2000-24037 RESO
RESOLUTION NUMBER 2000-24037
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF THE PROPOSALS
RECEIVED IN RESPONSE TO REQUEST FOR PROPOSALS (RFP) NO. 101-99/00
FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD
TRASH, BULK WASTES, AND OPERATION OF THE CITY'S SOLID WASTE
MANAGEMENT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM, BFI WASTE SYSTEMS OF
NORTH AMERICA, INC., TO PROVIDE THE SANITATION SERVICES; AND
FURTHER AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND RANKED FIRM OF REPUBLIC SERVICES, INC., SHOULD THE
ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY NEGOTIATE A
CONTRACT WITH THE TOP-RANKED FIRM.
WHEREAS, the City's existing Agreement with Onyx Florida, LLC, for residential
solid waste and yard trash collection services is due to expire on October 18, 2000; and
WHEREAS, the City's existing Agreement with Onyx Florida, LLC, for the operation
of the Solid Waste Management Facility (alk/a Stash Area) located within the Bayshore Golf
Course at 28th Street and Meridian Avenue, is also due to expire on October 18, 2000; and
WHEREAS, the Administration fmds it in the public interest to promote consistency
in delivery of waste collection and disposal services; therefore, the collection of residential
solid waste and yard trash was combined with the operation of the Solid Waste Management
Facility into one service Agreement; and
WHEREAS, the Mayor and Commission authorized the issuance of Request for
Proposals (RFP) No. 101-99/00 for collection and disposal of residential solid waste, yard
trash, bulk wastes, and operation of the city's solid waste management on May 24, 2000; and
WHEREAS, the RFP was issued on June 9, 2000, with an opening date of July 14,
2000, and a total of seven (7) responses were received; and
WHEREAS, an Evaluation Committee met on July 17, 2000, to review all the
responses received; and
WHEREAS, after evaluating the proposals, the Evaluation Committee ranked BFI
Waste Systems of North America, Inc. as the top-ranked firm, and Republic Services, Inc. as
the second-ranked firm; and
WHEREAS, in accordance with the terms of the RFP, the City Manager has reviewed
the Evaluation Committee's recommendation and concurs with its ranking of responses.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the rankings recommended by the City Manager and the
Administration is hereby authorized to enter into negotiations with the top-ranked firm, BFI
Waste Systems of North America, Inc., and is further authorized to negotiate with the second-
ranked firm, Republic Services, Inc., should the Administration not be able to successfully
negotiate a contract with the top-ranked firm.
Passed and Adopted this 2.6ili day of ~, 2000.
ATTEST:
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MAYOR
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CITY CLERK
APPROVED /OS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. b 3l\- -00
Mayor Neisen O. Kasdin and DATE: July 26, 2000
Members of tbe City Commission
Lawrence A. Levy () ~
City Manag~
A RESOL<di"ION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
RANKING OF THE PROPOSALS RECEIVED IN RESPONSE TO THE
REQUEST FOR PROPOSALS (RFP) NO. 101-99/00 FOR COLLECTION
AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD TRASH, BULK
WASTES, AND OPERATION OF THE CITY'S SOLID WASTE
MANAGEMENT; AUTHORIZING THE CITY ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM BFI
WASTE SYSTEMS OF NORTH AMERICA, INC. TO PROVIDE THE
SANITATION SERVICES, AND AUTHORIZING THE ADMINISTRATION
TO NEGOTIATE WITH THE SECOND RANKED FIRM OF REPUBLIC
SERVICES, INC. SHOULD THE ADMINISTRATION NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE A CONTRACT WITH THE TOP-RANKED
FIRM.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
The City's existing Agreement with Onyx Florida, LLC, for residential solid waste and yard trash
collection services is due to expire on October 18, 2000. The existing Agreement with Onyx
Florida, LLC, for the operation of the Solid Waste Management Facility (a.k.a. Stash Area) located
within the Bayshore Golf Course at 28th Street and Meridian Avenue, is also due to expire on
October 18, 2000.
Based on negotiations with Onyx, the Administration determined that the renewal options contained
in the Agreements cannot be exercised, because the Contractor has indicated that it was unable to
renew the service agreements within the cost constraints included in the renewal options.
AGENDA ITEM _P-lF
,
DATE.:J- 2h-<:j:)
Because the Administration found it in the public interest to promote consistency in delivery of
waste collection and disposal services, the collection of residential solid waste and yard trash was
combined with the operation ofthe Solid Waste Management Facility into one Service Agreement.
In order to provide for the competitive selection of a new service provider in sufficient time to allow
for a smooth transition, the City Commission authorized the issuance of Request for Proposals (RFP)
No. 101-99/00 on May 24, 2000.
