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2007-26503 Reso RESOLUTION NO. 2007-26503 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 15-06/07, FOR ARCHITECTURAL, ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE SERVICES FOR THE PLANNING, DESIGN, BID AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FORTHE FLAMINGO PARK PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP RANKED FIRM OF WOLFBERG ALVAREZ & PARTNERS; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH WOLFBERG ALVAREZ & PARTNERS, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE SECOND-RANKED FIRM OF CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS); AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS), AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE THIRD-RANKED FIRM OF BEA INTERNATIONAL, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS. WHEREAS, RFQ No. 15-06/07 for Architectural, Engineering, Urban Design, and Landscape Architecture Services for the Planning, Design, Bid and Award, and Construction Administration Services for the Flamingo Park Project (the "RFQ") was issued on December 15, 2006, with an opening date of January 30, 2007; and WHEREAS, the RFQ requested sealed qualifications from firms with the capability and experience to provide architectural, engineering, urban design, and landscape architecture services for the planning, design, bid and award, and construction administration services for the Flamingo Park Project; and WHEREAS, a Pre-RFQ conference was held on January 4, 2007; and WHEREAS, Bid Net issued notices to 104 prospective firms, RFP Depot issued notices to 1073 prospective firms, and 63 prospective firms viewed the RFQ documents; which resulted in the receipt of three (3) qualification submittals; and WHEREAS, the City Manager, via Letter to Commission (LTC) No. 052-2007, appointed an Evaluation Committee (the "Committee") consisting of the following individuals: · Barry Zaid, Flamingo Neighborhood Resident (Leadership Academy); · Mark Craven, Flamingo Neighborhood Resident (Leadership Academy); · Judy Robertson, Flamingo Park Neighborhood Association; · Carla Dixon, Capital Projects Coordinator; · Kevin Smith, Parks and Recreation Department Director; · William Cary, Assistant Director, Planning Department; · Harry Morgan, Executive Director, Police Athletic League (PAL); and WHEREAS, on March 20, 2007, the Committee convened to rank the firms' qualifications; and WHEREAS, the Committee members were provided with Performance Evaluation Surveys received from clients of the firms; and Agenda Item C 7 F Date It-II-07 WHEREAS, the Committee also received a Reference List of Projects, submitted by both the proposed project managers and from each of the firms; and WHEREAS, each firm gave a fifteen (15) minute presentation, which was followed by a thirty (30) minute Question and Answer (Q&A) session with the firm's proposed project manager; and WHEREAS, the Committee reviewed and evaluated the qualifications of the three (3) firms submitting responses, and ranked Wolfberg Alvarez & Partners, as the top-ranked firm; Corzo Castella Carballo Thompson Salman (C3TS), as the second-ranked firm; and BEA International, Inc., as the third-ranked firm; and WHEREAS, the City Manager concurs with the Committee's rankings. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of qualifications pursuant to Request for Qualifications (RFQ) No. 15-06/07, for Architectural, Engineering, Urban Design, and Landscape Architecture Services for the Planning, Design, Bid and Award, and Construction Administration Services for the Flamingo Park Project; authorize the Administration to enter into negotiations with the top ranked firm of Wolfberg Alvarez & Partners; and should the Administration not be able to negotiate an agreement with Wolfberg Alvarez & Partners, authorizing the Administration to negotiate with the second-ranked firm of Corzo Castella Carballo Thompson Salman (C3TS); and should the Administration not be able to negotiate an agreement with Corzo Castella Carballo Thompson Salman (C3TS), authorizing the Administration to negotiate with the third-ranked firm of BEA International, Inc.; and further authorizing the Mayor and City Clerk to execute a Professional Services Agreement upon conclusion of successful negotiations. PASSED AND ADOPTED THIS 11 th 2007. ATTEST: liuu+ Pttt~ CITY CLERK T:\AGENDA\2007\apr11 07\Consent\RFQ-15-06-07 FlamingoParkProject - Resolution.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~ ~~ i"M7 City AIIomeY\{~ Data COMMISSION ITEM SUMMARY Condensed Title: Accept The City Manager's Recommendation Pursuant To Request For Qualifications (RFQ) No. 15- 06/07, For Architectural, Engineering, Urban Design, and Landscape Architecture Services For The Planning, Design, Bid And Award, And Construction Administration Services For The Flamingo Park Project; Authorizing The Administration To Enter Into Negotiations With The Top-Ranked Firm ofWolfberg Alvarez & Partners; And Should Negotiations Become Unsuccessful With Wolfberg Alvarez & Partners, Authorizing Negotiations with The Second-Ranked Firm of Corzo Castella Carballo Thompson Salman (C3TS); And Further Authorizing The Mayor And City Clerk To Execute A Professional Services A reement U on Conclusion Of Successful Ne otiations B The Administration. Ke Intended Outcome Su orted: To Ensure Well-Desi ned Qualit Ca ital