98-22804 RESO
RESOLUTION NO. 98-22804
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RETROACTIVELY AUTHORIZING THE FILING
OF AN APPLICATION FOR A GRANT AND, IF FUNDED, AUTHORIZING THE
BUDGETING AND EXPENDITURE OF FUNDS, UNDER THE UNITED STATES
DEPARTMENT OF JUSTICE "COPS MORE 98" PROGRAM.
WHEREAS, the City is eligible to apply for grant funds from the United States Department
of Justice under the "COPS MORE 98" (Making Officer Redeployment Effective) Program; and
WHEREAS, the City desires to participate in this Program in order to help fund needed new
civilian employees and computer technology and equipment and may not be able to secure all of the
monies necessary through the General Fund; and
WHEREAS, the United States Department of Justice has funds available for this Program;
and
WHEREAS, the grant funds will be used to hire ten (10) new Public Safety Specialists and
purchase twenty-seven (27) new laptop computers (including software and accessories); and
WHEREAS, the total estimated funds for this Program are $469,565.00, of which
$347,673.00 will be funded by the United States Department of Justice, with the remaining
$121,892.00 to be funded by the City from the Police Confiscations Account.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City
Commission herein, retroactively authorize the filing of an application for a grant and, if funded,
authorize the budgeting and expenditure of funds, under the United States Department of Justice,
"COPS MORE 98" Program.
PASSED and ADOPTED this ~day of July
,1998.
~4
MAYOR
ATTEST:
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
:'.. '~ I. \c( J .i (t/( u
.1
~~~
City Atto;Rey
b1flf!'
Date
CITY CLERK
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cI.mlaml-beach.ft.ua
COMMISSION MEMORANDUM NO. y). S-9~
TO:
Mayor Neisen o. Kasdin and
Members of the City Co mission
~-'
(. ,I. '-"
1""~_. ~
~'
DATE: July 1, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
A RESOL ION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RETROACTIVELY
AUTHORIZING, THE FILING OF AN APPLICATION FOR A GRANT, AND
IF FUNDED, AUTHORIZING THE BUDGETING AND EXPENDITURE OF
FUNDS, UNDER THE UNITED STATES DEPARTMENT OF JUSTICE,
"COPS MORE 98" PROGRAM
ADMINfSTRA TION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The City of Miami Beach, through the Police Department, has applied for grant funding from the
United States Department of Justice, under the auspices of the "COPS MORE 98" Program. "COPS
MORE 98" is an abbreviation for the .community Oriented .folicing Services (COPS), Making
Officer Redeployment Effective (MORE) . "COPS MORE" is a grant program designed to redeploy
police officers to community policing duties through the use of technology, equipment and support
resources (civilians). In accordance with these goals, the Police Department has written a grant
requesting funding for the hiring often (10) new Public Safety Specialists and the purchase of twenty-
seven (27) new laptop computers for use by detectives.
The hiring often (10) new Public Safety Specialists will enable the Police Department to free up
police officers and redeploy them to Community Policing duties. Police officers spend a large amount
of time writing reports. The Police Department believes that approximately 3,800 non-injury related
traffic reports and 9,000 Offense-Incident Reports per year could be written by Public Safety
Specialists in lieu ofswom police officers. The Department estimates it could save over 15,960 hours
per year of police officer time by hiring 10 new Public Safety Specialists who would write those non-
injury accident and other police reports. The total cost of this portion of the grant is $253,565, with
the Justice Department funding $190,173 and the City supplying matching funds in the amount of
$63,392, derived from the Police Confiscations Account.
AGENDA ITEM LIE
DATE~
The purchasing of twenty-seven new laptop computers (including software and accessories) will
enable the Police Department to redeploy detectives to Community Policing duties by reducing the
amount of time they spend preparing reports. Currently, detectives generate over 22,500 police
reports a year. This figure does not include other required documents such as crime scene sketches,
suspect sketches, memorandums or time spent using the Department's computerized Case
Management Tracking System. In addition, all reports prepared by detectives must be typed as they
are used as evidence in court. This requires that all detectives return to the police station to use
desktop computers. By using laptop computers, detectives will be able to write reports in the field
and access the main computer system of the Department. A unique feature of this system will be the
use of Cellular Digital Packet Data (CDPD) technology. This permits data to be transmitted in
"packets" of microseconds, using a cellular technology. The Department estimates that it can save
over 11,400 hours per year that would otherwise be dedicated to report writing by using laptop
computers. The total costs of this part of the grant are $216,000 with the Justice Department funding
$157,500 and the City providing matching funds in the amount of $58,500, derived from the Police
Confiscations Account.
The total grant requested is $469,565 with $347,673 coming from the United States Department of
Justice and the City providing matching funds in the amount of$121,892, derived from the Police
':
Confiscations Account.
Retroactive approval is necessary as the United States Department of Justice was late in mailing out
the applications. The original due date for all applications was May 31, 1998, but was extended by
the United States Department of Justice to June 12, 1998. As such, the Police Department did not
have enough time to research and prepare the application and bring it before the Mayor and City
Commission and meet the application deadline.
CONCLUSION
This grant will assist the Police Department in redeploying much needed resources back into the
community.
SRlRRBIMWD/PS
T:IAGENDAIJULO 198\CONSEN1\COPSMORE. WPD
5fcnON I
Ba'd<ground Infonnalion
Please artS"<l;er all of the following questions completely, If all the questions are not a11.S""<l:ered, the application
will be considered incomplete and may not be rroiewed or funded. All requested information must be typed,
Primary Applicant Organization
PRIMAiIT APPucm ORSlNILITIOH': LEGll UKE
CITY OF MIAMI BEACH,
9-01&1T ElH ,~UlIm
59-6000372
FEcrE3.ll comESSIOHll armlCT (.Yumbet)
22
ARE YOU COHTiUCTlH& FOR uw mDRCEJlE.'1T SEilVlcm If yes. enrer l/Ie n;vr.e JM Jgenr:; ImatmJ'
0007 :i :J1e conrrae: !J'K en~i!tT1ent ::ePJITlTIent :n die LJw E.7iwcement !niann.oon 2c.70n bela-...
FLORIDA
ApPilCJnt Jqencys nme.dil)ll [J,Y. if jfllV Jqenc-; has be!,7 1S::qned In EfN oy !11e Of.ice ai Jusaee PrcqraIr<S. please
us: 1'.JI.llJ1r.Der OtherotlSe jfllJ/ Inrerni Revenue Sernrz Ei.v. s:lculd oe used
APPUC.lHT m.m aRI,~U.llm (See page 9 far ::e!:nmen)
FL 130700
f5j NO
o
YES
Law Enforcement Information
UW ENFlJRCElIE!IT ElEcunm lUKE mu
,. RICHARD BARRETO CHIEF OF POLICE
lSENCT MolliE
CITY OF ~IAMI BEACH POLICE DEPARTMENT
Aooms
1100 Washington Avenue
cm
t1i ami Beach,
mmm
(305) 673-7925
HlME Of CONTACT ?ERSOH IH YOU! JE?lmE1lT rHO IS flllllWl 'm THE SWT
GREGORY D. BELLAMY
lOOREs.t
1100 Washin ton Avenue
STATE
FL
FAX
(305) 673-7065
mu
COMMANDER
flIP CODE
33139
cm
t1i ami Beach,
mmm
(305) 673-7952
STATE
FL
FAX
(305) 673-7854
liP CUDE
33139
Government Information
&DVEilHlWIT ElEc:mm UME
SERGIO RODRIGUEZ
nilE OF iOVEilHMHT E.'ITlTY
CITY OF MIAMI BEACH
AUDRESS
1700 Convention Center Drive
mu
CITY MA.NAGER
CITY
Mi ami Beach,
mE?~UHE
(305) 673-7010
mrr
FL
FU
(305) 673-7782
1I? CODE
33139
Section I - Yau must return this page as part af your applic:rtian
13
Generallnfonnation
-
mE DF UI mOSCUlE!lT AGUCT
[] MUNICIPAL
o STATE POLICE
o TRANSIT 0 SCHOOL
o PUBLIC HOUSING 0 CONSORTIUM
o COUNTY PO
o SHERIFF
o INDIAN TRIBAL
o HIGHWAY PATROL 0 UNIVERSITY/COLLEGE (0 PUBLIC 0 PRIVATE)
o PARK/RECREATION 0 OTHER (please specify)
HAS lOUR JURISOICTIO~ ~ECEIVE~ OTHER cm ;RUTS?
o NO
g YES
o COPS: PHASE I
[] COPS AH~~D
o COPS FAST
o COPS MORE '95 [] COPS MORE '96
IF "IES", UNOER 'NHlca ~ROSaAWS? (CMos: iI rJ1J1.pprl)
Ul UNIVERSAL HIRING PROGRAM
o TROOPS TO COPS 0 POLICE CORPS
o PROBm1-S0L'/lNG PARTNERSHIPS
o REGIONAL COMMUNITY POLICING INSTITUTE
~ COMMUNITY POLICING TO COMBAT DOMESTIC VIOLENCE
o ADVANCING COMMUNITY POLICING
o ANTI-GANG INITIATIVE/YOUTH RREARMS VIOLENCE INITIATIVE
POPUUTlO~ SEam U OF 1950 III cmus
SQUARE IllliS COVERED (ucJude lire popl1lJaon JIId sr;un mrles pnm3rl'1 wied by amu!Jw Mlrtwnent J/}ences 'IIIll:m
yrJ/Jf ilKisdic:ian. Far 4X;rnple. shenffs depnnenrs mtJSI exclude papul3110ns JIId = CCYefed Irl .
