HomeMy WebLinkAboutBass Museum of Art
in MIAMI BEACH
fl tJo:r-! - -;2 b S :5 8'
Iv 7G - 9j:t~b
This Grant Agreement is entered into this ;/ ~ay of
Miami Beach, Florida (the City), and (Grantee).
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2006/07 Cultural Affairs Grant Agreement
.5 ~ / ~ J# j (J i , 2006, between the City of
I
Article II Grant Description
1.
Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail:
Bass Museum of Art
Diane Camber
2121 Park Avenue
Miami FL 33139
(305) 673-7530, (305) 673-7530, pmcelwain@bassmuseum.org
2. Grant amount: $21,138.89 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
5. Contract deadline: October 27,2006
6. Expflnditure deadline: September 30, 2007
7. ;/1 p,6/ect completion date: September 30,2007
8/ linfl RrPort deadline: Must be postmarked or delivered no later than 45 days after Project
/ I I completion date. c/J-
WHEREOF, the parties hereto have executed this Agreement this!l!!!- day of --.) Ii 1/ J!lIry , 200',
Z---- I
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
c_
The foregoing instrument was acknowledged before me
this~dayof _~ 2006, by
p/-tuc5 t- ~ of
, a not-for-profit
He/She is personally known to me or has
,1.,.1 1/ l-iu as
Grantee's Cor orate Seal Here)
corporation.
FederallD #: 59-2017511
"e;?
tu e of Notary Public
Nota<y Name .:;;,(u.e: ~ ~JffJk
Notary Public, State of Florida
GRANTEE:
BY: Diane W. Camber
Printed Name of Organization's Au
My Commission Expires:
il~-}O(O.
Signatur
JI"'" o"\.
.....~;
"',,> Of ~\.o~
Notary Public State of Florida
Jorge E Hernandez
Me ':r.mmISSlon DD581562
E All" ,,"; )8/06/2010
Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No.1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30,2007, must submit their final reports no later than November 15,
2007.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Proaram Monitorina and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bondina: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountina and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicitvand Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
2 of 1 0
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assianment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as iffully set forth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as iffully set
forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations - Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations - Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the Citywithin fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
3 of 1 0
in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Interim Cultural Affairs Program
Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive,
Miami Beach, Florida 33139-1819.
15. Captions Used in this Aareement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Aareement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article 1111 Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
4 of 1 0
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
5 of 1 0
Exhibit 1 I Revised Project Description
Organization: Bass Museum of Art
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Proiect description as approved bv Grants Panel:
Exhibition Highlights 2006-2007
A cutting-edge exhibition will mark the first major U.S. survey of contemporary art produced
in "post-Wall" Berlin. Constructing New Berlin (November 2006 - January 2007) features
eighteen Berlin-based artists of different nationalities and backgrounds working there.
Painting, sculpture, photography, film, installation, video-installation, sound and performance
inspired by history, memory, explorations of power, political maneuverings art will be shown.
Artists such as Frank Thiel, Tacita Dean, Thomas Demand, Svetlana Heger, and Olafur
Eliasson brilliantly document the artistic movements underway in Europe's emerging art
capital. The exhibition venue was designed to coincide with Art Basel/Miami Beach and Art
Miami.
Following this, a highly anticipated exhibition explores the life of an Afro-Cuban woman,
dancer, American immigrant and celebrity jAzucar! The Life and Times of Celia Cruz
(February-April 2007) will showcase photographs, architecture of the famed Tropicana
nightclub in Havana, installations, posters original costumes illustrate this legend's rise to
stardom. Over the course of a six-decade career that took her from humble beginnings in
Havana to the world's stage, Celia Cruz became the undisputed queen of Latin music.
Feature films and documentaries of the legendary singer herself such as La Cuba Mfa, La
Eterna Voz de Celia Cruz and The Mambo Kings will be screened during the exhibition which
is expected to have broad appeal, particularly to Miami's Hispanic population.
Anthony Caro's "The Last Judgment" (May - August 2007) organized by the Bass
Museum and WOrth Museum in Germany presents an ensemble of powerful sculptures
reflecting Sir Anthony's response to the atrocities of war and the brutality of man. The Bass
Museum Director has been pursuing this series since she first saw this magnificent
installation at the Venice Bienale and has finally persuaded the owner, the Worth Museum to
lend these massive works by this contemporary master.
Next in the schedule will be the NEA and NEH funded exhibition Promises of Paradise:
Staging Mid-century Miami (August-October 2007). Promises of Paradise will take a close
look at the architecture, urban planning, design and decorative arts characterizing Miami
during this landmark era, as well as the experiences of its people and diverse communities.
For example, the thriving mid-century African-American community of Overtown -which was
all but decimated by the imposition of the Interstate 95 overpass in the early 1960s - will be
revisited and its contribution to the city's image as projected to visitors (and potential
residents) of all races examined. Complementary programs include lectures by architecture
and design experts and films produced and filmed in Miami during the 1950's and 1960's.
The exhibition will be accompanied by a book published by the Bass Museum. MIT Press
has expressed interest in being a collaborator.
6 of 1 0
Proiect description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work
is new or has never before been presented in Miami Beach.
