2007-26426 Reso
RESOLUTION NO.
2007-26426
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 08-06/07, FOR AUDIT OF RESORT TAXES AND
INTERNAL AUDITS OF NON-PROFIT ORGANIZATIONS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE FOLLOWING PROPOSERS:
(1 ) BEVERLY YOUNG, (2) RODRIGUEZ, TRUEBA & CO, PA, AND (3) SHARPTON, BRUNSON
& COMPANY, PA FOR AUDIT OF RESORT TAXES; AND WITH THE FOLLOWING
PROPOSERS: (1) ALBERNI CABALLERO &CASTELLANOS LLP, (2) RODRIGUEZ, TRUEBA
& CO, PA, AND (3) SHARPTON, BRUNSON & COMPANY, PA FOR INTERNAL AUDITS OF
NON-PROFIT ORGANIZATIONS; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Proposals (RFP) No. 08-06/07 for Audit of Resort Taxes and
Internal Audits of Non-Profit Organizations was issued on October 24, 2006, with an opening date
of November 28, 2006; and
WHEREAS, the RFP requested proposals from licensed and high performing companies or
individuals with strong professional qualifications in providing audit of resort taxes and internal
audits of non-profit organizations; and
WHEREAS, a pre-proposal conference was held on November 7, 2006; and
WHEREAS, BidNet issued bid notices to 35 prospective proposers, RFP Depot issued bid
notices to 43 prospective porposers, and 14 proposers were notified via mail, e-mail, and fax
circulation; all which resulted in the submittal of four (4) proposals; and
WHEREAS, the City Manager, via Letter to Commission (LTC) No. 302-2006, appointed an
Evaluation Committee ("the Committee") consisting of the following individuals:
· Javier Nunez, CPA and Property Owner
· Sanford Horwitz, Resident and Graduate of the Leadership Academy
· Georgina Echert, Assistant Director, Finance Department
· Henry Stolar, Miami Beach Resident and Graduate of the Leadership Academy
· Laura Franco-Rubines, Assistant Internal Auditor
· James Bryant Kirkland III, CPA and Miami Beach Resident; and
WHEREAS, on December 22, 2006, the Committee convened to rank the proposers; and
WHEREAS, the Committee members were provided with general information on the scope
of services and Performance Evaluation Surveys for all the proposers being evaluated; and
WHEREAS, the Committee members did not required presentations from the proposers
being evaluated; and
WHEREAS, it was the Committee recommended that it would be in the best interest of the
City to select three (3) groups or individuals for Audit of Resort Taxes, and three (3) groups or
individuals for Internal Audit of Non-Profit Organizations; and
WHEREAS, the Committee discussed their individual perceptions of the proposers
qualifications, experience and competence, and ranked the groups and individuals being
evaluated accordingly; and
WHEREAS, a motion was presented by Laura Franco-Rubines, seconded by Georgina
Echert, and unanimously approved by all Committee members for (1) Beverly Young, (2)
Rodriguez, Trueba & Co, PA, and (3) Sharpton, Brunson & Company, PA to be recommended for
potential award of contracts for Audit of Resort Taxes; and
WHEREAS, a motion was presented by Laura Franco-Rubines, seconded by Georgina
Echert, and unanimously approved by all Committee members for (1) Alberni Caballero &
Castellanos LLP, (2) Rodriguez, Trueba & Co, PA, and (3) Sharpton, Brunson & Company, PA to
be recommended for potential award of contracts for Internal Audits of Non-Profit Organizations;
and
WHEREAS, the City Manager concurs with the Committee's recommendations, and would
recommend that the City Commission authorize the Administration to negotiate and, if successful in
negotiations, further recommend that the Mayor and City Commission approve and authorize the
Mayor and City Clerk to execute the formal negotiated agreements.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLqRIDA, that the Mayor and City Commission hereby accept the
recommendation of the City M~er pertaining to the recommendation of proposals pursuant to
Request for Proposals (RFP) No. 08-06/07, for Audit of Resort Taxes and Internal Audits of Non-
Profit Organizations; authorizing the Administration to enter into negotiations with (1) Beverly
Young, (2) Rodriguez Trueba & Co, PA, and (3) Sharpton, Brunson & Company, PA for Audit of
Resort Taxes; and with (1) Alberni Caballero & Castellanos LLP, (2) Rodriguez Trueba & Co, PA,
and (3) Sharpton, Brunson & Company, PA for Internal Audits of Non-Profit Organizations; and
further authorizing the Mayor and City Clerk to execute agreements upon conclusion of successful
negotiation by the Administration.
