2007-26447 Reso
RESOLUTION NO. 2007-26447
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION RELATIVE TO THE RANKING OF CONTRACTORS
PURSUANT TO INVITATION TO BID (ITB) NO. 17.Q6/07 FOR MULTI-PURPOSE
MUNICIPAL PARKING GARAGE "BID PACKAGE 02 - PILING AND RETAINING
WALLS", AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP RANKED CONTRACTOR OF EBSARY
FOUNDATION COMPANY, INC. (EBSARY); AND UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS, FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH EBSARY, IN THE
ESTIMATED AMOUNT OF $1,711,000; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH
EBSARY, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE SECOND RANKED CONTRACTOR OF HJ
FOUNDATION; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AN AGREEMENT WITH HJ FOUNDATION, IN THE ESTIMATED
AMOUNT OF $1,592,000.
WHEREAS, on September 10th, 2003, the Mayor and City Commission approved
Resolution No. 2003-25332, authorizing the execution of a Development Agreement between the
City and the New World Symphony (NWS) for the development and construction of an
approximately 50,000 square foot educational, performance and internet broadcast facility with an
exterior screen ("Soundspace"), and an approximately 320-space (+1-) public parking garage facility
(the Agreement); and
WHEREAS, in approving the Agreement, the City Commission also directed the
Administration to proceed with developing a new Multi-Purpose Municipal Parking Facility (MMPF)
on the site of the existing City Hall surface lot; and
WHEREAS, on November 22, 2006, the City's Procurement Division issued Invitation to
Bid (ITB) No. 17-06/07 for Multipurpose Municipal Parking Facility Bid Package 02- Piling and
Retaining Walls, to obtain bids from qualified General Contractors to provide all labor, material,
equipment, supervision, mobilization, demobilization, survey, overhead and profit, bonds, insurance,
permits and taxes to complete the work to the full intent as shown or indicated inIon the bid
documents; and
WHEREAS, bid notices to 1,155 prospective bidders where issued, which resulted in the
receipt of bids from two contractors: Ebsary Foundation company, Inc., and HJ Foundation; and
WHEREAS, on January 5,2007, a Technical Review Panel approved by the City, using the
Best Value criteria, unanimously ranked Ebsary Foundation Company, Inc. as Number 1, and HJ
Foundation as Number 2; and
WHEREAS, the City Manager concurs with the Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby accept the City Manager's recommendation relative to the
ranking of contractors pursuant to Invitation To Bid (ITB) NO. 17-06/07 for Multi-
Purpose Municipal Parking Garage "Bid Package 02 - Piling and Retaining Walls",
and authorize the Administration to enter into negotiations with the top ranked
contractor of Ebsary; and upon conclusion of successful negotiations, further
authorize the Mayor and City Clerk to execute an agreement with Ebsary, in the
estimated amount of $1,711,000; and should the Administration not be able to
successfully negotiate an agreement with Ebsary, authorize the Administration to
enter into negotiations with the second ranked contractor of HJ Foundation (HJ);
and further authorize the Mayor and City Clerk to execute an agreement with HJ, in
the estimated amount of $1 ,592,000.
PASSED and ADOPTED this 17thdayof Jan ary ,2007.
ATTEST:
~orwt-
CITY CLERK
Robert Parcher
T:\AGENDA\2007\jan1707\Regular\MPPF Piling Contract Award Resa.doc
APPROVED AS TO
FORM & LANGUAGI!
& FO CUTION
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting the City Manager's Recommendation Relative to the Ranking of Contractors
Pursuant to Invitation to Bid (lTB) No. 17-06/07 for the Multipurpose Municipal Parking Facility Bid
Packaoe 02- Pilina and Retainina Walls.
Ke Intended Outcome Su orted:
Ensure Well-Desi ned Quali Ca ital Pro'ects
Issue:
I Should the City CommiSsion adopt the Resolution?
Item Summary/Recommendation:
On September 10th, 2003, the Mayor and City Commission approved Resolution No. 2003-25332,
authorizing the execution of a Development Agreement between the City and the New World Symphony
(NWS) for the development and construction of an approximately 50,000 square foot educational,
performance and internet broadcast facility with an exterior screen, and an approximately 320-space (+1-)
public parking garage facility. In approving the execution of the Agreement, the City Commission also
directed the Administration to proceed with developing a new Multipurpose Municipal Parking Facility
(MMPF) on the site of the existing City Hall surface lot.
On A-p"""l 1'1/ 2004, the Mayor and City Commission approved Resolution No. 2004-25543
authorizing the execution of an agreement with the Architect, in an amount of $1 ,200,788. for the provision
of Planning, Architecture, Landscape Architecture, and Engineering Services required to design the Multi-
Purpose Municipal Parking Facility project.