Pro'ects. Issue: I Shall the City Commission approve the City Manager's recommendation? Item Summary/Recommendation: RFQ No. 15-06/07 was issued on December 15, 2006 with an opening date of January 30,2007. A pre- RFQ meeting to provide information to firms submitting a response was held on January 4,2007. Bid Net issued bid notices to 104 prospective firms, RFP Depot issued bid notices to 1073 prospective firms, and 63 prospective firms viewed the RFP documents, which resulted in the receipt of the following three (3) proposals: 1. BEA International, Inc. 2. Corzo Castella Carballo Thompson Salman (C3TS) 3. Wolfberg Alvarez & Partners The City Manager via Letter to Commission (LTC) No. 052-2007, appointed an Evaluation Committee ("the Committee") that convened on March 20, 2007. Each Firm gave a 15-minute presentation, which was followed by a 30-minute Question and Answer (Q&A) session with the Firm's proposed Project Manager. At the conclusion of the last Question and Answer (Q&A) session, the Committee evaluated the qualifications of all three (3) firms, and ranked them as follows: . Top-ranked - Wolfberg Alvarez & Partners · Second-ranked - Corzo Castella Carballo Thompson Salman (C3TS) · Third-ranked - BEA International, Inc. ACCEPT THE CITY MANAGER'S RECOMMENDATION. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 OSPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: I Gus Lopez, ex!. 6641 Si n-Offs: Departmen City Manager City Manager GL T:\AGEND JMG . goParkProject - Summary.doc lD ...,. AGENDA ITEM DATE ~7F 1(-1/-07 lD MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov TO: FROM: DATE: SUBJECT: COMMISSION MEMORANDUM Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager t,./._~ April 11, 2007 {f A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 15-06/07, FOR ARCHITECTURAL, ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE SERVICES FOR THE PLANNING, DESIGN, BID AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF WOLFBERG ALVAREZ & PARTNERS; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH WOLFBERG ALVAREZ & PARTNERS, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS), AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS), AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF BEA INTERNATIONAL, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANAL YSIS On December 6, 2006, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No. 15-06/07 for Architectural, Engineering, Urban Design, and Landscape Architecture, for the Planning, Design, Bid and Award, and Construction Administration Services, for the Flamingo Park Project. Flamingo Park is a 36.56:t acre park bordered on the East by Meridian Avenue and on the West by Alton Road, from 11th to 12th Streets, and Michigan Avenue, from 1 ih Street to 14th Street mid-block. The Park is comprised of a football stadium and grandstand; the tennis center (17 courts); the Abel Holtz Stadium; the Friendship Corner building; the baseball stadium and grandstand; the Police Athletic League (PAL) building; the Flamingo Pool building; the Boys and Girls Club; the handball courts; the football field house and picnic shelter; the Property Management Office and Facilities; the switch and storage building, which contains electrical and power equipment as well as a storage area; the ticket booths and concession stands; the comfort station; and the tot lot/playground. Commission Memorandum - RFQ-15-06/07 Apri/11, 2007 Page 20f7 The Flamingo Park Project (the "Project") Scope of Work, includes architectural and engineering services for the master planning, design development, permitting, bid and award, and construction administration for the renovation of, and improvements to, the Flamingo Park facilities, including the demolition of existing facilities, and construction of a new tennis center building; new tennis courts and lighting; demolition of the Abel Holtz Stadium; renovation of existing restrooms, or the provision of new ones; renovation of, or improvements to the existing Friendship Corner; restoration of the existing softball field, basketball courts and handball courts; renovation of the baseball stadium; new park lighting and security lighting at entry promenade; landscape and irrigation improvements; additional parking areas and improved vehicular access; pedestrian circulation /access along the EastlWest and North/South axes; perimeter fencing; entry features and signage. The selected design firm will also be responsible for coordinating this work with future and/or ongoing streetscape designs and construction projects. The Project's initial priorities are to construct a new tennis center, including courts and facilities; provide accessible restrooms; and enhance park lighting. The demolition of the Abel Holtz Stadium will occur first and sod will be provided in its place. This will be done in anticipation of the other park improvements and separately from the RFQ process. All other improvements will be phased, and implemented according to the available budget. The scope of work for the Project consists of: establishing a consensus design concept for the Project that meets the needs of the community, and stays within the established schedule and cost parameters. Design concepts will be presented to the neighborhood residents and user groups by the selected firm at one or more Community Design Workshops (CDW). Based on the results of the workshop(s), a