2000-23987 RESO
/
RESOLUTION NO. 2000-23987
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO.2 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH REG ARCHITECTS, INC.,
FOR THE PHASE II REDESIGN ANDIOR RENOVATIONS OF THE
BAYSHOREANDNORMANDY SHORES GOLF COURSE CLUBHOUSES AND
RELATED FACILITIES (SPECIFICALLY, THE BAYSHORE GOLF COURSE
EQUIPMENT MAINTENANCE BUILDING AND YARD); APPROPRIATING
ARCHITECTURALI ENGINEERING FEES, IN THE AMOUNT OF $55,250
(BASED ON AN ESTIMATED CONSTRUCTION BUDGET OF $650,000), AND
AN AMOUNT NOT TO EXCEED $2,500 FOR REIMBURSABLE EXPENSES
AND SURVEYS, FOR A TOTAL AMENDMENT OF $57,750; WITH FUNDING
AVAILABLE FROM THE UNAPPROPRIATED GENERAL FUND BALANCE,
TO BE REIMBURSED FROM THE CITY OF GULF BREEZE, FLORIDA,
LOCAL LOAN PROGRAM.
WHEREAS, on May 7, 1998, the City issued Request for Qualifications No. 58-97/98 for
architectural/engineering services for the redesign and/or renovation of the BayshorelPar 3 and Normandy
Shores Golf Course clubhouses and related facilities (including the equipment maintenance buildings and
yards); and
WHEREAS, on June 8, 1998, an Evaluation Committee reviewed the proposals submitted and
recommended the firm of REG Architects, Inc. (REG) as the top ranked proposer; and
WHEREAS, on October 7,1998, the Mayor and City Commission accepted the Evaluation
Committee and City Manager's recommendation and authorized the Administration to negotiate an
Agreement with REG Architects, Inc.; and
WHEREAS, on January 6, 1999, the Mayor and City Commission approved the Agreement
with REG, for architectural/engineering services for the redesign and/or renovation of the BayshorelPar
3 and Normandy Shores clubhouses and related facilities, with a basic schematic design plan and cost
estimates to be completed by April, 1999; and
WHEREAS, the completed Phase I schematic designs and cost estimates for the clubhouses
were reviewed by the Golf Advisory Board on July 1, 1999; the Mayor's Ad Hoc Committee on July
15, 1999; and the Finance and Citywide Projects Committee on July 21, 1999, and met with the approval
of the various committees; and
WHEREAS, on October 20,1999, the Mayor and City Commission adopted Resolution No. 99-
23373, approving the overall plan for the renovation of the City's golf courses and clubhouses at
Bayshore and Normandy Shores, and further authorized the Administration to develop the plan to
provide the necessary financing to implement the project; and
WHEREAS, on February 9, 2000, the Mayor and City Commission approved the financing
strategy for the renovation of the Bayshore and Normandy Shores Golf Courses, clubhouses and related
facilities (including the equipment maintenance buildings and yards) and referred the plan to the Finance
and Citywide Projects Committee for a review of estimated project costs; and
WHEREAS, on April 12, 2000, the Mayor and City Commission authorized an Amendment
to the REG Architects, Inc., to complete the Phase II architectural/ engineering services for the redesign
and/or renovations of the Bayshore and Normandy Shores Golf Course Clubhouses and related facilities
(including the equipment maintenance buildings and yards); and
WHEREAS, a $794,880 cost estimate for the Bayshore Golf Course equipment maintenance
building and yard was presented at all committee and board discussions and was approved in the March
15, 2000, Commission action for the Bayshore Golf Course; and
WHEREAS, the cost of reconstructing the Bayshore Golf Course equipment maintenance
building and yard was not included in the April 12, 2000, City Commission action, due to the need to
refine the cost estimates; and
WHEREAS, the refined construction cost for this facility is now estimated at $650,000 and,
with the addition of AlE fees and reimbursables, the total is $707,750, which represents a reduction
in estimated project cost of approximately $87,000; and
WHEREAS, the Administration would recommend that the Mayor and the City Commission
approve an Amendment No.2 to the Agreement with REG, in the amount of $57,750, for the scope of
services referenced above.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
Amendment No.2 to the Professional Services Agreement with REG Architects, Inc., for the Phase II
Redesign and/or Renovations of the Bayshore and Normandy Shores Golf Course Clubhouses and Related
Facilities (specifically the Bayshore Golf Course equipment maintenance building and yard); appropriate
architectural/engineering fees, in the amount of$55,250 (based on an estimated construction cost budget
of $650,000), and an amount not to exceed $2,500 for reimbursable expenses and surveys, for a total
amendment of $57,750; with funding available from the Unappropriated General Fund Balance, to be
reimbursed from the City of Gulf Breeze, Florida, Local Loan Program and the future General Obligation
(G.O.) Bond Issue.
