2000-24025 RESO
RESOLUTION NO. 2000-24025
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA AUTHORIZING, BY 5/7THS VOTE, THE WAIVER OF
FORMAL COMPETITIVE BIDDING AND AUTHORIZING THE DIRECTOR OF
PROCUREMENT TO NEGOTIATE A PURCHASE ORDER WITH SPECIFIED
ARCHITECTURAL SYSTEMS, INe., IN AN AMOUNT NOT TO EXCEED $100,000,
FOR THE REMOVAL AND REPLACEMENT OF 25 KALWALL PANELS AND
ASSOCIATED BATTENS AND FLASHING, AND FOR THE CLEANING AND
RESTORATION OF EXISTING KALW ALL PANELS OVER THE SKYWALK, THE
EXECUTIVE OFFICES AND THE EAST ENTRANCE ATRIUM AREAS OF THE
MIAMI BEACH CONVENTION CENTER TO PREVENT WATER INTRUSION AND
TO IMPROVE THE APPEARANCE OF THESE AREAS.
WHERF;AS, the City is desirous of maintaining the Miami Beach Convention Center in good condition; and
WHEREAS, the Skywalk area of the Convention Center has been subjected to water intrusion due to leakage
around certain of the panels which make up the translucent roof; and
WHEREAS, the Skywalk roof has been evaluated, and the City received a proposal from the exclusive
representative of the Kalwall Corporation, Specified Architectural Systems, Inc., for the replacement of a number
of the existing Kalwall panels, and cleaning and re-sealing the remaining panels in order to make this area
watertight; and
WHEREAS, the Kalwall Company is the sole supplier of the translucent panels of the type used in the Skywalk
roof, and no other fmu has been located which will provide a five year warranty on the entire Skywalk roof area
following partial replacement and resealing ofthe remaining panels; and
WHEREAS, funds for the project are available from the Convention Center Capital Plan Floor Resealing
Account No. 441.2215.069358, which will be reallocated to a new work order to be established for this project;
and
WHEREAS, the Administration recommends that the Mayor and City Commission waive competitive bidding
and authorize the representative of the Kalwall Company to repair and renovate the Skywalk FOof in accordance
with the proposal submitted to the City, finding such waiver to be in the best interest of the City.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission authorize, by 517ths vote, the
waiver of competitive bidding and authorize the Director of Procurement to negotiate a purchase order with
Specified Architectural Systems, Inc., in an amount not to exceed $100,000.00, for the removal and replacement
of25 Kalwall Panels and associated battens and flashing, and for the cleaning and restoration of existing Kalwall
Panels over the Skywalk, the Executive Offices and the East Entrance Atrium areas of the Miami Beach
Convention Center, to prevent further water intrusion and to improve the appearance of these areas.
Passed and Adopted this 26th day of
July ,2000.
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Mayor
Altest:
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City Clerk
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APPROVED AS 10
FORM & LANGUAGE
& FOREXECUnON
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CITY OF MIAMI BEACH
PUBLIC WORKS DEPARTMENT
MEMORANDUM
DATE:
July 20, 2000
TO:
FROM:
Gus Lopez, Director, Procurement Department
Ricardo Mendez, Assistant Director, Public Works Department e.(ff'
SUBJECT:
Panels for the Skywalk roof of the Convention Center
The Skywalk roof was not included in the original scope of work for the roof replacement, as this
area was not experiencing leaks at the time of the original study contract, in 1996. Since that time,
this area has deteriorated, and has begun to experience nmnerous leaks, and the walls and floor under
this section have suffered continuing damage as a result.
At the request of SMG Corporation, the Convention Center Managers, we have evaluated this
section of the roofto determine an appropriate solution.
