2000-23990 RESO
RESOLUTION NO. 2000-23.990
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH THE FIRM
OF MC HARRY AND ASSOCIATES, INC., IN THE AMOUNT OF $165,636, FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
REHABILITATION OF THE HISTORIC BUILDING AND AN ADDITION TO
FIRE STATION NO.4.
WHEREAS,on January 20, 2000, Request for Qualifications (RFQ) No. 41-99/00 was issued for
Architectural and Engineering services for design and construction administration services for the
rehabilitation of the historic building and an addition to Fire Station No.4; and
WHEREAS, on March 1, 2000, Letter to Commission (LTC) No. 41-2000 established an Evaluation
Committee for the purpose of reviewing the proposals received and to make a recommendation to the City Manager
on the ranking of the proposals; and
WHEREAS, on April 5, 2000, the Evaluation Committee convened to consider the proposals received and
selected MC HarryAssociates, Inc. as the first-ranked proposal; and
WHEREAS, at its regular meeting on May 24, 2000, the Mayor and City Commission accepted the
rankings of the Evaluation Committee with the concurrence of the City Manager, and authorized the Administration
to negotiate an Agreement with the first-ranked firm ofMC HarryAssociates, Inc.; and
WHEREAS, the Administration is now requesting approval of a Professional Services Agreement, in the
amount of$160,636, plus a not to exceed amount of $5,000 for reimbursable expenses, with the firm ofMC Harry
& Associates, Inc. for design and construction administration services, for the rehabilitation of the existing Fire
Station No.4 and an addition to the building to house dormitories and the fire apparatus; and
WHEREAS, funds are available from a Community Development Block Grant in the amount of
$501,220.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein authorize the Mayor and City
Clerk to execute a Professional Services Agreement with the firm of MC Harry and Associates, Inc., in the amount
of$165,636, for Architectural and Engineering services for the rehabilitation of the historic building and an addition
to Fire Station No.4.
PASSED and ADOPTED this 12th:. day of July, 2000.
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
1l
MAYOR
~( r~~
CITY CLERK
F:\WORK\$ALL\CHATRAND\FIRESTAT\FS4CRESO.wPD
111 'IL~~
Cny orney
7-{;-oo
0a1s
, 4- ;,.;> , - -
. ,- . .. . . . , . .
. . ;..
I . - . . - - . -
Phase- ' ask , .,,,.tre',:,-,",-,,,],,,!,, "c". ,'.Al'c~!.' ;:"-~\82;"..,..ar!lllt Date
City Commission Approval of AlE 05124/00
Contract Negotiations I I ntp estimate 5124/0C
I Notify AlE 01 Selection 21 days 06/14/00
AlE Contract Negotiationl 301 days 07/14/00
AlE Contract Awardl 30 days 08/13/00
Total Contract Negotiations 81
I
Schematic Design 8 working ntp estimate 8I14/0(
weeks
Organize Kick off meeting w. Staff 7 days 08/21/00
I Schematic Design 56 days 10/16/00
Owner Review and Comment 14i days 10/30/00
Total Schematic Design Phase: n
I
Design Development 6 working ntp estimate 10131/0C
weeks
Organize and Start 7 days 11/07/00
Design Development 42 days 12/19/00
Owner Review and Comment 28 days 01/16101
Total Design Development Phase: 77
I I
Construction Documents 13 working ntp estimate 1/17/01
weeks
Complete75% complete documents 56 days 03114/01
Owner Review and Comment (concurrent) 0 days 03114/01
Submit Final Const Documents 28 days 04/11/01
Owner Review and Comment 28 days 05/09/01
Final Revisions 7 days 05/16101
Total Contract Documents 11S
Phase:
Total Time - Design / CD's = 3S Weeks
Bid and Award start bidding 5/17/01
Bid period / Bid Due 45 days 07/01/01 bids due
I Award Period 30 days 07/31/01
Total BId/Award Phase: 7f days
I
Construction Administration award contract 7/31/01
I 12\months construction time
Prepare & Issue Construction NTP 30 days 08130/01
Construction Period I 360 days 08125102
Punch Ust and Close out 30 days 09/24/02
Total Construction Phase: 420
I
Total Project Development Time" I 25 months
MCHarry Associates
Architecture.. Engineering. Planning I
I I June 4. 2000: I I
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
COMMISSION MEMORANDUM NO.
S~~ -00
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: July 12,2000
FROM:
SUBJECT: ARE TION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A PROFESSIONAL AGREEMENT WITH THE FIRM
OF MC HARRY AND ASSOCIATES, INC., IN THE AMOUNT OF $165,636,
FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
REHABILITATION OF THE HISTORIC BUILDING AND AN ADDITION TO
FIRE STATION NO.4.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On January 20, 2000, Request for Qualifications (RFQ) No. 41-99/00 was issued for Architectural and
Engineering services for design and construction administration services for the rehabilitation ofthe
historic building and an addition to Fire Station No.4.
On March 1,2000, Letter to Commission (LTC) No. 41-2000 established an Evaluation Committee for
the purpose of reviewing the proposals received and to make a recommendation to the City Manager
on the ranking of the proposals. On April 5, 2000, the Committee met to review all the responses and
issued a recommendation to the City Manager that the firm of MC Harry & Associates, Inc. be ranked
first and the firm of C3TS second.
On May 24, 2000, the City Commission authorized the Administration to negotiate an agreement with
the first ranked firm ofMC Harry & Associates, Inc.
Funds were previously appropriated from a 1998/1999 Community Development Block Grant for the
project.
AGENDA ITEM C., I
DATE]-/2.-0 D
The Administration is now requesting approval of a Professional Services Agreement, in the amount
of $160,636, with the firm of MC Harry & Associates, Inc. for design and construction
administration services, for the rehabilitation of the existing Fire Station No.4 and an addition to
the building to house dormitories and the fire apparatus. In addition, there is a not to exceed amount
of $5,000 for reimbursable expenses. Funds are available in a Community Development Block
Grant.
The design is expected to be completed by May 2001, with bidding and award by July 2001, and
construction completion by October 2002.
The Mayor and City Commission should adopt the resolution approving the Professional Services
Agreement, in the amount of $165,636, with the firm ofMC Harry & Associates, Inc. for design
and construction administration services, for the rehabilitation of the existing Fire Station No.4 and
an additio to the building to house dormitories and the fire apparatus.
~
Attachments
,
AGREEMENT BETWEEN
CITY OF MIAMI BEACH
AND
MC HARRYASSOCIATES
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
FOR THE
REHABILITATION AND NEW ADDITION TO FIRE STATION NO.4
F:\WORK\SALL\CHA TRAND\FIREST A T\CONTRACT.WPD(R-3124fOO)
,
.
ARTICLE 1.
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.8.1
1.8.2
1.9
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
1.18
1.19
1.20
1.21
ARTICLE 2.
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
TABLE OF CONTENTS
P AGE NO.
DEFINITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I
City. .. . . .. . . . . . . . . . . . .. . . .. . .. . . . . . . .. . . . .. . . .. .. .. .. . . .. .. . . . . . I
City Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Proposal Documents ............................................... 3
Consultant ....................................................... 4
City's Project Coordinator ............................................ 4
Basic Services .................................................... 4
The Project(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
The Project(s) Cost ................................................ 5
The Project(s) Scope ............................................... 5
Construction Cost Budget ........................................... 5
Force Majeure .................................................... 6
Contractor ....................................................... 6
Contract Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Contract for Construction ........................................... 7
Construction Documents ............................................ 7
Change Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Additional Services ................................................ 7
Work ........................................................... 7
Services ......................................................... 7
Base Bid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Upset Limit ...................................................... 8
BASIC SERVICES ................................................ 8
Design Phase ..................................................... 9
Construction Documents Phase .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Bidding or Negotiation Phase ....................................... 10
Observation and Administration of the Construction Contract . . . . . . . . . . . . . . 10
Responsibility for Claims and Liabilities .............................. 14
Additional Field Representation ..................................... 14
Additional Services ............................................... 14
Time.......................................................... .16
ARTICLE 3. THE CITY'S RESPONSIBILITIES .................................. 17
ARTICLE 4.
4.1
4.2
CONSTRUCTION COST.......................................... 18
Definition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Responsibility for Construction Cost. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
ARTICLE 5. DIRECT PERSONNEL EXPENSE ..................................19
ii.
.
,
ARTICLE 6. REIMBURSABLE EXPENSES. .... . . . .. ... " . .. .. . . . .. . " .. .. . .. . . 19
ARTICLE 7.
7.1
7.2
7.3
PAYMENTS TO THE CONSULTANT . . . . . . . . . . . . . . . . .. . . . . .. . .. . .. . 20
Payments on Account of Basic Services ............................... 20
Payment on Account of Additional Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Project Suspension of Termination ...................................21
ARTICLE 8. CONSULTANT'S ACCOUNTING RECORDS. . . . . . . . . . . . . . " .. . .. .. . . 21
ARTICLE 9. OWNERSHIP AND USE OF DOCUMENTS ..........................21
ARTICLE 10. TERMINATION OF AGREEMENT................................. 22
10.1 Termination for Cause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
10.2 Termination for Convenience ....................................... 23
10.3 Termination by Consultant .........................................23
lOA Implementation of Termination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
10.5 Non-Solicitation...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
ARTICLE 11. MISCELLANEOUS PROVISIONS ..................................24
ARTICLE 12. EXTENT OF AGREEMENT .......................................25
ARTICLE 13. BASIS OF COMPENSATION...................................... 25
13.1 Compensation for Services ......................................... 25
ARTICLE 14. INSURANCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
ARTICLE 15. INDEMNIFICATION............................................. 27
ARTICLE 16. VENUE ........................................................ 27
ARTICLE 17 . LIMITATION OF LIABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
ARTICLE 18. ADDITIONAL CONDITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
ARTICLE 19. NOTICE. .. . . . . . . .. . . . . . . . . . . . . . .. . . .. . . . . . . ., . . . ., . . .. .. . .. . . . . 28
SCHEDULES
SCHEDULE "A" - Consultant Scope of Work .......... . . . . . . . . . . . . . . . . . . . . . . 30
SCHEDULE "B" - Consultant Compensation ................................31
SCHEDULE "c" - Subcontract Hourly Compensation Rates. . . . . . . . . . . . . . . . . . . . . 32
SCHEDULE "D" - Project Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
ii.
-'
.
TERMS AND CONDITIONS OF AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND CONSULTANT
MC HARRYASSOCIATES
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
THIS AGREEMENT made and entered into this I'd it- day of J L{ L'1_' 2000, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State
of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida, and MC HarryAssociates, a Florida corporation, whose address is
2780 S.W. Douglas Road, Miami, FL 33133 (hereinafter referred to as Consultant).
WITNESSETH:
WHEREAS:ihe City intends to undertake a project within the City of Miami Beach, which
is more particularly described in Schedule "A", attached hereto, and wishes to engage the Consultant
to provide architectural and/or engineering services for the project at the agreed fees as set forth in
this Agreement; and
WHEREAS, the Consultant desires to contract with the City for performance of
architectural, engineering and related professional services relative to the project, as hereinafter set
forth, including: studies, design, preparation of construction documents and construction
administration services, all as hereinafter stipulated.
NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and
agreements herein contained, agree as follows:
ARTICLE 1. DEFINITIONS
1.1 g:ry The "City" or "Owner" shall mean the City of Miami Beach and is a Florida
municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach,
Florida 33139. The City, as a governmental entity, is subject to the availability of funds and
appropriation of funds by its legislative body and other governmental authorities or sources of
revenue, in an amount to allow continuation of its performance under this Agreement. In the event
of lack of funding for this Agreement or a project subject to this Agreement, this Agreement may
be terminated by the City pursuant to the procedures set forth in Article 10.
1.2 CITY COMMISSION "City Commission" shall mean the governing and legislative
body of the City. The City Commission shall be the final authority to do or to approve the following
actions or conduct by passage of an enabling resolution or amendment to this Agreement.
1.2.1 The City Commission shall be the body to consider, comment upon, or approve of
any amendments or modifications to this Agreement.
,
~
1.2.2 The City Commission shall be the body to consider, comment upon, or approve any
assignment, sale, transfer or subletting of this Agreement or any interest therein and any subcontracts
made pursuant to this Agreement. Assignment and transfer shall be defined to include sale of the
majority of the stock of a corporate Consultant.
1.2.3 All City Commission approvals and authorizations shall be expressed by passage of
an appropriate enabling resolution and, if an amendment, by the execution of an appropriate
amendment to this Agreement.
1.2.4 The City Commission shall review, approve, disapprove or otherwise comment upon
the Consultant's Design and Construction Documents after they are submitted to the City by the
Consultant.
1.2.5 The City Commission shall hear appeals from the administrative decision of the City
Manager upon the Consultant's written request, in which case the Commission's decision shall be
final. -
1.2.6 The City Commission shall approve or consider all change orders which exceed the
sum often thousand dollars ($10,000.00) (or other such amount as may be specified by the City of
Miami Beach Purchasing Ordinance, as amended).
