2007-26505 Reso
2007-26505
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO
THE RANKING OF FIRMS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 03-06/07,
FOR CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS
NEEDED BASIS, FOR THE CITY OF MIAMI BEACH; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS UPON
COMPLETION OF SUCCESSFUL NEGOTIATIONS WITH ANY OR ALL OF THE FOLLOWING
SIX (6) FIRMS: 1) F.R. ALEMAN; 2) JBM DATA SYSTEM, LLC; 3) MILLER LEGG; 4)
WOOLPERT,INC; 5) CONSUL TECH; AND 6) J. BONFILL & ASSOCIATES.
WHEREAS, RFQ No. 03-06/07 for Citywide Surveying, Topographical and Mapping
Services, on an as needed basis for the City of Miami Beach, was issued on October 18, 2006,
with an opening date of December 8, 2006 (the "RFQ"); and
WHEREAS, the RFQ requested qualifications from experienced and qualified firms to
prepare boundary and/or topographical surveys for Capital Improvement Project (CIP) and Public
Works which would enable the City to plan projects in an expedite manner; and
WHEREAS, a pre-proposal conference was held on November 7,2006; and
WHEREAS, Bid Net issued RFQ notices to 27 prospective proposers and RFP Depot
issued RFQ notices to 85 prospective proposers, which resulted in the receipt of 13 proposals; and
WHEREAS, the City Manager, via Letter to Commission (LTC) No. 292-2006, appointed an
Evaluation Committee ("the Committee") consisting of the following individuals:
· Mario Gonzalez-Pola, Senior Capital Projects Coordinator
· Hiram Siaba, Senior Capital Projects Coordinator
· Fernando Vazquez, City Engineer, Public Works
· Mike Alvarez, Assistant Director, Public Works
· Debora Ruggeiro, Leadership Academy Alumni and Park View Island Homeowner's
Association
· David Patlak, Leadership Academy Alumni and Resident; and
WHEREAS, on March 7, 2007, the Committee convened to rank thefirms; and
WHEREAS, the Committee members were provided with general information on the scope
of services, Performance Evaluation Surveys, and Risk Assessment Plans for all the firms being
evaluated; and
WHEREAS, the Committee discussed the firms' respective qualifications, experience, and
competence, and ranked the firms accordingly; and
WHEREAS, a motion was presented by Fernando Vazquez, seconded by Hiram Siaba, and
unanimously approved by all Committee members for F.R. Aleman & Associates, Inc., JBM Data
System LLC., Miller Legg, Woolpert, Inc., Consul Tech, and J. Bonfill & Associations to be
recommended for potential award of contract; and
WHEREAS, the City Manager concurs with the Committee's recommendation, and would
recommend that the City Commission authorize the Administration to negotiate with any or all of
the following six firms: 1) FR. Aleman & Associates, Inc.; 2) JBM Data System LLC.; 3) Miller
Legg; 4) Woolpert, Inc.; 5) Consul Tech; 6) J. Bonfill & Associations; and
WHEREAS, the City Manager would further request that, in the event of successful
negotiations, that the Mayor and City Commission further approve and authorize the Mayor and
City Clerk to execute Agreements with the successful firms.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the
recommendation of the City Manager pertaining to the ranking of firms; authorize the
Administration to enter into negotiations pursuant to Request for Qualifications (RFQ) No. 03-
06/07, for Citywide Surveying, Topographical and Mapping Services, on an as needed basis for the
City of Miami Beach; and further authorize the Mayor and City Clerk to execute professional
services agreements upon completion of successful negotiations with any or all of the following six
firms: 1) F.R. Aleman & Associates, Inc.; 2) JBM Data System LLC.; 3) Miller Legg; 4) Woolpert,
Inc.; 5) Consul Tech; 6) J. Bonfill & Associations.
PASSED AND ADOPTED THIS
11th
2007.
ATTEST:
~t PCttL~
CITY CLERK
nAGENDA \2007\aO'11 OllConsentlRF Q-03-06-07 T opogmphlcal - Resolution .dO"/
APPROVED AS TO
FORM & LANGUAGE
~. & FO ECUTION
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Lf :v ttomey t\t ~
COMMISSION ITEM SUMMARY
Condensed Title:
Accept the City Manager's Recommendation Pertaining to the Ranking of Firms Pursuant to Request For
Qualifications (RFQ) No.03-06/07, for Citywide Surveying, Topographical and Mapping Services, on an as
needed basis for the City of Miami Beach; Authorizing to Enter Into Negotiations with any or all of the
following six firms: 1) F.R. Aleman & Associates, Inc.; 2) JBM Data System LLC.; 3) Miller Legg; 4)
Woolpert, Inc.; 5) Consul Tech; 6) J. Bonfill & Associations; and Authorizing the Mayor and City Clerk to
Execute A reements U n Conclusion of Successful Ne otiations.
