2007-26496 Reso
RESOLUTION NO. 2007-26496
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING
THE BASIS OF DESIGN REPORT (BODR) FOR THE WEST AVENUE-BAY
ROAD NEIGHBORHOOD 11 B RIGHT OF WAY IMPROVEMENT PROJECT.
WHEREAS, the WestAvenue- Bay Road Im~rovement Project limits are bounded
by 5th Street to the South, Alton Road to the East, 1 i Street to the North, and Bay Road to
the West; and
WHEREAS, several streets and street ends located within the Project boundaries
have been completed, or will be completed as part of the scope of work on other projects;
and
WHEREAS, the Bay Road portion of the improvements were separated out and
constructed as part of an earlier project; and
WHEREAS, the West Avenue design will include upgrades to the water distribution
system, stormwater drainage system, streetscape, pedestrian and bicycle circulation,
parking, street ends, landscaping, and traffic calming features; and
WHEREAS, on June 8, 2005, the Mayor and City Commission adopted Resolution
Number 2005- 25917, authorizing the Mayor and City Clerk to execute Amendment No.5
to the Agreement with Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. (Consultant),
to provide additional professional services to finalize the planning phase of the West
Avenue Neighborhood Project; and
WHEREAS, the Notice to Proceed (NTP) with the scope of work, as outlined in
Amendment No.5, was issued on August 31,2005; and
WHEREAS, the project planning process has followed the standard Neighborhood
Right-of-Way (ROW) Infrastructure Improvement Project sequence, from Project Kick-off
Meeting to Community Oesign Workshops (COW); and
WHEREAS, the Kick-off Meeting with other City departments was held on
November 17, 2005, the Site Reconnaissance on November 18, 2005, Visioning Session
with City departments on March 27, 2006, and the COW on September 27, 2006; and
WHEREAS, residents' feedback demonstrated support forthe Recommended Plan
presented by the Consultant; and
WHEREAS, based on the consensus achieved at the aforementioned meetings, and
input from City staff, a draft BOOR was prepared and submitted on January 2, 2007, for
circulation to City departments for review; and
WHEREAS, the BOOR was also presented to the General Obligation Bond
Oversight Committee, during its February 5,2007 meeting; and
WHEREAS, staff from the various City departments have been involved in the
planning process from its inception; and
WHEREAS, the Recommended Plan in the BOOR has been finalized; and the
Administration recommends approval of the West Avenue -Bay Road Neighborhood
Improvement Project Basis of Design Report (BOOR), as submitted; and
WHEREAS, by approving the BOOR, the City will officially end the planning phase
for this Project and approve the design concept contained therein; and
WHEREAS, the Administration will then be able to proceed with the Design
Development, Construction Documents, Bidding and Award, and Construction phases of
the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and officially adopt the Basis of Design Report (BOOR) for
the West Avenue-Bay Road Neighborhood-11 B Right-of-Way Improvement Project.
PASSED and ADOPTED this 14th day of March
,2007.
ATTEST:
~~~~
CITY CLERK
~~9k~~
Michael Gongora
Vice-Mayor
Robert Parcher
T:\AGENOA\2007\mar1407\Consent\West Avenue BOOR Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~ 31~ln
_ om.,~ ~
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and CityCommission of the City of Miami Beach, Florida, approving and officially
adopting the Basis of Design Report (BOOR) for the West Avenue-Bay Road Neighborhood 11 B Right of
Way Improvement Proiect.
Ke Intended Outcome Su orted:
To ensure well designed quality Capital Projects.
Item Summa IRecommendation:
The West Avenue - Bay Road Improvement Project limits are bounded by 5 Street to the South, Alton
Road to the East, 1th Street to the North, and Bay Road to the West. The Bay Road portion of the
improvements were separated out and constructed as part of an earlier project. The project components
included roadway reconstruction, sidewalk repairs, installation of storm drainage system, landscaping, and
improved on-street parking. The West Avenue design will include upgrades to the water distribution
system, stormwater system, streetscape, pedestrian and bicycle circulation, parking, street ends,
landscaping, and traffic calming features.
The project planning process has followed the standard Neighborhood Right-of-Way (ROW) Infrastructure
Improvement Project sequence. The Kick-off Meeting with other City Departments was held on November
17,2005, Site Reconnaissance on November 18, 2005, Visioning Session with City departments on March
27, 2006, and the COW on September 27, 2006. Residents' feedback demonstrated support for the
Recommended Plan presented by the Consultant, Glatting Jackson Kercher Anglin Lopez Rinehart, Inc"
(GJKALR).