1.3 CITY MANAGER The "City Manager" shall mean the chief administrative officer
of the City. The City Manager shall be construed to include any duly authorized designees, including
a Project Coordinator, and shall serve as the City's representative to whom administrative requests
for approvals shall be made and who shall issue authorizations (exclusive of those authorizations
reserved to the Commission) to the Consultant. These authorizations shall include, without
limitation: reviewing, approving, or otherwise commenting upon the schedules, plans, reports,
estimates, contracts and other documents submitted to the City by the Consultant.
1.3.1 The City Manager shall decide, in hislher professional discretion, matters arising
pursuant to this Agreement, which are not otherwise expressly provided for in this Agreement, and
helshe shall attempt to render administrative decisions promptly to avoid unreasonable delay in the
progress of the Consultant's work.
1.3.2 The City Manager shall additionally be authorized, but not required, at the request of
the Consultant, to reallocate monies already budgeted toward payment of the Consultant, provided,
however, that helshe cannot increase the Consultant's compensation or other budgets established by
this Agreement. The City Manager, in hislher administrative discretion, may consult with the City
Commission concerning disputes or matters arising under this Agreement regardless of whether such
matters or disputes are enumerated herein.
The City Manager shall additionally be the sole representative of the City authorized to issue
a Notice to Proceed as referenced in Article 2 herein. The City Manager may consider, comment
upon or approve modifications in accordance with applicable laws and ordinances.
2
<
1.3.3 The City Manager may approve change orders which do not exceed the sum of ten
thousand dollars ($1 0,000.00) (or other such amount as may be specified by the City of Miami Beach
Purchasing Ordinance, as amended) and which do not increase any of the budgets established herein.
1.3.4 The City Manager may, in hislher sole discretion, form a committee or committees,
or inquire of or consult with persons for the purpose of receiving advice and recommendations
relating to the exercise of hislher powers, duties and responsibilities under this Agreement.
1.4 PROPOSAL DOCUMENTS "Proposal Documents" shall mean the:
Architectural and Engineering Services for the Design and Construction Adminsitration of the
Rehabilitation and new Addition to fire Station No.4 (RFQ NO. 41-99100), issued by the City in
contemplation of this Agreement, together with all amendments thereto, if any, and the Consultant's
proposal in response thereto (Proposal), which is incorporated by reference in this Agreement and
made a part hereof; provided, however, that in the event of an express conflict between the Proposal
and this Agreement, ~his Agreement shall prevail.
1.5 CONSULTANT The "Consultant" is herein defined as MC HarryAssociates,
a Florida corporation, whose address is 2780 S.W. Douglas Road, Miami, FL 33133.
1.5.1 All architects required by the needs of this Project shall be duly licensed and admitted
to practice architecture in this State pursuant to Chapter 481, Florida Statutes, and additionally shall
possess the requisite occupational licenses from the City and the County. All engineers required by
the needs of this Project shall be duly licensed and certified by the State of Florida to engage in the
practice of engineering in this State, and additionally shall possess the requisite occupational licenses
from the City and the County. All special inspectors, if any, required by the needs of this Project
shall be duly certified, licensed and registered under Chapter 471, Florida Statutes, as an engineer,
or under Chapter 481, as an architect, and shall additionally possess the requisite occupational
license from the City and the County.
1.5.2 The Consultant shall be liable for the Consultant's services, responsibilities and
liabilities under this Agreement and the services, responsibilities and liabilities of any
subconsultants, and any other person or entity acting under the direction or control of the
Consultant. When the term "Consultant" is used in this Agreement it shall be deemed to include any
subconsultants and any other person or entity acting under the direction or control of Consultant.
Any subconsultants retained by Consultant pursuant to this Agreement and the Project, shall be
subject to prior written approval of the City.
1.6 CITY'S PROJECT COORDINATOR The "City's Project Coordinator" shall mean
the individual appointed by the City Manager who shall be the City's authorized representative to
coordinate, direct, and review on behalf of the City, all matters related to the Project, except as
otherwise provided herein.
3
1.7 BASIC SERVICES "Basic Services" shall include the professional services of
architectural, structural, mechanical, electrical, and civil engineering, which may be required for the
design, preparation of contract documents and administration of the Construction Contract r
Project described herein.
1.8 THE PROJECT That City Capital Project which has been approved by the City
Commission, and is described in the Schedules attached hereto.
1.8.1 PROJECT COST The "Project Cost", as established by the City, shall mean the
total cost of the project to the City including: construction cost, professional compensation, land cost,
if any, financing cost, materials testing services, surveys, and other miscellaneous Owner costs to
accomplish the project as described herein.
One element of the Consultant's Scope of Work will be the preparation of a Statement of
Probable Cost to be submitted to the City prior to bidding. Should construction cost proposals
exceed the final Statement of Probable Cost by more than 5%, the Consultant agrees to perform
requested modifications to plans and specifications at no additional cost to the City to lower the cost
of the Project to permit reissuance of the construction bid proposal. rJ> ~l,
1.8.2 PROJECT SCOPE The City shall establish the Scope of Services for the Pro~' ect ~
to be provided to the Consultant prior to the start of the Project, this document is attached hereto and
incorporated herein as a Schedule to this Agreement.
1.9 CONSTRUCTION COST BUDGET The "Construction Cost Budget" for the
Project shall mean a sum which is the total cost to the City of all elements of the Project designed
or specified by the Consultant and approved by the City, including, at current market rates, (with a
reasonable allowance for overhead and profit), the cost of labor and materials and any equipment
which has been designed, specified, selected or specifically provided for by the Consultant and
approved by the City, and including a contingency allowance for unforeseen conditions, not to
exceed ten percent (10%) of the Construction Cost, and not including the compensation of the
Consultant and any Sub-Consultants, acquisition of rights-of-way, the cost of land, testing and
surveys.
1.9.1 The Construction Cost Budget, as established by the City, shall not be exceeded
without fully justifiable, extraordinary and unforeseen circumstances, such as force majeure, which
is beyond the control of the parties, any expenditure above this amount shall be subject to prior City
Commission and/or City Manager approval by passage of an enabling resolution and amendments
to the appropriate agreements relative to the Project prior to any modification of the construction
costs due to force majeure. Provided further, however, that even in the event of a force majeure as
defined below, the City shall have no obligation to exceed the Construction Cost Budget limitations
established herein.
1.10 FORCE MAJEURE "Force Majeure" shall mean any delay occasioned by superior
or irresistible force occasioned by violence in nature without the interference of human agency such
as hurricanes, tornados, flood and loss caused by fire and other similar unavoidable casualties.
4
Changes in federal, state or local laws, ordinances, codes or regulations, enacted after the date of this
Agreement and having a substantial impact on the Project, or other causes beyond the parties' control
or by any other such causes which the Consultant and the City Commission decide in writing justifY
the delay. Provided, however, that market conditions, labor conditions, construction industry price
trends and similar matters which normally impact on the bidding process shall not be considered a
Force Majeure.
1.11 CONTRACTOR "Contractor" or "Contractors" shall mean those persons or entities
responsible for performing the construction work or providing the materials, supplies and equipment
identified in the bid and contract documents for the Project.
1.12 CONTRACT DOCUMENTS "Contract Documents" shall mean this Agreement;
the Agreement between City and Contractor; Conditions of the Contract (General Supplementary
and other Conditions); Construction Documents; and addenda issued prior to execution of the
Contract for Construction. A Modification is one of the following: (I) written amendment to the
Contract for Construction signed by both parties; (2) an approved Change Order, (3) a Construction
Change Directive; od4) a written order for a minor change in the work issued by the Consultant.
1.13 CONTRACT FOR CONSTRUCTION "Contract for Construction" shall mean a
legally binding agreement with contractors.
1.14 CONSTRUCTION DOCUMENTS "Construction Documents" shaH mean the final
plans, specifications, drawings, documents and diagrams submitted by the Consultant pursuant to
Article 2.4 and approved by the City.
1.15 CHANGE ORDER "Change order" shall mean a written order to the Contractor
approved by the Owner as specified in this Agreement and signed by the Owner's duly authorized
representative, authorizing a change in the project or the method and manner of performance thereof,
or an adjustment in the fees or completion dates, as applicable. Change orders shall only be approved
by the City Commission, if they exceed ten thousand dollars ($10,000.00), or the City Manager if
they are ten thousand dollars ($10,000.00) or less in amount (or other such amount as may be
specified by the City of Miami Beach Purchasing Ordinance, as amended). For change orders of
less than ten thousand ($10,000.00), the City Manager shaH retain the right to seek and obtain
concurrence of the City Commission for the approval of any such change order.
1.16 ADDITIONAL SERVICES "Additional Services" shall mean those services
described in Article 2.9 herein, which have been duly authorized in writing by the City Manager.
1.17 WORK "Work" shall mean all of the work to be performed on the Project by the
Contractor, pursuant to the applicable Contract Documents, whether completed or partially
completed, and includes all labor and materials, equipment, and services provided, or to be provided,
by the Contractor to fulfill its obligations.
1.18 SERVICES "Services" shall mean all of the services to be performed on the Project
by the Consultant pursuant to this Agreement, whether completed or partially completed, and
5
includes all labor, materials, equipment and services provided, or to be provided, by Consultant to
fulfill its obligations hereunder.
1.19 BASE BID "Base Bid" shall mean the elements contained in the Construction
Documents recommended by the Consultant and approved by the Owner as being within the
Construction Cost Budget pursuant to the Statement of Probable Construction Cost provided by
Consultant. "Base Bid" shall not include "Additive Alternates" or "Deductive Alternates".
1.20 SCHEDULES "Schedules" shall mean the various schedules attached to this
Agreement and referred to as follows:
Schedule A -- Scope of Services.
Schedule B -- The schedule of hourly rates of compensation for the Consultant for Basic and
Additional Services, as submitted by the Consultant and approved by the City.
Schedule C -- The schedule of hourly rates of compensation for the Consultant's sub-
consultants for Basic and Additional Services, as submitted by the Consultant and approved
by the City.
Schedule D -- Proposed Project Schedule.
1.21 UPSET LIMIT "Upset Limit" shall mean the maximum cumulative fee allowable
under the Scope of Work for fees billed in accordance with Schedules B and C, which the Consultant
shall not exceed without specific written authorization. The Upset Limit is not a guaranteed
maximum cost for the Scope of Services set forth in the attached schedule.
ARTICLE 2. BASIC SERVICES
2.1 The Consultant shall provide Basic Services for the Project as set forth herein.
Additional work for this Project will only be performed by the Consultant upon receipt of a written
"Amended Scope of Work" issued by the City Manager. The "Amended Scope of Work" shall
contain a description of the additional services required; and contain either an agreed lump sum fee
or an hourly fee, as provided in Schedules B and C, with an upset limit for the services, and an
allowance for reimbursable expenses; the additional Construction Cost Budget allocation required
for the additional work, and a description of the type of services to be provided.
2.2 The Consultant's Basic Services shall consist of the five phases described in Articles
2.3 through 2.7 and include normal architectural, structural, and civil, mechanical, electrical
engineering services. ~ \ ~ .
2.2.1 The Consultant shall attend ~~a:d public involvement meetings, as
determined and coordinated by the City, and as deemed necessary by the City to present and explain
the project design and to address public concerns and issues relating to the project.
2.3 SCHEMATIC PHASE
2.3.1 Planning and Conceptual Design documents together with presentation Boards and
a preliminary estimate of probable cost and a preliminary schedule. Documents shall be presented
6
to the project's oversight committee for discussion and approval. Documents shall also be presented
to the Historic Preservation and Design Review Boards for preliminary approval.
2.3.2 The Consultant shaH review with the City, (including, if requested by the City
Manager, review by a committee or committees) alternative approaches to design and construction
of the Project.
2.4 DESIGN PHASE
2.4.1 Based on a mutuaHy accepted program and Project budget requirements, the
Consultant shaH prepare, for approval by the City, design documents consisting of drawings and
other documents appropriate for the Project, and shall submit to the City a Statement of Probable
Construction Cost.
2.4.2 The Consultant shaH meet with the staff of the City's Planning Department to
determine whether the project will require administrative level or Design Review Board pproval.
2.5 CONSTRUCTION DOCUMENTS PHASE
2.5.1 Based on the approved design documents, the Consultant shall prepare, for approval
by the City, five (5) copies of the Construction Documents. In addition to a set on reproducible
mylar for bidding purposes, Consultant shall also file with the Project Coordinator at said time, the
following items: (1.) five (5) copies of the Statement of Probable Construction Cost; (2.) five (5)
unbound copies of the proposed advertisement for bids; (3.) five (5) unbound copies of the bid
proposal; and (4.) three (3) copies of a final maintenance impact report.
Consultant shall also provide City with one (1) additional set of construction documents at
approximately eighty percent (80%) completion, approximately thirty (30) days prior to the date for
delivery of the five (5) copies of one hundred percent (100%) complete Construction Documents for
review and comment by the City's Engineering, Planning, Public Works, Property Management, and
Building Departments. Should additional sets be required, Consultant will be reimbursed for the
actual cost of reproduction, upon approval by the City.
