2007-26458 Reso
RESOLUTION NO. 2007-26458
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ACCEPTANCE OF A DONATION, IN THE AMOUNT OF $70,000,
FROM THE PALM, STAR, HIBISCUS ISLANDS ASSOCIATION, INC.,
TO THE CITY FOR THE PURCHASE AND INSTALLATION OF NEW
PLAYGROUND/ TOT-LOT EQUIPMENT, SAFETY SURFACING AND
RELATED GROUND WORK AT PALM ISLAND PARK; FURTHER
APPROPRIATING AND AUTHORIZING THE EXPENDITURE OF
THESE FUNDS FOR SAID PROJECT.
WHEREAS, the Palm, Hibiscus, Star Islands Association, Inc., contacted the
City through its Parks and Recreation Department to express its interest in enhancing
the existing playground/ tot-lot equipment in Palm Island Park; and
WHEREAS, at the time of the initial discussions the City advised the residents
there was no funding available for additional equipment but there was $50,000 allocated
in the Fiscal Year (FY) 06/07 Capital Projects Budget for the installation of a shade
structure; and
WHEREAS, the residents clearly understood and agreed that any additional
equipment would need to be paid for by a private source: and
WHEREAS, over the past several months the Palm, Hibiscus, Star Islands
Association, Inc., representatives have been working with the Parks and Recreation
Department and the City's playground equipment contractor, GameTime, to identify the
specific pieces, style, colors, site layout and configuration of the equipment; and
WHEREAS, the attached letter from the Palm, Hibiscus, Star Islands
Association, Inc., President, Mr. Hans Muller, confirms this donation.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and
City Commission hereby accept the donation, in the amount of $70,000, from the Palm,
Hibiscus, Star Islands Association, Inc., to the City for the purchase and installation of
new playground/ Tot-lot equipment, safety surfacing and related ground work at Palm
Island Park; further appropriating and authorizing the expe re f these funds for said
project.
PASSED and ADOPTED this 14th
ATtLt ~
CITY CLERK
Robert Parcher
T:\AGENDA\2007Ifeb1407\ConsentIPalm Island Parl< Donation Reso.doc
~
V-
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution accepting a donation of $70,000 from the Palm-Hibiscus-Star Islands Association for the
urchase and installation of additional la round e ui ment and safe surfacin at Palm Island Park.
Ke Intended Outcome Su orted:
Increase satisfaction with recreational rams.
Commission a rove the Resolution?
Item Summary/Recommendation:
The Paim-Hibiscus-Star Islands Association contacted the City's Parks and Recreation Department to
express their interest in enhancing the existing playground/tot-lot equipment in Palm Island Park. Atthe
time of the initial discussions the City advised the residents there was no funding available for any
additional equipment but there was $50,000 allocated in the 06/07 Capital Projects budget for the
installation of a shade structure. The residents clearly understood and agreed that any additional
equipment would need to be paid for by a private source.
Over the past several months the Palm-Hibiscus-Star Islands Association representatives have been
working with the Parks and Recreation Department and the City's playground equipment contractor,
GameTime to identify the specific pieces, style, colors, site layout and configuration of the equipment.
This design process was recently completed with the HOA making this donation offer to pay for the
playground items.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount . Account Approved
Funds: 1 N/A #
D 2
3
4
OBPI Total
Financial Impact Summary:
Clerk's Office Le islative Trackin :
Kevin Smith, Director of Parks & Recreation
Si n-Offs:
Department Director
KS
City Manager
T:\AGENDA\2007\feb1407\Consent\Palm Island Park Donation Summary.doc
lD
.....
MIAMIBEACH
AGENDA ITEM
DATE
G7:J
;).-{I/-o7
lD
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ~
February 14, 2007 () U
TO:
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ACCEPTANCE OF
A DONATION IN THE AMOUNT OF $70,000 FROM THE PALM, STAR, HIBISCUS
ISLANDS ASSOCIATION TO THE CITY'S PARKS AND RECREATION
DEPARTMENT FOR THE PURCHASE AND INSTALLATION OF NEW
PLAYGROUND/TOT-LOT EQUIPMENT, SAFETY SURFACING AND RELATED
GROUND WORK AT PALM ISLAND PARK; FURTHER APPROPRIATING AND
AUTHORIZING THE EXPENDITURE OF THESE FUNDS FOR SAID PROJECT.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
ANALYSIS
The Palm, Hibiscus, Star Homeowners Association contacted the City's Parks and Recreation
Department to express their interest in enhancing the existing playground/ tot-lot equipment in
Palm Island Park. At the time of the initial discussions the City advised the residents there
was no funding available for any additional equipment but there was $50,000 allocated in the
06/07 Capital Projects budget for the installation of a shade structure. The residents clearly
understood and agreed that any additional equipment would need to be paid for by a private
source.
