2000-24044 RESO
RESOLUTION NO. 2000-24044
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
THE SECOND AMENDMENT TO THE FISCAL YEAR
(FY) 1999/2000 GENERAL FUND AND INFORMATION
TECHNOLOGY INTERNAL SERVICE FUND BUDGET TO
APPROPRIATE THE PRIOR YEAR ENCUMBRANCES AND
INCREASE CERTAIN DEPARTMENT BUDGETS IN THE
GENERAL FUND.
WHEREAS, on January 12, 2000, the Mayor and City Commission adopted
Resolution No. 2000-23459 adopting the first amendment to the FY 1999/00 budget to provide
funding for the Office of Elder Affairs and additional staffing for the Office of the Mayor and City
Commission; and
WHEREAS, municipal budgeting practices require reappropriation of prior year (FY
1998/99) outstanding encumbrances; and
WHEREAS, the Administration has performed a detailed review to determine if an
increase in departmental appropriations is required to compensate for prior year encumbrances; and
WHEREAS, a determination has been made that functions within the General Fund
totaling $972,620 and $1,530,124 in Information Technology Internal Services Fund, require an
increase in their respective appropriations to cover prior year encumbrances carried forward in FY
1999/00; and
WHEREAS, quarterly reports indicate that functions within the General Fund
require an amendment to their respective appropriations to cover unbudgeted expenditures in FY
1999/00; and
WHEREAS, in order to amend certain expenditure categories within the budget, a
second amendment is necessary to increase allocations by $1,651,030 within General Fund
departments, with funding from increased revenues of$920,753, as well as an increase of $730,277
from Fund Balance; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the second
amendment to the Fiscal Year 1999/2000 General Fund and Information Technology Internal
Service Fund budget is adopted as follows:
FY 199912000 Increase! FY 199912000
GENERAL FUND Amended Budget (Decrease) Amended Budget
OPERATING REVENUES
Ad Valorem Taxes $47,360,635 $200,000 $47,560,635
Ad Valorem Taxes-RDA So Pointe 3,663,237 3,663,237
Ad Valorem Taxes-RDA City Center 4,406,674 4,406,674
Ad Valorem Taxes-Normandy Shores 51,568 51,568
Other Taxes 17,925,900 17,925,900
Licenses & Permits 7,825,700 260,000 8,085,700
Intergovernmental 8,806,000 360,753 9,166,753
Charges for Services 1,701,580 1,701,580
Fines & Forfeits 1,156,000 1,156,000
Interest 4,172,000 100,000 4,272,000
Rents & Leases 922,335 922,335
Miscellaneons 6,426,161 6,426,161
Other 14,348,110 14,348,11 0
Fnnd Balance 854,000 1,702,897 2,556,897
Subtotal $119,619,900 $2,623,650 $122,243,550
DEBT SERVICE
Ad Valorem Taxes $8,862,678 $8,862,678
Reserves 1,300,000 1,300,000
Snbtotal $10,162,678 $0 $10,162,678
Total Revenues $129,782,578 $2,623,650 $132,406,228
APPROPRlA TIONS
Mayor & Commission $856,540 $856,540
City Manager 1,252,016 1,252,016
City Attorney 2,779,912 280,000 3,059,912
Children's Affairs 111,789 111,789
City Clerk 1,496,539 51,800 1,548,339
Management & Budget 458,505 458,505
Internal Andit 312,943 312,943
Arts, Culture & Entertainment 378,921 378,921
Finance 2,308,961 2,308,961
Human Resources 1,196,670 1,196,670
Planning 1,627,613 1,627,613
CommlEconomie Dev 1,070,458 15,689 1,086,147
Procurement 527,111 527,111
Pnblie Works 4,351,836 4,351,836
Parks & Recreation 16,424,793 16,424,793
Bass Museum 900,636 69,275 969,911
Police 41,873,786 15,264 41,889,050
Fire 21,003,420 500,000 21,503,420
Code Compliance 1,583,724 1,583,724
Building 2,811,569 260,000 3,071,569
GENERAL FUND FY 199912000 Increase! FY 199912000
APPROPRIATIONS (Continued) Amended Budget (Decrease) Amended Budget
Citywide Accounts 7,672,408 1,431,622 9,104,030
Citywide Accounts-RDA So Pointe 3,663,237 3,663,237
Citywide Accounts-RDA City Center 4,406,674 4,406,674
Operating Contingeney 549,839 549,839
Subtotal $1l9,619,900 $2,623,650 $122,243,550
DEBT SERVICE
Debt Serviee $8,862,678 $8,862,678
Arbitrage Rebate 1,300,000 1,300,000
Snbtotal $10,162,678 $0 $10,162,678
Total General Fund $129,782,578 $2,623,650 $132,406,228
ENTERPRISE FUNDS
APPROPRIATIONS
Convention Center $1l,038,558 $1l,038,558
Parking 14,289,150 14,289,150
Sanitatiou 4,695,742 4,695,742
Sewer Operations 26,813,135 26,813,135
Storm Water 3,345,000 3,345,000
Water Operatious 17,221,000 17,221,000
Total Enterprise $77,402,585 $0 $77,402,585
INTERNAL SERVICE FUNDS
APPROPRIATIONS
Central Serviees $637,068 $637,068
Information Technology 6,805,513 1,530,124 8,335,637
Fleet Management 7,194,295 7,194,295
Property Management 4,759,280 4,759,280
Risk Management 10,702,755 10,702,755
Total Internal Service $30,098,911 $1,530,124 $31,629,035
TOTAL ALL FUNDS $237,284,074 $4,153,774 $241,437,848
PASSED and ADOPTED this ~ day of July. 2000.
