2000-24081 RESO
RESOLUTION NO. 2000-24081
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, ENTERPRISE,
AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR
2000/01 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED FOR SEPTEMBER 27, 2000.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami
Beach hereby adopts tentative budgets for the General, Enterprise, and Internal Service Funds for
Fiscal Year 2000/01 as summarized and listed below, subject to a second public hearing scheduled
for September 27, 2000,
REVENUES
GENERAL
ENTERPRISE
INTERNAL
SERVICE
CATEGORY
TOTALS
GENERAL OPERATING REVENUES
Ad Valorem Taxes
Ad Valorem Taxes-RDA So Pointe
Ad Valorem Taxes-RDA City Center
Ad Valorem Taxes-Normandy Shores
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other
$49,748,655
4,742,612
5,252,610
52,766
18,197,550
8,117,700
9,465,000
2,085,200
1,303,700
4,740,000
1,226,495
4,602,774
18,464,554
$127,999,616
$49,748,655
4,742,612
5,252,610
52,766
18,197,550
8,117,700
9,465,000
2,085,200
1,303,700
4,740,000
1,226,495
4,602,774
18,464,554
$127,999,616
Subtotal
DEBT SERVICE
Ad Valorem Taxes
Subtotal
$9,334,224
$9,334,224
$9,334,224
$9,334,224
FUND TOTAL
$137,333,840
$\37,333,840
ENTERPRISE FUNDS
Convention Center/TOPA
Parking
Sanitation
Sewer Operations
Storm Water
Water Operations
FUND TOTAL
$12,296,916
16,522,873
6,427,692
27,075,200
3,435,000
18,336,000
$84,093,681
$12,296,916
16,522,873
6,427,692
27,075,200
3,435,000
18,336,000
$84,093,681
REVENUES (Continued)
GENERAL
INTERNAL
SERVICE
ENTERPRISE
INTERNAL SERVICE FUNDS
Central Services
Fleet Management
Information Technology
Property Management
Risk Management
FUND TOTAL
$667,779
8,488,438
12,472,685
5,473,142
12,255,164
$39,357,208
TOTAL - ALL FUNDS
$137,333,840
$84,093,681
$39,357,208
CATEGORY
TOTALS
$667,779
8,488,438
12,472,685
5,473,142
12,255,164
$39,357,208
$260,784,729
APPROPRIATIONS
INTERNAL DEPARTMENT
DEPARTMENTIFUNCTION GENERAL ENTERPRISE SERVICE TOTALS
ADMINISTRATION
MAYOR & COMMISSION $1,020,918 $1,020,918
CITY MANAGER 1,572,161 1,572,161
CITY ATTORNEY 2,889,856 2,889,856
CITY CLERK 1,262,643 1,262,643
MEDIA RELATIONS 286,715 286,715
CHILDREN'S AFFAIRS 175,631 175,631
ARTS, CULTURE & 378,581 378,581
ENTERTAINMENT
FINANCE 2,688,304 2,688,304
MANAGEMENT & BUDGET 476,675 476,675
INTERNAL AUDIT 331,585 331,585
HUMAN RESOURCES 1,356,270 1,356,270
RISK MANAGEMENT $12,255,164 12,255,164
COMM SERVICES & DEVELOPMENT
BUILDING 3,262,460 3,262,460
CODE COMPLIANCE 1,634,624 1,634,624
PLANNING 2,005,227 2,005,227
COMM/ECON DEVELOPMENT 1,125,437 1,125,437
CONVENTION CENTER/TOPA $12,296,916 12,296,916
PARKING 16,522,873 16,522,873
BASS MUSEUM 926,808 926,808
APPROPRIATIONS (Continued)
INTERNAL DEPARTMENT
DEPARTMENTIFUNCTION GENERAL ENTERPRISE SERVICE TOTALS
PARKS AND RECREATION 16,815,761
Administration 291,239
Beach Patrol 4,277 ,966
Landscape Maintenance 3,653,594
Parks Maintenance 2,953,442
Recreation 5,639,520
PUBLIC PROPERTY MANAGEMENT
GENERAL SERVICES 27,612,652
Procurement 510,608
Central Services 667,779
Fleet Management 8,488,438
Infonnation Technology 12,472,685
Property Management 5,473,142
PUBLIC WORKS 54,371,656
Administration 344,767
Construction Management 1,177,416
Engineering 1,071,897
Transportation/Concurrency 348,993
Environmental Resource Management 296,839
Streets/Streetlights 1,749,866
Comm Resource Management 535,678
Sewer Operations 27,075,200
Stann Water 3,435,000
Water Operations 18,336,000
SANITATION 6,427,692 6,427,692
PUBLIC SAFETY
FIRE 20,973,158 20,973,158
POLICE 45,105,401 45,105,401
CITYWIDE ACCTS 6,830,115 6,830,115
CITYWIDE ACCTS-RDA So Pointe 4,742,612 4,742,612
CITYWIDE ACCTS-RDA City Center 5,252,610 5,252,610
OPERATING CONTINGENCY 850,000 850,000
Subtotal $127,999,616 $84,093,681 $39,357,208 $251,450,505
APPROPRIATIONS (Continued)
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
DEBT SERVICE
Debt Service $9,334,224 $9,334,224
Subtotal $9,334,224 $9,334,224
TOTAL - ALL FUNDS $137,333,840 $84,093,681 $39,357,208 $260,784,729
PASSED and ADOPTED this l1!h day of September, 2000,
ATTEST:
~6" f~
CITY CLERK
