98-22818 RESO
RESOLUTION NO. 98-22818
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RANKING OF THE
PROPOSALS RECEIVED PURSUANT TO REQUEST FOR PROPOSALS NO.
43-97/02 PROVIDING FOR THE LEASE-PURCHASE OF 9,250 ELECTRONIC
PARKING METERS, AND AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE NUMBER ONE RANKED FIRM,
WORLD WIDE PARKING, INC.
WHEREAS, on October 18, 1996, the City issued Bid No. 43-97/02 for the
purchase of9,500 parking meters; and
WHEREAS, bids were received from three major meter manufacturers, and
demonstration units from each bidder were supplied for field testing along Ocean
Drive; and
WHEREAS, all units performed without any type of unusual malfunction; and
WHEREAS, on January 15, 1998, the Finance and Citywide Projects
Committee re-prioritized the list of parking projects to be funded from the remaining,
unallocated proceeds of the 1997 Parking Revenue Bonds; and
WHEREAS, on February 4, 1998, the Mayor and City Commission accepted
the recommendation of the Finance and Citywide Projects Committee, rejecting all
meter bids, and directing the Administration to develop a Request for Proposals (RFP)
to lease-purchase the electronic meter mechanisms, and to fund the cost of the lease-
purchase through the increased revenue realized by the replacement of the older
existing mechanisms; and
WHEREAS, the City issued Request for Proposals (RFP) No. 43-97/02 for
providing for the lease-purchase of9,250 electronic parking meter mechanisms; and
WHEREAS, proposals were received from six (6) firms; and
WHEREAS, an Evaluation Committee approved by the City Manager met on
June 16, 1998, and recommended the firm of Wodd Wide Parking, Inc. as the top
ranked respondent; and
WHEREAS, the City Manager has reviewed the responses and the
recommendation of the Evaluation Committee and concurs with the Evaluation
Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission herein accept the ranking of the proposals received
pursuant to Request for Proposals No. 43-97/02 providing for the lease-purchase of
9,250 electronic parking meters, and authorize the Administration to enter into
negotiations with the number one ranked firm, W orId Wide Parking, Inc.
PASSED AND ADOPTED this 1st day of July, 1998.
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MAYOR
ATTEST:
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CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
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ELECTRONIC METER RFP OVERVIEW
WORLD WIDEI DUNCAN MACKAY INTELLIGENT
POM
METERS 1,319,235 2,626,669 1,197,413 2,416,007
MEDECO/EQUIVALENT 845,900 747,442 NOT BID NOT BID
DOMES 18,300 14,700 12,500 INCLUDED
I. PLATES 3,100 6,200 4,400 INCLUDED
HUSKY PDT 54,180 INCLUDED 253,522 INCLUDED
80 HRS TRAINING 5,000 INCLUDED INCLUDED 240 HRS INCL.
27,750 CARDS 48,840 INCLUDED INCLUDED INCLUDED
RATE PLATES 848 10,700 3,000 INCLUDED
POM WARRANTY 52,769 46,250 INCLUDED 5 YR INCLUDED
HUSKY WARRANTY 21,600 INCLUDED INCLUDED INCLUDED
SPARE PARTS 186,592 INCLUDED 215,753 INCLUDED
TOOLS 3,805 INCLUDED 3,973 INCLUDED
SOFTWARE DEVELOPMENT INCLUDED 298,347 INCLUDED
TOTAL 2,560,169 3,451,961 1,988,908 2,416,007
MEDECO/EQUIV ALENT INCLUDED INCLUDED 845,900 845,900
TOTAL * 2,560,169 3,451,961 2,834,808 3,261,907
*The second total has been provided to show the total cost from each proposer if they had bid on all items.