Ke Intended Outcome Supported:
To Ensure Well-Designed Quality Capital Projects.
Issue:
Shall the City Commission approve the City Manager's recommendation?
Item Summary/Recommendation:
RFQ No. 03-06/07 was issued on October 18, 2006, with an opening date of December 8, 2006. A pre-
proposal conference to provide information to contractors submitting a response was held on November 7,
2006. Bid Net issued RFQ notices to 27 prospective proposers and RFP Depot issued RFQ notices to 85
prospective proposers, which resulted in the receipt of 13 proposals.
The City Manager via Letter to Commission (LTC) No. 292-2006, appointed an Evaluation Committee (''the
Committee") that convened on March 7, 2007.
The Committee discussed their individual perceptions of the contractor's qualifications, experience, and
competence, and ranked the firms accordingly. A motion was presented by Fernando Vazquez, seconded
by Hiram Siaba, and unanimously approved by all Committee members for F.R. Aleman & Associates, Inc.,
JBM Data System LLC., Miller Legg, Woolpert, Inc., Consul Tech, and J. Bonfill & Associations to be
recommended for potential award of contract.
ACCEPT THE CITY MANAGER'S RECOMMENDATION
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Account Approved
Funds: ',:'
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OSPI <"
Financial Impact Summary:
T:IAGEND
islative Trackin
, City Manager
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MIAMI BEACH
AGENDA iTE.M
DATE
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Aorida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager ~ ~
April 11, 2007 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS; AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 03-06/07, FOR CITYWIDE
SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS
NEEDED BASIS, FOR THE CITY OF MIAMI BEACH; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL
SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL
NEGOTIATIONS WITH ANY OR ALL OF THE FOLLOWING SIX (6) FIRMS: 1)
F.R. ALEMAN; 2) JBM DATA SYSTEM, LLC; 3) MILLER LEGG; 4) WOOLPERT,
INC; 5) CONSUL TECH; AND 6) J. BONFILL & ASSOCIATES.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
On October 11, 2006, the Mayor and City Commission approved the issuance of Request for
Qualifications (RFQ) No. 03-06/07 for Citywide Surveying, Topographical and Mapping
Services, on an as needed basis, for the City of Miami Beach. The RFQ requested
qualifications from experienced and qualified firms to prepare boundary and/or topographical
surveys for Capital Improvement Projects (CIP) Office and Public Works which would enable
the City to plan projects in an expedited manner.
All survey work prepared for the City or through the City's firms shall comply with the
Minimum Technical Standards for Land Surveys in the State of Florida for work in
commercial/high risk areas and any applicable state laws, regulations or other requirements.
All field data is to be collected in digital form (GPS, Total Station, etc.) and reference
recorded in field books. The digital data shall be post processed and delivered to the City as
specified herein. The ability to have a rotating list of Surveying, Topographical and Mapping
firms would enable the City to procure these services directly at a cost savings to the City.
It is the intent of the City of Miami Beach to select firms under this RFQ, which will be
contacted on a rotational basis, based on the City's needs and experience and qualifications
of the firms.
Commission Memorandum - RFQ-03-06/07
Apri/11, 2007
Page 2 of 4
The executed agreements will remain in effect for a period of two (2) years. The City of
Miami Beach has the option to renew the agreements at its sole discretion for an additional
two (2) year period on a year-to-year basis. Such option will be exercised, if at all, only when
it is in the best interest of the City.
RFQ No. 03-06/07 was issued on October 18, 2006 with an opening date of December 8,
2006. A pre-proposal conference to provide information to firms submitting a response was
held on November 7,2006.
BidNet issued RFQ notices to 27 prospective proposers, RFP Depot issued RFQ notices to
85 prospective proposers, which resulted in the receipt of following 13 proposals:
1, MARIO PRATS JR. & ASSOCIATES, INC.
2. MANUEL G. VERA & ASSOCIATES, INC.
3. PRECISION ENGINEERING & SURVEYING, INC
4. JBM DATA SYSTEM, LLC
5. J. BON FILL & ASSOCIATES
6. CONSUL TECH
7. F.R.S. & ASSOICATES, INC
8. WOOLPERT,INC
9. POST BUCKLEY SCHUH & JERNIGAN (PBSJ)
10. STONER AND ASSOCIATES, INC
11. MILLER LEGG
12, F.R. ALEMAN AND ASSOCIATES, INC
13. CRAIG A. SMITH & ASSOICA TES
The City Manager via Letter to Commission (LTC) No. 292-2006, appointed an Evaluation
Committee ("the Committee") consisting of the Following individuals:
· Mario Gonzalez-Pola, Senior Capital Projects Coordinator
· Hiram Siaba, Senior Capital Projects Coordinator
· Fernando Vazquez, City Engineer, Public Works
· Mike Alvarez, Assistant Director, Public Works
· Debora Ruggeiro, Leadership Academy Alumni and Park View Island
Homeowner's Association
· David Patlak, Leadership Academy Alumni and Resident
On March 7, 2007, the Committee convened and a quorum was attained. The Committee
unanimously nominated Fernando Vazquez as Chair of the Committee.
