2007-26506 Reso
RESOLUTION NO. 2007-26506
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 02-06/07, FOR CONSTRUCTION COST
ESTIMATING, SCHEDULING AND CLAIMS ANALYSIS SERVICES, ON AN AS-
NEEDED BASIS, FOR THE CITY OF MIAMI BEACH; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL
SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL
NEGOTIATIONS WITH ANY OR ALL OF THE FOLLOWING FOUR (4) FIRMS: 1)
POST BUCKLEY SCHUH AND JERNIGAN (PBS&J); 2) THE BOSCH GROUP,
INC.; 3) CMS-CONSTRUCTION MANAGEMENT SERVICES, INC.; AND 4)
FAITHFUL GOULD.
WHEREAS, the City has been using the Construction Manager at Risk project
delivery method, where cost estimating services would be a necessary and allied
component in order to verify the accuracy of the architect and construction manager's
construction cost estimates, and would provide City departments (such as CIP and Public
Works) with an independent professional opinion as to cost, which would be invaluable in
negotiating a Guaranteed Maximum Price (GMP); and
WHEREAS, on October 11, 2006, the Mayor and City Commission approved the
issuance of Request for Proposals (RFP) No. 02-06/07 for Construction Cost Estimating,
Scheduling and Claims Analysis Services, On An As Needed Basis, for the City of Miami
Beach; and
WHEREAS, RFP No. 02-06/07 was issued on October 12, 2006, with an opening
date of November 28, 2006; a pre-proposal conference was held on October 26,2006; and
WHEREAS, five (5) proposals were received in response to the RFP, from the
following firms:
· CMS-Construction Management Services, Inc.;
· Faithful Gould;
· The Bosch Group, Inc.;
· Post Buckley Schuh and Jernigan (PBS&J);
· Urban Engineers; and
WHEREAS, an Evaluation Committee was appointed by the City Manager via Letter
to Commission (LTC) No. 293-2006, consisting of the following individuals:
· Mario Gonzalez-Pola, Senior Capital Projects Coordinator;
· Graciela Escalante, Senior Capital Projects Coordinator;
· Fernando Vazquez, City Engineer, Public Works;
· Mike Alvarez, Assistant Director, Public Works;
· Rosa Bramchtein, Leadcership Academy Alumni;
· Lucero Levy, President Home Owner's Association; Biscayne Point; and
WHEREAS, on December 13, 2006, the Committee convened and discussed the
qualifications and credentials, as well as various options in ranking all five (5) responsive
firms; and
WHEREAS, the Committee, at the end of the ranking of the five (5) proposers,
unanimously decided to invite all proposers to provide a presentation followed by a
question and answer session; and
WHEREAS, the Committee reconvened on January 16, 2007; all five proposers
were provided time for a brief presentation followed by a question and answer session; and
WHEREAS, upon completion of all presentations and question and answer
sessions, all five (5) proposers were scored on the "Interview of Company Personnel"
portion of the Evaluation Criteria, and the score for this item was then added to the other
Evaluation Criteria items, and all scores were tabulated and presented to the Committee
for their final ranking and recommendation; and
WHEREAS, upon the evaluation of the tabulated scores, taking into consideration
the Past Performance and Experience of all interviewed firms, and the amount of work that
is envisioned to be provided, the Committee unanimously recommended the top four
ranked firms as follows:
1) 1 st Ranked - Post Buckley Schuh and Jernigan (PBS&J);
2) 2nd Ranked - The Bosch Group, Inc.;
3) 3rd Ranked - CMS-Construction Management Services, Inc.;
4) 4th Ranked - Faithful Gould; and
WHEREAS, the City Manager concurs with the Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the
ranking of firms, and authorize the Administration to negotiate agreements, pursuant to
Request for Proposals (RFP) No. 02-05/06, for Construction Cost Estimating, Scheduling
and Claims Analysis Services, On An As-Needed Basis, for the City of Miami Beach; and
further authorize the Mayor and City Clerk to execute Professional Services Agreements
upon completion of successful negotiations with any or all of the following four (4) ranked
firms: 1) Post Buckley Schuh and Jernigan (PBS&J); 2) The Bosch Group, Inc.; 3) CMS-
Construction Management Services, Inc.; and 4) Faithful Go Id.
/
/
PASSED and ADOPTED this 11th day of lAp il
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
{;
CITY CLERK
T:\AGENDA\2007\apr11 07\Consent\RFP-02-06-07 - Cost Estimating Services-RESO.doc
S 127/~7
Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals Pursuant To Request For
Proposals (RFP) 02-06/07for Construction Cost Estimating, Scheduling And Claims Analysis Services, On
An As Needed Basis, For The City Of Miami Beach.