Over the past several months the Palm, Hibiscus, Star Islands Association representatives
have been working with the Parks and Recreation Department and the City's playground
equipment contractor, GameTime, to identify the specific pieces, style, colors, site layout and
configuration of the equipment. This design process was recently completed with the
Association agreeing to the attached configuration and cost estimate. Also attached please
find a letter from the Palm, Hibiscus, Star Islands Association President, Mr. Hans Muller
confirming this donation. It is the objective to have this project installed, including the shade
structure prior to summer, if possible.
CONCLUSION
The Administration recommends the approval of this Resolution. This approval will assist the
Department in accomplishing its measurable objectives linked to the City's Key Intended
Outcome of Increasing satisfaction with recreational programs.
JMG/RCM/KS/JM
02/08/2007 15:28
3055525404
Lcr"",~jS
PI~r;E 02/02
P;:', ~-
..... "
, ."
~i
'l~~~
,"',.";": ~,1 . : ,"',;;-1 ,'::'..1;"', . '{ ,',"
l~LAN1'J!i .\SSOcl",-nON. IN(~.
February 8,2007
Kevin Smith, Direclor
Parks & Recreaticlll Department
City of Miami Beat1
2100 Washington iwenue
Miami Beach, FL ~13139
RE: Donation to the City of Miami Beach
Dear Kevin,
The Board of Directors of the Palm-Hibiscus-Star Islands Association has voted to make
a donation to the City of Miami Beach to be used to purchase new play equipment,
complete with the required safety surfacing and site preparation, for the Palm Island
Park. SpecificaH)I, we wish to donate $70,000 to be used to purchase the items
contained in the m )st recent GameTime proposal, with the revisions to the swing set as
discussed on Febl1uary 7th, 2007. Please accept this letter as our intent to make the
donation and galtl1er the necessary approvals required to move forward. It is our
intention to have the check sent to you for deposit no later than February 21'1,2007, in
hopes that the COlnplete project, with the shade structure to be paid for by the City, is
installed prior to Sl,' mmer, if possible.
As you know our Committee and Board has worked with you and your Department
through this entirE process. Your time, energies and guidance devoted to assisting us
with this project to positively impact the Park, our neighborhood and the community as a
whole is greatly clllpreciated, Please feel free to contact me or our Executive Director,
Tim Rose, if you ,I,ny questions concerning this issue, Please also keep us informed on
how to proceed from here.
\52 "Palm Avenue' Miami Beach, FL 33 J 39
GElime7ime@
GAMETIME .
c/o Dominica Recreation Products
POBox 520700
Longwood, FL 32752-0700
Phone: (407)331-0101
Toll Free: (800)432-0162
Facsimile: (407)331-4720
Contact: Barry Lock
E-mail: barryl@gametime.com
u
Enriching Childhood Through Play,"
Date: 1/9/2007 Revised
Quote No,: 271400801
2007 USC
GameTime Quotation
Miami Beach Parks & Recreation Dept
Alln: Mr, Julio Magrisso, Assl. Director
For: Palm Island Parl<
2100 Washington Avenue
Miami Beach, FL 33139
Ship to Zip: FL
Telephone: (305)673-7730
Facsimile: (305)673-7725
OTY ITEM DESCRIPTION Price Ext Price
1 RDU #APT1216M Fit'N'Fun Center 9,953 92 $9,953,92
1 10740 Single Post Swin9 F/S, 5" Od 569,70 $569 70
1 10741 Single Post Add-A-Bay, 5" Od 399,60 $399,60
2 8531 Adaptive Swing w/Chain 328,70 $657,40
2 1481 2954 Selt Seat 2 3/8" Od 139,65 $279,30
1 8672 Walk The Plank - 2" Surface 710,60 $710,60
1 PREP Site Prep/6" Excavation 3,910,65 $3,910,65
1 DEMO Remove Existing Sidewalk & Swing 985,00 $985,00
1 CONC Concrete Sase Pad for Tiles 16,282,00 $16,282,00
1 TILE 2697SF GTIMPAX Tiles/Del 30,875.41 $30,875,41
- 3 3/4" thick tiles w/ramped edges and comers - Green
ENG Signed/Sealed Drawiings 450,00 $450 00
Total GameTime list price: 68,464.40
Total US Comm, Discount: -3,390,82
Total weight: 2,116 Sub-total: $65,073,58 /
Installation: $6,018,14
Calculated Freight $1.790,OO
Total: $72,881,72
Pricing in accoredance with US Communities Government Purchasing AII,iance Contract #040376,06,
Installation includes acceptance of delivery at Installer's warehouse,
City shall be responsible for removal/capping of any irrigation elements in expanded play area and also
for permits, site surveys or any related fees.
