2000-23975 RESO
RESOLUTION NO. 2000-23975
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING THE FUNDS FOR
AND APPROVING AMENDMENT NO.1, IN THE AMOUNT OF $318,020,
TO THE PROFESSIONAL SERVICES AGREEMENT FOR
ARCHITECTURAL AND ENGINEERING SERVICES WITH STA
ARCHITECTURAL GROUP, FOR THE RESTORATION OF THE
HISTORIC BUILDING AND AN ADDITION TO FIRE STATION NO.2.
WHEREAS, on July 17, 1996, the Mayor and City Commission adopted a Resolution,
authorizing the Mayor and City Clerk to execute an agreement with the firm of ST A Architectural
Group (STA), pursuant to RFLI No. 133-94/95 for architectural and engineering services for the
renovation and expansion of Fire Station No.2 and a Master Plan for the site at 451 Dade Boulevard;
and
WHEREAS, a total of $500,000 were appropriated from the Convention Development!
Interlocal Agreement Fund; and
WHEREAS, on March 9, 1998, the final scheme developed by STA was presented for
approval and recommendation at the Land Use & Development Committee and Scheme Beta, which
called for the Historic Restoration of the existing Fire Station Building, the addition of a new three
bay Fire Station, and a reconfiguration of the Public Works Yard was approved; and
WHEREAS, as part of the General Obligation Bond Program (GO Bonds) and the Capital
Improvements Program (CIP), the Administration revisited the previous recommendations for the
Master Plan and for Fire Station No.2; and
WHEREAS, the Administration decided to negotiate an amendment to the original
agreement for professional services with ST A which included the design and construction
administration services for Fire Station No.2 and had an established fee structure; and
WHEREAS, the Administration is now requesting approval of Amendment No. I, in the
amount of$318,020, to the agreement with ST A for design and construction administration services,
for the restoration of the existing Fire Station No.2, the addition of a three bay new Fire Station and
the reconfiguration and design of the Fire Station site to isolate it from the Public Works Yard site;
and
WHEREAS, the Administration also requests appropriation of the funds from the General
Fund undesignated fund balance and from the CDT fund.
. .
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission appropriate
the funds and authorize the Mayor and City Clerk to execute Amendment No.1, in the amount of
$318,020, to the Professional Services Agreement for Architectural and Engineering services with
ST A Architectural Group, for the restoration of the Historic Building and an addition to Fire Station
No.2.
PASSED and ADOPTED this 28th day of June, 2000.
ATTEST:
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MAYOR
CITY CLERK
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APPROVED I>S TO
FORM & LANGUAGE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. $0'2--00
Mayor Neisen O. Kasdin and DATE: June 28, 2000
Members of the City Commission
Lawrence A. Levy _I.~
City Man~~7 \.)
A RESOL~ON OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO.1, IN THE
AMOUNT OF $318,020, TO THE PROFESSIONAL SERVICES AGREEMENT
FOR ARCHITECTURAL AND ENGINEERING SERVICES WITH STA
ARCIDTECTURAL GROUP, FOR THE RESTORATION OF THE HISTORIC
BUILDING AND AN ADDITION TO FIRE STATION NO.2, AND
APPROPRIATING FUNDS IN THE AMOUNT OF $87,289 FROM THE
GENERAL FUND UNDESIGNATED FUND BALANCE TO BE REIMBURSED
FROM THE GENERAL OBLIGATION BOND, WITH THE BALANCE OF
$230,731, ALREADY APPROPRIATED IN FUND NO. 441, WORK ORDER
2146.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds in the amount of$87,289 are available from the General Fund Undesignated Fund Balance to be
reimbursed from the General Obligation Bond, with the balance of$230,731, already appropriated in
Fund No. 441, Work Order 2146.
ANALYSIS:
On July 17, 1996, the Mayor and City Commission adopted a Resolution, authorizing the Mayor and
City Clerk to execute an agreement with the firm ofSTA Architectural Group (STA), pursuant to RFLl
No. 133-94/95 for architectural and engineering services for the renovation and expansion of Fire
Station No.2 and a Master Plan for the site at 451 Dade Boulevard. A total of $500,000 was
appropriated from the Convention Development Tax IInterlocal Agreement Fund.