The original vendor of this roofing material is Kalwall Corporation. Their representative, Specified
Architectural Systems, Inc. (SAS) was contacted and asked to survey the roof and report to the City
on the results. Following their examination of the roof, SAS recommended that the problems could
be solved through the replacement of some of the roof panels which were most seriously
deteriorated, and undertaking a process of cleaning, re-fastening, applying a weather resistant
coating, and re-sealing the existing panels which were not to be replaced, would restore the
translucent roof to a weather-tight condition, and following this process, the vendor will issue a five-
year warranty against further leakage for the entire system, consisting of new and refurbished
existing panels.
The City's consultant for the Convention Center Roof, Brown and Brown Architects, have advised
that this product will meet the City's requirement for the repair of the Skywalk roof area.
Furthermore, the Kalwall Corporation is the only firm which manufactures a translucent panel
product for roofing use which has met the Miami-Dade County Product Acceptance Standard.
Specified Architectural Systems, Inc. Is Kalwall's exclusive representative for all of Florida except
the panhandle area. Therefore, based on our research, we believe that they are the only qualified
vendor for this product which can meet the City's needs. For these reasons this purchase qualifies
under the requirements ofthe City's sole-source procurement Ordinance.
If you have questions, please contact me.
7-' 1-200 2,34PH
FROH SPEC. ARCH. SYS. 941 952 0007
P.2
Kalwall
CORPORATION
1111 Candia Rd., P.O. Box 237, Manche,ter, NH 03105
Phone 603-627 -3861 FAX 603-627-7905
To Whom It May Concern:
Please be advised that Specified Architectural Systems (formerly
Garmong and Padgett Sales, Inc.), based in Sarasota, FL is our exclusive
distributor in Flor~da, excluding the panhandle.
We require highly experienced and trained distributors for the SlJCCeSS
of our products and systems. The associates of Specified Architectural
Systems have provided this service to our customers for many years.
Please do not hesitate to contact me if there are any questions.
~Regar:~.
-<:.:.:>
-... .
Kevin . Bruce
Manager,
Contracts Administration
KALWALL!l TRANSLUCE!\:TPANEL SYSTEMS. SKYLIGHTS. PANEL VNITWALLS . SOLAR WINDOWS
7-11-200 2,06PH
FRO~1 SPEC. ARCH. SYS. 941 952 0007
P.l
S PL'ClFlIWA ucmTECTURA1, S YSTBMS
1927 laurel Street - Sarasota, FL 34236
(941) 952.0004- Fax (941) 952.0007
SpecSys@aol.com
CC .C056643
Jul y 11, 2000
Mr. Carl Hastings
City of Miami Beach
Public Works Dept.
1700 Convention Center Drive
Miami Beach, Fl. 33139
RE: Miami Beach Convention Center
Dear Mr. Hastings:
Katwatl/Structures unlimited. Inc. is the only
translucent panel manufacturer with a product that
meets YOUr specifications and design and is approved
by Metro Dade product approval. Kalwal)'s product
approval notice of acceptance number is 199-1005.02.
Please contact us if additional information is needed.
Sincerely,
~~/##/
Jon Thornton
JT/amc
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S PECIFIEDARCHITECTURAL SYSTEMS
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'"I," ,~~~i:":-' :. 'i~:.: ^ 1.9:?7 Laurel Street. Sarasota. FL 34236
'", , ., , " c._,-,Ll'(941) 952-0004. Fax (941) 952-0007
no 'F'P 2'=: ~M 10' 21 SpecSys@aol.com.CC-C056843
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BID PROPOSAL
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April 20. 2000
TO: Mr. Carl Hastings
City of Miami Beach - Public Works Dept.
1700 Convention Center Drive
Miami Beach, FL 33139
RE: Miami Beach Convention Center
Miami Beach. FL
Kalwall Skyroofs
We are pleased to submit the following revised bid regarding the Kalwal! Translucent Insulated
Skyroofs:
DESCRIPTION:
PANEL REPLACEMENT
Type "A" skyroof (long, multiple bay ridge) - Removal and replacement of (25) chosen Kalwall panels and
associated connector battens and flashing.