To:
Sergio Rodriguez, City Manager
Harry Mavrogenes, Assistant City Manager
Memorandum
From:
Subject:
Jacqueline Gonzalez, Parking Director
Report of the Evaluation Committee for RFP 43-97/02
Lease-Purchase of Electronic Parking Meter Mechanisms
Date:
June 17, 1998
The Evaluation Committee, consisting of Alan o rovitz , Michael Thompson, Jacqueline
Gonzalez, James Stamos and John Todaro met at 10:00 a.m. on Tuesday, June 16, 1998 to
discuss and evaluate the responses to RFP 43-97/02.
Jacqueline Gonzalez was elected the Chairperson for the Evaluation Committee. Judy Ford,
Procurement Director served as staff to the Committee. Ms Ford gave the Committee an
overview of the RFP history, and apprised the Committee of their duties and responsibilities
as members of a City EvaluationCommittee. Mrs.Gonzalez gave the Committee an overview
of the history of parking meters in the City, and described in detail the need for new parking
meter technology.
The Parking Department prepared a detailed matrix comparing all proposers' responses to the
RFP. Additionally, a summary matrix was also developed and distributed to all members of
the Committee. The Committee reviewed each proposal in detail, considering the proposing
firms' ability to meet the requirements of the RFP, installations of similar size and scope, the
ability of the firm to meet the installation deadline, the items each proposer responded to in
the RFP, the proposal's net cost to the City, and the terms of the proposed lease-purchase.
The members of the Committee felt that the ability of the proposer to meet the delivery
schedule; the 24-hour availability of meter provider assistance; the importance of
recommending to the City Manager an electronic meter with proven, tried and true
technology; and the user friendliness of the electronic meters, were critical to their
recommendation.
The Committee met for four (4) hours and 15 minutes. The Committee was unanimous in
the choice of the top ranked proposer. The members of the Evaluation Committee ranked
the proposals as follows:
Duncan Intelligent McKay Worldwide/POM
Alan Orovitz 3 4 2 I
Michael Thompson 2 4 3 I
James Stamos 2 4 3 I
John Todaro 3 4 2 I
Page?.!
J. Gonzalez
2
4
3
TOTALS
12
20
13
5
The Committee was unanimous in their ranking of World Wide Parking Inc. as the number one
ranked respondent. Following as proposer number two: Duncan Industries, Inc.; numberthree:
McKay Meters of Canada; and number four: Intelligent Devices Inc.
World Wide Parking, Inc.'s proposal offered all the components of the electronic meter specifications,
and also proposed to provide electronic locking mechanisms (Medeco) mounted on refurbished ( to
the City's specifications) vault doors.
The Committee voted unanimously to recommend that the City place the following components of
the RFP out for competitive bid: ( I) Refurbishment of I 1,000 Duncan 80 parking meter housings
(existing meter housing stock); and (2) Purchase of City's surplus mechanical parking meter
mechanisms.
A Commission Memorandum and Resolution reflecting the Evaluation Committee's recommendation
and requesting authorization to negotiate a contract with the top-ranked proposer, are being drafted
for your review for presentation to the Mayor and City Commission at the July I, 1998 City
Commission Meeting. James Stamos and Patricia Walker will negotiate the lease-purchase
agreement, and a negotiated contract will be presented to the City Commission at the July 15, 1998
meeting.
cc: Judy Ford, Procurement Director
Patricia Walker, Finance Director
James Stamos, Parking Department Finance Manager
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
httn"\\r.i mi~mi-hp;:u~h f111~
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: July 1, 1998
FROM:
Sergio Rodriguez
City Manager
,
SUBJECT: A RESOLUT ON OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, TO ACCEPT THE RANKING OF
THE PROPOSALS RECEIVED AND TO AUTHORIZE THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS FOR A
CONTRACT WITH THE NUMBER ONE RANKED FIRM WORLD WIDE
PARKING, INC., PURSUANT TO REQUEST FOR PROPOSALS NO. 43-
97/02 FOR PROVIDING FOR THE LEASE-PURCHASE OF 9,250
ELECTRONIC PARKING METERS.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds, in the amount of $480,000, are included in the Parking Department's 1998/1999 proposed
budget. Funds are included in the Parking Department Account Nmnbers: 480-0462-000323 (in the
amount of$240,000) and 480-0463-000323 (in the amount of$240,000).