WI police depJlUnenl ftr 'II/:IC/: lire shenffs dep3lTJ1".enllias no pmwj IJIlI !/Ifwc$enr wonl'/)
92,639 7.1
CURRE.'fi' AIlTHORU!~ SWORN FORCE mmTH (fndicJm If jfJ/JI depJlUT:enl daes nOI/We JII
40 1 31J1honzed strengrh.)
lRE IOU REQUESTINS 1 WIIVER OF TltE LDC.lL ,\lATCH REQUIRElIElfi' SUED UPOH SEmE ASCll DlmESS? (II jfS. pius: :zt me s:c:on an 'If3mtS st!IT1ng an paqe ,'aut al It1Js Jppii-
anon :urd JIt3c.i . onlt-PJ/}e. 1'ffieWTTaen d=paan al me emcrrJiflJl'l local /isa! ,imi:tp upon 'llluch jfIIJ J/e basing fJ1Jf ~quest fat 3 'K:1Jrer.)
DYES
[] NO
WHAT IS THE SOURCE OF YOUR lSmrS LDC.I1. CUH 1I1TI:H?
UW E~FORCE!lElfi' m.....s mCJL IDR
FROM: .J..o..J-O..L/-9..L TO: Q9 /~j 98
Signatures
UW EHfORCE!lElfi' Imen COSHILIHT FEilEa1L mm (See flJge 8 /01
DEPARTMENT OF JUSTICE ~~~~
I ClIT1/f :IIl1 rile inlatmlriOIl ;mideti on filii farm is rru8 Ind 3c:mJ1ID iIIe iest at 1111 mo.tedge. I undl!m1nd rl1I1 ;liar ID 111'( jf111t mt1. ii, IPpfiant must comply ,;m 3I1lppfit:JriclI
3nd progfllTl ~uirortena qf JII "/JJ~ Slfrr( P,menhip 1M Communirt i'aJi&int kt at f994111i afiler ~ui~mena at fetJenl fir.
UiV mORCEME. '" ,
Intergovernmen I Review Procass
cm ,lUwm
16.710
om SU3,\HTTEO TO srU'E SIHSli ;PI~T Of comeT (If ~111 stJle p:v:c:;;res /n:tle :.:ec:;:rle Orr:el r23i2 Inrer~a'lefr.mer.r;;J ,'Ie~e'll ?,,,:= (see ite AppencLr), pime :ill ,n ule d.re
an IIIIIC.? JCI1 m.ce . ::a1 af ,T.ts .pc/jallan JYJIIJCle ia ine Sing/e ?=rnl al Conac: .'Cllme....)
InTE .lPPUClTlON IDffilAE! (Far sa SJ'fJC USI J41r)
14
Section I - You must return this page as part of your application
'/, /
;,
/".' ..
Aaency Name:
OR/#:
CITY OF MIAMI BEACH POLICE DEPARTMENT
Fl 130700
ITEM#
1
SECllON I
Retention
Please outline below your retention plan for the item(s) requested in your MORE '98
application. This plan should include infonnation on how you will continue the proposed
activity and level of redeployment after Federal funding has ended. If this is left blank,
your application may not be considered for funding.
THE NEW PUBLIC SAFETY SPECIALIST WIll PERFORM THE FUNCTIONS OUTLINED
EARLIER IN THE GRANT. IT IS THE INTENTION OF THE MIAMI BEACH POLICE
DEPT. AND THE CITY OF MIAMI BEACH TO MOVE THESE POSITIONS TO GENERAL
REVENUE AT THE CONCLUSION OF THE GRANT FUNDING CYCLE. THE DEPARTMENT
WIll MAKE EVERY EFFORT TO KEEP THESE POSITIONS AND BARRING ANY UNFORE-
~EEN FISCAL PROBLEMS THEY WILL BECOME A PERMANENT ADDITION TO THE
AGENCY'S BUDGET.
~.
Section I - You must return this page as part of your application
15
Agency Name:
ORI#:
CITY OF MIAMI BEACH POLICE DFPARTMFNT
FL 130700
ITEM#
2
SECTION I
Retention
Please outline below your retention plan for the item(s) requested in your MORE '98 application. This
plan should include information on how you will continue the proposed activity and level of
redeployment after Federal funding has ended. If this is left blank, your application may not be
considered for funding.
The laptops and software will be covered by a maintenance contract to ensure viability beyond one or
t\vo years. For the software, this includes automatic upgrades. The City has begun the process of
budgeting for a CAD/RJvIS manager who will be responsible for maintaining the system. As part of its
long term Information Systems plan, the PO will ensure that the hardware is replaced according to a
predetermined schedule.; it will be done according to a depreciation schedule.
The City will also have p~ople trained as trainers to ensure that new officers adapt to the technology and
use it to its fullest potential.
The community policing philosophy is and has been part of the agency's strategic plan; it is a matter of
public record. The tools provided by this grant will be used by officers in the furtherance of their
community policing initratives.
Section I - You must return this page as part of your application
15
SECTlON II - PART A
ITEM # 1
Cost Effectiveness Worksheet
Please type all responses. Please leave no lines blank. If lines are left blank, the application will be
considered incomplete and may not be reviewed or funded.
Agency/Grant Information
JURISDICTION'S LE6ll HAME
CITY OF MIAMI BEACH, FLORIDA
CITY, SUIT
MIAMI BEACH, FLORIDA
CONTlCT NAME
GREGORY D. BELLAMY
ORI #
FL 130700
COKUCTP~01b5) 673-7952
TYPE Of REQUEST
o TECHNOLOGY/EQUIPMENT OR
BRIEf DESCRIPTION Of REQUESTED ITEM, nSTEM OR SROUP Of un ITEIlS REFERRED TO IN UNE 5 BElOW
PUBLIC SAFETY SPECIALISTS - CIVILIANS
[X] CIVILIANS
;'
Cost Effectiveness Calculations
LINE 1 . ENTRY-lEVEl SALARY OF SWORN POLICE OFFICER (as of Jan. 7. 7888)
S 28,160
r-
LINE 2 . ENTRY-lEVel FRINGE BENEFITS OF SWORN POLICE OFFICER (as of Jan. 7. 7898)
S 9,011
LINE 3. AOO LINES 1 AND 2
S 37,171
LINE 4 . MUlTIPLY LINE 3 BY.75
S 27,878
LINE 5 . ENTER FIGURE ON LINE 4 OR S25,000, WHICHEVER IS lESS
S 25,000
LINE 6 . TOTAL COST OF ITEM, SYSTEM OR GROUP OF LIKE ITEMS S 253,565 (100%)
II N E 7 - FED ERAl AM 0 U NT REQ U ESTE 0 Can be no more than 75% of total item cost (line 6) S 190, 17 j 41-5-%)
LINE B - DlVIOE UNE 7 BY LINE 5
S
7.61
Section II, Part A - You must return ttJls page as part of your appllatJon
19
-
SEmON II - PART A
Cost Effectiveness Worksheet
ITEM # 2
Please type all responses. Please lea11e 110 lilies blallk. If lilies are left blank, the application will be
considered incomplete and may 1I0t be reviewed or fullded.
Agency/Grant Information
JURISJlcnor: tWI. UME
(it of Miami Beach
ClTT.!nl'E
Mi ami Beach FL
comer UIIE
Greoor Be 11 am
mE OF .lEQum
FL Police De artment
ORI it
FL 130700
CDKrm mu
(305) 673-7776 x 5722
1;4] TECHNOLOGY /EOUIP~,lENT
BRIEF JESC3/rooM OF 3EQUE.lTEJ !TEll. rrmll OR ;aou, Of UlE rrEllI amam TO 1M UME 5 mow
LaDtop computers
OR
o
CIVILlMiS
Cost Effectiveness Calculations
~.
LINE 1 - EHTRHEVEl SAURY Of SWORN POLICE OfFICER (as of Jan. ,. 1998)
S 28,160
LINE 2 . ENT!IHEV9: fRINGE BENEFITS OF SWORN POLICE OFfiCER (as of Jan. ,. lS9S)
S 9,011
lINE3-AOOllNESlAN02 S 37,171
LINE 4 - MUlTIPLY LINE 3 BY.75 S 27,878
LINE 5 - ENTER FIGURE ON LINE 4 OR 825.000, WHICHEVER IS lESS S 25,000
LINE 6. TOTAl COST OF ITEM. SYffiM OR GROUP OF LIKE ITEMS S 216,000 (10(%)
UNE 7 . FEDER~l AMOUIfT REQUEffiO Can be no mere than 75% of total item cost (kie 6) S 157, 50d -1.3...%)
UNE 8 . DIVIDE lIl~E 7 BY LINE 5
S 6.3
Sectlon II, Part A - You must return this page as part 01 your application
19
-
Agency Hams: CITY OF MIAMI BEACH POL rCE DEPARTMENT
ORI #: FL 130700
SEf:nON II - PART B
ITEM # 1
Demonstration of Time Savings
Describe how this item, system or group of like items will result in officer time savings.