Exhibition Hiqhliqhts 2006-2007
A cutting-edge exhibition will mark the first major U.S. survey of contemporary art produced
in "post-Wall" Berlin. Constructing New Berlin (November 3, 2006 - January 21, 2007)
features eighteen Berlin-based artists of different nationalities and backgrounds working
there. Painting, sculpture, photography, film, installation, video-installation, sound and
performance inspired by history, memory, explorations of power, political maneuverings art
will be shown. Artists such as Frank Thiel, Tacita Dean, Thomas Demand, Svetlana Heger,
and Olafur Eliasson brilliantly document the artistic movements underway in Europe's
emerging art capital. The exhibition venue was designed to coincide with Art Basel/Miami
Beach and Art Miami. The Private Jade Collection of Her Imperial Highness Princess
Thi-Nga of Vietnam (February 9 - April 30, 2007)
Never viewed by the ~eneral public, this exhibition of 120 magnificent jade sculptures from
the 19th and early 20t centuries is dedicated to the memory of the Princess' great-great-great
Grandfather, His Imperial Majesty Emperor Gia Long, founder of Vietnam. Following this, a
highly anticipated exhibition explores the life of an Afro-Cuban woman, dancer, American
immigrant and celebrity jAzucar! The Life and Times of Celia Cruz (May 18 - July 8,
2007) will showcase photographs, architecture of the famed Tropicana nightclub in Havana,
installations, posters original costumes illustrate this legend's rise to stardom. Over the
course of a six-decade career that took her from humble beginnings in Havana to the world's
stage, Celia Cruz became the undisputed queen of Latin music. Feature films and
documentaries of the legendary singer herself such as La Cuba Mfa, La Eterna Voz de Celia
Cruz and The Mambo Kings will be screened during the exhibition which is expected to have
broad appeal, particularly to Miami's Hispanic population. The Bass Museum will begin its
exciting fall schedule with Maria Magdalena Campos-Pons: Everything is Separated by
Water (September 21 - November 12, 2007) Born in a small Cuban sugar plantation town in
1959, Campos-Pons has lived in the United States since 1959. In this exhibition, the first
comprehensive survey of her work over the past 20 years, the artist reflects on her Afro-
Cuban heritage and the repercussions of the U.S. economic embargo on Cuba.
Approximately 34 paintings, room-sized new media installations and large-format Polaroids
gathered from museums and private collections here and in Canada are included. Next in
the schedule will be the NEA and NEH funded exhibition Promises of Paradise: Staging
Mid-century Miami (November 30, 2007 - February 24, 2008). Promises of Paradise will
take a close look at the architecture, urban planning, design and decorative arts
characterizing Miami during this landmark era, as well as the experiences of its people and
diverse communities. For example, the thriving mid-century African-American community of
Overtown -which was all but decimated by the imposition of the Interstate 95 overpass in
the early 1960s - will be revisited and its contribution to the city's image as projected to
visitors (and potential residents) of all races examined. Complementary programs include
lectures by architecture and design experts and films produced and filmed in Miami during
the 1950's and 1960's. The exhibition will be accompanied by a book published by the Bass
Museum. MIT Press has expressed interest in being a collaborator.
7 of 1 0
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: Bass Museum of Art
Oate(s) of Project: 10/01/06 - 09/30107
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES
Personnel - artistic
Personnel - technical
Personnel - administration
Outside artistic fees/services
Outside other fees/services
Marketing/Publicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
CASH IN-KIND
270.000 50.000
170.000 25.000
330.000 25.000
400.000 100.000
100.000 50.000
171.674 25.000
98.000 12.000
25,000
90.000
6.000
236.000
Other Costs:
CMB Services
Museum Shop
Art storaQe
Other Expenses
(Itemize below)
506,144
70.000
87.555
108.627
Total cash expenses 2.669.000
Total in-kind expenses 287.000
Total project expenses 2.956.000
CASH & IN-KIND
REVENUES
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State
CASH IN-KIND
80.000
100.000 212.000
150.000
150.000 75.000
231.101
150,000
64.532
Other Contributions (Itemize below)
CMB 1.560.087
Museum Shop 150,000
Other 12,141
City of Miami Beach Grant Award
21,138.89
Total cash revenues 2.669,000
Total in-kind revenues 287,000
Total project revenues 2.956,000
CASH & IN-KIND
8 of 1 0
Exhibit 2-B: Project Budget I Revised Grant Award Budget
Name of organization: Bass Museum of Art
Oate(s) of Project: 10/01106 - 09/30/07
Grant Award: $21,138.89
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel - artistic
Equipment Rental
Marketing/Publicity
$21.138.89
Space rental (Performance
Related Only)
Insurance (Performance
Related Only)
Total Other Costs (itemize
Below)
Personnel - technical
Outside artistic fees
Printing
Description
Amount
Postage
In County Travel
TOTAL (must equal grant award): $21.138.89
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures as Relates to Grant Project:
. Artistic and technical fees directly related to the proposed program or event
. Production costs related to the proposed program, project or event
. Honoraria
. Equipment rental and expendable materials
. Marketing
. Publicity
. Local travel and transportation costs related to proposed program, project or event. Local travel is
defined as travel within the Miami Dade County area
. Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Oisabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
9 of 1 0
Grant Use Restrictions (grant funds may not be used towards):
. Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
. Administrative salaries or fees
. "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
. City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
. Debt reduction
. Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
. Travel or transportation outside the local Miami Dade County area
. Social/Fund raising events, beauty pageants or sporting events
. Hospitality costs including decorations or affiliate personnel with the exception of artists
. Cash prizes
. Lobbying or propaganda materials
. Charitable contributions
. Events not open to the public; unless the e\€nt serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
. Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (Le. - all artists payments, separate from
advertising payments)
. Proof of logo and credit line in project publications and advertisements
. Proof of performance(s), such as programs, brochures and flyers.
10 of 1 0