Based on the consensus achieved at the aforementioned meetings, a draft BOOR was prepared and
submitted on January 2, 2007, for circulation to City departments for review. The BOOR was also
presented to the General Obligation Bond Oversight Committee, during their February 5,2007, meeting.
The Administration recommends approval of the West Avenue - Bay Road Neighborhood -11 B
Improvement Project BOOR as submitted. By approving the BOOR, the City will officially end the planning
phase for this project and approve the design concept contained therein. Once the additional funding is
approved, the Administration will be able to proceed with the issuance of a RFQ for the Design
Develo ment, Construction Documents, Biddin and Award, and Construction hases of the Pro"ect.
roval of the BOOR.
Source of Amount Account Approved
Funds: 1
D 2
3
4
OS PI Total
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Carla Dixon Extension 6264
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r1407\Consent\West Avenue BO
City Manager
JMG
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MIAMI BEACH
AGENDA ITEM
DATE
Rl t=
'3 -It( -07
~
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager V~
March 14, 2007 a
TO:
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE
BASIS OF DESIGN REPORT (BODR) FOR THE WEST AVENUE-BAY ROAD
NEIGHBORHOOD 11B RIGHT OF WAY IMPROVEMENT PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
FUNDING
The Project Budget is as follows:
General Obligation (GO) Bonds... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .....$ 1,833,263
Water and Sewer Bonds...... .............................. ................................$ 71,138
Stormwater Bonds........................................................................... $ 632,982
City Center Redevelopment Agency (RDA) Funds... ... ... ... ... ... ... ... ... ... .... $ 750,000
Sub-total: $ 3,287,383
Proposed FY 2008 Stormwater Bond... ... ... ... ... ...... ... ...... ... ...... ... ... ... ... $17,930,001
Proposed FY 2008 Water & Sewer Bonds... ................... ... ...... ... ... ..... ...$ 4.371.172
Sub-total: $22,301,173
Tolal $25,588,556
Majority of which is planned to be appropriated in FY 2007/08 from future Stormwater
and Water & Sewer Bonds.
ANAL YSIS
The West Avenue - Bay Road Im~rovement Project limits are bounded by 5th Street to the
South, Alton Road to the East, 1 i Street to the North, and Bay Road to the West. Several
streets and street ends located within the Project boundaries have been completed, or will
be completed as part of the scope of work on other projects. They include Bay Road from
14th to 16th Street, Lincoln Road Street end, 10th Street end, and Bay Road, from 16th Street
to Lincoln Road.
On June 8, 2005, the City of Miami Beach Commission adopted Resolution Number 2005-
25917, authorizing the Mayor and City Clerk to execute Amendment No.5, to the Agreement
with Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. (the Consultant), to finalize the
planning phase of the West Avenue Neighborhood Project. The Notice to Proceed (NTP)
with the scope of work, as outlined in Amendment No.5, was issued on August 31, 2005.
City Commission Memorandum -West Avenue- Bay Road Improvements
March 14, 2007
Page 2 of 4
The project planning process has followed the standard Neighborhood Right-of-Way (ROW)
Infrastructure Improvement Project sequence, from Project Kick-off Meeting to Community
Design Workshops (CDW). The Kick-off Meeting with other City departments was held on
November 17, 2005, and the Site Reconnaissance was held on November 18, 2005. A
Visioning Session was held with all relevant City departments on March 27,2006. The CDW
was held on September 27, 2006. Residents' feedback demonstrated support for the
Recommended Plan presented in the Basis of Design Report (BODR).
The Bay Road portion of the improvements were separated out and constructed as part of
an earlier project. The project components included roadway reconstruction, sidewalk
repairs, new storm drainage system, including well system and the restoration of swale to
facilitate drainage, landscaping, and improved on-street parking. The total budget for the
completed work was $1,662,229, including $900,000, for construction hard costs.
The West Avenue - Bay Road Neighborhood Improvements outlined in the BODR will
include upgrades to the water distribution system in accordance with the Public Works
Department Water Main Prioritization (April 2003), stormwater drainage system
improvement, enhanced streetscape, pedestrian and bicycle circulation, parking, street
ends, landscaping, and traffic calming features. The improvements to the water system will
include replacement of, existing galvanized iron water mains, tuberculated six (6) and eight
(8) inch mains, and extensions as necessary. Stormwater improvements will be in
accordance with the City's Comprehensive Storm Water Management Program Master Plan.
The hardscape improvements will enhance street ends, corners, crosswalks, sidewalks, and
gateway features.