Please use the space provided below. For large jurisdictions or complex projects, please
attach additional sh€€ts. Sample redeployment summaries can be found in the beginning
of this section. The actual redeployment that you calculate in this section is what the
COPS Office assumes that you will achieve as a result of this grant.
Information you need to include:
· Number of hours saved per shift per officer
,.
· The number of shifts these officers will actually work in a I-year period
· How many officers will realize this savings
· How the time saved will be used (on what community policing activities)
If the actual redeployment that is calculated in this section is substantially greater
than the required amount of redeployment you must achieve for this item (line 8 of
the CEW), please indicate below that your agency understands that it will be expected
to attain this higher level of redeployment if funded for this item.
---SEE ATTACHED--
Section II, Part B - You must return this page as part of your application
23
The Miami Beach Police Dept. is totally committed to community policing. This Agency has
implemented community policing in both the Patrol and Investigation divisions. To enhance it's
community policing efforts, the department proposes to hire ten (10) Public Safety Specialists
(civilians) to reduce the amount of time police officers spend handling non~injury vehicle
accidents and preparing offense incident reports.
On an annual basis the Department generates approximately 3,799 non-injury related vehicle
accidents and 9,000 Offense Incident Reports that could be prepared by a Public Safety
Specialist.
Officers in the Miami Beach Police Department complete four basic types of police reports.
They are the "OtTense-Incident", Supplement, Arrest, and Traffic Crash reports. The "Offense-
Incident" report is a "package" of reports that consists of the "Offense-Incident" report, a
"Narrative Continuation" report, an "Illegal Document" report, a "Vehic1eiPropeny" report, and
a "Property" report. The nature of the offense and lor incident dictates the type( s) of reports that
must be completed and the length of time it takes to complete. The "Supplement" report is used
to report additional information for all of the other reports, as mentioned above.
The Depprtment estimates a time savings of (2) hours per shift per officer. This time is based
upon the average report ""Titing time of 66 minutes, developed by the Los Angeles Police
Department and report~d in the September, 1993, National Institute of Justice publication,
Toward the Paperless Police Department: The Use of the Lap Top Computers. The balance of the
(2) hours is made up of the average amount of time spent by an officer on a non-injury related
accident. This data was provided by the department's accident investigators, supervisors and
patrol officers.
~.
The Department deploys an average of 35 officers per shift. The Department estimates that by
saving 2 hours per shift per officer, this agency can generate (2hrs X 35 X 228) 15,960 hours
per year. When the total hours are divided by 1824, the department has a redeployment figure of
8.75 officers per year. The PSS's will be assigned to the patrol division and placed in one of the
(3) Districts and/or Headquarters.
The officer time saved will be redeployed into a variety of community policing activities. We
will expand the Citizens Police Academy and devote more time to our Neighborhood Crime
Watch and the Crime Prevention Program for businesses.
-
AaencyHame: Miami Beach Police Department
OR! #: FL130700
SECTION II - PART B
ITEM# 2
Demonstration of Time Savings
Describe how this item, system or group of like items will result in officer time savings.
Please use the space provided below. For large jurisdictions or complex projects, please
attach additional she€ts. Sample redeployment summaries can be found in the beginning
of this section. The actual redeployment that you calculate in this section is what the
COPS Office assumes that you will achieve as a result of this grant.
Information you need to include:
· Number of hours saved per shift per officer
,. The number of shifts these officers will actuaIIy work in a I-year period
J
J
· How many officers will realize this savings
· How the time saved will be used (on what community policing activities)
If the actual redeployment that is calculated in this section is substantially greater
than the req].rired amount of redeployment you must achieve for this item (line 8 of
the CEVV), please indicate below that your agency understands that it will be expected
to attain this higher level of redeployment if funded for this item.
Please see attached
Sectlon II. Part B - You must return this page as part of your appfic:rtlon
23
The Miami Beach Police Department proposes to purchase 27 laptop computers for use
by detectives. The use of laptop by detectives will reduce the amount of time they spend
in report preparation and review.
The Miami Beach Police Department's (MBPD) Criminal Investigation Division (CID)
provides a full array of investigative services to the public. This encompasses
investigations of any type of crime, crime scene services, latent print examination, crime
analysis, a full service photo lab and computerized sketching capabilities.
MBPD detectives are responsible for completing a variety of reports to document their
investigations. These reports include Offense-Incident Reports, Supplementary Reports,
WitnessNictim/Suspect Statements, Stolen/Received Property Reports, and
Memorandums. In addition, the MBPD operates a computerized Case Management
System which tracks the progress of each case.
The MBPD CID is staffed by a total of 83 personnel (sergeants, detectives and crime scene
technicians), management personnel who are not actively involved in investigations are not
included.in this number. There are 14 sergeants, 60 detectives and 9 crime scene
technicians. Operationally, C/O personnel work two shifts a day, seven days a week.
Periods not covered are staffed by detectives on a rotating "on call" basis.
~
A study was conducted of a random seven day period where all activity was reviewed.
This included all time spent writing reports, memorandums and time spent utilizing the
Case Management System. All reports prepared must be typed as they are used in court.
Currently, personnel conduct their investigations in the field and must return to the police
station to prepare their reports. Therefore, travel time is incurred in report preparation
times. Additional time is required for supervisory review as well as time for corrections, if
any.
We determined that the average detective spends four hours per day preparing the various
reports required. Reports prepared by detectives tend to be much more detailed, complex
and therefore, take much longer to prepare than the initial reports prepared by uniform
police officers. Moreover, all of the reports must be typed and this necessitates the
detective's presence at the police station, therefore increasing time dedicated to report
preparation.
The department estimates a time savings of two hours per day per detective, based on our
activity study.
The department deploys an average of 25 detectives for each of its two shifts. The
department estimates that by saving two hours per day per detective (2 hours x 25 = 50
hours a day), it can redeploy 6.3 detectives (50 hours x 228 shifts = 11.400 -;- 1,824 = 6.3).
The officer time saved will be redeployed to a variety of community policing activities. The
Crimina/Investigative Division is part of the Police Department District Community Policing
plan. Under the Community Policing Plan, detectives have specific areas of responsibilty.
Detective time saved will be spent in activities such as business and residential crime
prevention programs as well as proactive investigations to reduce or elimate continuing
crime problems. These efforts are estimated to require a total of approximately 6 FTE's,
thus as required by the Application, redployment is demonstrated.
,.
r'
AgenC'1 Harne:
ORI #:
CITY OF MIAMI BEACH POLICE DEPARTMENT
FL 130700
Sa:nON II - PART C
ITEM # 1
Community Policing Activities Summary
C~mmunity Policing Activities
OFFiCeil ~CT1'ImES /n hrr a. you demonstnted !he lime S3vings !hat you expect to aellieve !hrough rhe purc.73S9 01 dlis item or eM/i3n. P/e3se indicJte
rhie.? 01 dle following 3c:fliUes your OiticofS 'Ii// engage in 3S 3 msuh 01 !his time saYings.
[] LOOKirlG AT RE?S~T CALLS FOR SERVICE TO IDENTIF(
FROBLE\IS OR HOT SPOTS
[Xl WORKING WITH NEIGHBORHOOD RESIDENTS TO IDENTlPf
AND PRIORITIZE CRIME PROBLEMS
l~ CONDUCTING 'CITIZEN SURVEYS
o ADDRESSING CONDITIONS THAT LEAD TO CRIME
o ASSESSING THE IMPACT OF COMMUNlff POLICING
EFFORTS ON LEVELS OF CRIME AND FEAR
[]J WORKING WITH LOCAL GOVERNMENTAL / COMMUNlff
AGENCIES TO ADDRESS CRIME AND DISORDER PROBLEMS
IT] ATWIOING CO.'M.lUrlliY ME:TlrlGS
[X] BIKE / FOOT PATROL
[1] HELPING COORDINATE NEIGHBORHOOD WATCH GROUPS
Ul WORKING WfTJ1 BUSINESSES TO ADDRESS CRIME PROBLEMS
Ul TRAINING OFFlCERS / CITIZENS IN COMMUNITY POLICING
[X) CONDUCTING CRIME PREVENTION WORKSHOPS / DISSEMI-
NATING INFOR)AATlON ON WAYS OF PREVENTING CRIME
o ENGAGING IN STRATEGIC PlANNING RElATED TO IMPLEMENT-
ING COMMUNITY POLICING
OTIfE~ ~CTIVmE3 Briefly describe any odler community policing 3r:tiYides your OIffCOfS wi/I engage in 3S 3 ~!Jlt of !he lime slvings for !his item. Plem
be 3S dea/7ed 3S possible in die space proYided, using lddidonal pages if necessaty.