Ke Intended Outcome Su orted:
Ensure Well-Desi ned Quali Ca ital Pro'ects
Issue:
I Shall the City Commission authorize Professional Services Agreements to be issued?
Item Summary/Recommendation:
The City has begun using the CM at Risk Project delivery method. Cost Estimating Services would be a
necessary and allied component necessary in order to verify the accuracy of the Architect's and
Construction Manager's construction cost estimates and would provide City department such as CIP and
Public Works with an independent professional opinion as to cost, which would be invaluable in negotiating
a Guaranteed Maximum Price (GMP). In addition, due to the fluctuating current construction services
market conditions, Cost Estimating Services available to the City via a rotational list, would facilitate the
preparation and accuracy of CIP and Public Works budgets during planning, design and construction
phases.
The firms selected under this RFP would not only provide Cost Estimating Services but Scheduling and
Claims analysis as well. Often, claims analysis is a necessary service on many of the City's design and
construction projects. The ability in having scheduling and cost estimating firm(s) available on a rotating list
to be used on an as-needed basis would enable the City to have independent firm(s) evaluate the validity
of any given claim by analyzing the project(s) costs and schedules.
It is the intent of the City of Miami Beach to select several firms under this RFP, which will be contacted on
a rotational b~sis. This contract shall be for two (2) years, with two (2) optional renewal years at the City's
discretion.
The following four (4) firms are being recommended for award:
1 st Ranked - Post Buckley Schuh and Jernigan (PBS&J)
2nd Ranked -- The Bosch Group, Inc.
3rd Ranked - CMS-Construction Management Services, Inc.
4th Ranked - Faithful Gould
APPROVE THE CITY MANAGER'S RECOMMENDATION
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
I I 2
OSPI Total
Financial Impact Summary:
islative Trackin
JMG
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stimating Services-SUMMARY.doc
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MIAMIBEACH
AGENDA ITEM
DATE
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beoch, Florida 33139, www.miamibeochfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ~
April 11, 2007 0 U
TO:
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 02-06/07, FOR CONSTRUCTION
COST ESTIMATING, SCHEDULING AND CLAIMS ANALYSIS SERVICES, ON
AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL
SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL
NEGOTIATIONS WITH ANY OR ALL OF THE FOLLOWING FOUR (4) FIRMS: 1)
POST BUCKLEY SCHUH AND JERNIGAN (PBS&J); 2) THE BOSCH GROUP,
INC.; 3) CMS-CONSTRUCTION MANAGEMENT SERVICES, INC.; AND 4)
FAITHFUL GOULD.
FUNDING
Funding for projects for these service agreements shall be determined by the user the
department (CIP, Public Works), some of the funding for these services have been
appropriated under each Capital project for FY 06/07, some project funding will need to be
presented to the City Commission for approval.
ADMINISTRATION RECOMMENDATION
Execute Professional Services Agreements upon completion of Successful Negotiations
with any or all of the four (4) firms.
ANAL YSIS
The City has begun using the CM at Risk Project delivery method. Cost Estimating Services
would be a necessary and allied component necessary in order to verify the accuracy of the
Architect's and Construction Manager's construction cost estimates and would provide City
department such as CIP and Public Works with an independent professional opinion as to
cost, which would be invaluable in negotiating a Guaranteed Maximum Price (GMP). In
addition, do to the fluctuating current construction services market conditions, Cost
Estimating Services available to the City via a rotational list, would facilitate the preparation
and accuracy of CIP and Public Works budgets during planning, design and construction
phases.
The firms selected under this RFP would not only provide Cost Estimating Services but
Scheduling and Claims analysis as well. Often, claims analysis is a necessary service on
many of the City's design and construction projects.
City Commission Memorandum - RFP-Cost Estimating Services
Apri/11, 2007
Page 2 of 7
The ability in having scheduling and cost estimating firm(s) available on a rotating list to be
used on an as-needed basis would enable the City to have independent firm(s) evaluate the
validity of any given claim by analyzing the project(s) costs and schedules.
This contract shall be for two (2) years, with two (2) optional renewal years at the City's
discretion.
SCOPE OF SERVICE:
I. The Consultant(s) shall provide and/or perform cost estimating and schedule
preparation and/or evaluation services for a variety of building construction projects
for the City of Miami Beach.
Such projects may include but not necessarily be limited to the design, construction,
remodeling, renovation, repair, improvement, or extension of City Government
facilities and buildings, appurtenant building structures, building systems, building
sites, other public facilities and right-of-way neighborhood projects.