2.5.2 Construction Documents will be prepared, signed and sealed by design professionals.
The Construction Documents shall call for a construction period as approved by the City. The entire
Project will be publicly bid, with a Base Bid and such Additive Alternates and/or Deductive
Alternates as may be requested by the City to reasonably insure that the award will be within the
Construction Cost Budget.
The Construction Documents shaH set forth in detail the requirements for construction of the
Project, including all the contractual, code (laws, rules and regulations), and technical specifications
and requirements under which the work is to be conducted.
Performance of those prerequisites necessary for obtaining the necessary approvals and
permits shaH be the sole responsibility of the Consultant. Prior to the advertisement for bids,
Consultant shaH also assist the City in obtaining all necessary local building pis as may be
required for construction of the Project.
7
2.5.3 The Consultant expressly agrees that all of its duties, services and responsibilities
under this Agreement shall be performed in accordance with the standard of care normally exercised
in the design of projects of this nature in South Florida. "Standard of Care" includes an examination
and analysis of visible site field conditions prior to initiating Project design.
2.6 BIDDING OR NEGOTIATION PHASE
2.6.1 The Consultant, following the City's approval of the Construction Documents and of
the latest Statement of Probable Construction Cost, shall assist the City in obtaining responsive lump
sum construction bids with the use of Additive and/or Deductive Alternatives and assist in awarding
the Contract for Construction.
2.6.2 The City's Procurement Department will tabulate all bids received, and submit a copy
of the tabulation to the Consultant. Within three (3) working days thereafter, the Consultant shall
submit in writing to the City's Project Coordinator, two (2) copies of its recommendation for the
award or rejection o~the Construction Contract.
2.7 CONSTRUCTION PHASE. CONSTRUCTION OBSERVATION AND
ADMINISTRATION OF THE CONSTRUCTION CONTRACT
2.7.1 The Construction Phase will commence with the award of the Contract for
Construction and, together with the Consultant's obligation to provide Basic Services for each
Project under this Agreement, will terminate when final payment to the Contractor is made, or in the
absence of a final Certification for Payment or of such due date, sixty (60) days after the Date of
Substantial Completion of the Work or sixty (60) days after the completion date specified in the
Contract for Construction at the time of the award, whichever occurs later. The City's Project
Coordinator will be the City's representative on the Project construction site, but the presence of this
Coordinator shall in no way diminish any of the Consultant's duties and obligations as described in
this Agreement.
Any and all changes which would result in an increase of compensation to the Consultant
must be approved by the City Commission, or by the City Manager, if such change is less than ten
percent (10%) of the amount set forth in the Scope of Work. The City's Project Coordinator shall
be considered to be on the Project site for the benefit and protection of the City. The Consultant shall
have no right to rely on the Project Coordinator for assurances or advice regarding work which is the
responsibility of the Consultant. The Consultant and the City's Project Coordinator will hold regular
site meetings on at least a twice a month basis between the Coordinator, the Consultant, the
Contractor and the various subcontractors, as appropriate.
2.7.2 The Consultant shall provide administration of the Construction Contract as set forth
herein or in the general or supplemental conditions of the Contract for Construction, and the
Consultant's assigned authority thereunder shall not be modified without the Consultant's written
consent.
2.7.3 The Consultant shall advise and consult with the City, and keep it informed of the
progress of the Work, including percentage completed on a monthly basis, during the construction
8
phase. After issuance of the Notice to Proceed with the Work, all of the City's instructions to the
Contractors shall be issued through the Consultant's representative, with final approval by the City.
2.7.4 The Consultant shall visit the Project site at periodic intervals appropriate to the stage
of construction. or as may otherwise be requested by the City, to remain familiar with the progress
and quality of the Work and to determine if the Work is proceeding in accordance with the
Construction Contract. The Consultant shall not be obligated to make continuous or exhaustive on-
site inspections to check quality and quantity of the Work. On the basis of such on-site inspections,
the Consultant shall keep the City informed of the progress and quality of the Work and shall
endeavor to guard the City against defects and deficiencies in the work of the Contractor. Upon
discovery of any defects or deficiencies the Consultant shall immediately notify the City's Project
Coordinator. The Consultant shall visit the site as frequently as requested by the Project
Coordinator, or at least two time per month.
2.7.5 The Consultant shall not have control of, or be in charge of, and shall not be
responsible for construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the work, for the acts or omissions of the Contractor,
the Contractor's sub-contractors or any other persons performing any of the Work, or for failure of
any of them to carry out the Work in accordance with the Contract Documents.
2.7.6 The Consultant shall at all times have access to the work whenever it is in preparation
or progress.
2.7.7 The Consultant shall determine the amounts owing to the Contractor based on
observations at the site and on evaluations of the Contractor's applications for payment and shall
issue certificates for payment in such amounts, as provided in the Contract Documents, subject to
the City's final approval.
2.7.8 The issuance of a Certification for Payment shall constitute a representation by the
Consultant to the City, based on the Consultant's observations at the site as provided in Article 2.6.4
and on the data comprising the Contractor's application for payment that, to the best of the
Consultant's knowledge, information and belief, the Work has progressed to the point indicated; that,
based on the Consultant's observation of the Work, the quality of the Work is in accordance with the
Contract Documents, subject to an evaluation of the work for conformance with the Contract
Documents upon substantial completion; to the results of any subsequent tests required by or
performed under the Contract Documents; to minor deviations from the Contract Documents
correctable prior to completion; and to any specific qualifications stated in the certificate for
payment; and that the Contractor is entitled to payment in the amount certified. However, the
issuance of a Certification for Payment shall not be a representation that the Consultant has made
any examination to ascertain how and for what purpose the Contractor has used the monies paid on
account of the contract sum.
2.7.9 The Consultant shall be the interpreter of the requirements of the Contract
Documents. The Consultant shall render interpretations necessary for the proper execution of the
progress of the Work with reasonable promptness on written decisions, within twenty (20) days on
9
all claims, disputes and other matters in question between the City and the Contractor relating to the
execution or progress of the Work or the interpretation of the Contract Documents. All actions
required by Consultant under this Paragraph shall be taken expeditiously.
2.7.10 Interpretations and decisions of the Consultant shall be consistent with the intent of,
and reasonably inferable from, the Contract Documents, and shall be in written or graphic form.
2.7.11 The Consultant shall, after discussion with the Project Coordinator, have authority
to reject Work which does not conform to the Contract Documents. Subject to the City's approval,
the Consultant will have authority to require special inspection or testing of the work when it is
necessary or advisable (in the Consultant's opinion) for the implementation of the intent of the
Contract Documents, whether or not such work be then fabricated, installed or completed.
2.7.12 The Consultant shall review and approve or take other appropriate action upon the
Contractor's submittals, including, but not limited to, shop drawings, product data, samples and other
submissions of the Contractor, for conformance only with the design concept of the work and with
the information given in the Contract Documents. Such action shall be taken with reasonable
promptness so as to cause no delay. The Consultant's approval of a specific item shall not indicate
approval of an assembly of which the item is a component.
2.7.13 The Consultant shall prepare change orders for the City's approval and execution in
accordance with the Contract Documents, and shall have authority to order minor changes in the
Work not involving an adjustment in the contract sum or an extension of the contract time which are
not inconsistent with the intent of the Contract Documents. Meeting notes documenting all minor
changes shall be presented in writing to the Project Coordinator after each meeting.
2.7.14 The extent of the duties, responsibilities and limitations of authority of the Consultant
as the City's representative during the Construction Phase, shall not be modified or extended without
written consent of the Consultant and the City Manager.
2.7.15 The City shall furnish, in a timely manner, structural, mechanical, chemical and other
laboratory tests, inspections and reports as required by law or the Contract Documents.
2.7.16 The Consultant shall prepare a set of reproducible record drawings showing the
completed Project as it is finally built (i.e., "as built" drawings) from information collected by the
Consultant from the contractor( s) and incorporating all design changes made during construction.
The Consultant shall review contractor's site as-built drawings to insure proper recording of field
changes. These shall be similar in scale and scope to the Contract Document drawings but shall
include all occurrences and instances where the finished building differs from the Contract
Document drawings as a result of duly approved changes made during construction of the Project.
Such drawings, accompanied by magnetic computer or CD-ROM disks in Microsoft Windows
format, containing AutoCad (tm) format files containing the same information, are to be submitted
to the Project Coordinator within 60 days of submission of the final Certification for Payment for
the Project.
10
2.7.17 Consultant shall conduct site observations to determine the dates of Substantial and
Final Completion and shall issue a certificate for final payment to the Contractor under the Contract
Documents. The index and summary shall list each of the warranties, indicating their terms and
conditions as indicated by the language in such warranties.
2.7.18 Any modifications to the project, subsequent to the issuance of a building permit or
during construction, shall require an amendment to the permit plans, which shall require the review
and approval of all pertinent City Departments. It shall be the sole responsibility of the Consultant
to ensure that all modifications to the project, including, but not limited to those required by the
Accessibility Compliance Officer, the Fire Department, the Mechanical Inspector, and the Building
Official, or Designee are incorporated into amendments to the Permit Plans, and approved by all
required City Departments and Agencies, prior to the commencement of the modifications on site.
2.8 RESPONSIBILITY FOR CLAIMS AND LIABILITIES
2.8.1 Approval by the City shall not constitute nor be deemed a release of the responsibility
and liability of the Consultant, its employees, sub-contractors, agents and consultants for the
accuracy and competency of their designs, working drawings, specifications or other documents and
work; nor shall such approval be deemed to be an assumption of such responsibility by the City for
a defect or omission in designs, working drawings, specifications or other documents prepared by
the Consultant, its employees, sub-contractors, agents and consultants. However, the Consultant
shall be entitled to reasonably rely upon the accuracy and validity of decisions and information
furnished by the City.
2.9 ADDITIONAL FIELD REPRESENTATION Should the City and the Consultant
agree that more extensive representation at the site than is described in Article 2.6 is advisable, such
additional Project representation shall be provided and paid for as an Additional Service.
2.10 ADDITIONAL SERVICES Unless specifically provided for in the Scope of Work,
the services listed below are not included in Basic Services. Any Additional Services must be
authorized in writing by a City Commission Resolution or by the City Manager in advance of its
performance, and may be paid for as a multiple of direct personnel expense, as outlined in Schedules
B and C.
2.10.1 Providing services to investigate existing conditions or facilities or to make measured
drawings thereof, and to verifY the accuracy of drawings or other information furnished by the City
in the event of an inconsistency or omission in the drawings.
2.10.2 Making revisions in or addition to drawings, specifications or other documents when
such revisions or additions are inconsistent with written approvals or instructions previously given,
or are required by the enactment or revision of codes, laws or regulations subsequent to the
preparation of such documents or are due to other causes not solely within the control of the
Consultant.
11
2.10.3 Making investigations, surveys, valuations, inventories or detailed appraisals of
existing facilities, and services required solely in connection with construction performed by the
City.
2.10.4 Providing consultation concerning replacement of any work damaged by fire or other
causes during construction, and furnishing services as may be required in connection \\ith the
replacement of such work.
2.10.5 Providing services made necessary by the default of the Contractor, or by major
defects or deficiencies in the Work of the Contractor (provided Consultant promptly notified the City
of any such defects or deficiencies observed by Consultant), or by failure of performance of either
the City or Contractor under the Contract for Construction.
2.10.6 Providing Basic Services after issuance to the City ofthe final certificate for payment,
or in the absence of a final certificate for payment, more than sixty (60) days after the date of
substantial completion of the Work, or sixty (60) days after the completion date set forth in the
Construction Contract, whichever is later.
2.10.7 Preparing to serve or serving as an expert witness in connection with any public
hearing, arbitration proceeding or legal proceeding unless such preparation has arisen from failure
of the Consultant to meet the Standard of Care set forth in Article 2.4.3.
2.1 0.8 Preparing documents for change orders, or supplemental work, initiated at the City's
request and outside the scope of the work specified in the Construction Documents, after
commencement ofthe Construction Phase.
2.1 0.9 Making revisions in drawings, specifications or other documents when such revisions
are inconsistent with written approvals or instructions previously given, are required by the
enactment or revision of codes, laws or regulations subsequent to the preparation of such documents.
If changes are required to be made because of error, oversight, inadvertence, clarification or
discrepancy in the work of the Consultant, the City shall not be liable to compensate Consultant for
Additional Services in such connection.
2.10.10 Providing consultation concerning replacement of a new project or damage by fire
or other cause during construction, and furnishing such professional services in the type set forth
herein as may be required in connection with the replacement of such work.
2.10.11 Providing professional services made necessary by the default of any Contractor or
any sub-contractor in the performance of the Construction Contract.
2.10.12 Providing contract administration services during the Construction Phase, should the
Construction Contract time and working days be extended or unreasonably extended through no fault
of the Consultant.
12
2.10.13 Providing planning, programming, program investigating and evaluation services,
economic studies, feasibility studies, unless such studies are included in the Basic Services described
in Section 1.6.