THE DEPARTMENT IS EXPLORING THE POSSIBILITY OF ESTABLISHING A CITIZEN
ON PATROL PROGRAM. THIS TIME SAVINGS SHOULD PROVIDE THE ADDITIONAL
TIME NEEDED TO SPARK THIS IDEA.
Saction II, Part C - You must return this page as part at 'Jour application
27
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Aaency Hama: CITY OF mAMI BE.a.CH POLICE DEPARTMENT
DRIAi:: FL 130700
SECTlON II - PART C
ITEM # 2
Community Policing Activities Summary
Cllmmunity Policing Activities
OFfiCER ~Cil"mES In P1fT a. you demanstnted the rime s;Yinqs thaI you expect ru .c.7im thrJuqh l17e [lllfC.7JSe at (/lis item ar c.wli.n. Pima indiWe
whic.7 at the /aila~nrl Ioiries your qffj~fS ~II enqaqe in IS a fHSull at this rime saYings.
o LOOKillG AT REPE~T CALLS FOR SE.'l'IICE TO IDENTIFY
FR08LE,"fS OR HOT SPOTS
!ZJ WORKING WITH NEiGHBORHOOD RESIDENTS TO IDENTlff
AND PRIORITIZE CRIME PROBLH1S
,.
o CONDUCTING CliIZEN SURVEYS
o ADDRESSING ~O/JOITIONS THAT LEAD TO CRIME
o ASSESSING THE IMPACT OF COMMUNITY POUCING
E,=FORTS ON LEVELS OF CRIME AIID FEAR
o WORKING WIJ~ LOCAL GOVE,~NMENTAL / COMMUNITY
AGENCIES TO ADDRESS CRI.\IE AND DISORDER PROBLEMS
!Xl ATTENCING CGM~IUmr( ME:TI,1JGS
o BIKE / FOOT PATROL
[Z] HELPING COORDINATE NEIGHBORHOOD WATCH GROUPS
o WORKING WITH BUSiNESSES TO ADDRESS CRIME PROBLEMS
o TRAINING OF::JCERS / CITIZENS IN COMMUNITY POUCING
o CONDUCTING CRIME PR~/ENTION WORKSHOPS / DISSEMI.
NATING INFOR,\IAilON ON WAYS OF PREVENilNG CRIME
o ENGAGING IN STRATEGIC PlANNING RElATED TO IMPLEMENT.
ING COMMUNITY POUCING
orm ~CTlVmES Brierly iescribe Iny ather cammuniry [lalicing acdritios your Oifi~fS ~II engage in 3S a rmil at the dme savings /or this item. Please
be as 1eIJIled as pOssible in the Sjlac8 provided, using addidanal pages it neCIJSSaf'/.
SC!ction II. P3rt C - You must return this page as part ot your applic:rtion
27
AaenL"1 Nama:
ORl #:
CITY OF MIAMI BEACH POLICE DEPARTMENT
FI 11n?nn
samON II - PART D
ITEM # 2
Current and Future Technology Strategy
Please describe in detail below and on additional pieces of paper, if needed:
1) How is your agency currently using technology applications to improve
individual and overall department efficiency and to make department
operations (patrol, research and planning, booking, etc.) more effective?
2) If funded, how would this COPS MORE '98 award improve/enhance your
department's current operations and specific technology applications?
3) How do the requested resources fit in with your agency's long-range tech-
nology strategy? How will the future use of this technology be maintained
and integrated with other technology applications or upgrades to improve
your. information and technology infrastructure?
;'
4) How will the requested resources improve your agency's ability to do any
of the following activities? Please explain each in detail.
· Collect and analyze incident-based data
· Identify repeat crime victims and/or repeat problem locations
· Offer patrol officers direct access to incident-based crime data in patrol
cars
· Link calls for service databases/CAD with other databases such as those
on arrests, incidents, field interviews, etc.
5) Are there other ways the requested resources will specifically advance com-
munity policing in your agency?
----SEE ATTACHED----
28
Sec"jon II, PJrt 0 - You must return this page as part at your appJiC3tion
SECTION II -PART D
Current and Future Technology Strategy
1) The Miami Beach Police Department is currently using technology applications to
improve individual and overall department efficiency and to make department
operations more effective in the following ways:
.
We have a automated CAD and RMS systems.
We are in the process of implementing new CAD and Records Management
Systems in a distributed network envirorunent providing greater access to a
myriad of administrative and operational data. This system, employing a
graphical users interface (GUI), will be easier to use and will enhance
operational capabilities;
Case Management - Detectives and supervisors use this to manage cases
assigned;
Automated overtime tracking system;
Computerized mapping - we are currently using mapping sofuvare to
automate our crime analysis process;
Automated pa'Nll shop system - we have automated our interface with pa'Nll
shops thJoughout the city, making the exchange of pa\vned property
information more efficient and timely;
Mug Shot System - We are in the process of automating the manual process
of capturing and displaying mug shots for identification purposes;
Mobile computing - as a pilot project, we are testing mobile computers which
our offieers are using to \VTIte and print traffic citations from their patrol
vehicles as well as incident and accident reports. We are also evaluating
vendors who bid on a mobile computing solution for the PD. In a few months
we will be implementing a mobile computing system, automating the
reporting processing and linking officers to NCIC & FCIC.
.
.
.
.
".
.
.
.
2) If funded, this COPS MORE '98 award would improve/enhance the department's
current operations and specific technology applications in the following manner:
· It will allow Detectives to automate their report writing and to link to external
databases (NCIC, FCIC, etc.) using mobile computers and CDPD
telecommunications. They will be able to access the new CAD!R.t\1S
information from the field and will be able to receive mug shot images as well
as incident history data from both CAD and RMS. It will save time by
aIlo\Ving Detectives to complete reports from the field and electronically send
them to the RivfS. The mobile interface in the field will allow them to exploit
the capabilities of the new CADIRMS systems. The mobile CDPD will
provide the high speed electronic link to existing and future systems and allow
detectives to spend more productive time in the community and less time in
the office doing "paper \vork."
3) How do the requested resources fit in with your agency's long-range technology
strategy? How will the future use of this technology be maintained and integrated
with other technology applications or upgrades to improve your information ~d
technology infrastructure?
· This technology fits perfectly into our long rang plan. Our plan is to improve
efficiency by reducing redundant and manual processes and to enable officers
to gather and share a greater amount of information more quickly. The
platform on which this technology operates fits industry open architecture
standards and \vill be linked to existing and future systems of the MBPD. \Ve
",,,ill require that it be seamlessly integrated with the proposed CAD/RMS
network allowing for an increase in data sharing among different functional
units within the agency. The platform adopted and with which this
technology must comply, is the standard for the City of Miami Beach.
4) Ho\v \vill the requested resources improve your agency's ability to do any of the
following activities? Please explain each in detail.
;. · Collect-and analyze incident-based data:
The users of this system, detectives, will be able to gather and enter case
information directly into the Records Management System using mobile
comptlters. This detailed information will be readily available to all officers
giving them the ability to conduct ad-hoc analysis. The crime analysis
component of the RlvfS ""ill be employed to perfonn more detailed
analyses.
· Identify repeat crime victims and/or repeat problem locations
The system, by allowing direct electronic access to all CAD and Ri\1S data
will readily provide officers with instant information about all victims,
perpetrators and frequent locations of crime.
· Offer patrol officers direct access to incident-based crime data in patrol cars
Detectives who will be using this system will gather and enter detailed
case information directly into the Records Management System using
mobile computers. This information will be instantly accessible to patrol
officers in patrol cars.
· Link calls for service databases/CAD with other databases such as those on
arrests, incidents, field intervie\vs, etc.
The CAD system will be integrated with the R.J.vfS. A natural function of
that integration is the linking of databases. In fact, the new system is a
relational database management system that allows for the linking of all
pertinent data tables giving officers a wide array of choices \vhen doing
link analysis. The mobile system requested in this grant will allow field
officers to ha\'e electronic access to this wealth of information from their
patrol vehicles. As an example, when an officer gets a call, he/she \vill
see all prior calls at that location for a predetermined period of time.
Looking up a name associated with that call, an officer will be able to see
all FI's arrests, incidents or any other contacts that individual has had with
the Police Department.
5) Are there other ways the requested resources will specifically advance community
policing in your agency?
· We would like to link the mobile computers to the City's Civic-call [ program
to enhance our officers' effectiveness in bringing community problems
directly to the City agencies responsible for them. For example, using this
technology, an officer could enter a code compliance compliant, forward it to
the proper department directly from his/her post in the community, and be
sure that it will be acted upon within a predetermined period of time. This will
reduce the time it takes making phone calls and creating paper documents to
resolve and follo\v-up on community problems.
,.
r"
I Civic-call is a program started by the City manager to give citizens greater and easier access to City
departments and to increase the City's responsiveness to community problems. A bank of operators takes
calls from the public about any problem (except police or fire emergencies) related to city services. The
operators enter this information into an automated system, on the City network. A given problem is then
electronically fO[,\'1arded to the proper City department with a specific amount of time for folIow-up. City
Management staff, to ensure timely responses, monitors all complaints.