II. The scope of such services, depending on the scope, size, complexity, and
composition of each assigned project, will involve total projects or multi-disciplinary
elements of right-of-way projects, building projects and other public facilities,
including but not limited to, Construction Specifications Institute Division/Section
elements:
1. General Requirements
2. Site Work
3. Cast-in-Place Concrete
4. Masonry
5. Metals
6. Wood and plastics
7. Thermal and moisture protection
8. Doors and windows
9. Finishes
10. Specialties
11. Equipment
12. Furnishings
13. Special construction
14. Conveying systems
15. Mechanical
16. Electrical
17. Systems
These services may require the Consultant to prepare independent, objective, detailed cost
estimates and/or schedules to be used by the City of Miami Beach for evaluating,
negotiating, and otherwise resolving requests, payment applications, and claims made by
construction contractors, and in determining the cost of changes in the work proposed by the
City or required by unforeseeable or unanticipated circumstances.
III Services
The scope of such multi-disciplined services to be provided and/or performed by the
Consultant for selected projects may include, but not necessarily be limited to,
providing and/or performing such services or tasks as:
City Commission Memorandum - RFP-Cost Estimating Services
Apri/11, 2007
Page 3 of 7
A. Cost Estimating Involving:
1. Budgetary/ conceptual cost estimates for proposed Capital Improvement
(CIP) Projects.
2. Budgetary/conceptual cost estimates for planned projects based on
generally established project design concepts.
3. Estimates of cost based on project schematic drawings.
4. Estimates of cost based on project design development plans and
specifications.
5. Estimates of cost based on final project construction plans and
specifications or field survey of existing facilities.
6. Estimates of cost based on proposed changes to the final project
construction plans and specification including additions, deletions, or
alternative revisions thereto.
7. Evaluation and recommendations pertaining to proposals submitted or cost
proposals made by contractors, subcontractors, equipment and material
suppliers, and others pertaining to City of Miami Beach construction
projects.
8. Evaluation and recommendations pertaining to contractors proposed
Schedule of Values for use in establishing contract partial (progress) and
final payment applications amounts.
9. Evaluation and recommendations pertaining to the dollar amounts
contained in construction contractor's periodic applications for partial
(progress) and final contract payments including the value of stored
materials where applicable.
10. Estimates of cost based on an evaluation of alternative or substitute
equipment, materials, or building systems proposed by contractors awarded
City of Miami Beach construction contracts.
11. Comparative cost analysis of requests or claims for changes in contract
compensation involving disputes, City-directed Change Orders, unforeseen
conditions, changes in the work, and changes in the contract time period
submitted by contractors employed on City of Miami Beach construction
contracts.
12. In the event of proposed or actual litigation between the City of Miami Beach
and contractors employed on City construction contracts, develop and
provide expert witness testimony and related support documentation
pertaining to claims for changes in contract compensation involving
disputes, changes in the work, and/or changes in the contract time period.
13. Such other cost estimates pertaining to City of Miami Beach con~truction
projects as the City may request.
14. Estimates to assist with any emergency work such as Hurricane Disaster
relief efforts.
City Commission Memorandum - RFP-Cost Estimating Services
Apri/11, 2007
Page 4 of 7
B. Scheduling/ Schedule Evaluation Involving:
1. Budgetary/ conceptual schedule estimate for proposed Capital Improvement
(CIP) and Public Works Projects.
2. Evaluation and recommendations based on construction schedules
prepared and submitted by contractors awarded City construction contracts.
3. Evaluation and recommendations pertaining to potential changes in City
construction contract time periods and work schedules involving proposed
and/or actual changes in the contracted construction work.
4. Evaluation and recommendations pertaining to contractor's requests or
claims pertaining to City-directed changes in work schedules, manpower
requirements, and contract time period and change(s) in contract
compensation possibly caused thereby.
5. Evaluation pertaining to the cause, effect, impact, and costs pertaining to
unanticipated disruptions, delays, or lack of progress on contracted
construction work and recommendations of alternative means of resolving
and/or overcoming such problems.
6. Evaluation and otherwise monitor and critique and provide
recommendations pertaining to contractors' proposed plan of work, work
schedule, procurement schedule, shop drawing submittal schedule,
subcontracting schedule, and the anticipated and actual progress related
thereto.
7. In the event of proposed or actual litigation between the City and contractors
employed on City construction contracts, develop and provide expert
witness testimony and related support documentation pertaining to claims
for changes in contract time and changes in contract compensation caused
thereby.
