2000-24026 RESO
RESOLUTION NO.
2000-24026
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING CHANGE ORDERS
"5A" THROUGH "5V" WITH DANVILLE - FINDORFF, INC., IN THE
AMOUNT OF $58,786, AND APPROPRIATING ADDITIONAL FUNDING
IN THE AMOUNT OF $58,786, FROM UNEXPENDED BALANCE IN GULF
BREEZE LOAN POOL, TO PAY FOR THE ABOVE STATED CHANGE
ORDERS FOR THE EXPANSION AND RENOVATION OF THE BASS
MUSEUM OF ART.
WHEREAS, the Mayor and City Commission approved an Agreement with the firms of Spillis
Candela & Partners (SC & P) and Arata Isozaki & Associates (Isozaki) for architectural and engineering
services for the Expansion and Renovation of the Bass Museum of Art (the Project), on March 26, 1995; and
WHEREAS, the Mayor and City Commission approved the Construction Contract with Danville-
Findorff, Inc. (DFI) on December 3,1997; and
WHEREAS, the Project is proceeding and is estimated to be completed by July, 2000; and
WHEREAS, the approval of the attached Change Orders, "5A" through "5V," in the amount of
$58,786, will allow the City to complete construction of the Project; and
WHEREAS, additional funding, in the amount of $58,786, is thus required beyond the original
$8,000,000 project budget in order to cover the above described change orders and such additional funding
is available from the unexpended balance in the Gulf Breeze Loan Pool.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein approve Change
Orders "5A" through "5V" with Danville - Findorff, Inc., in the amount of$58,786 and appropriate additional
funding in the amount of $58,786 from the unexpended balance in the Gulf Breeze Loan Pool, to pay for
the above stated change orders for the Expansion and Renovation of the Bass Museum of Art.
PASSED AND ADOPTED TIDS . 26th day of
July
.2000
----~~----------------
MAYOR
ATTEST:J4kr f t:iA.,~
CITY CLERK
APPROVED ItS TO
FORM & LANGUAGE
& FOR EXECUTION
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Citv Attomey
ATTACHMENT 1
EXPANSION AND RENOVATION OF THE BASS MUSEUM
PROPOSED CHANGE ORDERS
Item Description Reason Comments Amount
5A Additional Electrical Services Unforeseen Condition Electrical sunnlv to door delays and security alarms $10,923
5B Additional Life Safety Items Phase I Ret!"lllatOlv Al!:encv Second Fire Marshall Comments March) $20,764
5C Additional Life Safet Items Phase II Re lato A enc Third Fire Marshall Comments April) Existin~ BuildinJ!: $4,544
5D Ceiling Renlacement Main Lobbv Unforeseen Condition Due to Asbestos Removal from Existinl!: Building $1,151
5E Pioe Concealment Stair Hall Architectural Olanl!:e New exoosed nine too visible $542
5F Galvanized Handrails at Vestibule Ret!"ulatorv At!"encv Door Doening to North Loggia which is not a Life Safety Exit $1,834
5G Courtyard Railin!!: Paint Architectuml Chan!!:e Paint not included in nrevious cham!e from wall to railint!" $624
5H Elevator Machine Life Safetv Relffilatorv A!!:encv New Wall and access nane! reauested bv Fire Marshall $1,436
51 Smoke Detector in New Elevator Pit Rel!Ulatorv Agencv Additional detector reauested bv Fire Marshall $1,310
51 Stainless Steel Handrail Returns ReJ!:ulatorv A!!:encv Handrail returnS to wall reauested by Bldg, Dept. ADA $2,281
5L ADA Access Restroom 124 Rel!Ulatorv Agencv Ol.anges teQuested by BId!!:. Dept. ADA $1,812
5M Lavatorv ChanJ!:es at 2nd Aoor Restrooms Re,gulatorv Agencv Changes reauested by BId!!:. Dept. ADA $1,277
5N Additional Joist Repairs Unforeseen Condition Additional Reoairs to Exist. Joists reauested by Bid!!:. Dept. $3,742
50 Temporary Handicapped Ramp Removal Re.ll:ulatorv AJ!:ency Ramp used during construction $0
5P Additional Handicannf'd Ramn in Parlcin~ Lot ReINlatorv AlI"encv Ramp reauired durin~ permit review $1484
50 Window Shade Deletion Architectural ChanJ!:e Shade deleted since it is needed anymore ($120
5R Securitv Device Deletion Architectural Olange Securitv device deleted from door which does not need it ($800
55 Additional Wall at Service Dock Ret!"uIatorv Al!:encv Low wall next to railim' at loadinl!: dock reouested bv F.M, $142
5T Drain Corrections at South Gallerv Unforeseen Condition Exist nine broken in concealed clg, and leakinl!:.444 $4,392
U Existinl! MouIdinl!: at 2nd Aoor Unforeseen Condition Historic Mouldin!!" Damal!:ed durin!!" asbestos removal $588
V Drvwalllaminate at Lobby Ceiling Unforeseen Condition Reauired due to asbestos removal $860
NET TOTAL
$58,786
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
~
COMMISSION MEMORANDUM NO. CoOS" -00
SUBJECT:
Mayor Neisen O. Kasdin and DATE: July 26, 2000
Members of the City Commission
LawrenC~A Levy ~
City Mana
A RES TION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING CHANGE ORDERS
"SA" THROUGH "5V" WITH DANVILLE - FINDORFF, INC., IN THE
AMOUNT OF $58,786, AND APPROPRIATING ADDITIONAL FUNDING
IN THE AMOUNT OF $58,786 FROM UNEXPENDED BALANCE IN GULF
BREEZE LOAN POOL, TO PAY FOR THE ABOVE STATED CHANGE
ORDERS FOR THE EXPANSION AND RENOVATION OF THE BASS
MUSEUM OF ART.