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SECTJON III
COPS MORE '98
Cost Effectiveness Worksheet Summary
When you have completed the Cost Effectiveness Worksheet(s) (CEW) for each item
or group of like items that you are requesting, transfer the total project cost, Federal
share and local share from each Cost Effectiveness Worksheet, sum them and list these
amounts as the COPS MORE '98 application totals. If you are requesting a waiver, you
must still complete the Local Share section.
Pleo:se make extra copies of this form if necessary.
TOTAL PROJECT COST FEDERAL SHARE lOCAl SHARE
(line 6 01 CEiV) (line 1 at CEiV)
of. COST EFFECT1VmSS WORKSHEET #1 I $253,565 I $ 190 ,173( 75%) I $ 63,392( 25%)
COST EFFECTIVENESS WORKSHEET #2 , $216,000 I $ 157 ,500( 73%) , $ 58,500( 27%)
~
COST EFFECTIVENESS WORKSHEET #3 I S I s ( %) S %)
COST EFFECTIVENESS WORKSHEET #4 , s I S %) I S %)
I I
COST EFFECTIVENESfwORXSHEET #5 I s I $ %) I S %)
COST EFFECTIVENESS WORKSHEET #5 I s I S %) S %)
COST EFFECTIVENESS WORKSHEET #7 ! S ! S %) I S %)
I !
COST EFFECTIVENESS WORKSHEET #3 I s I S %) I S %)
,
i s ,
COST EFFECTIVENESS WORKSHEET #9 I s ( %) I s ( %l
I
MORE '98 APPUCATlON TOTALS ! $469,565 ! .$347,673( 74 %) I S 121 ,892( 26-%)
I I ! '
I ,
i I
I I Ma~ not exceed i5% =f :=tal i Must be at leaS: 25% 0;
. ~roject cost ! tatal prOject cost
I
St!c::cn III - You must ratum ~!lis page as part of your 3ilpli~tion
31
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Agent'/ Name: CITY OF MIAMI BEACH POLICE DEPARTMENT
ORI #: FL 130700
SECTJON IV
Budget Detail Worksheet
A. Persnnnel
Ust each position by title and name of employee, if available. Show the annual salary rate and the percentage
of time to be devoted to the project. Compensation paid for employees engaged in grant activities must
be consistent with that paid for similar work within the applicant organization.
N ame/Position
Computation
Cost
(10) FULL TIME PUBLIC SAFETY SPECIALISTS @ 20,615
,,'
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TIME DEVOTED TO PROJECT: 100%
Total: $206 ,150
B. Fringe Benefits
Fringe benefits should be based on known actual costs or an established formula. Fringe benefits are for
the personnel listed in budget category (A) and only for the percentage of time devoted to the project.
Uniforms, equipment and vehicles are unallowable costs under this grant program. Please list FICA and
Workers Compensation, if applicable. (FICA I SS IS 0 BECAUSE OF CITY PENSION PLAN).
Name/Position
Computation
Cost
Annual Fringe Benefits
"FICA/Social Security
Health Insurance)
Life Insurance 1
Vacation
1
Sick Leave
Retirement
"Worker's Camp
"Unemployment Ins.
Other
--
(10) FULLTIME PUBLIC SAFETY SPECIALISTS
S 0
(S
') 10,308
'-S
""
, S
~sIncluded in yearly salary
...
535,046
5 2,061
5 0
S
TIME DEVOTED TO ~ROJECT: 100%
Total: 5 117 r 111 ')
Section IV - You must return this page as part at your appliC3'tion
35
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AaenC'1 Name:
ORI #:
r.ITY OF MIAMI BEACH POLICE DEPARTMENT
FL 130700
C. Travel
Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory
group meetings). Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging,
SX subsistence). In training projects, travel and meals for trainees should be listed separately. Show the
number of trainees and the unit costs involved. Identify the location of travel, if known.
Purpose of Travel
Location
Item
Computation
Cost
NO TRAVEL WILL BE FUNDED BY THIS PROJECT.
,.
Total: $
D. Equipment
~.
List nonexpendable items that are to be purchased. Nonexpendable equipment is tangible property having a
useful life of more than two years and an acquisition cost of $5,000 or more per unit. Expendable items
should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze
the cost benefits of purchasing versus leasing equipment, especially for high-cost items and those subject
to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category.
Explain how the equipment is necessary for the Success of the project. Attach a narrative describing the
procurement method to be used.
Item
Computation
Cost
Ruggadized laptop computer
Vehicle mounting kit
Software and licenses
4,700 X 27
700 X 27
2,000 X 27
600 X 27
126,900
18,900
54,000
16,200
CDPD
T 1 S 216,000
J.ota :
36
Section IV - You must return this page as part of your application
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AaenC'1 Name:
ORf #:
CITY OF MIAMI BEACH POLICE DEPARTMENT
FI l1mnn
E. Supplies
List items by type (office supplies; postage; training materials; copying paper; and expendable equipment
items costing less than $5,000, such as books, hand-held tape recorders) and show the basis for computation.
Generally, supplies include any materials that are expendable or consumed during the course of the project.
Supply Items
Computation
Cost
NO FUNDING UNDER THIS PROJECT.
;'
r.
Total: $
Section IV - You must return this page as p~rt of your application
37
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Aaency Harne:
ORI #:
r.ITY OF MIAMI BEACH POLICE DEPARn1ENT
Fl 130700
F. CansultantslCllnirads
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Consultant Fees: For each consultant enter the name (if known) service to be provided, hourly or daily fee
(8-hour day), and estimated time on the project. Consultant fees in excess of 5250 per day require
additional written justification.
Name of Consultant
Service Provided
Computation
Cost
NO FUNDING UNDER THIS PROGRAM.
Subtotal: 5
;'
..................................................................................................................................
Consultant Expenses: List'all expenses to be paid from the grant to the individual consultants in addition
to their fees (e.g., travel, meals, lodging).
Item
Location
Computation
Cost
r-
Subtotal: $
..................................................................................................................................
Contracts: Provide a description of the product or service to be procured by contract and an estimate of
the cost. Applicants are encouraged to promote free and open competition in awarding contractS. A separate
justification must be provided for sole-source contracts in excess of 5100,000.
Item
Cost
Subtotal: 5
Total: S
38
Section IV - You must return this page as par1 of your application
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, Aaency Name:
ORI #:
CITY OF MIAMI BEACH POLICE DEPARTMENT
Fl 130700
G. Other CnSs
List items (e.g., rent, production, telephone, janitorial or security services, investigative or confidential
funds) by major type and the basis of the computation. For example, provide the square footage and the
cost per square foot for rent, or provide a monthly rental cost and how many months to rent.
Description
Computation
Cost
NO FUNDING UNDER THIS PROGRAM.
,.
r"
Total: S
Section IV - You must return this page as part of your application
39
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Agency Harne:
ORI #:
rrTY nF MTAMT BFACH POLICE DEPARTMENT
FL 130700
Budget Summary
When you have completed the budget worksheet, transfer the totals for each category to the spaces
below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds
requested.
Budget Category
Amount
A. Personnel
B. Fringe Benefits
(A)
5 206.150
5 47,415
C. Travel
D. Equipment
(8)
5
$ 216,000
E. Supplies
$
F. Consultants / Contracts
s
G. Other
r"
s
Total Direct Costs
s
Total Project Costs
S 469.565
(A) $190,173 ( 75 '{ )
I.
Federal Request (8) S157,500 ( 73 %)
Non-Federal Amount (A) S 63,392 ( 25 %)
(8) $ 58,500 ( 27 '{ )
"
Total $469,565
40
Section IV - You must return this page as part ot your appliC3tion
u.':::>. uepartment of Justice
Office of Community Oriented Policing Services
~~'
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\I~~
Assurances
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~/e!":!l provisions of Federal law and policy apply to all gr:u:t progralTls. We (the Office of Community Oriented Policing Servic~sl r.eed to
secure your assurance that you (the .Jpplicantl will comply with these provisions. If you would like fur:..'":e:- inror.:1ahon about any of
the matte:-s on wbjc.L.. we seek your assunr.ce, pleJ..c.e contle: us. ,
By your aut.hor..ze-::: repre::€:1tltive's sig:'.at-..:...-e, you assure us and cerhl,,! to us that you will ccr:-.piy wit.'1 alllegJ.l a..,d adI71inistr::ltive recuire-
r:-.er.ts t..h.at govem I:i'.e applic:mt fer ac:eptance and ll.S€ or FederJ.l grant f .li'.cs. !n par.:c.uaI; you asslL.-e t.:S tbt: '
L You h.1Ve bee:1 Ie3:lily and off:cally auther'..zed by t.'-:e appropriate
gcve:-nir:g bady (fer ~'(ample, mayer or dy c:::ur.d) to apply for t.his
grant and t..'-lat the pe:-scns sig:'..ing d".e application and these assur-
ar.ces on your behalf are author~ed to co so ar.c: to .Ie: en your
:e:-.alf w:t.'1 :::spec to any issues t..'-:.Jc ;r.ay ar'_c.e dur,ng precessing or
t."'.is appliation.