8. Such other evaluations pertaining to the time periods for construction
contracts, work schedules, work progress, work delays, and related issues
as the City may request.
C. Legal Support Services or Testimony:
Provide advice and assistance to the City Attorneys' Office or other City
divisions/ departments in support of resolving and/or defending claims made by
the construction contractors or others against the City, including expert witness
and legal testimony on matters relating to claims for damages and/or changes in
construction contract compensation and time.
IV. Authorization of Services:
As individual projects are generated by the City, the Consultants will be provided
with, or will participate in, the development of a general Scope of Services
statement. This statement will provide the basis for the Consultant and the City's
Project Manager to mutually develop a more detailed, comprehensive, Scope of
Services.
On the basis of such a Scope of Services, supplemented with a Consultant's Service
Performance Schedule, the Consultant will prepare and submit for the City's
consideration a detailed proposal covering the cost of the professional services and
any other related costs involved for each assignment.
City Commission Memorandum - RFP-Cost Estimating Services
April 11 , 2007
Page 5 of 7
Upon (1) agreement as to the Scope of Services, (2) the acceptance of the
Consultant's Service Performance Schedule, and (3) the approval by the City of the
Consultant's proposal and fee, whether or not modified by negotiation, the
Consultant will be authorized to proceed to provide and/or perform the agreed to
services by the City's issuance of a written Delivery Order.
EVALUATION PROCESS AND CONSULTANT SELECTION
On October 11, 2006, the Mayor and City Commission approved the issuance of Request for
Proposal (RFP) 02-06/07 for Construction Cost Estimating, Scheduling and Claims Analysis
Services, on an as needed basis, for the City of Miami Beach.
RFP No. 02-06/07 was issued on October 12, 2006 with an opening date of November 28,
2006. A pre-proposal conference was held on October 26,2006. Bid Net issued bid notices
to 62 prospective proposers, resulting in 15 proposers requesting the RFP document.
Additionally, the City uploaded the bid to RFP Depot who issued bid notices to 695
prospective proposers, resulting in 46 proposers requesting the RFP document. All bid
notification attempts resulted in the receipt of the following five (5) proposals from:
. CMS-Construction Management Services, Inc.
. Faithful Gould
. The Bosch Group, Inc.
. Post Buckley Schuh and Jernigan (PBS&J)
. Urban Engineers
The City Manager via Letter to Commission (LTC) No. 293-2006, appointed an Evaluation
Committee consisting of the following individuals:
. Mario Gonzalez-Pola, Senior Capital Projects Coordinator;
. Graciela Escalante, Senior Capital Projects Coordinator;
. Fernando Vazquez, City Engineer, Public Works;
. Mike Alvarez, Assistant Director, Public Works;
. Rosa Bramchtein, Leadership Academy Alumni;
. Lucero Levy, President Home Owner's Association; Biscayne Point
On December 13, 2006, the Committee convened, Graciela Escalante, Senior Capital
Projects Coordinator, and staff from the City's Procurement Division addressed the
committee and provided general information on the scope of services.
The Committee was also provided Evaluation Surveys and Risk Assessment Plans for all
the firms being evaluated.
The Committee also discussed the Selection Criteria, which was used to evaluate and rank
the firms:
1. Qualifications of the Firm (10 points).
2. Qualifications of the Individuals (10 points).
3. Risk Assessment Plan for ensuring quality of work (25 points).
4. Past performance based on number and quality of the Performance Evaluation
Surveys (25 points).
5. Interview of Company personnel (15 points).
6. Fee Proposal (15 points).
The Evaluation Committee discussed all the Qualifications and Experience of each proposer
as well as evaluated each Risk Assessment submitted. Additionally, the City's Procurement
Division provided past performance surveys submitted to the City by clients of each of the
proposers and each Evaluation Committee Member provided their scores for all the above
selection criteria with only item no. 5 Interview of Company Personnel to be scored at a
City Commission Memorandum - RFP-Cost Estimating Services
Apri/11, 2007
Page 6 of 7
second scheduled Evaluation Committee meeting. At the end of the 1 st Evaluation
Committee Meeting it was decided by all members that all 5 companies should be invited to
provide a small presentation followed by a question and answer session.
The Evaluation Committee reconvened on January 16, 2007, all five proposers were
provided time for a brief presentation followed by a question and answers session. Upon
completion of all presentation and answer sessions all 5 proposers were scored on item no.