The Committee members were provided with an overview of the project, Performance
Evaluation Surveys and Risk Assessment Plans for all the proposers being evaluated, The
Committee members elected to score and rank the firms without the need for presentations.
The following Evaluation Criteria was used to evaluate and rank the firms:
A. The experience, qualifications and portfolio of the Principal (15 points).
B. The experience, qualifications and portfolio of the Project Manager (15 points).
C. The experience and qualifications of the professional personnel assigned to the
Project Team (10 points).
Commission Memorandum - RFQ-03-06/07
Apri/11, 2007
Page 3 of 4
D. Risk Assessment Plan for ensuring quality of work (20 points),
E. Willingness to meet time and budget requirements as demonstrated by past
performance (5 points).
F. Certified minority business enterprise participation (5 points). Either the Prime firms
or the sub-Consultant team may qualify for proof of certification for minority business
enterprise participation. Accepted minority business enterprise certifications
include the Small Business Administration (SBA), State of Florida, or Miami-Dade
County.
G. Location (5 points).
H. Recent, current, and projected workloads of the firms (5 points).
I. The volume of work previously awarded to each firm by the City (5 points),
J. Past performance based on number and quality of the Performance Evaluation
Surveys (15 points).
The method of ranking the firms utilized by the Committee was the following: The firms with
more than 50% of the Committee Members' first-place votes will be deemed the top-ranked
firm; subsequent firms not receiving the majority of the Committee Member's first-place
votes will be ranked based on the total low aggregate ranked score,
The Committee discussed their individual perceptions of the firm's qualifications, experience,
and competence, and ranked the firms accordingly. A motion was presented by Fernando
Vazquez, seconded by Hiram Siaba, and unanimously approved by all Committee members
for F.R. Aleman & Associates, Inc., JBM Data System LLC., Miller Legg, Woolpert, Inc"
Consul Tech, and J. Bonfill & Associations to be recommended for potential award of
contract. The final scoring was as follows:
F.R. ALEMAN & ASSOCIATES,
INC
JBM DATA SYSTEM, LLC
MILLER LEG
CONSULT TECH
WOOLPERT, INC
J. BONFILL & ASSOCIATES
STONER & ASSOCIATION
POST BUCKLEY SCHUH &
JERNIGAN PBJS)
CRAIG A SMITH & ASSOCIATES
PRECISION ENG. & SURVEYING
FRS & ASSOCIATES
MARIO PRATS JR& ASSOCIATES
MANUEL G. VERA &
ASSOCIATES
Tabulated in Rankina Order
Mario
Gonzalez- Hiram
Pol a Siaba
LOW
Fernando Dave Deborah AGGREGATE
Vaz uez Patlak Ru eiro TOTALS TOTALS
9 430,82
18 420
18 420,16
23 410,72
23 418.06
30 404
32 400.49
34 385,68
45 379.18
45 375,06
55 340.58
55 354.32
62 322
Commission Memorandum - RFQ-03-06/07
Apri/11, 2007
Page 4 of 4
EVALUATION COMMITTEE'S RANKING ORDER
1. F.R. ALEMAN & ASSOCIATES, INC
2. JBM DATA SYSTEM, LLC
3. MILLER LEG
4. CONSULT TECH
5. WOOLPERT, INC
6. J. BONFILL & ASSOCIATES
7. STONER & ASSOCIATION
8. POST BUCKLEY SCHUH & JERNIGAN (PBJS)
9. CRAIG A SMITH & ASSOCIATES
10. PRECISION ENG. & SURVEYING
11. FRS & ASSOCIATES
12. MARIO PRATS JR& ASSOCIATES
13. MANUEL G. VERA & ASSOCIATES
CONCLUSION
The Administration recommends that the Mayor and City Commission accept the
recommendation of the City Manager pertaining to the ranking of firms; Authorizing the
Administration to enter into negotiations pursuant to Request for Qualifications (RFQ) No.
03-06/07, for Citywide Surveying, Topographical and Mapping Services, on an as needed
basis, for the City of Miami Beach; and further authorizing the Mayor and City Clerk to
execute professional services agreements upon completion of successful negotiations with
any or all of the following six firms: 1) F.R. Aleman & Associates, Inc.; 2) JBM Data System
LLC.; 3) Miller Legg; 4) Wool pert, Inc.; 5) Consul Tech; 6) J. Bonfill & Associations.
T:IAGENDA\2007\apr1107\Consent\RFQ-03-06-07 Topographicall-Memo,doc