2. You will comply '.Vit..'-l t.'-:e provisioI""..5 of Federal law whic.'-llimit
cer;ain political activities of your employees whose principal em-
ployment is in connedon with an ac:ivity f.r.anced in whole or in
part with this grant. Tnese restr!c:ions are se~ for+~'-l in 3 US.e. 9 1.501,
et seq. ;.
3. You will comply wit.'1 t..'1e m.in.in-.um wage and maximum hours
provisions of t.'1e Fede!":!l Fair Labor Scandards Act, if they apply to
you.
4. You will establish safeg'..:ards, if you have not dor:e so already, to
prohibit employees from using their positions for a purpose tlut is,
or gives the appearal-:ce of being,"motivatec by a desire for private
gai.l' for therr~lves or othe:-s, particularly those with whom t.~ey
have family, business or other ties.
3. You will give tIee C€pa.r':rr.ent of Justice or the Camp trailer C-eneral
access to and the right to examine re:ords ar.c dccurnents relaced to
the grant.
6. You will comply wic."l ail requirements ~.posed by the Depart-
r..ent of Justice as a cor:dition or adr.-.inistrative requirement of the
gra...,t; with t.h,e prcgnP.l g'.Jicelines; 'Nith the requi..-ements of O~fB
Ci=..tlars A-87 ($ove::'1.ing c:::st calculations) and A-I2.5 or A-133 (gov-
e:7'ing audits); with the applicable provisions or the Omnibt.:S Crime
Control and Safe Streets Act of 1968, as ame:cced; with 23 CFR Part
co (l'niiOr.:1 ...\.d.:nirist:"ative Require::-.e:1ts); ',\-:c.' ti-.e provisiar.s or
the C"..lr.ent ecinon of t..'-:e appropriate COFS g::-ant mvner's mar:ual;
ar.d with all ot.'-:e:- applicable laws, or:::ers, reg-..:laticI""..5 or ctrc-..rlars.
/, You will, to ::''-:e exte".t pnc:::ab!e ar.c cor.siste:1c '.vi:.., appliclble
la.N. ~k, :-ec:-...:i: ar.ci :-.i..-e c;:..:aliiied r::e::'1;ers cr racial ar.ci e~h.rjc
;:-"i..r:cr:~/ g:-cups ar~d St..:JliEed ~..VOr7'~e:; L."'l orCe~ to fur~~~: efe-::ive
(a.,v e"ior:e:::e".c by i..-:C"'eJsi,...:g their :-an.'<s \~.:::.\ir. tlee S-.VOr.", posi-
:-:crs m you: ag~~.c?
;3, YOI.l \\iU ".Ct, en t:-.e g:-:::u..-..:: of r<:lce. C:Jlor. rei.:g:cI""., :-.arional or.gi_n,
ge:cder, disability or age, Ull.bW:'uJ..Iy eXGl.lc:e any pe:-scn !':urn partic-
ipation in, de:1Y t.'1e b,nefits of or employment to any per->on, or suc-
jet:': any person to c~"'--::.-r..ination in COI""~,ec':J:on wit., any prograr:--.s
or ac:ivities fur.cd in whole or ir. par. w::"'1 Fede:-al ti..:..;lds. T:les~
civil rig_~ts require::-.e:-:::s are fOI.lI',d in t..'-:e i10r.-..:iis....-:-:mirution c;rovi-
sions or the Orru"jcL:S C:i.'T'.e Ccr.r.-cl ar.c Safe SC'eets Act of 1963, as
amended (42 C 5.e. ~ 37'59(d)); Title VI of t.'1e Civil Rights Act of 1964,
as arr'.ended (42 USe. ~ :CCOci); t.'-te Indian Civil Rights Ae: (2.5 USe.
99 1301-1303); ~on:\:4 of t.'-le Rei1abilit3t:on Ac: of 1973, as ame,l'ld-
ed (29 USe. 9 794); Tide II, Subtitle A of t.'":e ...I..rneriC31lS with Disabil-
ities Act (ADA) (42 C.5.e. 9 12101, et seq.); t.r.e Age DiscD.lnination
Act of 1975 (42 USe. ~ 5101, et seq.); ar.c: Department of Justice
Non-Dis.---imination RegdatioI""..5 cantai.,ed in Title 2S, Par.s 33 and
42 (subparts C, D, E ar.d G) of t.I'.e Coce of Federal RegulahoI"".s.
A. In the ever.t that any cocr:: or ad..::...i.-.istrative ager.cy makes a
finding of disc:i.:nir.ation on grou.nds of race, color, religion,
national origin, gence:-, disability or" age against you atte:- a due
precess hearing, you agree to fonva:-d a copy of the finding to the
Office of Civil Rig:cts, Office of Justice Programs, 810 7th St:'eet,
(\OW, Washington, DC 20531..
B. Ii you are applyi."g for a gr-"..ti",t of s...::CO,CCO or more and Depart-
ment regulatioI""..5 (25 CFR 42.301 et seq.) require you to submit an
Equal Opporturjt:' E:71p!oy~ent Pla." you wJ! do so at the time
of this application, if you have not der.e so in the past. If you are
applying for a grant of less t.lcan 53CO,CCO and the regulations
require you to rnai.,CJi,.., a Plar. on f.le [..'1 your office, you will do
so wit.":.in 120 cays or your g:-:lnt awar:::.
9. You will insure t.'1at t."'.e faClites under vour owne:-shio, leJse or
sUDervision whic.'1 shall be utilized in d.(e accomD!ish~e:1t of the
pr;ject are not listed en the Envi:-onlner,tal Prote~tion Agency's
(EPA) list of violatir:g F?Clicies a..-:c: tl-:at you will notify us if you are
advised by t.'-:e EPA irlc:iotbg ti-.at a f<:lci!ity to ':e used in this grant
is Ullde:- canside:-ahoI"". fo... listi..--.; by E2.-\.
10. If your state has es:aciishec a ...e'liew ar.c cor..r:cer.t precedure
u:lce:- Executi'/e Or:::e:- 1237'::: a.....c: has seiec:ed t:-Js ?:-:::g:-am far
review, you ha';e mace ,:cis a??i:cahor. a';ailable far review by
t:-:e state Sing!e Point of Ccmac:.
11. You wil! de';:..:;e J ?:a..... :0 ...2:a;...., ::-:e :"-:ceas~d rjr'~,g level with
S~.Jte ar.c lcc:d fu...-.cs a::2:" t~e c:Jr,C:L:slcr, cf your g73nt.
Section 'J - You must return this page as part at your applic:rtion
12. You will comply with the provisions of
Federal raw which apply to funding for the pur-
chase, maintenance or enhancement of equipment
(hardware or software) that enables an agency to
receive, store, exchange, analyze or disseminate
criminal intelligence information. These require-
ments are set forth in 28 CER. Part 23. If your
grant is subject to the 28 CER. Part 23 require-
ments, you will create a system operating manual
to ensure that your agency operates and main-
tains such a system in conformance with the oper-
ating principles set forth in 28 CER. Part 23.
. "Criminal Intelligence System" or "Intelligence
System" means the arrangements, equipment,
facilities, and procedure used for
,.
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the receipt, storage, interagency exchange, dis-
semination and analysis of criminal intelligence
information. Any information system that
received, stores and disseminates information on
individuals or organizations based on their
involvement in criminal activity is a criminal
intelligence system. The definition includes both
systems that store detailed information on the
criminal activities of subjects and systems that
store only information designed to identify indi-
viduals or organizations that are the subject of an
inquiry or analysis (e.g., a pointer system).
Signature:
urances tr.a: gm:mt the application and tlSi? of Federal funds.
Date:
t,/I()/~J
, ,
U.S. Department of Justice
Office of Community Oriented Policing Services
~'~~_._.~"'
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> . >
Certifications
R~arrling lnhbying; Debarment, ~nScn and Other Re5;:(JrSbility Matrers; Dru~e Wor~laC2
R~llirernems Cl:crnination with Affected Ageoc:es; Non-Suppfanting; and RetEniXm.
,-\.ll~oL.;gh t.he D:?artI:-.~.t of Justice has made every ecort to Sh"11pLify the apFliCJ.::ien precess, other provisions of Fec.erallaw
require us to seek YaW" ce~'1cation regarding certain matters. Applicants should :-2ad the regulations ded below ar.d the
instructions for ce~...Ji.CJ.ton induded in the regulations to understand the reqWre!:1e...'1ts and whet.~er tb,ey apply to a particular
applicant. Signatu.-e of lm form provides for compliance wib certificaton requirec:',e...'1ts under 28 CFR Part 69, "New
Restrictions on Locbyir,g," ar.d 28 CFR Part 67, "Goverr.me.!lt-wide Deba.r::le...'1t ar.d SL:spe!'cSion (Nonproc..ueme...'1t) and
Gover:1IDe...'1t-wide Requi.-eme...'1ts for DrJg-Free vVorkplace (Grants)," ar,d the coorcii.'12.tion and non-sL;?planting requirerr,e.:-,[5
of t.l;e Pubic Safe,:; Pa..-:::-.ership a..'1.d Conununity Polieng .A.C'; of 199<1:. 1;.,e cer::.Eclt:::ens shall be treated as a mate~..al represcrl-
tation of fact upon whic...... reliance will be placed whe...'1 the Department of Justice deter:nines to award the covered grant.