Following completion of the construction documents by the consultant, on November 22, 2006, the City
advertised the Invitation to Bid (ITB) 17-06/07 for "Bid Package 02 - Piling and Retaining Walls" for the
Multipurpose Municipal Parking Facility. In response to ITB No. 17-06/07 submission, the top-ranked bid
was evaluated by the Technical Review Panel, using the Best Value criteria.
The Administration recommends that the Mayor and City Commission hereby approve the
recommendation for the Award of a Contract for "Bid Package 02 - Piling And Retaining Walls", a phase
of construction of the MPPF, to Ebsary Foundation Company, Inc. with Parking Operations Fund 480
funding previously appropriated In the Fiscal Year 2006-2007 Capital Budget, in the amount of$1 ,711 ,000.
Advisory Board Recommendation:
I NIA
Financial Information:
Source of nds: Amount
Account
Approved
1 $1,711,000.00 Parking Operations Fund 480
2
PI Total
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Hiram G. Siaba, CIP Office
Si n-Offs:
Depa
GL
T:\AGENDAI20
ity Manager
City Manager
lD
-
MIAMIBEACH
Agenda Item
Date
R7H
/-/7-07
(9 MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeochfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor David Dermer and Members of the City Commission
City Manager Jorge M. Gonzalez \,.....~
January 17, 2007 U ()
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MiAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION RELATiVE TO THE RANKING OF CONTRACTORS
PURSUANT TO INVITATION TO BID (ITB) NO. 17-06/07 FOR MULTI-PURPOSE
MUNICIPAL PARKING GARAGE "BID PACKAGE 02 - PILING AND RETAINING
WALLS", AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATiONS WITH THE TOP RANKED CONTRACTOR OF EBSARY
FOUNDATION COMPANY, INC.; AND UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS, FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH EBSARY FOUNDATION COMPANY, INC., IN
THE ESTIMATED AMOUNT OF $1,711,000; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN
AGREEMENT WITH EBSARY FOUNDATION COMPANY, INC., AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE SECOND
RANKED CONTRACTOR OF HJ FOUNDATION; AND, FURTHER,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH HJ FOUNDATION, IN THE ESTIMATED AMOUNT OF
$1,592,000, FURTHER AUTHORIZING THE ADMINISTRATION TO REJECT ALL
BIDS IN THE EVENT THAT SUCCESSFUL NEGOTIATIONS ARE NOT
REACHED WITH NEITHER THE TOP NOR THE SECOND RANKED
CONTRACTOR.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
PROJECT FUNDING
Funding for this task has been previously appropriated in Fiscal Year 2006-2007 Capital
Budget, specifically Parking Impact Fees Fund 480.
ANALYSIS
On September 10, 2003, the Mayor and City Commission approved Resolution No. 2003-
25332, authorizing the execution of a Development Agreement between the City of Miami
Beach and the New World Symphony (NWS) for the development of a portion of the surface
parking lot, bounded by 17th Street to the North, North Lincoln Lane to the South,
Washington Avenue to the East and Pennsylvania Avenue to the West, for construction of
an approximately 50,000 square foot educational, performance and intemet broadcast
facility with an exterior screen ("Soundspace"), and an approximately 320-space (+/-) public
parking garage facility.
Commission Memorandum
January 17, 2007
MPPF Piling Award
Page 2 0'5
In approving the execution of the Agreement, the Commission also directed that the
Administration should proceed with developing a new Multi-Purpose Municipal Parking
Facility (MMPF) on the site of the existing City Hall surface lot. Throughout the negotiations
with the NWS, the Administration has consistently stated that replacement parking must be
built before displacement of either of the 17th Street surface parking lots. Consequently, the
Municipal Multipurpose Parking Facility must be built and completed, or an alternate
acceptable replacement parking location must be identified, prior to the commencement of
construction of the NWS project construction. At that time, the estimated schedule called for
substantial completion of the MMPF by November 2007, and final completion by February
2008.
On April 14, 2004, the Mayor and City Commission approved Resolution No. 2004-25543,
authorizing the execution of an agreement with the Architect, in an amount of $1 ,200,788,
for the provision of Planning, Architecture, Landscape Architecture, and Engineering
Services required to design the Multi-Purpose Municipal Parking Facility project.
During the completion of the Contract Documents by the City's Consultant, the City
requested additional scope of work by adding an additional floor to the project. To minimize
the impact to the project schedule, the City in coordination with the Program Manager,
developed a construction phasing plan. This phasing plan would phase the construction of
the project in four (4) phases. This effort was coordinated due to the time savings to the
project and to minimize the impact to the completed original design. The Construction
Fencing & Selective Demolition would be performed by one of the City's JOC Contractor.
