2000-24028 RESO
RESOLUTION NO. 2000-24028
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING REQUEST FOR CHANGE
ORDER NOS. 2, 6, 8, 9, 11, 12, 13, 15 AND 16 WITH WEISS AND WOOLRICH
SOUTHERN ENTERPRISE, INe., IN THE AMOUNT OF $314,024.00, FOR
THE REPLACEMENT OF THE ROOF OF THE MIAMI BEACH
CONVENTION CENTER AND THE THEATER OF THE PERFORMING
ARTS; INCREASING THE TIME ALLOWED UNDER THE
CONTRACT BY 160 DAYS, AND FURTHER TRANSFERRING $64,024
FROM THE FLOOR RESEALING ACCOUNT TO THE ROOFING
ACCOUNT.
WHEREAS, the Mayor and City Commission approved the award of a contract to Weiss and
Woolrich Southern Enterprise, Inc., (Contractor) on November 4, 1998 to replace the roof of the
Miami Beach Convention Center and the Theater ofthe Performing Arts (Project); and
WHEREAS, the Contractor has undertaken the Project and is continuing the work; and
WHEREAS, due to unforeseen circumstances, the Contractor has submitted a number of
Request for Change Orders; and
WHEREAS, the Request for Change Orders have been reviewed by Brown and Brown
Architects, Inc., the City's consultant for the Project, and of these requests, Numbers 2, 6, 8, 9, II,
12, 13, 15, and 16, have been recommended for approval; and
WHEREAS, the Administration recommends that the requests for Change Order Numbers
2, 6, 8, 9, II, 12, 13, 15, and 16 be approved, with an increase in cost of $314,024.00, of which
$250,000.00 will come from the budgeted Project contingency allowance, and the remaining
$64,024.00 be transferred from the Convention Center Floor Resealing Account to the Roofing
Account; and
WHEREAS, due to the increased time allowed for completion, the term of the contract will
be extended accordingly.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Request for Change
Orders Nos. 2, 6, 8, 9, II, 12, 13, 15 and 16 with Weiss and Woolrich Southern Enterprise, Inc., be
approved, in the amount of $314,024.00, for the replacement of the roof of the Miami Beach
Convention Center and the Theater of the Performing Arts; increasing the time allowed under the
contract by 160 days; and further transferring $64,024 from the Convention Center Floor Resealing
account to the Roofing Account.
Passed and Adopted this 26th day of July ,2000.
Attest:_~r rCU~
City Clerk
F:\WORK\SALL\CAH\CCROOF\MBCC_RCQ,RES
APPROVED AS 10 1/1/
FORM & LANGUAGE Mayor
& FOREXECUnON
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Attachment 1
Miami Beach Convention CenterlTOP A Roofing Project
RCO Description of Request for Change Order Recomm- Money Days
# endation Chanl!:e Added
1 Reimburse the fee paid by W&W to CMB Building Dept. Researching 0 0
eligibility
2 Reimburse cost of rented spot coolers requested by TOP A Recommend $532.00 0
Management to provide cooling for ticket sales staffwhile Approval
AlC units were being replaced.
3 Delay by owner Combine 0 0
with #12
4 Delay by owner Combine 0 0
with #12
5 Extra costs due to possible error in design Disapproved 0 0
6 Credit for bus duct work deleted from the project scope. Recommend ($98,600.00)
This bus duct was replaced on an emergency basis under a Approval
separate contract prior to issuance of a Notice to Proceed.
This work is to be removed from the scope of the roof
replacement contract after award via a request for change
order.
7 Delete deck C4 from scope. Negotiations 0 0
Continuing
8 Delay due to SMG requested work suspensions to avoid Recommend 0 31
disturbing scheduled events during the following periods: Approval
09/15/99 to 09/18/99, 4 days, 10106199 to 10/17/99, 12
days, 10/22/99 to 10129199, 8 days, and 11/02/99 to
11/08199, 7 days; total: 31 days.
9 Delete Raising the existing air conditioning units, installing Recommend ($36,500.00) 0
new curbs, and re-sealing the roof around the units. [See Approval
RCO # 15 below.]