BACKGROUND:
On October 18, 1996, the City of Miami Beach issued a public bid for the purchase of9,500 parking
meters. Bids were received from three major meter manufacturers. They supplied demonstration
units from each bidder for field testing along Ocean Drive, and the electronic meter mechanisms
tested performed without any type of unusual malfunction.
Funding for this purchase was to be provided from the proceeds of the 1997 Parking Revenue Bond
issuance. In August, 1997 the proceeds from this bond issuance were received. On January 15,
1998, the Finance and Citywide Projects Committee re-prioritized the list of parking projects to be
funded from the remaining unallocated proceeds of the 1997 Parking Revenue Bond. To maximize
the limited amount of funding available for construction and renovation projects that would result
in additional parking, the Finance and Citywide Projects Committee recommended that the
AGENDAITEM~
DATE~
Administration reject all bids for parking meters, and develop a Request for Proposals (RFP) for
the lease-purchase of the electronic parking meter mechanisms.
On February 4, 1998, the Mayor and City Commission accepted the recommendation of the Finance
and Citywide Projects Committee, rejected all meter bids, and directed the Administration to
develop a Request for Proposals (RFP) to lease-purchase the electronic meter mechanisms, and to
fund the cost of the lease-purchase through the increased revenue realized by the replacement of the
older existing parking meter mechanisms.
On April 7, 1998 the City solicited proposals from qualified firms to provide for the lease-purchase
of 9,250 fully electronic parking meter mechanisms. The RFP was sent to twenty-one (21) firms.
The responses for this RFP were due no later than May 14, 1998 at 3 :00 p.m. Proposals were
received from six (6) firms responding to all, or components of, the RFP:
Duncan Industries, Inc.
Industrial Metal Spraying
Intelligent Devices, Inc.
McKay Meters of Canada
Medeco
W orId Wide Parking, Inc.
An Evaluation Committee, consisting of the following persons, met on June 16, 1998, to review and
discuss the proposals:
Alan Orovitz
Michael Thompson
Resident and Businessman
Resident and Member of the Transportation
and Parking Committee
Parking Director
Finance Manager/Parking Department
Meter and Maintenance Superintendent/Parking
Department
Jacqueline Gonzalez
James Stamos
John Todaro
ANALYSIS:
At the meeting of the Evaluation Committee, each proposal was evaluated and ranked in accordance
with the criteria listed in the Request for Proposals:
1. Ability to meet RFP specifications
2. Meter installations of similar scope and quantity for other municipalities within the
last five (5) years.
3 . Availability of service personnel on twenty four (24) hour notice.
4. Terms and conditions of the lease/purchase.
5. Net cost associated with the lease of9,250 meters.
6. Ability to meet outlined installation time line.
7. Additional response to options outlined in the RFP.
The Committee unanimously selected World Wide Parking, Inc., (the low bidder), as the top ranked
proposer. Proposers were given the option to bid on refurbishing the meter housings and purchasing
the City's surplus mechanical meters. The Evaluation Committee unanimously agreed that the bids
received for these two items were inadequate and agreed to recommend that the City place these
items out for competitive bid. In accordance with the terms of the RFP, the City Manager has
reviewed the Evaluation Committee's recommendation and concurs with its ranking of the proposals
(details are attached).
CONCLUSION:
The Mayor and Commission should accept the ranking recommended by the City Manager, and
authorize the Administration to negotiate a lease-purchase contract with the top-ranked firm, World
Wide Parking, Inc. If approved, the Administration will bring a negotiated lease-purchase contract
back to the Mayor and City Commission for approval on July 15, 1998.
Based on this timeline, the electronic parking meter mechanisms and debit card system will be fully
installed and operational by November 30, 1998.
,n
SR/HSM/JYG
A:\METERSEL. 70 I