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2007-26478 Reso Inc. RESOLUTION NO. 2007-26478 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, PROVIDING FOR THE SCHOOL BOARD'S CONSTRUCTION OF CERTAIN IMPROVEMENTS ON THE CITY'S RIGHT-OF-WAY, RELATIVE TO A PARENT AND BUS DROP-OFF AREA ALONG PORTIONS OF PRAIRIE AVENUE AND DADE BOULEVARD ADJACENT TO MIAMI BEACH SENIOR HIGH SCHOOL; FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN EASEMENT FOR THE SCHOOL BOARD (THE CITY EASEMENT) FOR THE ABOVE STATED PURPOSES, SUBJECT TO APPROVAL OF THE FINAL FORM BY THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE. WHEREAS, The School Board of Miami-Dade County (the Board) is the owner of certain land and facilities located in the City of Miami Beach, Florida, and known as Miami Beach Senior High School (the School); and WHEREAS, the Board is in the process of constructing a replacement School on the existing School land (the "Project"); and WHEREAS, in order to complete the Project, the Board desires to make certain improvements within the public right-of-way adjacent to the School, along portions of Prairie Avenue and Dade Boulevard; and WHEREAS, the Board will provide the necessary utility easements for the existing water and sewer lines that presently transverse the School; and WHEREAS, in consideration for making certain improvements, the City agrees to grant the Board a permanent easement (the City Easement) for a portion of the City controlled right-of-way necessary for the Board to construct, operate and maintain the parent and bus drop-off area along Dade Boulevard (with the final form for same to be approved by the Administration and the Board); and WHEREAS, in consideration for the City Easement, the Board agrees to grant a permanent access easement to the City across a portion of the School's property, to facilitate access to the adjacent City owned land (the Board Easement); and WHEREAS, accordingly the City and the Board have negotiated the attached Interlocal Agreement, memorializing the parties' respective rights and obligations with respect to the aforestated right-of-way improvements. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute an Interlocal Agreement between the City of Miami Beach and The School Board of Miami-Dade County, Florida, providing for The School Board's construction of certain improvements on the City's right-of-way, relative to a parent and bus drop-off area along portions of Prairie Avenue and Dade Boulevard adjacent to Miami Beach Senior High School; further authorizing the Mayor and City Clerk to execute an Easement for The School Board (the City Easement) for the above stated purposes, subject to approval of the final form by the Administration and the City Attorney's Office. PASSED and ADOPTED this 14th day of March ,2007. ATTEST: t~ jM t e MeW, ~Y CLERK Robert Parcher MtR~~' '~ Michael Gongora ~ Vice-Mayor F:\cmgr\$ALL IBOB\InterlocaIAgreementCMB-MDSchoolBdrreso.doc APPROVED AS TO FORM & LANGUAGE & FOR cUTIOM COMMISSION ITEM SUMMARY Condensed Title: A Resolution approving an lnterlocal Agreement between the City of Miami Beach and the School Board of Miami-Dade County, providing for certain easements and the School Board construction of improvements on City right-of-way, and providing direction to the Administration on other right-of-way enhancements on Prairie Avenue between Dade Boulevard and 28th Avenue. Ke Intended Outcome Su orted: Increase satisfaction with nei hborhood character. Issue: I Shall the City Commission approve the Interlocal Agreement? Item Summary/Recommendation: Approximately two years ago, the School Board of Miami-Dade County (the "Board") commenced construction on improvements and expansions to Miami Beach Senior High School (the "School") in the City of Miami Beach. At that time, the City of Miami Beach learned that the Board had plans to make certain improvements on Prairie Avenue and on Dade Boulevard, both utilizing City property and/or City right-of-waywithoutthe previous approval of the City. The City asked the Board to cease construction activities until such time as the various issues could be reviewed and agreed upon between the City and the Board. As a result of the City's intervention, the original Board plans for School site improvements were altered to incorporate several items that were intended to mitigate the impact of the School construction on the adjacent neighborhood. The Board proceeded to approve an I nterlocal Agreement which incorporated all of the enhancements to Prairie Avenue discussed previously, as well as the two other easements for the bus lane and the shared eastern access. The version of the Interlocal Agreement which was approved by the Board included language that held the City responsible for maintenance of landscape on Prairie Avenue. As this language was not consented to by the City, the Interlocal Agreement was never presented for formal approval by the City Commission. In order that construction of the School not be delayed, the City consented to the Board proceeding with construction under the agreements reached between the parties as to easements and improvements on Prairie Avenue. It was further agreed that continued discussion would occur regarding the maintenance activities and that that particular item could be resolved at a later date. As construction progressed, a new level of concern was expressed by residents with planned improvements for the School. After a number of meetings spanning a two year period, the Board