5 "Interview of Company personnel" of the Selection Criteria. The score for this item was
then added to the other selection criteria items and all scores were tabulated and presented
to the Evaluation Committee for their final ranking and recommendation. Attached is the
tabulated score for all Evaluation Committee Members:
RFP-02-06/07 - CONSTRUCTION COST ESTIMATING, SCHEDULING AND CLAIMS
ANAL YSIS SERVICES, ON AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH
Committee Member:
Mario Fernando Graciela Mike Lucero Final
Company Name Gonzalez-Pola Vazquez Escalante Alvarez Levy Ranking
CMS-Construction
Management 76 (4) 65.5 (1) 88 (3) 86 (3) 96 (2) 3
Services, Inc.
Faithful Gould 83 (3) 46.5 (4) 85 (4) 67 (5) 97.5(1) 4
The Bosch Group, Inc. 85 (2) 63.5 (2) 90 (2) 90 (1) 89.5 (4) 2
Post Buckley Schuh and 91 (1) 63.5 (2) 91 (1) 89 (2) 95.8 (3) 1
Jernigan (PBS&J)
Urban Engineers 76 (4) 52.5 (3) 82 (5) 71 (4) 88 (5) 5
Upon the evaluation of the tabulated scores and taking into consideration the Past
Performance and Experience of all interviewed firms, and taking into consideration the
amount of work that is envisioned to be provided under these service agreements, the Panel
unanimously recommended that the top four ranked firms be recommended for award under
this Request for Proposal.
The top four ranked firms are as follows:
1) 1 sl Ranked - Post Buckley Schuh and Jernigan (PBS&J)
2) 2nd Ranked - The Bosch Group, Inc.
3) 3rd Ranked - CMS-Construction Management Services, Inc.
4) 4th Ranked - Faithful Gould
As part of the Selection Criteria, the Evaluation Committee was presented past performance
surveys which were sent to the City from each of the firm's clients who submitted proposals
for this RFP. Following are some comments from clients of the firms being recommended for
award under this RFP process.
Company Name: Post Buckley Schuh & Jernigan (PBSJ)
Reference from: Israel Rodriguez-Soto in reference to work provided to Broward County
Public Schools
Comments: "Excellent Service from both Tom and PBS&J."
City Commission Memorandum - RFP-Cost Estimating Services
Apri/11, 2007
Page 7 of 7
Company Name: Post Buckley Schuh & Jernigan (PBSJ)
Reference from: Shari Lee in reference to work provided to Miami Dade Public Schools
Comments: "Excellent response from the Consultant. Always delivers product on time no
matter what it takes; has been known to work through the night and upon minimal notice
when necessary."
Company Name: The Bosch Group, Inc.
Reference from: Tew Cardenas LLP
Reference to work provided to: Miami-Dade County Public Schools
Comments: "Each person at the Bosch Group performs work professionally and with
excellent skills."
Company Name: The Bosch Group, Inc.
Reference from: Anouk Villegas, Esq.
Reference to work provided to: MK Contractors, Inc.
Comments: "Maria Bosch Group is extremely organized, methodical, precise and efficient in
the execution of her work. I value her highly and recommend her, specifically, in the
preparation of claims."
Company Name: CMS-Construction Management Services, Inc.
Reference from: Albert Poza
Reference to work provided to: Miami-Dade County Public Schools
Comments: "Very Good Response"
Company Name: CMS-Construction Management Services, Inc.
Reference from: Kirk Stetson
Reference to work provided to: Palm Beach Community College
Comments: "CMS staff's estimating abilities may be ranked very highly. Keith Emery's
strength lies in his ability to assertively support the Owner with accurate costs and
forecasti ng."
Company Name: Faithful Gould.
Reference from: Neil Poteet
Reference to work provided to: City of Miami
Comments: "Faithful Gould are performing exceptionally well on our program."
Company Name: Faithful Gould
Reference from: Dan Clayton
Reference to work provided to: Reynolds, Smith and Hills, Inc.
Comments: "RS & H utilizes F&G on numerous projects with consistently successful results."
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution that accepts the recommendation of the City Manager pertaining to the ranking of
proposals pursuant to Request for Proposals (RFP) No. 02-06/07, for Construction Cost
Estimating, Scheduling and Claims Analysis Services, on an as-needed basis, for the City of
Miami Beach; and further authorizes the Mayor and City Clerk to execute Professional
Services Agreements upon completion of successful negotiations with any or all of the
following four (4) firms: 1) Post Buckley Schuh and Jernigan (PBS&J); 2)The Bosch Group,
Inc.; 3) CMS-Construction Management Services, Inc.; and 4) Faithful Gould.
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