2.10.14 Providing certified land surveys and similar information.
2.10.15 Providing such other professional services to the City relative to the Project which
arise from subsequent circumstances and causes (excluding circumstances and causes resulting from
error, inadvertence or omission of the Consultant) which do not currently exist or which are not
contemplated by the parties at the time of execution of this Agreement.
2.10.16 Services provided for by this subsection must be approved by the City Commission
or by the City Manager before such services are rendered.
2.11 TIME It is understood that time is of the essence in the completion of this Project, and
in this respect the parties agree as follows:
2.11.1 The Consultant shall perform Basic and Additional Services as expeditiously as is
consistent with the standard of professional skill and care required by this Agreement and the orderly
progress of the Work. Prior to commencement of said Services, the Consultant shall submit a
Project Schedule to the City, for its approval, detailing the timelines for completion of the Services
contemplated by the Agreement. The Project Schedule, as approved by the City, shall be attached
hereto and incorporated as a Schedule to this Agreement. Upon notice to the City, the Consultant
may submit adjustments to the Project Schedule, made necessary by undue time taken by the City
to approve the Consultant's submissions, and/or excessive time taken by the City to approve the
Services or parts of the Services; otherwise, any adjustments to the Project Schedule shall require
the prior written consent of the City. The City shall not unreasonably refuse to approve such
adjustment(s) to the Project Schedule if the request is made in a timely manner and is fully justified.
The timelines set forth in this Schedule, as approved by the City, shall not, except as provided above,
be exceeded by the Consultant.
2.11.2 The parties agree that the Consultant's services during all phases of this Project will
be performed in a manner which shall conform with the approved Project Schedule, as same may
be amended.
ARTICLE 3. THE CITY'S RESPONSIBILITIES
3.1 The City has provided Consultant with the Project goals and design elements as set
forth in the Proposal Documents and pursuant to Article 1.7 herein, and shall provide, consistent
with the foregoing described goals, such additional requirements for the Project as may be necessary,
including space requirements and relationships, flexibility and expendability, special equipment and
systems, and site requirements.
13
3.2 The City shall establish a Construction Cost Budget for the Project. which may
include contingencies for bidding, changes in the Work during construction, and other costs which
are the responsibility of the City, including those described in this Article 3 and in subparagraph
4.1.2. The City shall, at the request of the Consultant, provide a statement of funds available for the
Project, and their source.
3.3 The City Manager shall designate a representative defined as the City's Project
Coordinator authorized to act on the City's behalf with respect to the Project. The City's Project
Coordinator shall examine the documents submitted by the Consultant and shall transmit written
decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Consultant's
Services. Notwithstanding the foregoing, the City shall, whenever possible, observe the procedure
of issuing orders to its Contractor only through Consultant.
3.4 In the City's sole discretion, the City may furnish legal, accounting and insurance
counseling services as may be required at any time for the Project, including such auditing services
as the City may require to verifY the Contractor's applications for payment or to ascertain how or for
what purposes the Contractor uses the monies paid by or on behalf of the City.
3.5 If the City observes or otherwise becomes aware of any fault or defect in the Project
or nonconformance with the Contract Documents, prompt written notice thereof shall be given by
the City to the Consultant.
3.6 The City shall furnish required information and services and render approvals and
decisions in writing as expeditiously as necessary for the orderly progress of the Consultant's
Services and of the Work. No approvals required by the City during the various phases of the Project
shall be unreasonably delayed or withheld; provided that the City shall at all times have the right to
approve or reject any proposed submissions of Consultant for any reasonable basis.
ARTICLE 4. CONSTRUCTION COST
4.1 DEFINITION
4.1.1 The Construction Cost shall be the total cost or estimated cost to the City of all
elements of the Project, as designed or specified by the Consultant and approved by the City, as more
completely defined in Article 1.9.
4.1.2 The Construction Cost does not include the compensation of the Consultant and the
Consultant's consultants, the cost of the land, rights-of-way, and surveys.
4.1.3 For work not constructed, the Construction Cost shall be the same as the lowest bona
fide bid or competitive proposal received and accepted from a responsible bidder or proposer for any
and all of such Work.
14
4.1.4 For work which bids or proposals have not been let, the Construction Cost shall be
the same as the latest Statement of Probable Construction Cost or detailed cost estimate. The City
shall have the right to verifY the Statement of Probable Cost or detailed cost estimate by the
Consultant.
4.2 RESPONSIBILITY FOR CONSTRUCTION COST
4.2.1 If the bidding phase has not commenced within six (6) months after the Consultant
submits the Construction Documents to the City, and the City approvals have been made. the total
time being known as the date of approval, the Construction Cost Budget shall be adjusted to reflect
any change in the general level of prices in the construction industry between the date of submission
ofthe Construction Documents to the City and the date on which proposals are sought.
4.2.2 If the lowest bona fide base bid exceeds the Construction Cost Budget (as same may
also be adjusted as provided in Article 4.2.1) by more than five percent (5%), the City Commission
shall, at its sole discretion, have any of the following options: (1) give written approval of an
increase in the Construction Cost Budget; (2) reject all bids or proposals, authorize rebidding, or (if
permissible) authorize a renegotiation of the Project within a reasonable time; (3) abandon the
Project and terminate the Consultant's Services for the Project, as covered by the Agreement; (4)
select as many Deductive Alternatives as may be necessary to bring the award within the
Construction Cost Budget; or (5) cooperate with the Consultant in reducing the Project scope,
construction schedule, and sequence of work, as may be required to reduce the Construction Cost
Budget. In the event the City elects to reduce the Project scope, the Consultant shall provide such
revisions to the Construction Documents and provide rebidding services, as many times as requested
by the City, as a Basic Service, with no additional cost to the City, in order to bring the bids within
five percent (5%) of the Construction Cost Budget.
ARTICLE 5. DIRECT PERSONNEL EXPENSE
5.1 F or Additional Services rendered under this Agreement, the Consultant and its
sub-consultants, if any, shall be reimbursed on the basis of the hourly rates set forth in Schedules B
andC.
ARTICLE 6. REIMBURSABLE EXPENSES
6.1 Reimbursable expenses are in addition to the compensation for Basic and Additional
Services and include actual expenditures made by the Consultant and the Consultant's employees
and consultants in the interest of the Project, for the expenses listed in the following subparagraphs.
Reimbursable expenses shall be compensated at cost, with no mark-up.
All Reimbursable Expenses pursuant to this Article, must be authorized in advance by the
City Manager or the City's Project Coordinator. Invoices or vouchers for Reimbursable Expenses
shall be submitted by the Consultant to the City, along with supporting receipts, and other back-up
material reasonably requested by the City, and Consultant shall certify as to each such invoice that
the amounts and items claimed as reimbursable are "true and correct and in accordance with the
15
Agreement". Requests for payment of reimbursable expenses shall be submitted no later than 60
days after the date the expense was incurred. Expenses subject to reimbursement in accordance with
the above procedures are as follows:
6.1.1 If authorized in advance by the City Manager or the City's Project Coordinator,
expense of overtime work requiring higher than regular rates not caused by Consultant, or, not
included as part of Consultant's Basic Services, special consulting services, if any, or other services.
6.1.2 Expense of any additional insurance coverage or limits requested by the City in excess
of the insurance requirement set forth in Article 14.
6.1.3 Expense of transportation in connection with the Project; living expenses in
connection with out-of-town travel; long distance communications; and fees paid for securing
approvals of authorities having jurisdiction over the Project. Consultant shall comply with the City's
standards for reimbursable travel expenses. Travel within Miami-Dade County shall not be
reimbursable. Communications between a consultant and its sub-consultants in the normal course
of business shall not De reimbursable.
6.1.4 Expense of reproduction, postage and handling of drawings, specifications and other
documents, except for those expenses to be borne by the Consultant under the Basic Services.
Expenses such as reproductions, facsimiles and telephone calls for the office use of the Consultant
and the Consultant's consultants shall not be reimbursable. Reproduction of shop drawings and other
submittals and similar communications with the contractor shall not be reimbursable.
6.1.5 Aerial photography expenses and other photographic production expenses are
reimbursable.
6.1.6 Expense of data processing when such data processing equipment is available either
directly by the Consultant or through an outside service, shall not be reimbursable but should be
included in Basic Services.
ARTICLE 7. PAYMENTS TO THE CONSULTANT
7.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES Payments for Basic
Services shall be made monthly based upon work completed and approved by the Project
Coordinator, upon presentation and receipt of Consultant's invoice or statement. When
compensation is made on the basis of a lump sum, then payments shall be made in proportion to the
Services performed in each phase so that the payments for Basic Services for each phase shall equal
the following percentages of the Total Compensation payable: Schematic Phase - 15%; Design
Phase - 20%; Construction Documents Phase - 40%; Bidding Phase - 5%; Construction Phase - 20%.
7.2 PAYMENT ON ACCOUNT OF ADDITIONAL SERVICES Payment on account
of the Consultant's Additional Services, as defined in Article 2.9, and for Reimbursable Expenses,
as defined in Article 6, shall be made within forty-five (45) days of presentation of the Consultant's
detailed statement or invoice of Services rendered or expenses incurred, which shall be rendered in
16
duplicate to the City.
7.3 PROJECT SUSPENSION OR TERMINATION Upon written notice to
Consultant, the City shall have the right to suspend or terminate the services called for in any
particular portion of the Scope of Services. If the Project is suspended or terminated in whole or in
part for more than three (3) months, the Co~sultant shall be compensated for all Services performed
prior to receipt of written notice from the City of such suspension or such abandonment, together
with Reimbursable Expenses then due. If the Project is resumed after being suspended for more than
three (3) months, the Consultant's compensation shall be equitably adjusted, including any necessary
start-up costs. Prior to any payment due to suspension, the Consultant must provide the City with
all documents, reports, drawings, computer reports and the like reflecting the work completed to
date.
7.4 No deduction shall be made from the Consultant's compensation on account of sums
withheld from payments to contractors.
ARnCLE 8. CONSULTANT'S ACCOUNTING RECORDS
8.1 Records of reimbursable expenses and expenses pertaining to all services performed
pursuant to this Agreement shall be kept on the basis of generally accepted accounting principles and
shall be available to the City and the City's authorized representatives at mutually convenient times
and location for a period of three years after the final payment for the Proj ect at no additional cost
to the City.
8.2 By executing this Agreement, Consultant certifies that wage rates and other unit cost
elements supporting the compensation shown herein are accurate, complete and current at the time
of execution of this Agreement. Consultant further agrees that the contract price including any
amendments and additions thereto will be adjusted to exclude any sums which the City determines
the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates or any other
cost elements. Such contract adjustments must be made within one (I) year following the end of the
contract.
ARTICLE 9. OWNERSHIP AND USE OF DOCUMENTS
9. I All plans or drawings will be prepared and submitted by Consultant to City for
approval. Working drawings will be prepared by AutoCad(tm) and clearly legible when the sheets
are reproduced and reduced to half size.
9.2 All documents including, but not limited to, tracings, drawings, estimates,
specifications, investigations and studies completed or partially completed, shall become the property
of the City upon completion, termination, or abandonment of each Project. Consultant shall deliver
the above documents to the City within thirty (30) days of completion of the Project, or termination
of this Agreement, or termination or abandonment of the Project.
17
9.3 Upon completion of the construction of the Project, Consultant shall, within sixty (60)
calendar days following final inspection, deliver to the City the original contract working drawings
reproduced from AutoCadd on mylar, correct to "as built" conditions, to the City's Project
Coordinator, including all changes made during the course of the Project, as described hereinabove.
The Consultant shall all also deliver the documents in diskette or CD form formatted for AutoCadd.
ARTICLE 10. TERMINATION OF AGREEMENT
10.1 Termination for Cause The City may terminate this Agreement for cause in the
event that the Consultant (1) violates any provisions of this Agreement or performs same in bad faith
("bad faith" to be determined by the City's Project Coordinator); or (2) unreasonably delays the
performance of the Services, upon notice to the Consultant, in writing, seven (7) days prior to
termination.
10.1.1 In the event this Agreement is terminated by the City for cause, the City, at its sole
option and discretion, may take over the Services and complete them by contracting with another
consultant(s) or otherWise. In such event, the Consultant shall be liable to the City for any additional
cost incurred by the City due to such termination. "Additional Cost" is defined as the difference
between the actual cost of completion of such incomplete services, and the cost of completion of
such Services which would have resulted from payments to the Consultant hereunder had the
Agreement not been terminated.
10.1.2 Payment only for Services satisfactorily performed by the Consultant and accepted
by the City prior to receipt of aN otice of Termination for Cause, shall be made in accordance with
Article 7 herein and the City shall have no further liability for compensation, expenses or fees to the
Consultant, except as set forth in Article 7.
10.1.3 Upon receipt of a written Notice of Termination, the Consultant shall promptly
assemble and submit to the City, as provided herein or as required in the written notice, all
documents, including drawings, calculations, specifications, correspondence, and all other relevant
materials affected by such termination.