Type "B" skyroof (single bay ridge) - Total removal and replacement of Kalwall panels and flashing.
Note: Replacement of the above Kalwall panels is recommended due to the inability to restore
panels from effects caused by long-tenn weathering.
CLEANING AND RESTORING EXISTING KALWALL PANELS (Excluding Pyramid Tower)
Work shall consist of cleaning and light sanding of the exterior surface of Kalwall panels. We shall then
apply a clear coat of Kalwall Weatherseal to help reduce the weathering effects and insure the longevity
of the Kalwall system. In addition. we shall secure all fastener connections and panel battens to insure a
watertight application of the Kalwall system.
Note: Periodic cleaning of the Kalwall panels is still recommended to help reduce dirt buildup and
insure panel perfonnance.
Included in this proposal is our five- (5) year watertight warranty for the Kalwall system.
TOTAL COSTS:
$85,300.00.
ADD # 1 - Pyramid Tower
Work shall consist of cleaning and restoring Kalwall panels for pyramid entrance tower with procedure
described above. We are providing this as an ADD cost due to the good appearance of these panels and
the equipment required to perfonn the work.
TOTAL COSTS:
$3260.00
NOTES:
1) Hoisting equipment is included in this proposal.
2) The face sheet of the new panels may differ from the existing panels due to the aging of the
fiberglass and different fonnulation of resins in the new fiberglass sheets.
3) Required counter-flashing is included. Any repair to adjacent wall material occurring during panel
replacement is not included. (See attached SK-1)
4) This bid proposal is for (60) day'S acceptance. after which changes may occur.
We appreciate the opportunity to submit this proposal and look forward to working with you on this
project.
a.AfL-y(~
~n Thornton
07/12/2000 11:43
305-273-7457
BROWN & BROWN
PAGE 01/01
.
BROWN:
Brown & Brown Architects
7100 SW 99" Avenue, Suite 201
Miami, FL 33173
Phone (305) 273-7460
. Fax (305) 273-7467
: AA# P000381
FAX TRANSMITTAL SHEET
'r(JWff
ARCHITECTS
To: CITY OF MIAMI BEACH From: Alberlo LLonmte
I Attn: Carl Hastings Pages; 6
I Fax: (305) 673-7028 Date: 3/MJ0
II Phon.: (305) 873.7000 Re: MBCcrrOPA AIC REPLACEMENT
Dear Carl;
As requested, our office reviewed-the conditions of the skylight system at MBCC.
The existing system consists of a skylight system manufactured by Kalwal!. Our office contacted the
manufacturers representative, Specified Architectural Systems, Inc.
In our opinion. it is advisable that the City repair and replace some of the skylights that are presentiy
leaking and in some cases deteriorated with the same manufacturer in order to avoid a total replacement
as well as a single manufacturer's responsibility.
If you need additional information regarding this matter please contact our office.
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER ORIVE MIAMI BEACH, FLORIOA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM NO. (,0 It:..:.CO
FROM:
Mayor Neisen O. Kasdin and
Members ofthe Cily Commission
Lawrence A. evy ().~
City Mana e
DATE: July 26, 2000
TO:
SUBJECT:
A RES TION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA AUTHORIZING BY AT LEAST A
5!7THS VOTE, THE WAIVER OF FORMAL COMPETITIVE BIDDING
AND AUTHORIZING THE DIRECTOR OF PROCUREMENT TO
NEGOTIATE A PURCHASE ORDER WITH SPECIFIED
ARCHITECTURAL SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED
$100,000, FOR THE REMOVAL AND REPLACEMENT OF 25 KAL W ALL
PANELS AND ASSOCIATED BATTENS AND FLASHING, AND FOR THE
CLEANING AND RESTORATION OF EXISTING KALWALL PANELS
OVER THE SKYWALK, THE EXECUTIVE OFFICES AND THE EAST
ENTRANCE ATRIUM AREAS OF THE CONVENTION CENTER TO
PREVENT WATER INTRUSION AND TO IMPROVE THE APPEARANCE
OF THESE AREAS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
AMOUNT AND FUNDING
The total cost of the proposed repairs is estimated to be less than $100,000. This amount remains
available from the approved Convention Center Capital Plan Floor Resealing Account, since this
project has been postponed until next year. The $100,000 will be reallocated from Account No.