Proposal is based on the assumption that a dumpster can be placed on site during installation and that
concrete and equipment delivery trucks and site work equipment will have open access to the site,
This quotation is subject to policies in the current Game Time Park and Playground Catalog and the following terms and conditions. Our quotation is based on
shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1 ,000.00 to be
supported by your written purchase order made out to GameTime, c/o Dominica Recreation Products. Kindly issue one order for the equipment and a separate
order for surtacing and/or equipment installation services.
Pricing: f.o.b. factory, firm for 30 days from date of quotation.
Page 1 of 2
Date: 119/2007 Revised
Quote No,: 271400801
Project:
Ship Zip: FL
Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be imposed on
all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project
completion, Retainage not accepted.
Shipment: order shall ship within 30A5 days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and
receipt of deposit, if required.
Freight charges: Prepaid and added at time of invoic1ng.
Taxes: State and local taxes, if applicable, will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry.
Receipt of goods: Customer shall receive, unload and inspect goods upon arrival, noting any discrepancies on the Delivery Receipt prior to written
acceptance of the shipment.
Exclusions: Unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance
of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and
drainage provisions, signed/sealed drawings, permits and any related fees.
Installation: shall be by a Certified GameTime Installer. Customer shall be responsible for scheduling coordination and site preparation. Site
should be level and permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities,
tree stumps, bedrock or any concealed materials or conditions that may result in additlanallabor or material costs.
To order: Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key information
requested. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Enter desired color palette name:
OR
Enter desired color:
Uprights (
Decks (
Accents (
RoofslTubes (
Slides/Panels (
Acceotance of Quotation:
Accepted by:
PO No
Date:
Signature:
Title:
Telephone:
$72,881.72
Facsimile:
Purchase amount:
F: \ vGTlreportsl3, 3, 51R3Q2 use, rpt
3,3,66,01,08,06,325
2007 use
Page 2 of 2
~
o
rrl
::;;
)>
r
^
R'
(j)
I
::u
C
ill
ill
o
::u
o
rrl
::u
D>[0ig~
;l~ ~ "
CXIz !1
gi
~
.
"
~
.
~
"
I
!
1
~'i-
;CUJ
~co
,00
.,
.
~
'"'
J.,
'" '"
~ ~
z
" ~*
r
~ 'j'M
~
0 >~
~ '0
~ ~'!I
~
~ ~
z
" Z
"
C 0 0 = ::-:- 0
~ m
r p
> N~ N~
> , 0 ~l<l "l<l
,0 ....> 'O;~ .....
....~ ~ "'~
"oj
,,~ ;"" o~ ~~
~;> , .
00 00
<~ ~~ , ' ,
>
~~ z~ ~ .
~~ NZ 1'1
~"
0 ~ o~
0>
<;>1; IO
>,
~, z~
z>
~
~
g:
~
o
>
~
"
~o
'z
,,~
:;;~
0';
c'
~~
~~
~r
o
Z
>
~
o
M
~
~
o
I
~~
c>
1Ill4~
C Z
~~"
~~:i!
~~~
~ror
~?z
~"
~D
"
D DD~
Z
"
o
I
0'
oz
C,
~"
~ro
>
~
r
>
o
o
'"
~
co~
z>-
;:o;O~
~~
~o
~o
r
>
o
o
~
~
ONnmjCl"Vld ClNI1SIX3
~:!' ~",O'!!<.gg
,...--lg.~~iL;; ;;"2.:.,
O"~("J lI> 1Il.c ll> (II
~~"'-:J-1[~g.Egl!!.
Z '" S' Ulm _0. -00.=
n~'~~~~~~~ 5'~
en ~ '" -< (JllC :T Q\ ::J :T '"
~~~n8~;2,;~~
b,a....~~~3~~:;9-
~!!! ~2.3~ !!~'~ i;l<6
<:1.m ~ ~ Q.~~ @;~ ~
5.g ij'll>.~~~~
- 0.. -"-
w ~ -1
<g 3 ~-
"'~"Q.
a.~
. .
~OD
, <
....5--6
N-3
o .
:!::J
~~
~
~
~
,
~
,
m
N
,-
0,
~
-i
r'l
Z
Z
(f)
n
o
c
::u
-i
.!:'!.
'!
,-
o.
~ "
.
3 " )>
rom r
. ~ " s:
. "' )>
0 a ;0 u;
.'
~ c " C;;
0
'" "- z
~ 0
.
I
I
:I
"'~~
I
,
:5: I
-
)>~
~.
txl:5:
mien
)>.
0)>
.?=z
.,,0
5~
::0::0
Ci"
)>