WM
MAYOR
FUNDING APPROVAL:
T AND BUDGET
APPROveD AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
htlp:\\cl.miami-beach.fl.us
COMMISSION MEMORANDUM NO,
(D4-00
TO:
Mayor Neisen Kasdin and
Members of the City Commission
DATE: September 14, 2000
FROM:
Jorge M. Gonzalez ~.. ~
City Manager r-a
A RESOLUTION THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS
FOR THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS
FOR FISCAL YEAR 2000/01 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED FOR SEPTEMBER 27, 2000.
SUBJECT:
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
establishes tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year
(FY) 2000/0 I,
PROCEDURE
As outlined in the companion Agenda Item R7 AI, Florida Statutes 200,065 specifies the manner in
which budgets are adopted, First, the tentative millage rate for both general operating and debt
service is adopted, then immediately thereafter, tentative budgets by fund are adopted, The attached
Resolution adopting tentative budgets for the General, Enterprise, and Internal Service Funds for
Fiscal Year 2000/01 is therefore presented to you at this time for adoption,
ANALYSIS
On July 21, 2000, the Administration released a Proposed Budget totaling $128,807,074 for the
General Fund balanced with 7,499 mills, exclusive of debt service, This millage maintained current
basic service levels, funded operational costs for projects expected to be completed during FY 200 I,
and funded $3,3 million of enhanced service levels, These enhancements included: funding for
quality of life areas through parks maintenance and playground equipment replacement, two
additional lifeguard locations, additional fire and police department personnel, as well as creation
of Community Resource Management and Neighborhoods First Clean Teams to focus resources on
specific areas of the community, Based on the recommendation of the Business Resolution Task
Force, additional funding was provided for enhancement of customer service in the areas of
permitting and plans review, Low cost financing was included for the replacement of greatly needed
communications systems and computer hardware,
AGENDA ITEM
DATE
~71t;A
q-(If-OO
Adopting Tentative Budgets - FY 2000/01
Page 2
September 14, 2000
Subsequent to the release of the Proposed FY 2000/01 Budget, the Commission at its July 26, 2000
meeting reduced the proposed tentative operating millage from 7.499 to 7.399 mills ($672,369, net
of the RDA component) and requested that the Administration return with decreases in the proposed
budget to achieve the reduction in millage, Additionally, the Commission encouraged the
Administration to look for innovative ways to further reduce the operating millage,
During the past six weeks, the Administration met and discussed each of the proposed new or
increased service levels, New or increased services which were considered to be the most essential
remained in the budget. Items which could be delayed, deferred or funded from other sources were
eliminated, Additionally, each Department was asked to carefully prepare a list of proposed 1 %
and 2 % reductions to their current budget. During a subsequent meeting with the Manager each
proposed reduction was thoroughly discussed and analyzed from a perspective of its potential
impact on services or safety, Those reductions which had the least impact on service delivery were
recommended for elimination from the budget, The chart below summarizes the recommended
decreases to achieve the millage reduction to 7.399, (A description of each adjustment is included
on Exhibit A,)
The Administration has identified additional potential reductions of $329,462 which, if accepted,
would reduce the operating millage an additional 0,049 mills to 7,35, However, it is recommended
that these funds, instead, be placed in a Citywide account to be used for the implementation of
potential changes or improvements in programs and services during the upcoming year, As program
changes are developed, they will be submitted to the Commission for approval.