has agreed to alter their planned site improvements to address a variety of resident concerns. City Commission approval of the Interlocal Agreement with the Board will enhance the School project and provide a needed community benefit while being more sensitive of the adjacent impacts on City residents. In order to provide the best available resolution at this time of other neighborhood concerns it is also recommended that the City Commission provide direction and intent for other outstandinQ resident issues. Advisory Board Recommendation: I N/A Financial Information: OBPI Financial 1m Approved Source of Funds: islative Trackin Si n-Offs: De artment Director F :lcmgrl$ALL IBOBllnterlocalagreementCMB-MDS oolBdsum.doc m ,., MIAMI BEACH AGENDA ITEM DATE C7[) :3 -/~---cJ7 m MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM DATE: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager ~~- March 14,2007 0 U A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, PROVIDING FOR CERTAIN EASEMENTS AND THE SCHOOL BOARD CONSTRUCTION OF IMPROVEMENTS ON CITY RIGHT-OF-WAY, AND PROVIDING DIRECTION TO THE ADMINISTRATION ON CERTAIN OTHER RIGHT-OF-WAY ENHANCEMENTS ON PRAIRIE AVENUE BETWEEN DADE BOULEVARD AND 28TH AVENUE. TO: FROM: SUBJECT: ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANAL YSIS Approximately two years ago, the School Board of Miami-Dade County (the "Board") commenced construction on improvements and expansions to Miami Beach Senior High School (the "School") in the City of Miami Beach. At that time, the City of Miami Beach learned that the Board had plans to make certain improvements on Prairie Avenue and on Dade Boulevard, both utilizing City property and/or City right-of-way without the previous approval of the City. The City asked the Board to cease construction activities until such time as the various issues could be reviewed and agreed upon between the City and the Board. The City staff met on a number of occasions with Board staff in order to review the improvements proposed on the School site. The City also hosted several community meetings in which the improvements were discussed and changes suggested. As a result of the City's intervention, the original Board plans for School site improvements were altered to incorporate several items that were intended to mitigate the impact of the School construction on the adjacent neighborhood. Among the items which were incorporated into the site plan by the Board were: · An estate fence at the perimeter of the School property on Prairie Avenue · Landscape on the School side of the estate fence on Prairie Avenue in order to screen the parking lot and to act as a litter capture buffer . Enhanced tree plantings in the swale area adjacent to the estate fence on the City right-of-way on Prairie Avenue . The addition of a sidewalk on Prairie Avenue Within the same series of meetings, the City and Board also came to agreement upon a new bus lane on Dade Boulevard and a shared access to the eastern side of the School property and adjacent to Fire Station #2. Easement descriptions for both the improved bus lane on Dade Boulevard, as well as the shared access for the City and the Board at the east end of School property were to be incorporated into an Interlocal Agreement between the City and the Board. An issue which was in dispute at the time of the meetings to address the Board improvements was which party would be responsible for maintenance of landscape, specifically on Prairie Avenue. The Board position was that as the City had required the landscape, the City should then also be responsible to maintain the landscape. The City clearly stated its intention not to accept responsibility for the maintenance of the landscape improvements on Prairie Avenue. The Board proceeded to approve an I nterloca I Agreement which incorporated all of the enhancements to Prairie Avenue discussed previously, as well as the two other easements for the bus lane and the shared eastern access. The version of the Interlocal Agreement which was approved by the Board included language that held the City responsible for maintenance of landscape on Prairie Avenue. As this language was not consented to by the City, the Interlocal Agreement was never presented for formal approval by the City Commission. In order that construction of the School not be delayed, the City consented to the Board proceeding with construction under the agreements reached between the parties as to easements and improvements on Prairie Avenue. It was further agreed that continued discussion would occur regarding the maintenance activities and that that particular item could be resolved at a later date. As construction progressed, the Board undertook several of its building and site improvements some of which included the removal of a number of trees on Prairie Avenue in preparation for construction of the planned Prairie Avenue drop off lane, the estate fence and required landscaping. This particular activity as well as the overall site construction activity triggered a new level of concern and interest among adjacent residents who through the Bayshore Homeowners Association (BHA) expressed their displeasure with planned improvements for the School both to the Board and to the City of Miami Beach. The renewed expression of concern by the BHA occurred in mid 2006 and since that point in time; the City and various BHA representatives and Board representatives have met to discuss the BHA concerns and possible further mitigation efforts. While