PASSED AND ADOPTED THIS
I
17th DAY oi= /; January 2007.
; I /
/ J
ATTEST:
11~o PCU~
~ITY CLERK A YOR
Robert Parcher David Dermer
T:\AGENDA\2007~an1707\Consent\RFP-08-06-07 Audit Resort - Resolution.doc
APPROVED AS TO
FORM NGUAGE
F CUTION
~J~7
COMMISSION ITEM SUMMARY
Condensed Title:
Accept the City Manager's Recommendation Pertaining to the Ranking of Proposals Pursuant Request
For Proposals No.08-06/07, For Audit of Resort Taxes and Internal Audits of Non-Profit Organizations;
Authorizing to Enter Into Negotiations with Beverly Young, Alberni Caballero & Castellanos LLP,
Rodriguez Trueba & Co, PA and Sharpton, Brunson & Company, PA.; and Authorizing the Mayor and
Cit Clerk to Execute A reements U on Conclusion of Successful Ne otiations.
Ke Intended Outcome Supported:
Improve The City's Overall Financial Health and Maintain Overall Bond Rating.
Issue:
Shall the City Commission approve the City Manager's recommendation?
Item Summary/Recommendation:
On October 11, 2006, the Mayor and City Commission approved the issuance of Request for Proposals
(RFP) No. 08-06/07 for Audit of Resort Taxes and Internal Audits of Non-Profrt Organizations.
RFP No. 8-06/07 was issued on October 24, 2006 with an opening date of November 28, 2006. A pre-
proposal conference to provide information to contractors submitting a response was held on November 7,
2006. BidNet issued bid notices to 35 prospective proposers, RFP Depot issued bid notices to 43
prospective porposers, and 14 proposers were notified via mail, e-mail, and fax circulation, which resulted in
the receipt of four (4) proposals.
The City Manager via Letter to Commission (LTC) No. 302-2006, appointed an Evaluation Committee (''the
Committee") that convened on December 22, 2006.
It was the Committee's overall opinion to be in the best interest of the City to select three (3) groups or
individuals for Audit of Resort Taxes and three (3) groups or individuals for Internal Audit of Non-Profrt
Organizations. The Committee discussed their individual perceptions of the contractor's qualifications,
experience, and competence, and ranked the firms accordingly and unanimously recommended (1) Beverly
Young, (2) Rodriguez, Trueba & Co, PA and (3) Sharpton, Brunson & Company, PA for Audit of Resort
Taxes and for (1) Alberni Caballero & Castellanos LLP, (2) Rodriguez, Trueba & Co, PA and (3) Sharpton,
Brunson & Company, PA for Internal Audits of Non-Profrt Organizations.
ACCEPT THE CITY MANAGER'S RECOMMENDATION
Advisory Board Recommendation:
I N/A
Financial Information:
OSPI
Amount
$10,000
$96,250
Approved
Source of
Funds:
ftlJilJ1J
Audit Budget Account No.
011-0330-000312
Resort Tax Budget Account
No. 160-0330-000312
$106,250
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Gus Lopez, ext. 6641
Si
City Manager
m
,.,...
