2000-24046 RESO
RESOLUTION NUMBER 2000-24046
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE A CONTRACT WITH POST, BUCKLEY, SHUH & JERNIGAN, INC..
PURSUANT TO FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
CONTRACT NO. ERP-043, TO PROVIDE DISASTER PLANNING, RESPONSE AND
RECOVERY SERVICES, ON A TASK ASSIGNMENT BASIS.
WHEREAS, following hurricanes, tropical storms and other natural disasters, the City
has historically utilized work crews from the Sanitation and Parks and Recreation Departments
to clear the parks, streets and rights-of-way of debris; and
WHEREAS, if the intensity of the disaster was enough to overwhelm the capacity of
the City Departments to handle the debris removal in a timely manner, the City took advantage
of a "storm services" clause in the Residential Garage Collection Services Agreement and
authorized the City's contracted garbage hauler to conduct debris removal efforts; and
WHEREAS, disaster relief assistance policy changes that were enacted in 1999 by the
Federal Emergency Management Administration (FEMA) require competitive bidding and
unit cost pricing to be incorporated into debris removal contracts in order for the debris
removal costs to be eligible for reimbursement; and
WHEREAS, FEMA regulations also require that performance inspections be
performed during debris removal operations to minimize the potential for contractor fraud; and
WHEREAS, the Sanitation Department lacks sufficient supervisory personnel to
perform the required performance inspections and still perform their normal departmental
duties; and
WHEREAS, the negotiated pricing provisions with the storm services clause in the
Residential Garage Collection Services Agreement does not comply with the FEMA policy
requirements; and
WHEREAS, depending upon the severity of the disaster, other City Departments such
as Public Works, Building and Code Compliance may also need to hire professional
consultants to assist with assessment of damage to buildings, roads, bridges, to review
emergency permit applications, to develop restoration plans, and to inspect recovery efforts;
and
WHEREAS, the Florida Department of Environmental Protection (FDEP) has
awarded a competitively bid contract to Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) for
engineering, planning, design, construction management and emergency response functions,
to assist the FDEP with the development and implementation of management plans,
performance of damage assessments, management of debris removal and emergency response
services following disasters; and
WHEREAS, all work performed under the FDEP contract is performed on a "Task
Assignment" basis, in accordance with the unit costs established under the contract; and
WHEREAS, the Administration is requesting authorization to negotiate a contract
with PBS&J, pursuant to the FDEP contract, in order to have access to their professional
services, on an "as-needed" or task assignment basis, to assist the City with disaster
preparedness and recovery; and
WHEREAS, funding for the individual Task Assignments will be drawn from the
"user" Department budgets, the General Fund Undesignated Fund Balance and/or the General
Fund Contingency Reserve as appropriated and authorized by the City Manager and City
Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Administration
is hereby authorized to negotiate a contract with Post, Buckley, Schuh & Jernigan, Inc.,
pursuant to FDEP Contract No. ERP-043, for Disaster Planning, Response and Recovery
Services, on a Task Assignment basis.
Passed and Adopted this 26th day of ,My, 2000.
ATTEST:
JjlA
MAYOR
~ PCLt~
CITY CLERK
APPROVED I<S TO
FORM & LANGUAGE
& FOREXECUllON
A II 1ilI1h .IJr ?-?-I-rI!)
~ Dallt
CITY OF MIAMI BEACH
~
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO.
~~ ~-Oo
TO:
DATE: July 26, 2000
FROM:
SUBJECT:
A RESO ION AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE A CONTRACT WITH POST, BUCKLEY, SCHUH &
JERNIGAN, INC., PURSUANT TO FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION CONTRACT NO. ERP,043, TO
PROVIDE DISASTER PLANNING, RESPONSE AND RECOVERY
SERVICES, ON A TASK ASSIGNMENT BASIS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Following hurricanes, tropical storms and other natural disasters, the City has historically utilized
work crews from the Sanitation and Parks and Recreation Departments to clear the parks, streets
and rights-of-way of debris. In the past, if the intensity of the disaster was enough to overwhelm
the capacity of the City Departments to handle the debris removal in a timely manner, the City
took advantage of a "storm services" clause in the Residential Garage Collection Services
Agreement and authorized the City's contracted garbage hauler to conduct debris removal efforts.
Disaster relief assistance policy changes that were enacted in 1999 by the Federal Emergency
Management Administration (FEMA) require competitive bidding and unit cost pricing to be
incorporated into debris removal contracts in order for the debris removal costs to be eligible for
reimbursement. FEMA regulations also require performance inspections to be performed during
debris removal operations to minimize the potential for contractor fraud.
The Sanitation Department lacks sufficient supervisory personnel to perform the required
performance inspections and still perform their normal departmental duties. Furthermore, the
negotiated pricing provisions with the storm services clause in the Residential Garage Collection
AGENDA ITEM ((1.(>
DATE l-'2lc.-oo
Services Agreement does not comply with the FEMA policy requirements. Therefore, the
Administration desires to obtain the services of a professional contractor experienced in the
management of emergency street clearing and debris removal services.
Depending upon the severity of the disaster, other City Departments such as Public Works,
Building and Code Compliance may also need to hire professional consultants to assist with
assessment of damage to buildings, roads, bridges, to review emergency permit applications, to
develop restoration plans, and to inspect recovery efforts.
The Florida Department of Environmental Protection (FDEP) has awarded a competitively bid
contract to Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) for engineering, planning, design,
construction management and emergency response functions, to assist the FDEP with the
development and implementation of management plans, performance of damage assessments,
management of debris removal and emergency response services following disasters. All work
performed under the contract is performed on a "Task Assignment" basis, in accordance with the
unit costs established under the contract.
The Administration is requesting authorization to negotiate a contract with PBS&J, pursuant to the
FDEP contract, in order to have access to their professional services, on an "as-needed" or task
assignment basis, to assist the City with disaster preparedness and recovery. Individual Task
Assignments will be authorized by the City Manager. Funding for the individual Task
Assignments will be drawn from the "user" Department budgets, the General Fund Undesignated
Fund Balance and/or the General Fund Contingency Reserve as appropriated and authorized by
the City Manager and City Commission.
Therefore, the City Commission should authorize the Administration to negotiate a contract with
Post, Buckley, Shuh &Jemigan, Inc., pursuant to FDEP Contract No. ERP-043, for Disaster
Pl~i~ Response and Recovery Services, on a Task Assignment basis.
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