the BHA raised a series of concerns and questions about site improvements, the principle points of discussion and concern focused on planned Prairie Avenue improvements and specifically a parent drop off lane to be constructed adjacent to Prairie Avenue and the landscape treatment which would be finally implemented. The BHA concerns were principally focused upon the visual and operating impact associated with the School and undertaking additional improvements to further mitigate what they believed to be a serious neighborhood impact. During the many meetings over the past several months, the BHA has submitted design suggestions and provided design drawings to illustrate both their concepts and the potential impacts of the mitigations suggested. Every item of concern which has been identified by 2 the BHA has in some form been reviewed and discussed among the parties. As recent as Tuesday, February 2ih, City and Board representatives met with BHA representatives to review and discuss an eighteen point list of concerns which the BHA had raised. The result of the Tuesday, February 2ih meeting has been communicated directly to the City Commissioners by BHA representatives and at this point in time it appears as if agreement between the parties has been reached on measures to be included within an Interlocal Agreement between the Board and the City (copy attached). A number of items of concern need to be discussed with the BHA directly by the City; however, it has been agreed that these items are not appropriate to incorporate into the Interlocal Agreement and do not involve the Board. An item of concern that has been discussed principally between the Board, the City and the School PT A was the cost impact of changes to the School improvements in order to address the concerns of the BHA. The City and Board have agreed that of the improvements to be constructed on Prairie Avenue, the Board will assume cost responsibility for all accept the planned reduction in width and repaving of Prairie Avenue. The road expenses will be born by the City. This cost sharing arrangement has been agreed upon by the Board and as the result of the cost sharing will not have major and unmanageable impacts upon their construction budget. Key points within the Interlocal Agreement include: · Provisions for construction of a bus drop off area alonq Dade Boulevard. The bus pull off area has already been constructed and was part of the original Interlocal Agreement. This has not been a controversial item and remains unchanged in this version of the Interlocal Agreement. · Shared access easement for the City on the east boundary of the School. The lnterlocal Agreement provides for an access easement along the Schools eastern most boundary that will allow the City to access both Fire Station #2 and the Public Works Yard from Dade Boulevard. This item was in the original Interlocal Agreement and has not been controversial. . Prairie Avenue improvements 1) Prairie Avenue road width is to be reduced from the current width of 28 feet to a width of 20 feet (10 foot travel lanes in each direction). These improvements are to be paid for by the City. 2) Construction of a drop off lane adiacent to Prairie Avenue with provision for thirty one (31) vehicle spaces at locations as illustrated on the Attachment to the Interlocal Agreement. The drop off lane area is to be constructed of concrete pavers and has been reduced from its original proposal size offorty seven (47) vehicle spaces. These improvements are to be paid for by the Board of Education. 3) Landscape will be provided along the entire school property on Prairie Avenue with shade trees planted at twenty feet on center from a tree variety pallet including silver buttonwood, green buttonwood and other similar species. The balance of the Prairie Avenue swale area will be sodded and an irrigation system installed which will be conveyed to the City. Landscape on the School property adjacent to the estate fence remains unchanged and will be low growing shrubbery. It has been agreed that a mixture of buttonwoods and mahogany's will be planted within the parking lot bump outs. Maintenance for the street trees and the grass mowing will be borne by the City in the future. 3 . A decorative six foot estate fence on Prairie Avenue. This item remains unchanged from the original Interlocal Agreement. This is a Board expense. . A sidewalk is to be constructed adjacent to the paver drop off lane on Prairie Avenue and to connect to the school entry way. This item has been modified to reflect the new reduced size of the drop off lane. This is a Board expense. . Two paver crosswalks will be provided at 23rd Street and the north edge of the student parking lot. This is a Board expense. . While not a requirement in the Interlocal Agreement, the City has committed to signing the Prairie Avenue drop off lane "No Parkinq At All Times". Items that have been raised by the BHA for which continued discussion, specifically with the City and not appropriate to be included in the Interlocal Agreement include the following items: . A desire has been expressed by BHA to have the reduced Prairie Avenue Road width continue north to its intersection with 28th Avenue. The City has agreed that this is a reasonable expectation that will be incorporated either as a separate project or as part of planned CIP Neighborhood improvements. . The BHA has asked that the City consider plantinqs on the north fence line of the School property where it adioins the Par 3 qolf