MIAMI BEACH
AGENOAITE:M
DATE
C7A
/-/7-07
~
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager :t ~ ~
January 17, 2007 ()
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF GROUPS AND INDIVIDUALS
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 08-06/07, FOR AUDIT
OF RESORT TAXES AND INTERNAL AUDITS OF NON-PROFIT
ORGANIZATIONS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE FOLLOWING GROUP OR INDIVIDUALS: (1)
. BEVERLY YOUNG, (2) RODRIGUEZ, TRUEBA & CO, PA, AND (3) SHARPTON,
BRUNSON & COMPANY, PA FOR AUDIT OF RESORT TAXES; AND WITH THE
FOLLOWING GROUPS OR INDIVIDUALS: (1) ALBERNI CABALLERO
&CASTELLANOS LLP, (2) RODRIGUEZ, TRUEBA & CO, PA, AND (3)
SHARPTON, BRUNSON & COMPANY, PA FOR INTERNAL AUDITS OF NON-
PROFIT ORGANIZATIONS; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
On October 11, 2006, the Mayor and City Commission approved the issuance of Request for
Proposals (RFP) No. 08-06/07 for Audit of Resort Taxes and Internal Audits of Non-Profit
Organizations. The RFP seeks responses from licensed and high performing companies or
individuals with strong professional qualifications in providing audit of resort taxes and
internal audits of non-profit organizations. Pursuant to the City Key Intended Outcome to
Improve the City's Overall Financial Health and Maintain Overall Bond Rating, the City's
Internal Audit Department is in need of a "best value" solution.
The executed agreement will remain in effect for a period of three (3) years. The City of
Miami Beach has the option to renew the contract at its sole discretion for an additional two
(2) year period on a year-to-year basis. Such option will be exercised, if at all, only when it is
in the best interest of the City.
Audits are to be performed on businesses registered with the City for collecting resort taxes,
and for non-profit organizations receiving funding through the City. The City of Miami Beach
invites Requests for Proposals from qualified providers of auditing services.
Commission Memorandum - RFP-08-06/07
January 17, 2007
Page 2 of 5
Resort Taxes:
The City of Miami Beach charges a resort tax of three percent on revenues generated by the
sale of rooms and two percent on revenues from food and beverages earned within the City.
Businesses are required to register with the City to collect and remit taxes. It is projected
that $35.8 million in resort taxes will be collected in fiscal year 06/07. As of October 1, 2006,
there were 1,811 businesses registered to collect resort taxes. Of that total, 665 are
reporting taxes to the City on a monthly basis, and 4 are reporting taxes on a quarterly basis.
These businesses consist of hotels, restaurants, nightclubs, and bars. The balance of
registered businesses (1,142) represents apartments required to report on an annual basis
to the City.
Internal Audits of Non-Profits:
The City of Miami Beach distributes funding from various sources to several non-profit
agencies on an annual basis. Funding sources consist of monies from the general fund,
resort tax fund, Community Development Block Grants, Home Investment partnerships, and
Emergency Shelter Grants. The City Commission has requested that these agencies be
included in the Internal Audit's audit schedule. The Internal Audit Department has identified
30 agencies receiving funding totaling $7,772,000 for fiscal years 04/05 and 05/06. Ranges
in funding distributed to these agencies were from $5,000 to $2,525,000.
RFP No. 8-06/07 was issued on October 24, 2006 with an opening date of November 28,
2006. A pre-proposal conference to provide information to contractors submitting a response
was held on November 7,2006.
BidNet issued bid notices to 35 prospective proposers, RFP Depot issued bid notices to 43
prospective proposers, and 14 proposers were notified via mail, e-mail, and fax circulation,
which resulted in the receipt of following four (4) proposals:
1. SHARPTON, BRUNSON & COMPANY, PA
2. BEVERLY YOUNG
3. ALBERNI CABALLERO & CASTELLANOS
4. RODRIGUEZ, TRUEBA & CO, PA
The City Manager via Letter to Commission (LTC) No. 302-2006, appointed an Evaluation
Committee ("the Committee") consisting of the Following individuals:
. Javier Nunez, CPA and Property Owner
. Sanford Horwitz, Resident and Graduate of the Leadership Academy
. Georgina Echert, Assistant Director, Finance Department
. Henry Stolar, Miami Beach Resident and Graduate of the Leadership Academy
. Laura Franco-Rubines, Assistant Internal Auditor
. James Bryant Kirkland III, CPA and Miami Beach Resident
On December 22, 2006, the Committee convened and a quorum was attained. The
Committee unanimously nominated Mr. Henry Stolar as Chair of the Committee
Laura Franco-Rubines, Assistant Internal Auditor, addressed the Committee and provided
general information on the scope of services. The Committee members were also provided
with Performance Evaluation Surveys for all the groups and individuals being evaluated. The
Committee members did not required presentations from the groups and individuals being
evaluated.