PASSED and ADOPTED this 12 day of July, 2000.
,
MAYOR
ATTEST:
~~r~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
T:\AGENDA \2OOO\JUL 1200\CONSENl\2REGCLUB,RES
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. S/2,-(:) ()
SUBJECT:
Mayor Neisen O. Kasdin and DATE: July 12,2000
Members of the City Commission
Lawrence ~~~evyy ~
City Mana~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO.2, TO THE
PROFESSIONAL SERVICES AGREEMENT WITH REG ARCHITECTS, INC.,
FOR THE PHASE II REDESIGN ANDIOR RENOVATIONS OF THE
BAYSHOREAND NORMANDY SHORES GOLF COURSE CLUBHOUSES AND
RELATED FACILITIES; (SPECIFICALLY, THE BAYSHORE GOLF COURSE
EQUIPMENT MAINTENANCE BUILDING AND YARD); APPROPRIATING
ARCHITECTURALI ENGINEERING FEES IN THE AMOUNT OF $55,250
(BASED ON AN ESTIMATED CONSTRUCTION BUDGET OF $650,000) AND
AN AMOUNT NOT TO EXCEED $2,500 FOR REIMBURSABLE EXPENSES
AND SURVEYS FOR A TOTAL AMENDMENT OF $57,750; WITH FUNDING
AVAILABLE FROM THE UNAPPROPRIATED GENERAL FUND BALANCE,
TO BE REIMBURSED FROM THE CITY OF GULF BREEZE, FLORIDA,
LOCAL LOAN PROGRAM.
TO:
FROM:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On May 7,1998, the City issued Request for Qualifications 58-97/98 for architectural/engineering
services for the redesign and/or renovation of the BayshorelPar 3 and Normandy Shores golf courses
clubhouses and related facilities.
On June 8, 1998, an evaluation committee reviewed the proposals submitted. After presentations
were made the committee recommended selecting the firm of REG Architects, Inc. (REG) to the City
Manager. On October 7,1998, the City Commission authorized the Administration to negotiate an
agreement with REG Architects, Inc.
On January 6, 1999, the City Commission authorized the execution of an agreement with the firm
of REG Architects, Inc., for architectural/engineering services for the redesign and/or renovation of
the BayshorelPar 3 and Normandy Shores Clubhouses and related facilities for a basic schematic
design plan and cost estimates to be completed in of April, 1999. It was intended that when
completed, this information, combined with the Arthur Hills report, would provide the City with a
clear cost projection for the restoration of the golf courses, clubhouses and related facilities,
including the equipment maintenance buildings.
AGENDA ITEM
DATE
elf"
l-I'l--oO
REG Architects, Inc. worked with the Mayor's Ad Hoc Golf Committee, the City's Golf Advisory
Board as well as the Administration to develop schematic plans and cost estimates that would
accomplish the project goals while remaining within the established budgets. The Phase I schematic
designs and cost estimates were submitted to the City in May of 1999.
The completed Phase I schematic designs and cost estimates for the clubhouses as proposed by REG
Architects, Inc. were reviewed and approved by the Golf Advisory Board on July 1, 1999, the
Mayor's Ad Hoc Committee on July 15, 1999, and the Finance Citywide Projects Committee on July
21,1999.
On October 20, 1999, the City Commission adopted a resolution approving the overall plan for the
renovation of the City's golf courses and clubhouses at Bayshore and Normandy Shores and further
authorized the Administration to develop the plan to provide the necessary financing to implement
the project.
On February 9, 2000, the City Commission approved the financing strategy for the renovation of
the Bayshore and Normandy Shores Golf Courses and Clubhouses and referred the plan for their
renovation to the Finance and Citywide Projects Committee for a review of estimated project costs.
At its February 24, 2000 meeting, the Finance and Citywide Projects Committee reviewed the
schematic plans and cost estimates for each clubhouse as prepared by REG Architects, Inc., and
recommended that the Administration proceed with the designs as proposed. This recommendation
was reported at the City Commission meeting of March 15,2000 and accepted unanimously.