10.1.4 In the event of a termination for cause, no payments to the Consultant shall be made
(1) for Services not satisfactorily performed, as same shall be determined at the City's option and
discretion; and (2) for assembly of submittal of documents, as provided above.
10.2 Termination for Convenience The City, in addition to the rights and options to
Terminate for Cause, as set forth above, or any other provisions set forth in this Agreement, Retains
the Right to Terminate this Agreement at its sole option, at any time, for convenience, without cause
and without penalty, when in its sole discretion it deems such termination is in the best interest of
the City, upon notice to Consultant, in writing, seven (7) days prior to termination.
10.2.1 In the event the City terminates the Consultant's services for its convenience, as
provided herein, the Consultant shall be compensated for all Services rendered up to the time of
receipt of said written termination notice, and for the assembly and submittal to the City of
18
documents for the Services performed, in accordance with Article 7 herein, and the City shall have
no further liability for compensation, expenses or fees to the Consultant, except as set forth in Article
7.
10.3 Termination by Consultant The Consultant may only terminate this Agreement for
cause in the event that the City willfully violates any provisions of this Agreement or unreasonably
delays payment for the Services, upon written notice to the City, thirty (30) days prior to termination.
In that event, payment for Services satisfactorily performed prior to the date of termination shall be
made in accordance with Article 10.4 herein.
10.3.1 The Consultant shall have no right to terminate this Agreement for convenience of
the Consultant.
10.4 Implementation of Termination
In the event of termination, either for cause or for convenience, the Consultant, upon receipt
of the notice of termination, shall (I) stop the performance of Services under this Agreement on the
date and to the extent specified in the Notice of Termination; (2) place no further orders or
subcontracts except for any that may be authorized, in writing, by the City, prior to their occurrence;
(3) terminate all orders and subcontracts to the extent that they relate to the performance of the
Services terminated by the Notice of Termination; (4) promptly assemble and submit, as provided
herein, all documents for the services performed, including drawings, calculations, specifications,
correspondence, and all other relevant materials affected by the termination; and (5) complete
performance of any Services as shall not have been terminated by the Notice of Termination and as
specifically set forth therein.
10.5 Non-Solicitation The Consultant warrants that it has not employed or retained any
company or person, other than an employee working solely for the Consultant, to solicit or secure
this Agreement; and that it has not paid, nor agreed to pay any company or other person any fee,
commission, gift or other consideration contingent upon the execution of this Agreement. For
breach or violation of this warranty, the City has the right to terminate this Agreement without
liability to the Consultant for any reason whatsoever.
ARTICLE 11. MISCELLANEOUS PROVISIONS
11.1 This Agreement shall be governed by the laws of the State of Florida.
11.2 Terms in this Agreement which have not been defined in Article 1.1 shall have the
same meaning as those in AlA Document A201, General Conditions of the Contract for
Construction, current as of the date of this Agreement.
11.3 As between the parties to this Agreement, as to all acts or failures to act by either
party to this Agreement, any applicable statute oflimitations shall commence to run and any alleged
cause of action shall be deemed to have accrued in any and all events not later than the relevant date
of substantial completion of the work and the issuance of the temporary certificate of occupancy, and
as to any acts or failures to act occurring after the relevant date of substantial completion, not later
than the date of issuance of the final Certification for Payment.
19
11.4 The City and the Consultant waive all rights against each other and against the
contractors, consultants, agents and employees of the other for damages covered by any property
insurance during construction as set forth in the current edition of AlA Document A201, General
Conditions of the Contract for Construction, current as of the date of this Agreement. The City and
the Consultant each shall require appropriate similar waivers from their contractors, consultants and
agents.
11.5 The Consultant shall not subcontract, assign, or transfer any of the Services under this
Agreement without the prior written consent ofthe City.
ARTICLE 12. EXTENT OF AGREEMENT
12.1 This Agreement represents the entire agreement between the City and the Consultant
and supersedes all prior negotiations, representations or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by both City and Consultant utilizing
the same formalities as were used for its adoption.
ARTICLE 13. BASIS OF COMPENSATION ~
13.1 COMPENSATION FOR SERVICES The Consultant shall be compensated fom
Basic Services, Additional Services and Reimbursable Expenses on the basis set forth belowV~ .
13.1.1 Basic Services of the Consultant shall be compensated on the basis of a fixed lump
sum fee. Disbursement of the fee will be on a monthly basis following the five phases of work scope
described above. For this purpose, Phase I shall be 10% of the total fee, Phase II 15%, Phase III
45%, Phase IV 5%, and Phase V 25%.
13.1.2 Any Services not included in this Agreement may only be carried out by the
Consultant following written authorization by the City (prior to commencement of same).
13.1.3 The hourly rate for compensation to the Consultant by the City for Additional
Services, as defined in Article 2.9 shall be as set forth in Schedule B and a multiple of 1.10 times
the hourly rate charged to the Consultant, as set forth in Schedule C. The term" Additional Services"
includes any additional work required and approved by the City, including work involving all or any
sub-consultants whether previously retained for the work or not or whether participating as members
with Consultant or not, subject to the City's right to previously approve any change in the consultants
as set forth in this Agreement.
13.2 For Reimbursable Expenses, as defined in Article 6, the Consultant shall be paid, up
to the reimbursable expense limit set forth in the Agreement, the exact amount(s) expended by the
Consultant and its consultants in the interest of the Project, subject to the Consultant furnishing
adequate documentation of the expense and, if required, demonstrating to the satisfaction of the City
20
that the expense was in the interest of the Project.
13.3 Payments due the Consultant and unpaid under this Agreement will be considered due
forty-five (45) days from receipt by the City of a detailed statement or invoice, unless the City
contests an item or items set forth in the invoice.
13.4 The City and the Architect agree in accordance with the terms and conditions of this
Agreement that:
13.4.1 If the scope of the Project or the Consultant's Services is changed substantially and
materially, the amount of compensation shall be equitably adjusted.
13.4.2 If the entire Services covered by this Agreement have not been completed within
thirty-six (36) months of the date hereof, through no fault of the Consultant. the amounts of
compensation, rates and multiples set forth herein shall be adjusted upwards to compensate for
changes in the cost of living, by mutual agreement of the parties, on the unspent fee balance.
ARTICLE 14. INSURANCE
14.1 The Consultant shall comply throughout the term of this Agreement with the
insurance requirements stipulated herein. It is agreed by the parties that the Consultant shall not
commence with work on this Project until satisfactory proof of the following insurance coverage has
been furnished to the City. The Consultant will maintain in effect the following insurance coverages:
(a) Architects and Engineers Professional Liability Insurance in the amount of One
Million ($1,000,000.00) Dollars per occurrence on a claims made form.
(b) Comprehensive General Liability Insurance in the amount of $ 1,000,000.00 Single
Limit Bodily Injury and Property Damage coverage for each occurrence, which will include products,
completed operations, and contractual liability coverages. The City must be named as an additional
insured on this policy.
(c) Worker's compensation and employer's liability coverage within the statutory limits
of the State of Florida.
14.2 Thirty (30) days prior written notice, of cancellation or of substantial modifications
in the insurance coverages, must be given by the Consultant to the City's Risk Manager or the City
Manager's designee.
14.2.1 The insurance must be furnished by an insurance company rated B+:VI or better, or
its equivalent, according to Bests' Guide Rating Book and must additionally be furnished by
insurance companies duly authorized to do business in the State of Florida and countersigned by the
company's Florida resident agent.
21
ARTICLE 15. INDEMNIFICATION
15.1 In consideration of a separate and specific consideration of$IO.00 and other good and
valuable consideration the receipt of which is hereby acknowledged, the Consultant hereby agrees
to indemnify, defend and hold the City and its employees, agents and authorized representatives
harmless with respect to any and all costs, claims, damages and liability which may arise out of the
performance of this Agreement as a result of any negligent acts, errors or omission of the Consultant,
or the Consultant's sub-consultants, or any other person or entity under the direction or control of
Consultant. The Consultant shall pay all claims and losses arising out of Consultant's negligent acts,
errors or omissions and shall defend all suits, in the name of the City, its employees, agents and
authorized representatives when applicable, including appellate proceedings, and shall pay all costs,
judgments and attorneys' fees which may issue thereon.
ARTICLE 16. VENUE
16.1 This Agreement shall be enforceable in Miami-Dade County, Florida, and ifiegal
action is necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County,
Florida.
ARTICLE 17. LIMITATION OF LIABILITY
17.1 The City desires to enter into this Agreement only if in so doing the City can place
a limit on City's liability for any cause of action for money damages due to an alleged breach by the
City of this Agreement, so that its liability for any such breach never exceeds the amount of fee
under the agreed upon Scope of Work. Consultant hereby expresses its willingness to enter into this
Agreement with Consultant's recovery from the City for any damage action for breach of contract
to be limited to a maximum amount of the fee set forth in the Scope of Work, less the amount of all
funds actually paid by the City to Consultant pursuant to the Scope of Work.
17.2 Accordingly, and notwithstanding any other term or condition ofthis Agreement,
Consultant hereby agrees that the City shall not be liable to Consultant for damages in an amount
in excess of the amount of fee under any outstanding Scope of Work, which amount shall be reduced
by the amount actually paid by the City to Consultant pursuant to the Scope of Work, for any action
or claim for breach of contract arising out of the performance or non-performance of any obligations
imposed upon the City by this Agreement. Nothing contained in this subparagraph or elsewhere in
this Agreement is in any way intended to be a waiver of the limitation placed upon City's liability
as set forth in Section 768.28, Florida Statutes.
ARTICLE 18. ADDITIONAL CONDITIONS
18.1 The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of the Agreement. Neither party shall assign,
sell, pledge or otherwise transfer this Agreement or any portion thereof, without written
authorization and consent of the other party to this Agreement. The parties agree that the
22
Consultant's services are unique in nature and that the Consultant may only receive such
authorization by way of a City Commission resolution.
18.2 The Consultant warrants that he or she has not employed or retained any company
or person, other than a bona fide employee working solely for the Consultant to solicit or secure this
agreement and that he or she has not paid or agreed to pay any person, company, corporation,
individual any person, company, corporation, individual, or firm, other than a bona fide employee
working solely for the Consultant any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of this agreement. In such event, the City
shall have the right to terminate this agreement without liability and, at its discretion, to deduct from
the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift
or consideration.
18.3 The Consultant, its consultants, agents and employees and sub-contractors, shall
comply with all applicable federal, state and county laws, the Charter, related laws and ordinances
of the City of Miami Beach, and with all applicable rules and regulations promulgated by local, state
and national boards, bureaus and agencies as they relate to this Project.
ARTICLE 19. NOTICE
19.1 All written notices given to City by Consultant shall be addressed to:
City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
with a copy to:
Project Coordinator
Project Management and Construction Administration Division
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
and to:
City Attorney
1700 Convention Center Drive
Miami Beach, Florida 33139
All written notices from the City to the Consultant shall be addressed to:
James W. Piersoll
MC HarryAssociates
2780 S.W. Douglas Road
Miami, FL 33133
All notices mailed by either party shall be deemed to be sufficiently transmitted if sent by
certified mail, return receipt requested.
23
IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be
signed in their names by their duly authorized officers and principals, attested by their respective
witnesses and City Clerk on the day and year first hereinabove written.
Attest
CITY OF MIAMI BEACH
~d' rM~
CITY CLERK
~~YOR
Witness
~7
, ";~g -,Y
~)fo\.1,::::yo; yJ lerL"-C.
Print Name
CONSULTANT
Print Name
Title
Witness
f~~f7
J.
CORPORATE SEAL
.J
Print Name
APFROVED AS TO
FOR"~ & W~GUAGE
a, FOR EXECUTION
1t;c~~!f-
7-6 -00
bats.
24
Miami Beach Fire Station #4
City of Miami Beach
Pre-Design Program
---------~---,.._---- . --- ---- - --~._~--------- -~--_._---------- . --
----_.-- -------"'-- ._--_._-~._---,_. ,
New Renovation
--.'.'-'- - ~,. -- .----
Operations i
Kitchen 1 : 360 360 , -
----- -----_._--~- 345; -
Day Room 1 i 345 -
----------- 10 800 . -
i Dorm Area 80; -
.-._~._- 1000
Restrooms/Locker 1 . 1,000 .
,-, -'---'- 430
Gym 1 430 -
Storage ; 1 100 100 -
---..-------.
Operations . 3.035,00 -
------ . ,- __..n .- -~"--'-
App~ratus
Vehicle Bay 2 1600 3,200 : -
Tank Work Rm 1 180' 180 -
~_.
· Bunker Gear , 1 180 180 , -
EMS Storage 1 150, 150 -
. Storage - General l' 100; 100 -
,--------- ..