On March 9, 1998, the final scheme developed by ST A was presented for approval and recommendation
at the Land Use & Development Committee. Scheme Beta, which called for the Historic Restoration
of the existing Fire Station Building, the addition of a new three bay Fire Station, and a reconfiguration
of the Public Works Yard was approved.
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AGENDA ITEM
DATE
As part of the General Obligation Bond Program (GO Bonds) and the Capital Improvements
Program (CIP), the Administration revisited the previous recommendations for the Master Plan and
for Fire station No.2.
The direction was to issue a new RFLl for the preparation of documents for the design and
construction administration of the new fire station building and the restoration of the existing
building. Todd Tragash, from ST A, requested that the City re-evaluate the RFLl process. As a result
of the request, the Administration decided to negotiate an amendment to the original agreement for
professional services with ST A. This agreement already included the design and construction
administration services for Fire Station No.2 and had a fee structure established.
The Administration is now requesting approval of Amendment No. I, in the amount of $318,020,
to the agreement with ST A for design and construction administration services, for the restoration
of the existing Fire Station No.2, the addition of a three bay new Fire Station and the
reconfiguration and design ofthe Fire Station site to isolate it from the Public Works Yard site. The
fees originalJy established, calJed for 8.5% for the historic restoration portion, 6.5% for the new
construction and 7% for the site work. Based on the new funds budgeted for the project from the
GO Bonds and the CDT, the total fees amount to $298,020 for services, plus a not to exceed amount
of $20,000 for reimbursable expenses. The Administration also requests appropriation of the funds
from the General Fund undesignated fund balance and from the CDT fund.
The design is expected to be completed by February 2001, with bidding and award by April 2000,
and construction completion by April of 2002.
The Mayor and City Commission should adopt the resolution approving Amendment No. I, in the
amount of $318,020, and authorizing appropriation of funds, in the amount of $87,289, from the
General Fund Undesignated Fund Balance to be reimbursed from the General Obligation Bond, with
the balance of $230,731, already appropriated in Fund No. 441, Work Order 2146, for design and
construction administration services, for the restoration of the existing Fire Station No.2, the
addition of a three bay new Fire Station and the reconfiguration and design ofthe Fire Station site
to isolate it from the Public Works Yard site.
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Attachments
tiT y OF M I A r~1 B E A (H
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
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PUBLIC WORKS DEPARTMENT
May 19,2000
Mr. Todd B~ Tragash
ST A Architectural Group
3526 North Miami Ave.
Miami, FL 33127
RE: FIRE STATION NO.2
Dear Todd:
TELEPHONE: (305) 673-7080
FAX: (305) 673-7028
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Pursuant to our meeting April 4, 2000, we are further clarifYing the scope of work for the proj~t aM
establishing the budget parameters~ The extent of your work has already been established and
consists of the renovation of the existing building excluding the existing hose tower; design of a
new, three or four bay apparatus building with living facilities; and the design of site improvements
within the fire station area only. The scope of work for your firm will exclude the Maintenance
Facility, the design of the access to the Public Works Yard and the Fuel Pump Station as previously
discussed.
The budget for the Fire Station No.2 project will be as follows:
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Construction costs of existing building, including demolition of some portions, but excluding hose
tower $1,175,000
Construction costs of new facilities including the three or four bay apparatus building, the living
quarters, and the new watch area $2,100,000
Site Improvements, excluding fuel tank and fuel pump station, but including access, landscaping,
drainugc, lighting and parking on the station site proper $ 500 000
$3,775,000
Architectural Service fees in accordance with original contract
Rehabilitation of existing building (8.5% of construction)
New Construction (6.5% of construction)
Site Improvements (7% of construction)
7% fee on Contingency allowance of$380,650
Sub-total
Testing and Surveying (to be contracted by the City)
Contingency
Art in Public Places (1-1/2% of new construction)
Fixtures, Furniture and Equipment (FF&E)
City Construction Management (2.5%)
Total Budget
$ 99,875
$ 136,500
$ 35,000
$ 26.645
$ 298,020
$ 50,000
$ 650,650
$ 31,500
$ 150,000
$ 94.375
$5,049,545
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Even though there were no reimbursable expenses included in the original Agreement, we agree on
a not to exceed allowance of $20,000 for these costs. They will include printing, communications
with the City, some travel, etc. Printing for bidding purposes will be performed by the City. Your
firm will be obligated to provide two sets of signed and sealed permit drawings, one set of signed
and sealed reproducible specification documents, and one set of mylar reproducibles plus one set of
final documents in CADD form. All intermediate printing of documents for coordination and
reviews by City staff will be performed by your firm.