Reduction Adjustments Total
Department Current Budget to ISL to 7,399
Police ($119,809) ($19,578) ($139,387)
Fire (83,534) (113,000) (196,534)
Parks (165,576) (165,576)
Finance (141,172) (141,172)
Citywide (50,000) (50,000)
City Clerk 50,000 50,000
Bass (12,500) (17,200) (29,700)
Public Works
Planning
Potential
Reductions
Beyond
0,10 Mills
($166,465)
(53,867)
(56,667)
(2,500)
(30,000)
(19,963)
Please refer to Exhibit A, for a description of the adjustments by Department
Total
to 7,350
($305,852)
(250,401 )
(222,243)
(141,172)
(50,000)
50,000
(32,200)
(30,000)
(19,963)
Adopting Tentative Budgets - FY 2000/01
Page 3
September 14, 2000
GENERAL FUND SUMMARY OF ADJUSTMENTS (REVENUES AND EXPENDITURES):
REVENUES
Change
Ad Valorem Taxes - City
Ad Valorem Taxes - RDA
TOTAL DECREASE
($672.369)
(135,089)
($807,458)
EXPENDITURES
Change
Citywide - RDA
Bass Museum
City Clerk
Citywide
Finance
Fire
Parks
Planning
Police
Public Works
TOTAL DECREASE
($135,089)
(32,200)
50,000
279,462
(141,172)
(250,401)
(222,243)
(19,963)
(305,852)
(30,000)
($807,458)
CONCLUSION
The Administration recommends adoption of the attached Resolution which incorporates the
revisions discussed above and establishes tentative budgets for General, Enterprise, and Internal
Service Funds for Fiscal Year 2000/01, subject to a second public hearing scheduled for September
27,2000,
JMG:PDW:JC
Adopting Tentative Budgets - FY 2000/01
Page 4
September 14, 2000
EXHIBIT A
Summary of Adjustments. by Department
Department
Amount
Descri,ption
Bass Museum
($17,200)
($12,500)
($2.500)
($32,200)
Reduction of proposed security services
due to delay in opening,
Reduction of utility costs due to delay in
opemng,
Additional reduction of utility costs due
to delay in opening,
Department total
City Clerk
$50,000
Increase to initiate a project to create a
Citywide document imaging system,
Citywide
($50,000)
Reduction of 50% of proposed increase
for holiday decorations,
Finance
($141,172)
Transfer of $50,000 to City Clerk for
proposed document imaging system;
reduction of $54,172 for one proposed
professional position and $37,000 for
upgrades to 14 clerical positions,
Fire
($83,534)
Reduction of $42,534 in overtime;
$15,000 in uniforms and $26,000 in
capital,
Reduction in proposed capital
equipment; $93,000 will be funded
from bonds as part of new facility and
$20,000 will be deferred,
Reduction of $18,900 of capital which
will be funded from other sources;
$27,666 of overtime and deferring other
costs of $7,301.
Department total
($113,000)
($53.867)
($250,401)
Adopting Tentative Budgets - FY 2000/01
Page 5
September 14, 2000
EXHIBIT A (Continued)
($56.667)
Reduction of 2 proposed lifeguard
stands and 4 related positions,
Reduction of operating costs due to pool
construction and anticipated vacancies
Department total
Parks
($165,576)
($222,243)
Planning
($19,963)
Reduction in professional services
expenses,
($19,578)
Reduction of $100,000 in overtime and
$19,809 from operating supplies,
Reduction in contract maintenance and
a reclass of 1 sworn position,
Reduction of $50,000 for professional
services, $50,000 to replace anticipated
DROP vacancies, and $66,465 for other
operating cost reductions,
Department total
Police
($119,809)
($166.465)
Public Works
($305,852)
($30.000)
Reduction of operating costs due to
anticipated vacancies
($1,001,831)
Total Adjustments