Foam Storage 1 150: 150
, I Apparatus , 3,960,00 4,950,00 -
Administration ! , 990,00
, I
, ,
iAlarm Room 1! 150 150 , ; -
'Office 2 150. 300 i ; -
: Lobby 1 100 100 , , -
I
, Restrooms 1 100 100 . , -
,
General Area 1 3500 - 3.500.00
Administration . 650,00 3,500.00
Mechanical / Electrial ,
Electrical 1 150: 150 -
, Mechical 1 , 400; 400 -
iTelephone 1 50; 50 -
; Custodial Storage l' 801 80 i -
, Generator 1 ; 200, 200 , -
- ,
7645 Mechanical / Electrial ! 880,00 I -
.------_.. ---_.~_....__._-
12% 8,525,00 I
- 0-__---- 8562.4'
.Net 8.525,00 3.500,00 3.500,00
, -----_.~---
, 26%: ntgros factor 2,179,00
------ ...-
Gross sf 10,704,00 - 3.500,00
----- .
,
, , , , \',rH ~"'.l~1 ~:"'MI'~,.........~ [4'1 ,,- "? ~"- '. '.- . . ..
Architects i Engj'neers I Planners .
\
June 7. 2000
Miami Beach Rre Station #4
City of Miami Beach
Estimated Construction Cost - Pre-Design
Fire Station #4 Expansion I Restoration: New Construction of two new apparatus bays and associated I
administrative and living spaces. Approx 10,000 sf of new construction. Restoration of existing fire station is I
included. Specific scope of restoration work is unknown.
New Construction Slsf Restoration Slsf Total
---.. -.--.-------.---------- _ _ _ __.___0. _ . ___.'._ ___nO ._._._~ --_.,~--~---- ----
1 Gen Cond + GC OHP $321.214 19.84% $30 $74.769 , 23.32% S30 $395.983 ,
- ------ -------___._'0._- __._.~__ ---. .---------.----- -------.
2 Site Prep I Demo $ 23.700 ---~ $2 $5.850 : 1.82% $2 $29.550
----------- - ---.--- -----
Site Civillpaving/utill $91,007 5.62% $9 $12,500 , 3.90% S5 $103.507 '
-..----.. - ..---- $0 I ---- $59,028 '
Site Landscape $59.028 3.65% $6 0.00% $0
--- ----- -------- ------
3 CONCRETE $147.583 9.12% $14 $0 0.00% $0 $147,583 '
---.. -------.. - _...- - -'----- ---.------.---
4 MASONRY $132,718 8.20% $12 $0 0.00% $0 $132,718
- - ---- __ _.'_n_______.___._..___n_" --- -------
5 METAL $81,269 5.02% $8 $0 0.00% SO $81.269
- __...''''_______n_m_ -~----~-- -- ------
6 WOOD $41.204 2.54% $4 $13.250 4.13% S5 $54.454 ,
- --- -------~._- - - --_._~-------~- --
7 MOISTURE PROTECTION $56,577 3.49% $5 $31.425 9.80% $13 $88,002
-_.~ ..__._-~~.._.__.--~ - ----_.._--~~----- --~----------~. ..-..----- --~.- ----
8 DOORS & WINDOWS $74.486 4.60% 57 $33.600 10.48% $13 $108.086 .
- ------ -
9 FINISHES $142.332. 8.79% $13 $44.383 13.84% $18 $186,714
------~.__. ----
10 SPECIAL TIES $27,740 1.71% $3 $14.465, 4.51% S6 $42,205
---..- -
11 EQUIPMENT $32.400 2.00% $3 $0 0.00% $0 $32.400
~-- --~_.
14 CONVEYANCE $0 0.00% $0 $0 0.00% $0 $0
12 FURNISHINGS $22.200 1.37% $2 $800 0.25% $0 $23.000
-------. ---------
$0
---.
15 MECHANICAL $0
HVAC $115.616 7.14% $11 $32.497 : 10.13% S13 $148,112
-----~ $140.1001
PLUM81NG $112.500 6.95% $11 $27.600 8.61% $11
FIRE SPRINKLERS $20.355 1.26% 52 $5.000 1.56% $2 $25,355 !
16 ELECTRICAL $117.120 7.23% $11 $24,500 ' 7.64% $10 $141,620 i
-
Sub Total Construction Cost 1.619,047 100% 320.638 100% . 1,939,695 '..,'
Area (SF)
$/sl
$/sf wo site work
10.704
$151
$134
Program
3035 sf
3.960 sf
650 sf
880 sf
8.525 sf
2.179 28%
10.704 sl
1+ Existing Building)
2,500 sf
$128 $/sl
$121 $/sf w.o site work
Operations
Apparatus
Administration
Mechanical/ Electrial
Sub Total Net
Structure/Circulation
Total Gross
" 'MC HARRY ASSOCIATES -.- -A .
. Architects I Engineers I Planners
, . June 7. 2000
Miami Beach Fire Station #4 I . MCHarry Associates
City of Miami Beach I i 2780 SW Douglas Road
Estimated Construction Cost ~ Pre-Design I I . 06107100
New Construction I
I 1
Base Calculations I 10,704 ,
Base Calulation Items 140.00% .
-- Apparatus Bay , 23.00
5,544.00 gsf Building Ht 1ft
Office Areas ! 910.00 gsf Pa ving 7,000.00 Isf
- ---~-~-~~.-
Dorm Area 4,249.00 gsf Resurface 7,000.00 isf
--~.~- !#
Covered Walks 0.00 gsf '# trees 0.00
--- ~ .'--_.~---
Outside Perimeter 480.86 If ,# shrubs 50.00 i#
Interior Partions 481.00 If ,sf sod i 0.00 isf
---~'-"--
# outside doors 9.00 ea I#wc I 15.00 I~
i~
- -_._--~_... 1# lavs/sinks 1#
# inside doors 20.00 ea 12.00
--~---_._--
Glass / Windows 84?___L sf I # urinals 3.00 .~
I"
--~. ----_._--~ -
Special Doors 1,443 I ea i # drinking I 2.00 ,#
---._. - -
, I I ,
I ,
,
1 GENERAL CONDITIONS I Quantity , Unit Unit Cost ISub-Total
, ,
I 1 ,
General Conditions - . 15.00% , I $194.675 :
GC ohp 4.00% I $51,913 ;
~ I
'BOND & FEES 5.00% I $74,625 i
- 1 $321,214 . $321,214
, I ,
_.
DEMOLITION I : , $23,700
,Remove Curbs 300 . If , $4.00 I 51.200 i
,
: Remove Sidewalks/Paving , 1.500 , sf , $1.00 I 51.500 .
,
. Remove Trees ; 10 ea I $200.00 I 52.000 i
I
i Building Demo I 4,000 sf I $3.50 I $14,000 I
, Selective Demo , 2,500 sf i $2.00 I $5.000 I
PAVING , I 1 $20,507
: Paving w. base . 7.000 sf 52.00 , $14,000 I
. Paving overlay 7.000 sf 50.67 ! 54.667 '
~ Concrete Curbs 0 If $12.00 : $0 '
- Parking lot Markings w. mise allow , 10 ea 530.00 i $300
Parking Bumpers 10 ea $25 I 5250
: He Parking w, signs 6 ea : $215.00 51,290
SITE UTILITIES i $70,500
Chilled Water Piping. 4" 0 If $45.00 50
i Site Electrical Duct Bank 50 If $40.00 $2,000
Site Communications 50 $25.00 51.250
,Site Lighting 5 , pole $3,200.00 $16,000
I
Site Water 50 , If $125.00 S6,250 I
,
'Site Sewer 50 If $30 $1,500 '
Lift Station 0 ea 540.000 50 ,
-~-_. Site Drainage Inlets , 51.500 I 56,000 ,
4 ea
Site Drainage Exfiltration 500 . If I 575 i S37.500
LANDSCAPE-HARDSCAPE , I $59,028
Irrigation systems 10,704 sf I $0.75 I 58.028 '
~- Hardscape sf 57.00 I S35,000
5,000
---Fences- - If 515 56,000 '
400
------_.._.~_.._--_._._----_.._----_.,-_._--~--~_..__.--~._----_.- ."'"....,,, '
c",,_:,_..~.. (':'p"--_',_- ' ,., '0
I=__":~~~~"k"-
3 CONCRETE
__~.2..___.~__
Page 1 of 5
S10,0",
s _ .'~ ~'J
-----~ I
Miami Beach Fire Station #4 i MCHany Associates
City of Miami Beach i 2780 SW Douglas Road
Estimated Construction Cost - Pre-Oesign I I 06/07/00
New Construction i i
i
Slab on Grade - areas I ,
, ,
____.Apparatus Bay 308 cy i $200.00 I $61,600 :
Office Areas 287 cy $300.00 I $85.983 i
__u --~-
I
$147,583
- -----------. -- I
4 MASONRY
Exterior Perimeter Walls 11,060 sf $12.00 I $132.718 i
--------.. $16.00 I $0 i
0 sf
. I $132,718
--S'META-L ,
,
---- Meta! F-abrications i
-----. StruCtural Steel . 14 , ton 52.000 . 528.000
Me'tcil sta{rs-& railings - ---~.....!.--- -- -----------
I 0 , risers 5250 I SO i
Misc. metal fabrications 1 Is 55,000 i 55,000 i
-----------. 51.400.00 I 523.800 ,
,Roof bar joists 17 ton
~.~. --Roof_Metal Decking 10,704 . sf , 52.00 : 521,409
i Mezanine Rail . 0 . If I $70.00 : SO i
'Wall Rail , - . 0 If I $15.00 $0 '
----~---_. I -
. Dumpster Gates I 1 , pr $600.00 I $600 ,
;Aluminum Stair Nosing i 0 I LF I $10.00 I $0 i
I
Ladder @ Elev Pit 4 i vf I $40.00 I $160
- i Ladder w cage i vf $70.00 I $0
0
---- ,Angle at oh door I $5.00 !
460 If $2.300
Metal Stair . 0 risers , $750.00 i $0
I Metal landings . 0 sf $30.00 I $0
. . I $81 ,269
6 WOOD I
,
Rough Carpentry 10,704 sf $1.00 I $10.704 !
Alarm Room Console 1 ea. $10,000.00 I $10,000 I
Kitchen 35 i If $500.00 I $17,500 I
, Office/Storage 30 If $100.00 I $3.000 I
, , , i
I
, . i ! $41,204
7: MOISTUREfTHERMAL i
, !
ExtWall Insulation 5,530 sf I $0.40 ! $2.212 I
Int Walllnsul 4,810 sf SO .40 51,924 i
Roof insulation 10.703 sf $1.50 $16.055 i
Fireproofing (steel) 5,160 sf $1.50 $7,741
-.-- sf $18.00 $3.600 ,
Louvers 200
---- Roofing - Buildings $200.00 $21,409 i
107 sq
-. Flashing & Cap Flashing If $2.00 $962 !
481 ,
Scuppers 11 ea $250.00 $2,676 ,
$56,577
-------._-
----- , .
!
--8 DOORS and WINDOWS ,
,
Exterior Doors 9 ea $340.00 $3.060 i
'IntPrinr nonrs 70 P? S270no S5.400
24x24 Access Door
Hardware
7
29
- .-
!
$200.00
$700.00
51.400 i
$20.300
ea
Page 2 of 5
Miami Beach Fire Station #4 I MCHarry Associates
,
City of Miami Beach 2780 SW Douglas Road
Estimated Construction Cost - Pre-Design , 06/07/00
New {;onstructlon
I , I ,
! Roll up Doors 1,442.59 , sf 10.00 $14,426 ,
I
--. I Fixed Glass $29.900 .
460.00 sf 65.00
-~~.._- $74,486
--
9 FINISHES
-"._----------~-~-
Stucco Exterior 11.060 sf $3.50 $38.709
---.-- . I
. .
-WALLS- EXTERIOR I
_._--~--~ i $17,696 I
Inside ext. walls 8.848 sf $2.00
-------- - . , I
. PARTITIONS-INTERIOR , I
.---. i $19.240 :
'Drywalllnt Partitions 4.810 sf $4.00
.~. , i
- -~--_.~-_.._. -c- .
. FLOORS I
,Apparatus Bay - epoxy 4,435.00 sf , $3.00 $13,305
, ,
'Office Areas , 728.00 sf $4.00 $2.912
, Dorm Area , 2,899.00 sf . $4.00. $11,596
, Bathroom Areas , 500 sf $8.00 $4,000 i
! , : I
,CEILINGS , ! . ,
Apparatus Bay 4,435 sf , $0.50 I $2,218
I Office Areas 728 sf $2.20. $1.602
_19o,-m Area 2,899 sf $2.20 I $6,378
! Bathroom Areas , 500 sf I $5.00 i $2.500
I I
'BASE I I
,
IExtWalls 481 I If I $1.50 $721
I Interior Walls , 962 If I $1.50 $1,443
I . 'I .
I PAINTING : I
Painting Interior Walls , 27,316 sf I $0.40 $10,926 I
,
, Painting Doors 29 ea I $50.00 I $1,450 :
. Painting Stucco 11,060 sf T $0.60 I $6,636 .
, Paint Mech Equip 1 ea rm I $1.000 $1,000 :
I
,
I I ! $142,332
10 , SPECIALTIES T
, Toilet Compartments 4 ea I $900.00 $3,600
Urinal Screens 0 ea I $230.00 $0 i
-. Shower stalls : $900.00 $5,400
. 6 ea
Access Flooring 0 sf $13.00 $0 i
_____~ignage I 29 ea $50.00 $1,450 ,
Lockers - full ht 18x24 15 ea $250.00 $3,750 .