The areas excluded from your scope will be addressed by the Consultant selected. pursuant to RFQ
No. 41-99//00, and in conjunction with the Public Works Facility. Your firm is expected to
cooperate and coordinate with the selected consultant on those areas which are impacted by both
projects. These would include the access to the Public Works Yard, landscape on the border of both
C"ltp.~ ~T1n tho pxtpont ("If tl,p ~rp.:;> 'nY~;"'h is npprl,c:.~ .f.c~ ........n "'C'~".'" ~t"""':""'''''''_'''''''''''!'n<'~0~~-A n_,L:.,. ~. _:L'(..,. j>"__~-11,,,,, --
,"'t. "'; __._ _ "- . ',_ . '. _, ','.~__.:. ,_ ____~...'_l.l 4 h.'''-' A A':_ ,-,~oJ.~~""'A'" ........!:-'..............lv..l UJ.l..... .Vl11\"'11 a.L.l.C.....l,) I. 1.....
size and configuration of the Public Works Yard.
The $270,000 from the State grant have been added to the rehabilitation portion of the budget. The
same amount has been taken from this budget and added to the project contingency and will be used
as required. Ifit is used to enhance the design and the construction value. your fee will be adjusted
accordingly, based on the established percentage of contingency. If it is used for FF&E or other
purpose, then there will be no adjustments to your fee.
If you agree with this budget, and with your fee of $298,020, plus the $20,000 reimbursable
allowance, please sign and seal below and return the signed copy to the City for our records. This
letter will serve as a confirmation of the previous Notice to Proceed given to you on February 29,
2000. All terms of the original Agreement remain in place and the scope of services, general
provisions and exhibits apply.
S~erelY.
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'Jorge E~6hartrand
\Ca~ital Projects Coordinator
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c: Mayra Diaz-Buttacavoli, Assistant City Manager
Matthew Schwartz, Assistant City Manager
Gus Lopez, Procurement Director
Raul Aguila, First Assistant City Attorney
Patricia Walker, Finance Director
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Seal
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Amendment No.1, dated June 29, 2000, to the:
Professional Service Agreement between the City of Miami Beach, Florida and ST A
Architectural Group, in association with Robert G. Currie Partnership, for
architectural/engineering services for the expansion and renovation of Fire Station
No.2 and a master plan for the site at 451 Dade Boulevard.
In accordance with the Agreement, dated 17th of July 1996.
To proceed with the basic services:
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Phase n -
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Phase IV -
Phase V -
Schematic Design
Design Development
Construction Documents
Permitting & Bidding
Construction Administration
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For the rehabilitation of the historic structure to serve as an administrative headqWuters
and the new construction of a donnitory and apparatus structure described in the attached
site plan.
The following adjustment shall be made in the Architect's compensation:
The Scope of Services has been calculated as a percentage of construction cost;
specifically as follows:
Rehabilitation of an existing building (8.5% of$I,175,000.00)
New Construction (6.5% of $2,100,000.00)
Site Improvements (7% of $500,000.00)
Fee on Contingency (7% of $380,650.00)
Reimbursable Expenses
$ 99,875.00
$136,500.00
$ 35,000.00
$ 26,645.00
$ 20,000.00
$318,020.00
Total fee:
All other proVISIOns of the Agreement shall remain in full force and effect. This
amendment entered into as of the date first written above.
City:
Architect:
By 1!J
Neisen Kasdin, Mayor
APPROVED AS TO
FORM & LANGUAGE a n
& FOR exECUTION \}.4UM~ ~dA-~
Robert Parcher, City Clerk
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