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CITY CLERK APPROVED AS TO MAYOR
FORM & LANGUAGE
& FOREXECUnON
~1~~~
.ilI' ^lIQi'nev
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\lcl.mlaml-beach.fl.u.
COMMISSION MEMORANDUM NO. (;, 3b -aU
SUBJECT:
Mayor Neisen Kasdin and DATE: July 26, 2000
Members of the City Commission
Lawrence A. LeVJ(\ ~
CitYM-r1...l-
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SECOND
AMENDMENT TO THE FISCAL YEAR (FY) 1999/2000 GENERAL FUND
AND INFORMATION TECHNOLOGY INTERNAL SERVICE FUND
BUDGETS TO APPROPRIATE THE PRIOR YEAR ENCUMBRANCES AND
INCREASE CERTAIN DEPARTMENT BUDGETS IN THE GENERAL
FUND.
TO:
FROM:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On January 12, 2000, the City Commission adopted Resolution No. 2000-23459 adopting the first
amendment to the FY 1999/2000 General Fund Budget to provide funding for the newly created
Office of Elder Affairs, and to provide additional staffing for the Office of the Mayor and City
Commission.
The second amendment to the FY 1999/2000 budget appropriates funds in the General Fund and
Information Technology Internal Service Fund to cover prior year encumbrances, and amends the
budgets for departments which are projected to exceed their budget authorization.
Resolution Number 94-21258 directed the Administration to provide quarterly reports on the
operating budget by comparing budget to actual, with explanations on those revenue and expense
categories and classifications which our year-end projections reveal will be at a significant variance
to budget. As noted in the first and second quarter reports, the Administration is proposing this
amendment to address projected expenditures which will exceed the amended budget in the General
Fund. Since Florida Statues prohibit the overexpenditure of departmental budgets and funds without
Commission approval, it is necessary to amend appropriations for those departments which our year-
end projections indicate will exceed their budget authorization.
AGENDA ITEM RIM
DATE [-Lb-(X:)
Fiscal Year 1999/2000 Second Budget Amendment
July 26, 2000
Page 2
A detailed review was performed to identify all outstanding prior year (PY) encumbrances that will
require a carry forward of their funding from FY 1998/99 to FY 1999/00. This is required because
certain services and capital items were purchased during FY 98/99 with FY 98/99 budgeted funds
and were paid for during FY 99/00. We have identified PY encumbrances within the General Fund
totaling $972,620 and $1,530,124 in the Information Technology Internal Service Fund, which
require a budget amendment. The source of funding for encumbrances within the General Fund and
Internal Service Fund have already been recognized as a reservation of Fund Balance/Retained
Earnings and does nQ1 constitute additional expenditures or liabilities.
Details of the PY Encumbrances amendment follows:
GENERAL FUND
Reappropriation
ofPY Encumbrance
Purpose
City Clerk's Office
CommlEconomic Dev
Bass Museum
Police
Fire
Citywide Accounts
$ 51,800
15,689
69,275
15,264
119,247
701.345
Capital
Professional Services
Capital
Contract Maintenance
Capital and supplies
Professional Services
TOTAL GENERAL FUND
$972,620
INTERNAL SERVICE FUND
Information Technology
$1,530,124
Capital
In addition, our projections indicate increases are needed within the City Attorney's Office
($280,000) due primarily to unanticipated charges for outside counsel; Fire Department ($380,753)
due primarily to staffing critical vacant positions with overtime; Building Department ($260,000)
due primarily to staffing vacant positions with outside consultants for positions such as Structural
Plans Examiner and Inspectors; and Citywide Accounts ($730,277) due to emergency debris removal
services following Hurricane Irene ($700,277 Resolution No.2000-23881) and improvements to the
Palm View neighborhood for ($30,000 Resolution No. 2000-23890). This increase will be
accomplished by increased revenues in the amount of $920,753, as well as appropriating an
additional $730,277 from Fund Balance. In order to recognize increased expenditures in
departments, a budget amendment must be adopted.
Fiscal Year 1999/2000 Second Budget Amendment
July 26, 2000
Page 3
Details of the increase amendment follows:
INCREASED REVENUE APPROPRIATION
Property Taxes
Building Permits
1/2 Cent Sales Tax
Interest
Fund Balance
Total Increase
$200,000
260,000
360,753
100,000
730.277
$1,651,030
INCREASED EXPENDITURE APPROPRIATIONS
DEPARTMENT
AMOUNT
City Attorney
Fire
Building
Citywide
T ota! Increase
$280,000
380,753
260,000
730.277
$1,651,030
In keeping with sound financial planning and budgeting practices, we will, if necessary, present a
third and fmal amendment during the month of December supported with a year-end reconciliation
for the fourth quarter to recognize any unanticipated expenses and year-end closing transactions
which impact the budget.
The attached Resolution will allow the second amendment to departmental appropriations within the
General Fund and Information Technology Internal Service Fund to be enacted. This action is
necessary to comply with Florida Statutes which stipulate that we may not expend more than our
appropriations provide.
The Administration recommends that the Mayor and City Commission adopt the second amendment
to the FY 1999/2000 Budget.
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