---- .. $125.00 $0
2 tier 12x18 0 ea
---- - $18.00 $450 !
Wood Bench 25 If
Marker Board , 3 ea $500.00 . $1.500 :
Folding Partition 0 I If $75.00 . $0 I
.. Fire Extinguishers 14 $200.00 $2.800
ea
... $18,950
TOILET ACCESSORIES .
---~. $35.00 $140
Toilet Paper 4 ea
Page 3 of 5
Miami Beach Fire Station #4 I I I MCHarry Associates
City of Miami Beach I , 2780 SW Douglas Road
Estimated Construction Cost - Pre-Design , 06/07/00
, I ,
New Construction !
---"~--- I , I I ,
I Paper TowellWaste I 4 I ea I $175.00 I $70D I
I Fern napkin dispenser , 1 , $570.00 I $570 I
,
-- . Fern napkin disposal ! i $170.00 i $170 I
1
Soap Dispenser 8 ea , $100.00 I $800.
---.--- "
: Mirrors 96 sf , $55.00 , $5,280 '
- ~- -.--.----.- $20.00 i
Rob Hooks 6 , $120 I
..----.
Shower Rods 6 $65.00 i $390
_u" I Grab Bars , $55.00 i $220 I
4 ea
! Misc Allowance 1 units $400.00 I $400 I
I I I
,
I I $8,790
--_"._'-0'_.__---.'-
11 EQUIPMENT. ALLOWANCE
-- - I -.
'Kitchen Equiment . I
------ I $60.00 I $2,100 I
: SS Counter 35 If
Refrigerator 1 ea $800.00 I $800 :
-
Range 1 ea I $3.500.00 $3,500 I
: Hood System , - 1 ea i $12,000.00 , $12,000 i
Industrial dishwasher 1 ea 02,500.00 i $2,500 I
Garbage disposal 1 ea $500.00 : $50D I
i Coffeemaker 1 ea I $200.00 $2001
: Microwave 1 , ea I $300.00 $300 I
I
Laundry washar/dryer 1 I ea I $10.500.00 I $10,500 I
"Cascade" 0-2 Recharge nic . i $0.00 ! I
I I I I $32,400
,
12: FURNISHINGS I , I I I
,
iBunk 8 , $150.00 I $1,200 I
I I ,
,Desk I 8 '. I $250.00 i $2,00D i
,Wardrobe 8 , ea I $300.00 I $2,400 I
I
Cubicals 8 ea I $2,000.00 I $16,ODD i
: Accordian Curtains 8 ea I $75.00 I $600 !
I I , I $22,200
, I
14 CONVEYANCE , i ,
I ,
: Elevator i , I I $0 i
I , I I I $0
I
15 MECHANICAL I I I I ,
HVAC I I I I
I Apparatus Bay I 5544 , sf I $5.00 i $27,720 i
! Office Areas I 910 : sf I $15.00 I $13,650 i
,Dorm Area I 4249 , sf $15.00 i $63,735 I
T esVBal - 10% of mech I 1 , Is $10,511 I $10.511 '.
. , $115,616
PLUMBING i I ,
I Water Close Is/showers , 8 fixture $2,500 I $20,000 I
-. -
Lavs / Sinks 6 , fixture $1.500 $9.000 I
Urinals 2 fixture $1,500 $3,000 :
Special Systems (containmt) . 1 Is , $10.000 ,
Drinking Fountains , 2 ea I $1,000.00 $2,000 .
Other 0 ea $2.500.00 $0 I
.nn'-Roof Drainage 4 ea , $1,000.00 $4.000 '
Page 4 of 5
Miami Beach Fire Station #4 i MCHarry Associates
City of Miami Beach I 2780 SW Douglas Road
Estimated Construction Cost.. Pre-Design , , 06/07/00
NeW"tonsuuc Ion
I I I ,
, Hot Water Htrs I 1 I ea I $5DO.00 I $500 I
,Foam Recharge Tank-relocate I 1 I EA $50,000.00 , $50.000
Tanks - 500gal11000gal 2 , ea , $12.000.00 I $24.000
I $112,500
.._----~-,--- --
-"--------~-~ ..-_.
I I
.-~--'.~---
I I .
,
..---" I I
FIRE SPRINKLERS
____u.
__._~prinklers 10,703 I sf $21 $16.055 I
'Dbl Detection Check Valve 1 ea , $4,000 '
$4.000
--- .- , $300 '
Connect to source 1 , ea $300 '
i . $20,355
-"~-~-- - I
- I
16 ELECTRICAL , I
I I
ELECTRICAL - POWER ,
,
, Emergency Generator 1 i ea. , $35.000.00 I $35,000 I
UG conduit to pad ~-- 600 I If I $25.00 I $15,000 '
I Lightning Protection 1,200 I sf I $5.00 $6,000
IApparatus Bay 5.544 sf $1.00 $5,544
- I , $5.00 I
: Office Areas 910 , sf I $4,550
: Dorm Area I 4,249 I sf I $2.00 I $8,498
~-~- I ,
, , j $74,592
: ELECTRICAL - LIGHTING , , I
'Apparatus Bay I 4,435 I sf I $4.00 j $17,740 I
,
I Office Areas I 728 , sf i $4.00 I $2,912 I
I
I Dorm Area , 2.899 , sf $4.00 I $11,596,
I ,
! I I i I $32,248
'TELEPHONE 1 DATA 1 PA SYSTEM I I I
I
i
IPA system , 8,062 , sf I $1.00 i $8,062
i ,
: Apparatus Bay I 4,435 I sf-conduit! $0.50 $2,218 I
i Office Areas I 728 i sf-conduit I $1.00 I $728
, Dorm Area i 2.899 I sf-conduit I $1.00 $2.899
Telco/Data Cabling & Racks I 10.704 I sf I $1.00 $10,704
,
I I I $10,280
I i I $117,119.50
I SUB-TOTAL TRADES I i $1,312,165 I $1,297,834
I I
I
GENERAL CONDITIONS , I $321,214
I ,
I , I
I ,
-
I
I I I I
,GRAND TOTAL CONSTRUCTION I $1,619,047
, I $151.25
I I I
Page 5 of 5
Miami Beach Fire Station #4
City of Miami Beach
Estimated Construction Cost - Pre-Design
Restoration I Renovation
MCHarry Associates
2780 SW Douglas Road
06/07/00
I Unit Unit Cost Sub-Totai I
2 SITE WORK
----
SITE PREP . $5,85(
-- Clear/Grub/GradefT ermite 5.000 sf $0.92 $4.600
-- Concrete Sidewalks 500 sf $2.50 $1,250
--
DEMOLITION $0 $(
Remove Curbs 0 If $4_00 $0
--. Remove Sidewalks/Paving 0 sf $1_00 $0
-- Remove Trees - $200.00 $0
0 ea
-..--- Demo Buildings sf $5_64 $0
PAViNG $0 $(
Paving w_ base 0 sf $2.00 $0
Paving overlay sf $0_67 $0
----Concrete Curbs 0 If $12_00 $0
Parking lot Markings w. mise allow 0 ea $30.00 $0
Parking Bumpers 0 ea $25 $0
HC Parking w. signs 0 ea $215_00 $0
SITE UTILITiES $0 $12,501
Chilled Water Piping - 4" 0 If $45_00 $0
Site Electricai Duct Bank 0 If $40_00 $0
Site Communications 0 if $25.00 $0
Site Lighting 0 poie $3.200_00 $0
Site Water 100 T If $125.00 $12.500
Site Sewer 0 , if $30 $0
Lift Station 0 I ea $40,000 $0
Site Drainage Inlets 0 ! ea $1,500 $0
Site Drainage Exfiltration 0 , if $75 $0
LANDSCAPE-HARDSCAPE ! ! $0 $(
Irrigation systems 0 I sf $0.75 $0
Hardscape 0 I sf $7.00 $0
Fences 0 T If $15 $0
Exterior Signage I 0 ! Is $10.000 $0
I !
3 CONCRETE/MASONRY I I $0
,
Slabs on grade & foundations I 0 I cy $200 $0
2nd Floor Slab 0 , $300 $0
cy
Columns. beams & elevated decks I 0 i cy $300 $0
4 MASONRY ! I $0
I
Masonry Walls 0 sf $12 $0
I I
5 METAL I T $0
rVletal f aGiicatlons -- ----- .- -...---. ",--- - -'-', -- .-- . "..----.---- -----~
I I
- Structural Steel - i $2,000 $0
i 0 ton
---.---,. Metai stairs & railings 0 risers $250 $0
i
----"
Page 1
Miami Beach Fire Station #4
City of Miami Beach
Estimated Construction Cost. Pre.Design
Restoration / Renovation
MCHarry Associates
2780 SW Douglas Road
06/07/00
Misc. metal fabrications
Roof bar joists
Roof Metal Decking
6 WOOD
Rough Carpentry
Roof Cants
Custom Casework
Base Cabinets
----
Wail Cabinets
7 MOISTUREITHERMAkPROTECTION
Damproofing
Vapor retarder
Building Insulation
Roof Insulation
--~terior wall thermal batt
Sound attenuation batt
Fireproofing
Built.up Asphalt Roofing
New roofing
Flashing & Sheet Metal (SST)
Gutters
Scuppers
Roof Hatch
Joint Sealers
8 DOORS and WINDOWS
Steel Door Frames
Steel Doors
Wood Doors
Access Panels
Alum Glass Entry Doors
Storefront at Entry
Transoms
Windows (alum louvered)
Roll up Doors
Folding Doors
Finish Hardware
9 FINISHES
Stucco
F'~-~~-l;i-i-;-g &-Finis;;c~-------
--Interior Partitions
--rnside Exterior Walls
2.500
o
I
!
I I
_ I 2.500
800 I
, 2,000 i
I
I
! 2.500
35 '
12
12 I
o '
I 2.500 I
I
I
I
9
3
6
2
2
200
o
200
o
o
9
o
o
o
60
16
o
o
Unit Unit Cost
I Is
Iton
'sf
I
I
$5.000
$1,400.00
$2.00
$1
$4
Sub-Total
$0
$0
$0
$13,250
$1.250
$0
$12.000
$2,400
$31,425
$0
$0
$5,000
$600
$1.500
$12.500
$525
$4,800
$6,000
$0
$500
$33,600
$1,800
$900
$1.800
$400
$6,000
$7.000
$0
$13,000
$0
$0
$2,700
$44,383
$4.800
_~,~ __sL ____ $~2(J()_
I '-' y,""J0'-'
sf
If
I
I If
, If
$200
$150
sf
sf
$0.20
$0.12
sf
sf
sf
sf
$2
$0.75
$0.75
sf
If
$5
$15
$400
$500
$600
$0.20
ea
ea
ea
Is
ea
ea
ea
ea
ea
sf
sf
sf
sf
sf
door
$200
$300
$300
$200
$3,000
$35
$30
$65
$40
$55
$300
I 4.000 ' sf
900 sf
Page 2
$2.00
$2.00
~-~-~._--
vJ,Vv";
$8,000
$1,800
Miami Beach Fire Station #4
City of Miami Beach
Estimated Construction Cost - Pre.Design
Restoration / Renovation
MCHarry Associates
2780 SW Douglas Road
06/07/00
I Unit Unit Cost Sub-Total I
---Soffils -- I 300 sf $5.00 $1,500
-- Ceramic Tile , I
-_., I
Floorliie , 500 ! sf $8 $4,000
---- Walllile 500 I $3. 000
i sf $6
Acouslical Panel Ceilings I 2.500 , sf $2 $5.000
I
~esilieril Flooring i 500 I sf $2 $1,000
~ Lab Flooring (special resilianlO , 0 sf $8 $0
,
----RaiiTIents"i;, I 322 i If $2 $483
--~Carpel 222 i sy $35 $7.778
Paintmg -.-- -----------.-
, 6.739 ! sf 0.30 2.022
,
-,-_.-~- ! I
!
10 SPECIALTIES/BUILT-INS I I $14,465
Visual Display Boards I I
Marker boards (16'x4') 2 , ea $900 $1,800
,
Tack boards (4'x4') i 2 I ea $150 $300
Projection Screens I 2 I if $150 $300
Fire Exlinguishers 6 i ea $250 $ 1.500
,
Fire Extingusher Cab. , 6 I ea $200 $1,200
,
Toilet Partitions I I
,
HC compartments I 4 I ea $900 $3,600
Regular compartments I 0 I ea $700 $0
Urinal screens : 0 I ea $100 $0
Toilet Accessories I 4 I we $600 $2,400
Wall Louvers i 56 I sf $40 $2.240
,
Identifying Devices (Signs) , 9 I drs $125 $1,125
I
,
11 EQUIPMENT ! $0
!
NONE !
,
I i
12 FURNISHINGS I I $800
Window Treatments I 200 I sf $4 $800
I I
13 SPECIAL CONSTRUCTION I I $0
NONE ! !