Commission Memorandum - RFP-OB-06/07
January 17, 2007
Page 2 of 5
Resort Taxes:
The City of Miami Beach charges a resort tax of three percent on revenues generated by the
sale of rooms and two percent on revenues from food and beverages earned within the City.
Businesses are required to register with the City to collect and remit taxes. It is projected
that $35.8 million in resort taxes will be collected in fiscal year 06/07. As of October 1, 2006,
there were 1,811 businesses registered to collect resort taxes. Of that total, 665 are
reporting taxes to the City on a monthly basis, and 4 are reporting taxes on a quarterly basis.
These businesses consist of hotels, restaurants, nightclubs, and bars. The balance of
registered businesses (1,142) represents apartments required to report on an annual basis to
the City.
Internal Audits of Non-Profits:
The City of Miami Beach distributes funding from various sources to several non-profit
agencies on an annual basis. Funding sources consist of monies from the general fund,
resort tax fund, Community Development Block Grants, Home Investment partnerships, and
Emergency Shelter Grants. The City Commission has requested that these agencies be
included in the Internal Audit's audit schedule. The Internal Audit Department has identified
30 agencies receiving funding totaling $7,772,000 for fiscal years 04/05 and 05/06. Ranges
in funding distributed to these agencies were from $5,000 to $2,525,000.
RFP No. 8-06/07 was issued on October 24, 2006 with an opening date of November 28,
2006. A pre-proposal conference to provide information to contractors submitting a response
was held on November 7, 2006.
Bid Net issued bid notices to 35 prospective proposers, RFP Depot issued bid notices to 43
prospective porposers, and 14 proposers were notified via mail, e-mail, and fax circulation,
which resulted in the receipt of following four (4) proposals:
1. SHARPTON, BRUNSON & COMPANY, PA
2. BEVERLY YOUNG
3. ALBERNI CABALLERO & CASTELLANOS
4. RODRIGUEZ, TRUEBA & CO, PA
The City Manager via Letter to Commission (LTC) No. 302-2006, appointed an Evaluation
Committee ("the Committee") consisting of the Following individuals:
· Javier Nunez, CPA and Property Owner
· Sanford Horwitz, Resident and Graduate of the Leadership Academy
· Georgina Echert, Assistant Director, Finance Department
· Henry Stolar, Miami Beach Resident and Graduate of the Leadership Academy
· Laura Franco-Rubines, Assistant Internal Auditor
· James Bryant Kirkland III, CPA and Miami Beach Resident
On December 22, 2006, the Committee convened and a quorum was attained. The
Committee unanimously nominated Mr. Henry Stolar as Chair of the Committee..
Laura Franco-Rubines, Assistant Internal Auditor, addressed the Committee and provided
general information on the scope of services. The Committee members were also provided
with Performance Evaluation Surveys for all the groups and individuals being evaluated. The
Committee members did not required presentations from the groups and individuals being
evaluated.
Commission Memorandum - RFP-OB-06/07
January 17, 2007
Page 3 of 5
The following Evaluation Criteria was used to evaluate and rank the groups or individuals:
1. Experience and qualification of the proposer. (25 points)
2. Experience and qualification of individuals assigned to audits. (25
points)
3. Proposed fees per audit. (40 points)
4. Quality of references (10 points)
The method of ranking the contractors utilized by the Committee was the following: The
contractors with more than 50% of the Committee Members' first-place votes will be deemed
the top-ranked contractor; subsequent contractors or contractors not receiving the majority of
the Committee Member's first-place votes will be ranked based on the total low aggregate
ranked score.