1. Lobbying
As required by Sedon 1352. Title 31 of the Us. Cede, and imple-
mented at 28 CFR Part 69, for p.ersons entering into a grant or coop-
erative agreement over SIN,CeO, as clef-ned at 28 CFR Part 69, the
applic;mt certifies that
A. No Federal appropriated funds have been paid or will be
paid. by or on be!',alf or t:le undersigned, to any person ror intlu-
ene.ng or attempt'.ng to inr1t.:ence an orocer or employee or any
agency, a y[embe, or CC!'.gre5S, an officer or employee or
Congress, or an er:1p ioyee or'p- Member or Congress in connection
with the making or any Federal grant; the entering into or any
cooperative ag=eement; a.."'ld the extension, continuation, renewal,
amendment or rr,cdificaticn or any Federal grant or cooperative
agreement;
B. If any funds ot."le, than Fede:-al appropriated funds have b~n
paid or \0Jl be paid to any person ror ir.rluenci.ng or attempting
to intlL:ence an oroce, or employee or any agenc:/, a Member or
Congress, an office, or e;.',pioyee of Cong:-ess, or an employee or
a yfember of Ccn~ss in connec'icn wit.1e this Federal g:-ant or
ceoperative agreer:1ent, the undersigned shall complete ar,d sub-
rrit Standard For.n - U...L, "DL<..::lcsu.re of lol:by';.r,g Ac:i,;ities," in
accordance with its ir.st:".lctions;
C. 'T:-:e ul"\dersigr,ed shall require that the language of tIus cer:ir.-
CJtion be ir.clL:ced in t..t..,e award ceC'.lIT',e:1ts ror ail subawards at
all tiers (ir,c!uding subg:-ants. cont:'acts under grants and coope,a-
tive agree;.'.ents. and su:c;mtrac:;) and tl1at all 5ub-re-.:ipients
s:;,JU ce~-.i:,,' and c~"Clc5< 3c:or:.:i....1"1gly.
:. Deb.uTI".ent. Suspension Jnd Other Responsibility Matters
(Direc: Recipient)
.j,..:; :-21~1..ire':: b:/ =-"(~~::v~ c-:-:::::" 1 :':~9, D€;:'arrr",e:":t )r:c 5L:.5-;e~io~,.
J:".d i...7,~;e:7".r:~~:2C a: 25 C~ r'J.:: 6:-, :cr p:"cs~~ve par::c~J:--'.~ 0.
pr:I":":ar:: c:Jve~d ty~-..sac::crs, 35 de~..!".ed at 25 erR Par: 67, ~on
67.3l1J -
,-\. T:-Ce J:;-dio.'"cc ':2;.:::e5 t..'-:at it md its :;-~.r,e?als:
" .~~:e :"".cr :=:"e~:-.~l:.: .:d::',):7ec:, st.:Sp1:?:--.ceC. ?ro:;cs<:c: fer
C~C;c1:::-,e:~t, -:~la:ec :r:~Lig:=ie, x!"",ce:"'.c2d :0 a ceniJ.l or
FedenlC€!'.efits by a state or Federal court. or voluntarily
excluded Erem covered transaCions by any Federal depart-
~.e!1t or Jge:1cy;
(il) Have nct .,vithin a three-year pericd preceding this appli-
cation b€en convic':ed of or had a civil jt.:dgment rendered
agair.st tr,e;.'. ror .:omrni.."5ion or rraud or a criminal ocrel1S<2 in
ccnnec:icn ~Nit.~ obtaining, atte!7'.pting to ootain, or Ferfor:n-
ing public (Federal. state or local) trar.saCion or conh":lct under
a public trar.saCicn; violation of Federal or state antitrust
st~tutes or cDmmission of eml:e::z!ement, theft. forge,:/'
bd:ery, fuLsiEc.:lnon or destruction of rE':ords, rreaking faL~
statements. or recei,;ing stolen propert'j;
(Ui) Are not presently indic':ed for or otherwL"€ c::-i.m.inally or
evilly charged by a governmental entity (Federal. st:lte or
leeal) wit.'-: cJmr7'J.ssion or any of the offenses enumented in
paragTapn (A)(il) or this certification; and
(iv) Have !',ot wit.lU...."'1 a t.~ree..year period precedi..'1g this appli-
cation bead c!'.e or more public tr"ar.sactions (Federal, state or
local) ter::-i..'1;Jted for cau.."€ or default; ar,d
B. INhere the applicant is unable to certify to any of the st:lte-
ments in t..t...i.s cel":'..ncation, he cr she shall attach an explanation to
tb..is applicaten.
3. Drug-Free Workplace (Grantees Other Than Individuals)
As required by :..:",e Dr..:g-Free Work? lace Act of 1988. ar.c:!. im?ie-
me:1ted at 23 C:7. Pa:: 57, Subpm F. for g:-a..."'1tees. as deE.",ed .:it 2S
eFR Par: 67, ~Cr'5 67.515 a:--,d 67.620-
A. T.--:e ap?!ic:!..".t ce~.iies t.t..at it wUl. or will conti..-,L:e to, provide
a d:--.:g-rree ~,":crk?Ia.c2 by:
(i) Pubi:.si-i.'"cg J scate:ne!1C notiiyi.r.g e:n?loyees t:-.at the
LL""'l.1',V:=-":"; ::-".;,r.t.i::.c::..::::, ,i~~cL:::~n, di.s::e:-.s~""Lg, ?Csse:::s~cr, C~
L.:-~ or J (2r.::-oUec subs~.ce is pr:J0jclted in t.h.e grmtee s
T,vcrk?l2.C2 l.......d sFec~f-:..~g th~ ac~cn.s ::hat ~^till ce t.Jke~ JgJins~
e:":,,,.?lcye-:s ~cr violation or su~:, ?::crubirior.;
(ii) E.stJ.=~i-.i""'g aZ1 cn.goi..~g c:-:.:g-f:-ee a',vJ..ceneS3 progr-:u:"'. to
irier:":'". ~::',?~oye-es Jbo~t-
Section V - You must return this page as part ot Jour appliC.1tion
(a) Tne dangers of drug abuse in the workplace;
(b) Tne g:antee's FOUcy of maintaining a drug-free workplace;
(c) A.'1y available drug counseling, rehabilitation and employ-
ee assistar.ce prog:-ams; and
(d) Tne penalties that may be imposed upon employees for
drug-abu..~ violations OCcurr'.ng in the workplace;
(iii) Maki.ng it a requirement t.hat eac.'1 employee to be
engJged in tl",e performance or the grant b~ give:! a copy of
t:-e 3taterr,e:,,: required by par3graph (i);
(iv) ~of.iyir,g the employee in the statement required by
parappn (i) that, as a condition of employment under the
grar',t, the err:p[oyee will _
(a) Abide by the te:":T'oS of the stateme:!t; a.'1d
(b) (\;of..~.,r t..':e err:ployer in wr'.ting of his or her conviction for
a violation of a c-'.minal drug statute occurring in the work-
place no later t..'1an five calendar days after suc.'1 conviction;
(v) ~otifying the age:!,:/, in writing, within 10 calendar days
after receivir.g notice under subpar3graph (iv)(b) from an
employee or otherwise receivir,g actual notice of such comric-
tion. E..-nS'loye:s of conviCted employees must provide notice,
including position title, to: COPS Office, 1100 Vermont Ave.,
NW, Washing:on, CC 20530: Notice shall include the identifi-
cation numbe:(s) of eac.'1 affected grant;
(vi) Taking one of the following actions, within 30 calendar
days of receivi..'1g notice under subparagraph (iv)(b), with
respect to any employee who is so convicted _
(a) Ta.<i.'1g appropriate personr.e! action against such an
employee, up to and including temtination, consistent with
the requiremencs of the Rehabilitation Act of 1973, as amend-
ed; or
(b) Requiring suc.'1 employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
sue.:' pw-peses by a Federal, state Or local health, law enforce-
ment or other appropriate agency;
(vii) Making a geed faith effort to continue to maintain a
drug-free workplace through implementation of paragraphs
(i), (ii), (ill), (iv), (v) and (vi).
Grantee Nar.,e and Address:
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B. The grantee may insert in the space prov!ded below the site(s)
for the performance of work done in connection with the SPecific
grant:
Place of performance (street address, city, count'"j, state, zip code)
Check 0 li the:-e are workplaces en file that are not identilied
here.