TO:
FROM:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Unexpended balance of the Gulf Breeze Loan.
ANALYSIS:
On March 26, 1995, the City entered into an agreement with the firms of Spillis Candela & Partners (SC
&P) and Arata Isozaki and Associates (Isozaki) for architectural and engineering services for the Expansion
and Renovation of the Bass Museum of Art (the Project). On December 3,1997, the Mayor and City
Commission approved award of a construction contract to Danville-Findorff, Inc. (DFI). Notice to
Proceed with construction of the project was given on February 5,1998 with construction expected to last
twenty months.
Due to unforeseen circumstances, the construction period has been extended beyond the original twenty
(20) months. The renovation of the existing building also experienced numerous unforeseen conditions
which necessitated correction and which have added costs to the project.
AGENDA ITEM Cl A A
DATE-:]-'2!o-d)
Commission Memorandum
July 26, 2000
Bass Museum of Art Additional Funding
Page 2
The initial project contingency allowance has now been exhausted. This amount of$618,637 was used
initially for awarding the project to DFI, primarily for the six add alternates approved by the City
Commission; for change orders during construction approved by the City Commission; for additional
services approved for SC&P due to the extended construction period; and for the purchase of track lighting
for the museum. The reimbursable allowance of$241 ,840 has also been exhausted. This amount was used
for the consultants reimbursables expenses, expenses related to design services, the threshold inspector
required by the Building official, and a site survey.
The Administration is now requesting that the Mayor and City Commission approve the appropriation of
additional funds required for the prompt completion of the construction project. These funds will be used
for Change Orders "5A" through "5V", in the amount of $58,786. A listing of each change order, its
purpose and amount is attached. All changes and additional work have been verified by the City and by
the ArchitectlEngineer of record, SC&P/Isozaki (Attachment No.1). The Bass Museum Building
Committee has reviewed these changes and additional work, and has recommended that they be
implemented.
At the March 15th Commission meeting, the Administration stated that there were pending change
proposals under review and estimated at $150,000. There were also disputed changes which were
estimated at $230,000. SC&P, DFI and the City have resolved most of those changes in the amount of
$58,786 and they are included in this request. A few are still not priced by the contractor or the pricing
is still being disputed by SC&P and the City. The value of these pending items is currently estimated to
be $2,000. The Administration will negotiate these additional costs at the end of the project. At that time,
the additional time extension requests by DFI will be reviewed and negotiated and the liquidated damages
for delays will be assessed. A further request for additional changes and appropriation will also be
presented to the City Commission if required.
It is important to note that the total approved change order amount for the project is currently at $437,970
and time extension of sixty eight (68) days including those presented in this commission memorandum
and those still pending resolution. This amount represents 6.8% of the original construction value of
$6,450,000 and is within the industry standards of6% to 10% for a renovation project and $180,167 less
than the contingency amount of$618,137 originally assigned to the project. The completion date of the
project was extended from September 30,1999 to December 7, 1999 via the approved change orders
totalling $437,970. The contract between the City of Miami Beach and Danville-Findorff, Inc. allows for
liquidating damages of$300 per day. The City will pursue collection of liquidating damages from the
approved completion date of December 7, 1999 to actual completion date.
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