On April 12, 2000, the City Commission authorized an amendment to the REG Architects, Inc., to
complete the Phase II architecturall engineering services for the redesign andlor renovations of the
Bayshore and Normandy Shores Golf Course Clubhouses and related facilities. It should be noted that
$794,880 is the cost estimate for the equipment maintenance building and yard presented at all committee
and board discussions and the amount approved in the March 15, 2000 Commission action. However,
this cost was not included in the April 12, 2000 Commission action due to the need to refine the
estimate. The refined construction cost for this facility is now estimated at $650,000, and with the
addition of AlE fees and reimbursables, the new total for the Bayshore Golf Course equipment
maintenance building and yard is $707,750. This represents a reduction in estimated project cost
of approximately $87,000.
Approval of this Resolution will enable the City to proceed with the renovations of the City's golf
course clubhouses as recommended by the City Commission, the Mayor's Ad Hoc Golf Committee,
the Golf Advisory Board and the Administration and ensure a coordinated and timely completion
of the golf course, clubhouse and maintenance building facility at the Bayshore Golf Course.
LAUMDB~~ ~
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EXHIBIT A
FOR
AMENDMENT No.2
TO AGREEMENT BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
REG ARCHITECTS, INCORPORATED FOR THE ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE BA YSHOREIP AR 3 AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES
AMENDMENT No.2
TO AGREEMENT BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
REG ARCHITECTS, INCORPORATED FOR THE ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE BA YSHOREIP AR 3 AND NORMANDY
SHORES GOLF COURSE CLUBHOUSES
This AMENDMENT NO.2, dated as o~ 1).- , 2000, to that certain Agreement, dated
January 6,1999, by and between the CI OF MIAMI BEACH, FLORIDA (City) and REG
ARCHITECTS, INCORPORATED for the Architectural and Engineering Services for the
BayshorelPar 3 and Normandy Shores Golf Course Clubhouses and Related Facilities (including the
equipment maintenance building and yards).
WHEREAS, the Agreement provides for the provision of architectural/engineering services for
Architectural and Engineering Services for the BayshorelPar 3 and Normandy Shores Golf Course
Clubhouses; and
WHEREAS, the Administration recommends that the foregoing Amendment No.2 be executed for
the architectural/engineering services necessary to provide the design and construction documents
for the Bayshore Golf Course equipment maintenance buildings and storage yard not originally
included in Amendment No.1.
1. ABOVE RECITALS
The above recitals are true and correct and incorporated as a part of this Amendment No.2.
2. MODIFICATION
The Agreement is amended to add the additional scope of services and fees as specified
in Exhibit A attached hereto and incorporated herein.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and Consultant ratifY the terms of the Agreement, as modified by this
Amendment No.2.
.
Page 1 of2
IN WITNESS WHEREOF, The parties hereto have caused this Amendment No.2 to be
executed in their names by their duly authorized officials as ofthe date first set forth above.
CITY OF MIAMI BEACH
By 1J1l1
MAYOR
ATTEST, ~
JZr\,u.{~ C1J-JA
CITY LERK
CONSULTANT
REG:~RPORATED
PRE E
f1iq: 6:w~le;z" AlA-
Print Name
ATTEST:
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APPROVED AS TO
FOR.~ & lANGUAGE
.. FOR EXECUTION
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SCOPE OF SERVICES PROPOSAL
DATE: Thursday, June 29, 2000
TO: Mayra Diaz-Buttacavoli, City ofMia:nllBeach Assistant City Manager
Kevin Smith, City of Miami Beach Parks imd Recreation Director
Jorge Chartrand, City of Miami Beach Public Works Construction Manager
FROM: Rick Gonzalez, AlA, President, REG Architects, Inc.
RE: Bayshore Golf Course Clubhouse
.GolfCourse Maintenance Yard Facility
CMB #: Resolution No.: .
REG#:
98042
I. PROJECT DESCRIPTION
C
T S
PLANNING
Construction of a new golf course maintenance yard facility at Bayshore Golf Course. The project
will include the entire demolition of the existing golf course maintenance yard and be completed
concurrently with. the clubhouse and golf course renovation. No 'provision for the environmental
. clean up of this site i~ included in this within this proposal, REG Architects, Inc. is imder the
impression the clean up work will be completed by others under separate contract and funding
prior to commencing construction. .
II. PROJECT SERVICES
A. Basic Service
Task 1: Pre-Design PhaSe
REG will meet with members of City Golf Committee, Design Review Board, City Staff and
Arthur Hills Golf Course Architects, to present and review pre-design drawings prepared in
May 2000 in order to verifY program needs.
Task 2: Final Conceptual Design Drawings
Presentation of final conceptual design drawings incorporating comments from pre-design
phase meeting, REG will prepare final conceptual design drawings for presentation to the City
Golf Committee, Design Review Board, City Staff, City Finance Committee, and Arthur Hills
Golf Course Architects.