The other four construction phases will be formally bidded independent from each other.
The construction of the facility will be phased as follows:
. Construction Fencing & Selective Demolition.
. Piling and Retaining Walls.
. Underground Utilities and Remaining Demolition.
. Structure and Site Improvements.
. Tenant Build-Out.
The demolition project has been awarded to a JOC contractor with funding previously
appropriated in the 2006 Fiscal Capital Budget. This work encompasses the clearing of the
site to prepare for the installation of the pilings.
At this time the piling phase encompasses the installation of over 500 piling in the area to
support the structure and the installation of two retaining walls adjacent to city Hall.
The projected schedule for the project is as follows:
1. Construction Fencing & Selective Demolition: Although the construction fence
installation will start in mid-December. Demolition activities will include the removal of
landscaping, asphalt, and lighting and metering equipment, and is expected to end by
March,2007.
2. Piling and Retaining Walls: This phase encompasses construction of sub-surface
foundations and it is estimated that this work will take place starting in early March and
be completed by the end of May, 2007.
3. Underground Utilities and Remaining Demolition: This phase includes the
modification and installation of major underground utility infrastructure, including water,
sewer, storm water, electrical and data communication systems on the MMPF site, as
well as on 18th Street, Meridian Avenue and Meridian Court. It is estimated that this
work will take place starting in April, 2007, and be completed by August, 2007.
CommIssion Memorandum
January 17, 2007
MPPF Piling Award
Page 3 0(5
4. Structure and Site Improvements: This phase includes construction of the main
building structure, site improvements such as landscaping and the new plaza area,
street resurfacing and sidewalks, etc. It is estimated that this work will take place starting
in mid 2007, and be completed by late 2008. Upon achieving substantial completion of
the garage portion of the building, employee parking will be available in the new MMPF.
5. Tenant Build-Out: This phase encompasses the construction of the interior
offices and associated mechanical, electrical and plumbing systems. It is
estimated that this work will take commence in October, 2008 and be completed in early
2009
ITS PROCESS AND CONTRACTOR EVALUATION
On November 22, 2006, the City's Procurement Division issued Invitation to Bid (ITB) No.
17-06/07 for Multipurpose Municipal Parking Facility Bid Package 02- Piling and Retaining
Walls. The purpose of this ITB is to obtain bids from qualified General Contractors to provide
all labor, material, equipment, supervision, mobilization, demobilization, survey, overhead
and profit, bonds, insurance, permits and taxes to complete the work to the full intent as
shown or indicated inIon the Bid Documents.
A non-mandatory Pre-Bid meeting was held on December 8, 2006 at the City of Miami
Beach City Hall. Prospective bidders were provided information as to the Scope of Work, the
Evaluation Criteria, Best Value Procurement, and of all required documentation to be
submitted with their bid.
RFP Depot issued bid notices to 1,155 prospective bidders, resulting in 47 bidders
requesting the ITB document. Additionally, the bid was also provided to prospective bidders
by BidNet, which issued bid notices to 66 prospective bidders, resulting in 18 bidders
requesting the ITB document. Both bid notification systems resulted in the receipt of bids
from the following Contractors:
. Ebsary Foundation company, Inc.
. HJ Foundation
On December 21, 2006, the Capital Improvement Projects Office (CIP) provided a
recommendation of Technical Review Panel members which was approved by the City
Manager's Office, consisting of the following individuals:
. Fernando Vazquez, City Engineer
. Saul Frances, Parking Director
. Stephen Baumal, URS, Project Manager
. William Cary, Planning Department Assistant Director
. Brad Judd, Property Management Director
On January 5, 2007, the Technical Review Panel convened, all panel members were
present except Brad Judd, Property Management Director, due to illness. The Panel was
provided Scope of Work information by Stephen Baumal, URS, Project Manager. The
Procurement Division provided past performance evaluation surveys on the two (2) bidders
and Ms. Sarah Goodridge, PhD student, of Florida International University provided insight
on "Best Value Procurement".
The Technical Review Panel also discussed the Evaluation Criteria, which was used to
evaluate and rank the Bidders. The Evaluation Criteria was articulated in detail in the Bid
Document as well other Addenda issued by the City's Procurement Division. The Evaluation
Criteria used by the Technical Review Panel is as follows.
Commission Memorandum
January 17, 2007
MPPF P///ng Award
Page 4 0'5
TECHNICAL REVIEW PANEL EVALUATION/SELECTION PROCESS
The Evaluation process used by the City for this bid is one of "Best Value Procuremenf',
meaning that the City will, in addition to price, will consider past performance on previous
contracts, Risk Assessment for this ITB, Qualifications of Personnel proposed, and interview
of Contractor's personnel.