course. . The BHA has asked for modifications to the intersection with Dade Boulevard and Prairie Avenue so as to reduce the total pavement area and to introduce some landscape features. . The BHA has asked for traffic calminq measures to be constructed on Prairie Avenue. Specifically a raised intersection at 23rd Street and Prairie Avenue. This will be evaluated by the City as part of a traffic calming request and after an appropriate traffic analysis to assure that there will be no diversion of traffic or other inappropriate impacts of the traffic calming measure. · The BHA has asked that additional low shrubs be planted on the street side of Prairie Avenue between the drop off lane sidewalk and the estate fence to help screen the parking lot and reduce the impact of the drop off lane. · The BHA has asked the Board to attempt to further mitiqate spilled over qlare from the parkinq lot Iiqhtinq fixtures. The Board has indicated their desire and willingness to turn the light fixtures off when the school is not in operation and as needed consider shielding. The light fixture operations may require both the consent and/or cooperation of FPL, as they are the owners of the parking lot light poles. · The BHA has also asked that a special access be provided to the TeacherNisitor Parkinq Lot at its closest point of connection with the Dade Boulevard bus lane. This access would be used only in times of special event to facilitate parking managed by the PT A or others as a fund raiser and not associated with general school operations. The effect of the access would be to remove special event traffic seeking to park at the School from Prairie Avenue. The Board has agreed to undertake this access point if it can be designed without major impact to existing pedestrian and parking areas. CONCLUSION It is also very important to note that during the prolonged series of meetings and discussions regarding the School site improvements, at no point did any party question the need or benefit to the completion of a superb high school for our community. After a number of meetings spanning a two year period, the Board has moved to alter their planned site improvements to address a variety of BHA concerns and the BHA has also moved to compromise their desired improvements to that list which is presented for City 4 Commission approval. The result of the City Commission approval of the Interlocal Agreement with the Board will be to enhance the School project and provide a needed community benefit while being more sensitive of the adjacent impacts on City residents. It is recommended that the members of the City Commission approve the Interlocal Agreement as presented. In order to provide the best available resolution at this time of other neighborhood concerns it is also recommended that the City Commission provide direction and intent for most of the outstanding issues. As many of the items will require engineering analysis and design, permits from other agencies, funding identification and coordination with other project work the City commitment can only go so far. Direction to the Administration to implement or pursue other items identified as concerns is recommended as follows: . Upon construction of the Prairie Avenue drop lane, sign the area as no parking. . Either as a stand alone project or a part of the CIP neighborhood project, as determined most appropriate by the administration, extend the Prairie Avenue road width reduction of 20' northward on Prairie Avenue from the terminus of the Board improvements to the intersection at 28th Avenue. . In conjunction with the future renovation of the Par 3 golf course, design of which to be determined, plant appropriate tree or landscape materials consistent with the renovation plan on the border between the Par 3 and the School. . Determine if traffic engineering and County support can be obtained for changes to the intersection of Dade Boulevard and Prairie Avenue to reduce the overall amount of pavement in the intersection and to introduce landscape material in an existing traffic island. If supported, identify a funding source and pursue the intersection improvements. · Upon completion of the Prairie Avenue improvements, pursue to the extent feasible, added low shrubbery in the swale area in a manner that will not interfere with drainage or necessary maintenance of the area. · In coordination with and consistent with the planned CIP neighborhood project for the Bayshore neighborhood, determine if traffic calming measures are warranted and which if any measures are appropriate at the intersections of 23rd and Prairie Avenue and 23rd and Meridian Avenue. Either from the CIP neighborhood project budget or a different source to be identified by the administration design and build the indicated traffic calming measures. While the BHA would like more certainty than is possible to express at this point in time, the suggested City Commission action gives the most assurance possible from the City. JMG\RCM\sam F:\cmgrl$ALL IBOB\lnterlocaIAgreementCMB-MDSchooIBdcommemo.doc Attachments 5 Bayshore Homeowners Association ~.~..~....~.........~:::::::~~~=:::==.....