The RFP was issued on June 9, 2000, with an opening date of July 14, 2000. A total of seven (7)
responses were received from the following firms:
Waste Management, Inc.
Eagle Sanitation, Inc.
Delta Sanitation, Inc,
Onyx Florida, LLC
Republic Services, Inc,
BFI Waste Systems of North America Inc.
Disposal, Inc.
On July 17, 2000, the Evaluation Committee met to review all the responses received. The
Committee consisted of the following individuals:
*Matthew Schwartz, Assistant City Manager
*Robert Thomas, Sanitation Director
*Patricia D. Walker (or designee), Finance Department
*Bruce Henderson, Environmental Specialist
Community Representatives:
Mike Rothbart
Bill Williams
*Roberto Datorre
Diana Patton
*Deborah Jacobson
Those denoted with an asterisk were in attendance.
Roberto Datorre was selected as the Committee Chairperson. Each member in attendance reviewed
and evaluated all responses in accordance with the criteria listed in the RFP The evaluation criteria
included the proposer's ability to provide quality services, their previous industry experience and
their financial stability, however, pricing was considered to be the most important criteria and was
assigned 50% of the weight in the evaluation scoring. A tabulation of the proposal pricing submitted
by each of the responders is listed below:
Proposer
Proposed CostlUnitIMonth
Categorv A Category B
(Single Family Homes) (Multifamily < 8 units)
$29.75 $29.75
$15.58 $15.55
$18.75 $17.95
$15.35 $14.90
$18.37 $17.14
$22.35 $20.15
$20.97 $19.79
1. Waste Management, Inc.
2, Republic Services, Inc.
3, Eagle Sanitation, Inc.
4, BFI Waste Systems, Inc.
5. Delta Sanitation, Inc.
6. Disposal, Inc.
7. Onyx Florida, LLC
After evaluating the proposals, the committee members submitted their individual score sheets to
the Chairperson. The committee unanimously agreed to short list the field of proposers to the two
top-ranked firms, BFI Waste Systems of North America, Inc. and Republic Services, Inc. because
they were both deemed to be far superior to the other proposals received.
The evaluation committee's scoring of the two top ranked firms was extremely close. In fact, the
two firms tied in ranking based on the non-cost related criteria. Because of the weight given to cost
criteria, the final scoring from the committee ranked the firm of BFI Waste Systems of North
America, Inc. as the top-ranked firm, and Republic Services, Inc. as the second-ranked firm.
The Committee's recommendation was provided to the City Manager for his consideration. In
accordance with the terms of the RFP, the City Manager has reviewed the Evaluation Committee's
recommendation and concurs with its ranking of responses. The Mayor and City Commissioners are
not bound by either the City Manager's or the Evaluation Committee's recommendations. The
ability of the top-ranked proposers to deliver quality services should be given primary consideration
in making the fmal selection. Because of the closeness in the ranking between the two top-ranked
firms, their representatives have been invited to attend the City Commission meeting to answer any
questions the Commissioners may have regarding their proposals.
It should be noted that since the top ranked and lowest cost proposal prices are approximately
$4/unit/month higher than the existing contract rates paid by the City, a corresponding rate increase
will be passed-through to the residential service customers. The total increase in cost per single
family home will be approximately $4/month or $48 annually. The following table provides a
comparison between the existing sanitation contract rates and the proposed rates from the two top-
ranked firms:
SANITATION SERVICES - COST/UNIT/MONTH
Categorv A Categorv B
(Single Familv Homes) (Multifamilv <8 units)
Net Increase
Categories A / B
Current Sanitation Fee
$11.61
$10.44
Pro,posed Sanitation Fees
BFI Waste Systems, Inc.
$15.35
$14,96
$3.74/$4.46
Republic Services, Inc.
$15.58
$15.55
$3.97 / $5.11
Current Total Monthly
Sanitation Service FeelUnit $27.11 $22.41
Proposed Total Monthly
Sanitation Service FeeslUnit
BFI Waste Systems, Inc. $30.85 $26.87 13.8% /19,9%
Republic Services, Inc $31.08 $27.52 14,6% / 22.8%
BFI Waste Systems, Inc. held the Sanitation Services Contract immediately prior to the current
contractor, Onyx, Florida, LLC. Under their former contract, BPI Waste Systems, Inc. charged the
City $15.40 per unit for both Single and Multifamily facilities.
The Mayor and Commission should accept the ranking recommended by the City Manager, and
authorize the Administration to enter into negotiations with the top-ranked firm of BFI Waste
Systems of North America, Inc., and further, authorize the Administration to negotiate with the
second-ranked firm of Republic Services, Inc., should the Administration not be able to successfully
negotiate a contract with the top-ranked firm.
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