It was the Committee's overall opinion to be in the best interest of the City to select three (3)
groups or individuals for Audit of Resort Taxes and three (3) groups or individuals for lntemal
Audit of Non-Profit Organizations. The Committee discussed their individual perceptions of
the contractor's qualifications, experience, and competence, and ranked the groups and
individuals being evaluated accordingly.
Sharpton, Brunson & Company is a partnering minority firm with McGladrey & Pullen the
City's external auditors for Independent Auditing Services. The Committee discussed the
potential conflict and for independence of the firm Sharpton, Brunson & Company providing
auditing services pursuant to this RFP, which may have the potential to be reviewed under
the contract for Independent Auditing Services. Subsequent to this meeting, the
Procurement Director along with the Internal Auditor and the Chief Financial Officer conferred
on the matter and determined that there would be no conflict of interest. These audits are
reviewed by the Internal Auditor and the results are not used in the examination of the City's
financial statements.
A motion was presented by Laura Franco-Rubines, seconded by Georgina Echert and
unanimously approved by all Committee members for (1) Beverly Young, (2) Rodriguez,
Trueba & Co, PA and (3) Sharpton, Brunson & Company, PA to be recommended for
potential award of contracts for Audit of Resort Taxes. A motion was presented by Laura
Franco-Rubines, seconded by Georgina Echert and unanimously approved by all Committee
members for (1) Alberni Caballero & Castellanos LLP, (2) Rodriguez, Trueba & Co, PA and
(3) Sharpton, Brunson & Company, PA to be recommended for potential award of contracts
for Internal Audits of Non-Profit Organizations. The final scoring was as follows:
Commission Memorandum - RFP-08-06/07
January 17, 2007
Page 4 of 5
--
--
nO___"____"__
BEVERLY YOUNG
ALBERNI
CABALLERO &
CASTELLANOS
RODRIGUEZ,
TRUEBA & CO, PA
SHARPTON,
BRUNSON &
COMPANY, PA
Javier
Nunez
Sandford
Horwitz
Laura
Franco-
Rubines
J. Bryant
Kirkland
III
Georgina
Echert
Henry
Stolar
RFP No. 08-06-07 (#'s 1) (#'s 2) (#'s 3) (#'s 4)
BEVERLY YOUNG 6 - - -
ALBERN I
CABALLERO &
CASTELLANOS - 6 - -
RODRIGUEZ,
TRUEBA & CO, PA - 1 4 1
SHARPTON,
BRUNSON &
COMPANY, PA - - 1 5
RANKING ORDER FOR AUDIT OF RESORT TAXES
1. BEVERLY YOUNG (*)
2. RODRIGUEZ, TRUEBA & CO, PA
3. SHARPTON, BRUNSON & COMPANY, PA
RANKING ORDER FOR INTERNAL AUDIT OF NON-PROFIT ORGANIZATIONS
1. ALBERNI CABALLERO & CASTELLANOS(**)
2. RODRIGUEZ, TRUEBA & CO, PA
3. SHARPTON, BRUNSON & COMPANY, PA
LOW
AGGREGATE
TOTALS TOTALS
582
554
450
349
(*) Beverly Young did not submit bid for Internal Audit of Non-Profrt Organizations.
(**)Alberni Caballero & Castellanos did not submit bid for Audit of Resort Taxes.
6
12
18
23
Commission Memorandum - RFP-OB-06/07
January 17, 2007
Page 5 of 5
CONCLUSION
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida accepting
the recommendation of the City Manager pertaining to the ranking of contractors pursuant to
Request for Proposals (RFP) No. 08-06/07, for Audit of Resort Taxes and Internal Audits of
Non-Profit Organizations; Authorizing the Administration to enter into negotiations with (1)
Beverly Young, (2) Rodriguez Trueba & Co, PA, and (3) Sharpton, Brunson & Company, PA
for Audit of Resort Taxes; and with (1) Alberni Caballero & Castellanos LLP, (2) Rodriguez
Trueba & Co, PA, and (3) Sharpton, Brunson & Company, PA for Internal Audits of Non-Profit
Organizations; and further Authorizing the Mayor and City Clerk to execute agreements upon
conclusion of successful negotiation by the Administration.
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