420 Lincoln Road
Phone: {30S1 672-1092
120 South Dixie HIghway
Phone: (5611659.2583
Suite 353
Suite 114
Miami Beach
.
.
.
. . West Palm. Beach
License t AA0002447 .
Florida 33139
Fax: (305)612-1080
Florida 3340 1
Fax: (561)659-5546
Scope of Services Proposal
City of Miami Beach
Bayshore Golf Clubhouse
Maintenance Yard Facility
Page 2' 00
_4-.:1
REG #: 98042
Task 3: Design Development
Incorporating comments received by all groups mentioned in Task land 2 above, REG will
prepare computer generated (Cadd 14) design development drawings incorporating comments
from consultants, an outline of project specifications and an opinion of probable cost.
Task 4: Final Design Review Board
REG will present work to City staff, City Golf Committee, Design Review Board, Finance
and Arthur Rins Golf Course Architects in order to receive final. design approval. REG will .
incorporate all comments received in Task 3 and present one last time to design review board
prior to. beginning construction documents.
Task 5: Construction Documents
Upon notice to proceed from City, REG will prepare construction documents, specifications,
and final opinion of probable cost and coordinate all work with REG's project consultants and
City's golf course consultants. REG will provide the City with opportunities to review
drawings at 50%, 75% and 90% completion.
Task 6: Permitting and Bidding
- .
At 90% completion, REG will begin the work through permit process with the City of Miami
Beach Building and Fire Department and Dade County Department of Environmental
Resource Management. REG will incorporate all comments and prepare final documents for
bidding. REG will also assist in the preparation of the bid form and in the selection of the
contractor by assisting the City in preparing pre-qualification criteria for bidders and
evaluating responses.
Task 7: Construction Administration
REG with its consultants will monitor construction, hold construction meetings a minimum of
twice a month and respond to all construction administration phaSe duties as specified in the
contract documents and City of Miami Beach .agreement for professional Architectural and
Engineering Services. At 11 months after final acceptance REG, City Staff and Contractor
will meet on site and make a final punch list on all ;warrantee items.
B. Additional Services:
1. Limited Site Survey including utilities, topographic, related site items, etc.
2. Reimbursable expenses, including presentation materials. for Design Review Board.
'REG/agf . C:IART'S FILES\rev-scope-62900,doc
Scope of Services Proposal
City of Miami Beach
Bayshore Golf Clubhouse
Maintenance Yard Facility
Page 3 oD
III. FEES
A.
Basic Services
Task Phase
1. Pre-Design Phase Verifications
2. . . Conceptual Design
3. Design Development
4. Design Review Board
5. Construction Documents
6. BiddinglPermitting
7. Construction Administration
Total Basic A&E Services
B. Additional Services
Reimbursable Expenses
-~-;-j
% of Total
7%
10%
15%
5%
35%
3%
25%
100%
REG #: 98042
Fee:
$ 3,867.50
$ 5,525.00
5 3,23".50
$ 2,762.50
$ 19,33750
$ 1,657.50
$ 13,812.50
$ 55,250.00
Grand Total
$ 2,500.00
IV.. PROJECT BUDGET:. See attached Exhibit "B"
Thank you for this work opportunity!
REG/cm
Attach. Exhibit "B"
REG/agf
$ 57,750.00
C:IART'S FILES1rev-s<:ope-62900.doc
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Resolution No.:
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INTERIOR DESIGN
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Rick Gonzalez, A.I.A., President, REG Architects, Inc.
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PLANNING
REG JOB NO.:
.
Suite 353 . Miami Beach
Suite 201 . West Palm Beach
98042
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EXHmIT "B"
June 29,2000
Kevin Smith, Director, CMB Parks and Recreation
Proposed Budget for New Construction of
Bayshore Golf Course Maintenance Yard
Description
Golf Course Maintenance Yard Building
Construction Subtotal
10% Contingency
10% Mobiiization .
Subtotal
. A&E FEES @ 8.5%
Survey, Reimbursables & Presentations
GRAND TOTAL
.
LJc__ 'AA,0002447
Cost
$537,190.00
$537,190.00
$ 53,719.00
$ 59,091.00
$650,000.00
$ 55,250.00
$ 2,500.00
$707,750.00
C.IART'S FILES\Exhibi(-C.~_doc
.
Florida 33139
Fax: {305) 672-1080 '
Florida 3340 I'
Fax: f5611659-SS46
Item
1.
420 Lincoln Road
Phone: (305) 672-1092
120 South Dixie Hwy
Phone: (561) 659.2383