~: PO Box 403221 Miami Beach, FL 33140 MEMORANDUM - Meeting Summary BHOA Mitigation Program for Miami Beach High Parent Drop-off Lane Tuesday, February 27,2007 CMB Public Works Department Meeting Room Attendees: Jorge Exposito - BHOA, Chairman John D. Corey - BHOA, President Tetje Miedema - BHOA, Secretary Barry Miller - BHOA, Member & Landscape Architect Victor Alonso - Dade County School Board Michael Krtausch - Miami-Dade Public Schools Debbie Fields - Zyscovich, Lead Architect Hisham Suliman - Zyscovich Bob Middaugh - CMB, Assistant City Manager & Meeting Chairman Fred Beckman - CMB, Director Public Works Fernando Vazquez - CMB, Public Works Diana Fontani - CMB, Aide to Commissioner Gongora Enid Rodriguez - CMB, Aide to Commissioner Libbin After introduction of all attendees, a short justification for the meeting was given by Middaugh. The Miami Beach Senior High School and its expansion have created the need for a drop-offlane in the City of Miami Beach (CMB) right of way along Prairie Avenue. Since there are serious concerns about the impacts of the drop off lane a mitigation program has been proposed by the Bayshore Homeowners Association (BHOA) which was discussed during the meeting. A request by Commissioner Gross at the public meeting on February 11,2007 asked the school to look into using the driver education lot as a drop-off lane as the area might be able to accommodate some cars for drop-off. The report back was that it could be possible, but no more reductions on Prairie Avenue would be possible. Since the number of drop-off spaces along Prairie A venue would remain unchanged, it was agreed that the area should remain for driver education purposes only. Middaugh also said that regarding street resurfacing, pavers, and landscaping cost sharing had been agreed upon between the CMB and the School Board. Corey then reiterated that the residents' consensus at a recent public meeting on February 11,2007 at City Hall was that the parent drop-off with its parking, trash and traffic was not appropriate on the residential street. If the CMB were to accommodate the School Board with the drop-off along Prairie Avenue, the BHOA has outlined l6 points of mitigation for the neighborhood. These items are appropriate mitigation measures and would make the drop-off more palatable to the neighborhood and the vote on the lnterlocal Agreement on March l4th not such a struggle at the Commission Meeting. Monies have already been allocated for improvements along the stretch of Prairie A venue from Dade Blvd. to 28th Street in the BODR in 1999. The results of the discussions on the mitigation measures are as follows: 1) Reduction of Prairie Avenue width along school boundary to decrease pavement massing, increase landscaping buffer and slow traffic The School Board and the CMB agree on this measure and the School Board will increase the depth of landscaping in the swale area from Dade to the Par 3 in order to reduce the road width to 20 feet wide and increase the landscaping buffer between the school and the residential neighborhood. Fields reminded the group that the area in front of the driver education lot would be a transition area and allow the street to change back to 14 foot wide lanes. Corey asked that additional trees to be planted in this area to better match the rest of the school swale landscaping and help buffer the driving education lot from the neighbors. Middaugh said that the remainder of Prairie Avenue along the Par 3 to 28th Street would be addressed during the BODR improvements. 2) Reduction from 4 to 3 lanes at Dade Boulevard to slow traffic entering Prairie Avenue and racing through neighborhood and past high school Item to be discussed between BHOA and CMB outside this meeting. 3) Enlarge traffic island at Dade Boulevard and Prairie Avenue in order to increase green space and reduce travel lane width This measure also shortens pedestrian crossing at Dade Boulevard (better accommodating students walking south to Lincoln Road Mall, etc.). Item to be discussed between BHOA and the CMB outside this meeting. 4) Raised intersections at 23rd Street and Prairie Avenue and 23rd Street and Meridian Avenue to mitigate increased traffic volume, provide for raised sidewalks, and make the left turns safer (from 23rd Street to Prairie Avenue) Item to be discussed between BHOA and the CMB outside this meeting. 5) Landscaping swale According to Fields, of the original trees removed last spring, all but two were dying; therefore, a permit was granted by DERM. Miller strongly disagreed that the trees were dying. An additional row oflow lying bushes was also proposed by the BHOA as to further filter blowing trash and provide a step up to the six-foot estate fence. Item is to be discussed at the upcoming CMB/BHOA meeting. The landscaping of the swale will also be discussed further between the landscape architect for the school and Miller. Findings to be made available the following week. 6) Trees in student parking area It was agreed to alternate mahogany with buttonwood trees for the parking as well as the street. The BHOA requested more trees in the rear parking lot to match closer the tree density on the front parking lot (8 trees to 1 space vs. 4 trees to 1 space, respectively). Fields stated that the additional trees were not possible, but low shrubs at the three islands in the rear parking lot could increase the green space. 7) New chain link fence between High School and Par 3 The BHOA expressed disappointment in this fence and felt that it is consistent with neither the residential character of the neighborhood nor the Par 3 golf course. Beckman said that this request will fall under the Par 3 beautification improvements. Middaugh also stated there will be a variety of trees and it will be the city's responsibility. It was agreed that this would be discussed at upcoming the City/BHOA meeting. 