I I
~ONVEYANCE $0
2 stop Elevator (incl hostway) 0 ea $75,000 $0
15 MECHANICAL $32,497
Air Handlers w. local cw pipe 3 tons $1.800 $5,400
Air-cooled Chiller 3 tons $1.500 $4.500
Ventilalion 2 ea $1,000 $2,000
-- Diffusers/dampers 17 ea $250 $4,250
1- ---- ---:-:::-i,-.-,--:-;i" . .~, -I~""', -----_.. ------.-.- .... r.....," "., -. 0' '"'1"', Ar" -
1---
Du,-"...,v.., l-i. ~".J~,,,_alv.1
.c
2,500
o
sf~ $2--
ea $5.000.00
Temp Conlrols
Science Lab Hoods & ductwork
Page 3
T' ,,- ."f~ '"
---II
$5,000
$0
Miami Beach Fire Station #4
City of Miami Beach
Estimated Construction Cost - Pre-Design
Restoration I Renovation
MCHarry Associates
2780 SW Douglas Road
06/07/00
I Unit Unit Cost Sub-Total I
---TestiSai 3% % $31,550 $947
- PLUMBING S27,600
- Water Closet 0 $3,000 $0
ea
-- HC Water Closets 4 $3,000 $12.000
ea
Urinals 2 ea $2.000 $4.000
Lavs 2 ea $1.800 $3,600
_on-Drinking fountains 2 ea $2,000 $4,000
Janitor 2 ea $1.500 $3.000
- --Water Rtrs--- 1 ea $1.000 $1.000
Lab sinks (acid pipin9) 0 ea $4,000 $0
FIRE SPRINKLERS --.-- S5,000
Fire Sprinklers 2,500 sf $2.00 $5.000
16 ELECTRICAL S24,500
Panel boards. feeders, transformers 2.500 sf $2.40 $6,000
Outlets 30 ea $150.00 $4.500
Lighting 50 fix $180.00 Sg.OOO
Telephone (empty conduit) 10 ea $100.00 $1,000
Fire Alarm 2,500 sf $1.00 $2,500
Security System 2 doors $750.00 $1,500
Clockllntercom 0 rms $750.00 $0
Lightning Protection 2,500 sf $0.20 $500
Grounding 2.500 sf $0.10 $250
Emergency Power (generator) not included
Emergency Power (battery backups) included in lighting
SUB-TOTAL ALL TRADES S245,869
GENERAL CONDITIONS $74,765
Estimate Contingency 8% $19,670
Difficulty Factor 0%
General Conditions 15% $39,831
SOND & FEES 5% $15.268
, GRAND TOTAL S320,63,
$$/sf = $128.26
Page 4
City of Miami Beach
Development Schedule
IPhase . ITask .
I
I
IContract Negotiations
i i Notify AlE of Selection!
"'CC-'-''',-;:_
..I.~. .
. - --- ~
ICity Commission Approvai of AlE
!
_ ."_l~"~.:" '.:"'_ .
:.....:
21i
30.
30,
811
,
81 working;
i weeks:
7!
56;
.i~
i7i
61 worklngi
, weeks!
I
7:
~2i
;
281
77i
,..-i~,- .::,'_,TiIrget Datel
I OSr.?4/oq
! ntp estimate!
days: 06/14/00
----:--;.~".
5/24/0:
AlE Contract Negotiation:
07/14/00
08/13/00
AlE Contract Award:
,
,
I
i Total Contrac: Negotiations
iSchematlc Design
!
i
I
Organize KicK off meeting w. Staff
i Schematic Designl
I
IOwner Review an:::: :'omme:1~
~
Total Schematic Design Phase:
I
I
IDeslgn Development
I
,
1
i
I
i
I
Oroani.:e ant: Start:
- .
Design Development!
Owner Review and Comment
I
Total Design Development Phase:
cays:
days;
days!
days)
da~'si
cays!
caysi
daysl
1
ntp estimate!
I
8/14/0C
08121/00
10/15/00
~ 0:30!::::
ntp estimate!
I
10J31/0C
11/07/00
12/1 9/00
01/16/01
Construction Documents
1/,7/0-.
... - I. ,. w_ - , aysl , !
,
Owner Review and Comment (concurrent) 1 01 daysl 03/14/01 I
,
Submit Final Const. Documentsl I 281 daysl 04/1 1 /01 I
,
Owner Review and Commentl I 281 daysl 05/09/01 I
I Final Revisionsj I 7! days! 05/16/01 I
I Total Contract Documents I 111 I I
Phase: I I
! I I I I I
Total Time - Design / CD's = I I 39. Weeksl I
, ,
I I 1 I 1 I
I
Bid and Award I 1 I I start bidding I 5/07/0,
I Bid period / Bid Duel ! 45i daysl 07/01/0, I bids dUE
,
301 davsl 07/31/0,
. ,
75'1 daysl
I I
1 I awarO contract 7/31/0,
I I
301 daysl 08/30/0,
360' daysl 08125/02
I
301 days 09/24/02
4201
,31
I
working!
weeksi
56'
i
I
Co....plete7c:l:l' com"'lete do'" 'mente'
I Award Perlodl
Total Bid/Award Phase:
Construction Administration
I
I
I 12Jmonths construction time
Prepare & Issue Construction NTP
Construction Period 1
Punch List and Close outl
Total Construction
d
ntp estimatei
!
03/14/0.
SCHEDULE" At
SCOPE OF SERVICES FIRE STATION NO.4
The project scope of services shall be the preparation of complete architectural and engineering
documents for the Rehabilitation of a portion of the existing building; the demolition of a portion
of the existing building; and the design of a new addition to the existing building. The design will
include a new fire apparatus bay, dormitories and auxiliary services for the firefighters, toilet and
locker facilities, administrative offices, storage facilities, etc. It will also include site work within
the property demarcation, ADA upgrades to the facility, and redesign of the access to the building.
The services shall also include assisting the City with the bid and permit process and full
construction administration services until completion of the project. No work will be required
outside of the property demarcation. New connections to the building services such as sewer or
water, if required, will be provided by the City.
July 7, 2000
Re: Miami Beach Fire Station #4
Dear Mr. Chartrand:
. n::'"'.l,';"jl__.
, . .~', -' ;"-'''':''' ,/... Ij
"" ! , ':.. .. , ," .-:- '-~
, EF':_~f"q
aflWl.lis<l!l~d A'kO~ ..~. ,
" oJ.~
>.-, v
. .J.:;...i.,., ;;i~:'",) l;. . .
-, hn i r1c)i r
MCHarry Associates, Inc.
2780 SW Douglas Road
Miami, Florida 33133
305-445-3765
.To: Jorge E. Chartrand
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
This is the revised estimate of man-hours based on the negotiated lump sum fee of $160.636 presented in your
memo of July 5, 2000.
This document is for your information and files, and shall serve as a general outline of the tasks and relative values
of each.
II
42 82
$3,660 $7,181
75 136
$6,649 $12,131
19 28
$1,535 $2,276
42 61
$3,996 $5,822
450 1,007
$35,660 $76,917
I .1
I I
I I
I I
I
II
Bid I Neg Construction I
Period
82 311
$5,568 $20,741
5 58
$428 $5,131
23 103
$2,067 $9,153
0 15
$0 $1,189
3 37
$258 $3,524
113 509
$8,321 $39.738
Thru Bid + $ 48,059
Construction 622
Architectural 1,412 Hrs
& proj Mgmt $95,636 Fee
Istructural - ENBA
!MEP SDM
I Landscape Arch
SD + DD Contract
Documents
291 728
$19,820 $49,507
Site Civil Engineering 143 Hr.
$13,600 Fee
Sub-Total Hrs 2,017
Sub-Total Fee $$ $160,636
187
$16,400
337
$30,000
62
$5,000
~:II
~:II
:'~II
I
Total Basic Service Fee = Thru Design + $ 112,577
Total Estimated Hours = Documents 1,457
CivillStruc $30,000 19%
MEP $30,000 19%
Landsc $5,000 3%
Arch I PM $95,636 60%
Grand Total all Basic Services = $160,636
Reimbursable Expenses Allowance $5,000
base const. = $1,939,415
conting = $202.002
total const = $2,141,417
.
City of MIami Beach M.C. Harry Associates, Inc.
AlE Agreeement 2780 SW Douglas Road
Rehabilitation and new Addition to Fire Station #4 Miami, Florida 33133
305 445 3765
SCHEDULE"B"
Schedule of Hourly Rates - Prime Consultant
2000 RAW OVERHEAD FRINGE PROFIT TOTAL
Average SALARY AT AT BilLING
Annual Sal ($/HR) 115% 35% 10% RATE
PRINCIPAL NA NA NA NA $ 150.00
Project Manger - Senior $84.713 $ 40.73 $ 46.84 $ 14.25 $ 10.18 $ 112.00
Engineer - Senior $84,713 $ 40.73 $ 46.84 $ 14.25 $ 10.18 $ 112.00
Professional Land Surveyor $73,367 $ 35.27 $ 40.56 $ 12.35 $ 8.82 $ 97.00
Architect ~ Senior .$70,342 $ 33.82 $ 38.89 $ 11.84 $ 8.45 $ 93.00
Engineer $70,342 $ 33.82 $ 38.89 $ 11.84 $ 8.45 $ 93.00
Senior Inspector $58,996 $ 28.36 $ 32.62 $ 9.93 $ 7.09 $ 78.00
Specifications Writter $52,945 $ 25.45 $ 29.27 $ 8.91 $ 6.36 $ 70.00
Inspector $46,895 $ 22.55 $ 25.93 $ 7.89 $ 5.64 $ 62.00
Technical Drafting - Senior $46,138 $ 22.18 $ 25.51 $ 7.76 $ 5.55 $ 61.00
Project Manger I Architect $45,382 $ 21.82 $ 25.09 $ 7.64 $ 5.45 $ 60.00
Technical Drafting $38,575 $ 18.55 $ 21.33 $ 6.49 $ 4.64 $ 51.00
Architect I Engineer Intern $27,985 $ 13.45 $ 15.47 $ 4.71 $ 3.36 $ 37.00
Clerical I Administrative $30,255 $ 14.55 $ 16.73 $ 5.09 $ 3.64 $ 40.00
OVERHEAD ($/HR) = RAW SALARY X OVERHEAD
FRINGE ($/HR = RAW SALARY X FRINGE %
PROFIT ($/HR) = (RAW SALARY = OVERHEAD + FRINGE) X PROFIT %
ABOVE COMPUTATIONS RESULT IN AN OVERALL MULTIPLIER OF
2.75
City of Miami Beach M.C. Harry Associates, Inc.
AlE Agreeement 2780 SW Douglas Road
Rehabilitation and new Addition to Fire Station #4 Miami, Florida 33133
305 445 3765
SCHEDULE "C"
Schedule of Hourly Rates. Sub-Consultant
2000 RAW OVERHEAD FRINGE PROFIT TOTAL
Average SALARY AT AT BilLING
Annual Sal ($/HR) 115% 35% 10% RATE
PRINCIPAL NA NA NA NA $ 150.00
Project Manger - Senior $84,713 $ 40.73 $ 46.84 $ 14.25 $ 10.18 $ 112.00
Engineer - Senior $84,713 $ 40.73 $ 46.84 $ 14.25 $ 10.18 $ 112.00
Professional Land Surveyor $73,367 $ 35.27 $ 40.56 $ 12.35 $ 8.82 $ 97.00
Architect - Senior $70,342 $ 33.82 $ 38.89 $ 11.84 $ 8.45 $ 93.00
Engineer $70,342 $ 33.82 $ 38.89 $ 11.84 $ 8.45 $ 93.00
Senior Inspector $58,996 $ 28.36 $ 32.62 $ 9.93 $ 7.09 $ 78.00
Specifications Writter $52,945 $ 25.45 $ 29.27 $ 8.91 $ 6.36 $ 70.00
Inspector $46,895 $ 22.55 $ 25.93 $ 7.89 $ 5.64 $ 62.00
Technical Drafting - Senior $46,138 $ 22.18 $ 25.51 $ 7.76 $ 5.55 $ 61.00
'~"~~;F~'~~~)_I"...:t#("'.(t'i-'" H. ....., - .'~- ~.:--..
Project Manger! Architect $45,382 $ 21.82 . $ 25.09 $ 7.64 $ 5.45 $ 60.00
Technicai Drafting $38,575 $ 18.55 $ 21.33 $ 6.49 $ 4.64 $ 51.00
Architect J Engineer Intern $27,985 $ 13.45 $ 15.47 $ 4.71 $ 3.36 $ 37.00
Clerical! Administrative $30,255 $ 14.55 $ 16.73 $ 5.09 $ 3.64 $ 40.00
$ 351.27 $ 966.00
OVERHEAD ($/HR) = RAW SALARY X OVERHEAD
FRINGE ($/HR = RAW SALARY X FRINGE %
PROFIT ($/HR) = (RAW SALARY = OVERHEAD + FRINGE) X PROFIT %
ABOVE COMPUTATIONS RESULT IN AN OVERALL MULTIPLIER OF 2.75