West Avenue
West Avenue will be visually unified through plantings, paving and fixtures, and bike lanes.
The typical cross section for West Avenue from Hank Meyer Boulevard to 8th Street
includes:
. Two 5' wide bicycle lanes
. Two 11' wide travel lanes
. 10' wide center turning lane
. Two parallel parking lanes
. Sidewalks will be "Miami Beach Red" concrete, 6' wide, a net gain of over l' over the
existing sidewalk widths.
Lincoln Road
Lincoln Road from Bay Road to the cul-de-sac, the existing parallel parking will be converted
to angled parking on both sides of the street.
. Two 11' wide travel lanes
. Two angled parking lanes
. Tree lawns on each side of the street
. Two 8' wide sidewalks
Lincoln Road, from Bay Road to West Avenue will have a 14' Median (6' wider than the
existing median East of West Avenue). The median will be planted with a double row of
palms with low shrubs, 8' wide sidewalks.
Lincoln Court
Trees will be added to enhance the appearance of the street end. The improvements are as
follows:
. Narrow existing pavement to 20' wide
. Adds a 4' wide grass strip with palm trees
City Commission Memorandum -West A venue- Bay Road Improvements
March 14, 2007
Page 3 of 4
. Textured paving along Collins Canal and replacement of guardrail with concrete
bollards
10th Street West of West Avenue
. Provides shade trees on each side of the street to the Bay.
. A small street end park is currently proposed and will add more shade trees, pavers,
benches, etc
. Proposed 90 degree parking in lieu of angled parking.
16th Street (between West Avenue and Bav Road)
The Street is identified as the start of an East-West bicycle route in the City's 16th Street
Improvement Plan. The proposed plan provides:
. Two 5' wide bike lanes
. Two lanes of parallel parking
. Two 11' wide travel lanes
The estimated construction budget for the improvement is as follows:
Water $ 1.0 million
Stormwater $10.5 million
Hardscape and Landscape $ 9.4 million
$20.9 million
The Schedule for completing the West Avenue Neighborhood project is as follows:
Task 1 - Planning (June 2005 - Jan 2007)
Task 2 - Design Phase (February 2008 - April 2009)
Task 3 - Bid & Award (May 2009 - Aug 2009
Task 4 - Construction (Sept 2009 - Aug 2012)
Although at this time the project is not fully funded, the project timeline is synchronized with
the Administration's request for $24,565,291, in the Fiscal Year (FY) 2007/2008 Capital
Budget. In the interim, the Administration intends to finalize the BODR, and close out the
Agreement with the Consultant. In the event that additional Stormwater, and Water and
Sewer Bonds are approved in the FY 2007/2008 Budget, the Administration intends to issue
a Request for Qualification (RFQ) for Architectural and Engineering services for the design
of the project. If the additional funding is not approved, the improvements for the West
Avenue Neighborhood cannot be accomplished.
It should also be noted that the previously contemplated stormwater drainage improvements
for the Flamingo Neighborhood, that would connect to the outfalls on Bay Road, may no
longer be required. These improvements are estimated at approximately $7 million. Efforts
are currently underway to clean, videotape and complete a structural analysis ofthe existing
box culverts in the Flamingo Neighborhood. There are anticipated savings for utilizing the
existing culverts, in lieu of their replacement. In addition, no further coordination efforts will
be required between the Flamingo and West Avenue Neighborhood Improvement Projects.
Based on the consensus achieved at the Community Meetings, and input from City staff, a
draft BODR was prepared and submitted on January 2, 2007, for circulation to City
departments for review. The BODR was also presented to the General Obligation Bond
Oversight Committee, during the February 5, 2007, meeting. Since staff from the various
City departments has been involved in the Planning Process from its inception, the
Recommended Plan in the BODR has been finalized. The current schedule calls for the
completion of the Design Phase in 2009.
City Commission Memorandum -West Avenue- Bay Road Improvements
March 14, 2007
Page 4 of 4
CONCLUSION
The Administration recommends approval of the West Avenue -Bay Road Neighborhood-
11 B Improvement Project BODR as submitted. By approving the BODR, the City will officially
end the Planning Phase for this project and approve the design concept contained therein.
Once the additional funding is approved, the Administration will be able to proceed with the
issuance of a RFQ for the Design Development, Construction Documents, Bidding and
Award, and Construction Phases of the Project.
* BODR will be distributed under a separate cover.
T:\AGENOA\2007\mar1407\Consent\West Avenue BOOR Memo.doc