S€don 67.6,]] of the regulations prm,ides that a grantee that is a
state may e!ec to [1",ake one certiiication in each Federal fiscal
year, a copy of whi6 should be included with ea6 appUcation
for Department of ]L:stice funding. States and state agencies may
e!e-~~ to ~ OlP ror.n 4C61/7.
Checl< 0 if t..'-te state has elected to' complete OJP Form -!C61!7.
4. Coordination
The Public Safety PartersbJp and Community Policing Act of 199~
requires appUcants to cer:ify that there has been appropriate coordi-
nation with all agencies t.."tat may be affected by the appUcant's grant
proposal if approved. Affected agencies may include, among others,
the Office of the United States Attorney, state Or local prosecutors, or
correctional agencies. Tne applicant certifies that there has been
appropriate coordination with all affected agencies.
5. Non-Supplanting
Tne appUcant hereby certifies that Federal funds will not be LL~d to
replace or supplant state or local funds, or funds suppUed by the
Bureau of Indian Affairs. that would, in the absence of Federal aid,
be made available to or for law enforcement purposes.
6. Retention
The appUcant hereby cer'"...iies that it understands that it must abide
by its submitted plan to retain the additional civilian positions and
redeployrnent levels at the conclusion of the grant period.
CITY OF MIAMI BEACH POLICE DEPARTMENT
AppUcation :\"0. ar,d!cr Proje-:t ~ame: COPS MORE/98
Grantee IRS! vendor :\urnbe:-: 5 9 -6000372
RICHARD BARRETO, CHIEF OF POLICE
As the duly authori=zd l1?pres.?ntative oj the governing body, [ hereby certify that the [ am b.inding the gor:eming body to the abor;e cmifica-
tions, iru:luding the plan to retain. Elections oj new officials u:iil not relie-ue the governing body oj its obligations under this grant.
Sig;".,]t'<..lre:
Sig:"'.a nL.-e:
Typed ~ar;-;e and Title c: Gove..
Date:
e:;rese:"tative:
SC:RGIO RODRIGUEZ, CITY j'vlAN,cGER
Date:
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Disclosure of Lobbying Activities
Approved by OMB
0348-0046
(as amended)
Complete this form to disclose lobbying activities pursuant to 31 U.s.e. 1352
(See reverse for instructions and public burden disclosure)
1. Type of Federal Action: ~
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance i
2. Status of Federal Action: ~
a. bid/offer/application
b. initial award
c. post-award
4. Name and Address of Reporting Entity:
~ Prime 0 Subawardee
TIer --J if known:
CITY OF MIAMI BEACH.
1700 Conve~tion Center Dr.
Miami Beach, Fl. 33139
Congressional District (number), if known: ~
6. Federal Department/Agency:
U.S. DEPT. OF JUSTICE
8. Federal Action Number, if known:
3. Report Type: ~
a. initial filing
b. material change
For h[aterial Change Only:
Year:
Quarter:
Date of last report
5. If Reporting Entity in No.4 is Subawardee, Enter
Name and Address of Prime:
Congressional District (number), if known: _
7. Federal Program Name/Description:
COPS MORE/98
CFDA Number, if applicable:
I 9. Award Amount, if known,
I S 347,673
10. a. Name and Address of Lobbying Registrant
(ifindividttal, last name, first name, M1):
THOMPSON, MARILYN B.
JordenBurt
1025 Thomas Jefferson St., N.W.
Su ite #400 Ea s t
Washington, D.C. 20007-0805
11. Information requested through this form is authorized by
Title 31 Li.S.C. Section 1352.. This disclosure of lobbying
activities is a material representation of fact upon which
reliance was placed by the tier above when this transaction
was made or entered into. This disclosure is required pur-
suant to 31 U.S.c. 1352.. This inform.1tion will be reported to
the Congress semi-annually and will be available for public
inspection. Any person who f.lils to file the required disclo-
sure shall be subject to a civil penalty of not less than 510,000
and not more than 5100,000 for each such failure.
10. b. Individuals Performing Services
(including address if different from No.IOa)
(last name, first name, ~U):
Print Na
Signature:
Title: CITY r.v."'i,::,,GER
Telephone No.: (305)673-7010
I
Date #'ii !
Federal Use Only:
Authorized for Lool Reproduction, .ScJndard For=:-! - LLL
U.S. Department of Justice
Office of Community Oriented Policing Services
~---.,...
: ~
',',.r ~
~ .'
~~,.'"
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DisdOSJre of Lobbying Activities
InsttucOOns for Cumpfemn at SHll, ~1"2 at Lobbying Activities
This disclosure fonn shall be comple:ed by the reporting entity, whether subawardee or prime Federal recipient, at l"le
initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 Use 5e'.:-
tion 1352. Tne filing of a fOGn is requi:ed for each paymer.t or agreement to make payment to any lobbying entity for
influenci......g or atteC'lpting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Cong:e5s, or an employee of a Member of Congress in connec:ion wil" a covered Federal action. Compie:e
ail items that apply for both the initial ding and material change re?ort. Refer to l~e implementing guidance published
by the Office of Management and Budge: for additional information.
1. Identify t.~e type of covered Federal action for whic.~ lob-
bying activity is and/ or has be<'--l', S€G..lIed to iru1ue.."'lce the out-
come of a covered Federal action.
2. Ide.'1t..~/ the status of lice covered Federal action.
~.
3. Identify the appropr.ate classiiication of lh.is report If this
is a follow-up report caused by a material c.;"'ange to the infor-
mation previously repor-ed, enter the year and quarter in
which the change cccur:ed. Enter the date of the last previ-
ously submitted repor: by t.'Us reporting e."'ltity for ::''Us cov-
ered Federal action.
4. Enter the full name, address, city, state and zip code of the
reporting e.'1tity. Include Congressional District number, if
bo'N11. Checl< jfo,e appropriate dassification of the reporting
e.'1tity that designates if it is, or expe-:ts to be, a prime or sub-
award recipie..'1t. Identify jfo,e tier of the subaward~, e.g., the
fllSt subawardet: of the prime is the 1st tier. Subawards
ir,dude but are not limited to subcontracts, subgrants and
contract awards under grants.
5. If the organization fili,-:g t.":e I'2?or. i...-: i:e!:', -i: c."le-::ks
"Subawardee," the:"! e.'1te: the full name, address, cie;.; state
anc zip code of the pr~rne Federal recipient. Induce
Congressior.al Dis::r:ct. if k.,own.
6. E.:1ter t,.',e ;came or l~e Federal ag,=ncy ma.king the award or
lC2..:.-: comtr..iC7:ent. I:ccluce at least or,e orsJ:'izac:cr,C'..: le'/e!
I:e:o\'/ as"e:',~/ nar..e. if k..-,own. Fer exa.rn?(e. De?~,e!"t of
T:2I".spor...a.tion, l;"rjre-i St2.:es Coast GL.:a:c:.
j, E..,ter 0.e federal ?rog:-::"":1 na.rr,e or ces.::_ :::;r:on for ::"':".e cc<;-
ered Federal action (item 1). If knmvn, enter the full Catalog
of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreeme.'1ts, loans and loan commitme.'1ts.
8. Enter the most appropr.ate Federal identifying nurnber
available for the Federal action identified in item 1 (e.g.,
Request for Proposal (RFP) number; Invitation for Bid (IFB)
number; grant announceme.'1t number; the contract, grant, or
loan award number; the application/proposal control number
assigned by the Federal agency). Include prefixes, e.g., "RFP-
DE-9O-{:Ol."
9. For a covered Federal action where there has been an
award or loan commitment by the Federal age.'1cy, enter jfo,e
Federal amount of the award/loan commitment for the p~,e
entity identified in item 4 or 5.
10. (a) Enter jfo,e full name, add...'"ess, city', state and zip code of
the lobbying e.T1tity engaged by the reporting registrant identi-
fied in item 4 to influence the covered Federal action.
(b) Enter the full name(s) of the indivicual(s) perfomUng ser-
vices, and include full address if different from 10 (a). Enter
Last Name, First Name, and ~[iddle Initial 0-vIT).
11. The certifying offiCa.! shall sign and date the form, pr.nt
his/her rame, title and telepb.one nur-,ber.
P!loiic r!?porting our:kl for this col!-"et:on of irfonr.ation is estirr.atd 10
a:.~agl? 30 minutes per Tespen&, inc!:uiing nTr'..:! for T"e":-ie-.1--ing instr:LCtions.
searching c:sting rbta 5Cure:::. gatr_-':"ing :mJ. rr.aintaining Ir-e data nl?:?:id,
and compieting and re:-i"-,,1."!g the cai!:?ction of infanr.ation. Sed corn- ,
r."_"71ts regading Ir.e C!lr:1c: cstirr..a::? 'Jr any ol.:'~ aspeet cf this calleetten c.,.,
infonr..ation. inchuiing s:lggcstiors /'rJr rduc:'ng this curie!, to tf'-e affie.? q
Afanager.cr.t :1..ui BLuige:, P::-pc-.Ix;rk ,~d:lcticn Prcjec: (OJ.;S-Co.;o).
Washingtcn. O,c. 20530.
S~c'jon 'J - You must return this page as part, of your appliC3tian