the Procurement staff for Arquitectonica, they are
as follows:
Mr. Edward Villela, Director
Miami City Ballet
Miami Beach, Florida
"We were very pleased with the work and services of Arquitectonica and we would use
them again on future projects."
Ms. Deborah Spiegelman, Director
Miami Children's Museum
Miami, Florida
"The Consultant met all budget requirements as well as met all milestone submittals,
Consultant provide good quality work."
Mr. Scott Robins, Principal
Scott Robins Companies
1 ih & Michigan Public Parking Garage, Retail and Offices
'The quality of Arquitectonica's work was excellent, they the met all deadlines and
responsiveness to our demands was provided throughout the life of the project."
CONCLUSION
The Administration recommends approval of the attached Resolution accepting the
recommendation of the City Manager pertaining to the Ranking of Qualifications received
pursuant to Request for Qualifications (RFQ) NO.30-04/05 for Architectural, Engineering,
Urban Design, and Landscape Architecture Services for the Planning, Design, Bid and
Award, and Construction Administration Services for the Construction of the Proposed 400
Space Cultural Campus Parking Garage; authorizing the Administration to enter into
negotiations with the top-ranked Firm of Arquitectonica; and should the Administration not be
able to negotiate an Agreement with the Top-Ranked Firm, Authorizing the Administration to
negotiate with the second ranked firm of Zyscovich, Inc.; and should the Administration not
be able to negotiate an agreement with the Second-Ranked firm, further Authorizing the
Administration to negotiate with the Third-Ranked Firm of MC Harry Associates.
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