10 Install drain overflow line not in original scope. Disapproved 0 0
11 Apply EPDM Membrane to existing walls on decks A-5 Recommend $27,792.00 0
and B-4. Prepare the existing walls, and install fully Approval
adhered EPDM membrane along with required termination
bars. Approximately 7,720 square feet @ $3.60/sq.ft.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. (,D,-oD
SUBJECT:
Mayor Neisen O. Kasdin and DATE: July 26, 2000
Members of the City co~n
Lawrence A. Levy 0-:11"'-
CityMa~/
A RES~TION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING REQUEST FOR
CHANGE ORDER NOS. 2, 6, 8, 9, 11, 12, 13, 15 AND 16 WITH WEISS AND
WOOLRICH SOUTHERN ENTERPRISE, INC., WHICH RESULT IN A NET
COST INCREASE IN THE AMOUNT OF $314,024.00, FOR THE
REPLACEMENT OF THE ROOF OF THE MIAMI BEACH CONVENTION
CENTER AND THE THEATER OF THE PERFORMING ARTS;
INCREASING THE TIME ALLOWED UNDER THE CONTRACT BY 160
DAYS, AND FURTHER TRANSFERRING $64,024 FROM THE FLOOR
RESEALING ACCOUNT TO THE ROOFING ACCOUNT.
TO:
FROM:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
AMOUNT AND FUNDING
The total net cost of the proposed Request for Change Orders is $314,024.00, the existing project
contingency allowance already budgeted is $250,000.00, resulting in a requirement for additional
funding of $64,024.00. Funding is available from the Convention Center Capital Plan Floor
Resealing Account; this project has been postponed until next fiscal year. The $64,024 in Budget
Code No. 441.2215.069358 will be transferred to the Convention Center Roof Replacement
Account, Budget Code No. 441.2191.069358.
ANALYSIS:
On November 4, 1998, the Mayor and City Commission approved award of a construction contract
to Weiss and Woolrich Southern Enterprise, Inc., (Contractor) in the amount of$7,245,000. Notice
To Proceed for the project was issued on February 10, 1999, with a construction time of300 days.
The start of the project was held up by testing mandated by Miami-Dade County Product Approval
requirements. The testing process was completed by early July, and a building permit was issued
on July 9,1999. Since that time, the project has proceeded in an orderly fashion, and at present is
over 75% complete.
Ma"a~eme a Budget
AGENDA ITEM C I Q
DATE:J ~'2.C;,-oo
Sixteen Requests for Change Order have been submitted by the Contractor, of which, three were
combined into one, three were disapproved, one is being researched, one is being negotiated, and
nine of the total were reviewed and recommended for approval.
A description of each Request for Change Order, its purpose, the time added and/or monetary
impact is attached hereto as Attachment 1. It should be noted that Nos. 11, 13, 15 and 16, which
represent the bulk of the cost increase represent tasks which were not included in the original scope
of work. The Air Conditioning unit replacement resulted from corrosion damage which occurred
during the lengthy period this project was under review before the work began. The roof leaks over
the East Entrance developed during the past two years as well. The EPDM membrane addition (#11)
was recommended by the Blue Ribbon Committee which examined the project intensively prior to
work being undertaken.
The proposed changes and additional work have been reviewed by City Staff and by the project
Architects, Brown and Brown Architects, Inc. who have recommended approval of Nos. 2, 6, 8, 9,
11,12,13,15 and 16.
The Administration is now requesting that the Mayor and City Commission approve nine (9) Change
Orders to the contract made necessary by unforeseen conditions. The net financial impact of the
recommended Change Orders is $314,024. The project contingency account is $250,000, the extra
cost impact of these changes above the contingency balance is recommended to be funded by a
transfer from the approved Convention Center Capital Plan Floor Resealing Account of $64,024, as
this project has been postponed until next fiscal year.
The $250,000 contingency allowance in this project budget is 3.4% of the total contract price,
compared to industry standards of 6-10% of the total for a project of this scope.
The Administration recommends approval of a Resolution of the Mayor and City Commission of
the City of Miami Beach, approving Change Order Nos. 2, 6, 8, 9,11,12,13,15 and 16 with Weiss
and Woolrich Southern Enterprise, Inc., in the amount of $314,024.00, to pay the net increase in
costs for these Change Orders for the replacement of the roof of the Miami Beach Convention Center
and the Theater of the Performing Arts; increasing the time allowed under the contract by 160
additional days, to October 12, 2000; and further transferring $64,024 from the Convention Center
Floor Resealing Account to the Roofing Account.
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LAL&/RM/CAH ()'.
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