8) Six foot estate fence Fields stated that the fence would be a black "estate" fence. The gates to the parking entrances would match the "estate" fence. The main gates to the entrance to the school will be more ornate and will be set back off of the street. 9) No parking or Standing Signage Middaugh states that, clear from the beginning, the CMB will never permit parking at any time (including for neighborhood residents) and cars will be towed. Fields says the working drawings have 'No Parking" signs. Although, according to the BHOA, the issue of after hours abuse is still not solved and the neighborhood remains skeptical that it will be abused and force the residents to call in violations on a daily basis as is current. 10) Drop-off lane surface Fields stated they had been asked for stamped asphalt from the CMB originally. Middaugh thought that pre-cast concrete pavers would be more appropriate. Alonso asked for the specifications in order to be able to coordinate the drop-off with other neighborhood improvements. Alonso suggested some type of interlocking pavers. Fields asked for the specification as soon as possible so that they may continue with the design drawings. Alonso strongly felt that it is important to match the streetscape. 11) Street Lights along Prairie Avenue to remain consistent if any had to be moved Moot point according to Fields as none is being moved. 12) Concrete curb along school swale to prevent parking on swale According to Beckman, curbs cannot be installed along this stretch of Prairie Avenue, although stated and allocated for in BODR. Vasquez offered that the road way is too flat making a curb with drain inefficient for drainage. A grassy swale is proposed for this area along Prairie Avenue that does not have the drop-off lane. Corey stressed the illegal parking problem and the proximity to the Convention Center. To avoid illegal parking, concrete dots or bollards such as on 28th Street and landscaping such as low shrubs was proposed by city officials. This issue is to be discussed at the next meeting between BHOA and the City. 13) Drop-off lane for students only during school hours It was discussed that drop-off after hours for parent/teacher conferences would be allowed. l4) Lighting Fields will look into cost of shields or reflectors to protect neighborhood from disturbing glare. The lights are designed for full-growth trees (in 4-5 years); therefore, shields would eventually have to be removed. Trees to be planted would be a 12-l4' standard. There was also a discussion about the ownership of lights: FPL owns them even though installed by the School Board. Alonso suggested that they could be turned off when school not operating. Item still needs to be resolved to reduce glare into neighborhood. 15) Curb cuts along Prairie Avenue Fields stated that there are actually three: front parking lot, rear parking lot, and maintenance/emergency entry at 23rd Street. Third curb cut is considered emergency vehicle egress at 23rd Street and can be driven over by fire truck or large truck for big event stage loading, which the school says are about 2 per year. Miller asked why the entry to the rear lot was at 23rd Street. According to Fields, it was too close to the intersection and not wanted by the CMB Public Works Department. This entrance would have necessitated 90-degree parking and taking more space from play fields. 16) Crosswalks See lO above. Item to be discussed between BHOA and CMB outside this meeting. These additional points were added: 17) "School Zone" flashing lights along Prairie Avenue Corey asked school architects if "School Zone" flashing lights would be mounted along Prairie A venue. According to Fields, they are not required anymore for high schools and that they would not be installing any. 18) Front school parking lot being used consistently for convention center events BHOA recognized that this is income for the CMB and a big fundraiser for the PT A, but the residents need a break during weekends and holidays. The residents along southern Prairie Avenue (23rd to Dade) have noticed the parking lot used on most weekends and the parking seems to be run by the CMB. At no time, these residents get a break from the traffic even on holidays when most of the convention business occurs. It was proposed by the BHOA that a curb cut be placed along the bus drop- off and the front parking lot. It was offered by Corey that this could be used only on weekends and holidays when the front parking lot was being used commercially. This would allow the school, city and PT A to still use the front lot, but allow the southern Prairie A venue residents a much needed break from the traffic. The Boat Show parking in the football fields was also discussed. Alonso stated that this practice goes against school policy and offered that after the field is redone and a new irrigation system installed it could not continue. Alonso stated that he would direct the architects to look into the possibility of creating a "maintenance gate" to accommodate this request. Fields suggested that bollards could be used and a special curb to allow for cars to enter the parking lot off of Dade Boulevard. A meeting between the BHOA and the CMB would be scheduled as soon as possible to go over the umesolved issues discussed in the meeting. A Memorandum of Agreement between the BHOA and the CMB needs to be finalized and included as part of the interlocal agreement voted on at the March l4th Commission Meeting to ensure that the mitigation measures would be implemented.