The Technical Review Panel utilized a three-phase evaluation and ranking process. The first
phase consisted of the Risk Assessment Plan and the Past Performance. The second
phase consisted of the interview of the bidders, and the third Phase was the ranking of the
bid prices submitted.
The following Criteria and respective points were used by the Technical Review Panel in the
Ranking of both bidders:
Phase 1:
Risk Assessment Plan. (25 points)
Past Performance based on number and quality of the Performance Surveys. (25 Points)
Phase 2:
Interview of Key Personnel. (25 Points)
Phase 3:
Bid Price. (25 Points)
100 Points Total
Upon completion of scoring all three Phases, the Procurement Representative tabulated all
scores for all three Phases and provided the results to the Technical Review Panel.
MUNICIPAL PARKING GARAGE PILINGS AND RETAINING WALLS -PHASE 2 FINAL SCORES
#1 #2
HJ
EBSARY Foundation
Past Performance Ratina 25 12.5
o N Risk Assessment Plan Ratina 19.58 5.00
"'0 Q)
c: ::> Interview Ratinn
"'0' 16.75 6
E III
Q) '" Bid 23.13 25
u.>
Total 1100 Doints max.\ 84.46 48.50
~ Past Performance RatinQ 24 20
'" Risk Assessment Plan RatinQ 21.67 5.00
()
E Interview Ratinn 25 6
~ Bid 23.13 25
~ Total 1100 Doints max.\ 93.80 56.00
~ Past Performance Ratina 25 17
Risk Assessment Plan RatinQ 22.5 15
c:
~ Interview Ratina 17.2 10
u.
:; Bid 23.13 25
'" Total 1100 Doints max.) 87.83 67.00
(J)
Past Performance RatinQ 20 20
c:- Risk Assessment Plan Ratina 21.67 16.67
Q) '"
roE Interview Ratina 25 7.5
a.::>
2'" Bid 23.13 25
(J)al
Total 1100 Doints max.) 89.82 69.17
Commission Memorandum
January 17, 2007
MPPF Piling Award
Page 5 0'5
The Technical Review Panel unanimously ranked Ebsary Foundation Company, Inc. NO.1
and recommended by motion of Fernando Vazquez and seconded by Saul Frances and all
the other 2 members of the Technical Review Panel, to recommend to the City Manager the
following Ranking of bidders:
1st Ranked - Ebsary Foundation Company, Inc.
2nd Ranked - HJ Foundation
REFERENCES:
George Southworth
Concrete Impressions of Florida, Inc.
Project: State Road 70 Sound Wall
"Project was completed in record time. Ebsary worked adjacent to new permanent base and
kept project very clean."
Ralph Kroehle
G.T. construction and Development, Inc.
Project: Caribbean (Auger Cast Piles)
"Scott Eflele, Project Manager, and Mike Gonzalez, Superintendent, performed their scope
magnificently as well as making very helpful suggestions toward progress involving other
trades. I couldn't be more pleased and happy to recommend their services."
Barry Transleau
State Contracting & Engineering Corp.
Project: Holiday Park Sound Wall
"Full confidence in their ability to meet the project requirements."
David Rand
Centex Construction, LLC
Project: Mid-town Miami 4
"Great firm to work with. We use Ebsary almost exclusively. Scott is a top notch manager
and he makes it a pleasant experience to work with Ebsary."
CONCLUSION:
The Administration recommends approval of the attached Resolution accepting the City
Manager's recommendation of the Ranking of Bids received pursuant to Invitation to Bid
(ITB) No. 17-06/07 for Multi-Purpose Municipal Parking Garage "Bid Package 02 - Piling
and Retaining Walls; and authorizing the Administration to enter into negotiations with the
top ranked Contractor of Ebsary Foundation Company, Inc.; and upon conclusion of
successful negotiations, further authorizing the Mayor and City Clerk to execute an
agreement with Ebsary Foundation Company, Inc., in the estimated amount of $1,711 ,000;
and should the Administration not be able to successfully negotiate with Ebsary Foundation
Company, Inc., authorizing the Administration to enter into negotiations with the second
ranked Contractor of HJ Foundation; and, respectively, authorizing the Mayor and City Clerk
to execute an Agreement with HJ Foundation, in the estimated amount of $1,592,000, upon
conclusion of successful negotiations; and further authorizing the Administration to reject all
bids in the event that successful negotiations are not reached with neither the top nor the
second ranked contractor and authorize reassurance if the invitation to bid.
T:\AGENDAI2007ljan1707IRegularIMPPFpiling contract award memo.doc