441.2215.069358 into a new work order to be established for this project.
ANALYSIS
The skywalk area, the East Entrance Atrium, and the lobby of the executive offices of the
Convention Center are illuminated during daylight hours by outside light passing through large
overhead translucent panels. These fiberglas reinforced resin panels, and the steel connectors
and battens have suffered from the effects of weather and salt-air corrosion, and some of the panels
have become warped and discolored. In addition, water leaks have developed around a
number of the panels, these leaks are damaging the interior of the Convention Center. In order
to halt the water leakage, and to replace the unsightly discolored panels, the City contacted
Specified Architectural Systems, Inc., the sole Florida representative for Kalwall Corporation, the
AGENDA ITEM
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DATE
company which supplied the original panels to obtain a quotation for the replacement of the warped
and discolored panels, and for re-sealing the framework surrounding the existing and the new panels
to prevent any further water intrusion.
After inspecting the existing skywalk area, the vendor's engineers recommended replacing twenty-
five (25) of the existing panels, and cleaning, sanding and weather sealing the balance of the panels.
In addition, the entire panel system will be secured to insure that it is watertight. Following this
work, the vendor will provide the City a new five-year warranty against further water intrusion of
the entire system, including the existing panels which are not being replaced at this time. The panels
on the roof of the East Entrance Atrium area (over the Washington A venue entrance) will be cleaned
and resealed. Cleaning and resealing these panels will make them subject to the five year warranty
against water intrusion as well. The total price for the proposed work is estimated to be less than
$100,000.00.
Because of the absence of directly competitive producls, this purchase meets the requirements set
forth in Section 2-367(c.) of the Miami Beach City Code for a sole-source purchase. The text of this
Section in pertinent part, is as follows: "... the using agency shall submit justification in writing,
together with all supporting documentation, to the procurement director, stating [1] that the proposed
supplier is the only source of supply of the desired goods and/or services, and [2] that there is no
other supplier or authorized repairlservice center (as applicable). The supporting documentation shall
include [3] a written quotation with terms and conditions of sale. In addition, the using agency shall
obtain [4] the written determination from an industry expert or consultant that the item or service is
the only one available 10 fulfill the city's need,"[bracketed numbers added]
In order to fully comply with the requirements of this Section, the following documents are attached
in response to each of the requirements of this Section:
[1] Letter from Kalwall Corporation confirming that Specified Architectural Systems, Inc. is the
exclusive distributor for Kalwall in all of Florida except the panhandle area.
[2] Letter from Specified Architectural Systems, confirming that Kalwall is the only
manufacturer of panels which meet the specifications for the Convention Center roof
application which meets the Miami-Dade County Product Approval requirement.
[3] Written quotation from Specified Architectural Systems outlining the terms and conditions
of sale.
[4] Letter from Brown and Brown Architects, Inc., the City's consultant for the Convention
Center roof replacement project, advising that the City replace the panels with the same
manufacturer's product to avoid a total replacement, and to maintain warranty responsibility
with a single manufacturer.
The Administration recommends that the Mayor and City Commission adopt the Resolution, by at
least a 5/7ths vote, authorizing the waiver of competitive bidding and authorizing the City's
Procurement Director to negotiate a purchase order with Specified Architectural Systems, Inc., for
the removal and replacement of 25 Kalwall panels and associated battens and flashing and for the
cleaning and restoration of the existing panels over the skywalk, the executi ve offices and the East
Atrium areas of the Convention Center to prevent water intrusion and to improve the appearance of
these areas. f
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