phasing plan will be developed by the Consultant in conjunction with City staff, for the design and construction of the facilities in separate and distinct stages. It is the intent of the Administration, once the phasing plan is completed, to proceed with the design and construction documents of the tennis center facility and the adjacent tennis courts first and proceed with the procurement of an initial construction contract for that portion of the scope. The second portion of the scope which will be placed into construction will be the renovation or new construction of the park restrooms. This part of the scope may be procured through a separate contractor and construction could begin concurrently with the tennis center or consecutive to the completion of the facility. The design, however, of both portions of the scope will be completed within the same timeline to allow the City the flexibility of constructing both areas of the park together or separately. These decisions will be made once the phasing plan for the park is completed. The successful firm will be responsible for the following scope of work: Task 1 - Planninq Services: The purpose of this Task is to establish a consensus design concept for the Project that meets the needs of the community, and stays within the established schedule and cost parameters. Design concepts will be presented to the neighborhood residents and user groups by the selected firm at one or more Community Design Workshops (CDW). Based on the results of the workshop(s), a phasing plan will be developed by the Consultant in conjunction with City staff, for the design and construction of the facilities in separate and distinct stages. It is the intent of the Administration, once the phasing plan is completed, to proceed with the design and construction documents of the tennis center facility and the adjacent tennis courts first and proceed with the procurement of an initial construction contract for that portion of the scope. Commission Memorandum - RFQ-15-06/07 Apri/11, 2007 Page 30f7 The second portion of the scope which will be placed into construction will be the renovation or new construction of the park restrooms. This part of the scope may be procured through a separate contractor and construction could begin concurrently with the tennis center or consecutive to the completion of the facility. The design, however, of both portions of the scope will be completed within the same timeline to allow the City the flexibility of constructing both areas of the park together or separately. These decisions will be made once the phasing plan for the park is completed. Task 2 - Desion Services: The purpose of this Task is to establish the requirements for the preparation of Contract Documents for the Project. The selected firm will be required to perform a variety of forensic tasks to verify, to the extent practicable, existing conditions, and the accuracy of base maps and as-built drawings to be used in the development of Construction Documents. These tasks include, but may not be limited to, surveying, utility verification, and coordination with the Flamingo/Lummus Neighborhood Improvements Project, and other drainage improvements. In addition, the selected firm will follow the City Standards for the preparation of Contract Documents, inclusive of Drawings, Specifications and Front-End Documents, Cost Estimates, and a Risk Assessment Plan (RAP). Review submittals will be prepared at the completion of the Planning Phase; at the completion of 60% of the construction documents; and at the 100% design completion stage. Contract Documents will be subject to Constructability and Value Engineering reviews. The selected firm will attend and participate in design review meetings to present and discuss the design progress and concept at different stages during the design and will work with City staff to adjust and revise Project scope as may be deemed necessary to meet established budgets and the established phasing plan. The selected firm will also be responsible for reviewing and receiving approvals for the Contract Documents from all jurisdictional permitting Agencies and Boards prior to finalization of each phase of the Project. To facilitate the implementation of a Public Information Program, the selected firm will provide electronic files of all project documents, as directed by the City. City departments shall be required to respond, in writing, to all review comments. Presentation formats will be as directed by the City. The selected firm shall establish and maintain an in-house Quality Assurance / Quality Control (QAlQC) program designed to verify and ensure the quality, clarity, completeness, constructability and bid potential of its Contract Documents. Task 3 - Bid and Award Services: The selected firm shall assist the City in the bidding and award phases of each portion of the Project scope. Such assistance shall include, facilitating reviews of Contract Documents with applicable Procurement, Risk Management and City Attorney's Office representatives. In addition, the selected firm shall furnish camera-ready Contract Documents for reproduction and distribution by the City, attend pre-bid conferences, assist with the preparation of necessary contract addenda, attend bid openings where applicable, assist with bid evaluations, and prepare a recommendation to award letter for the City's consideration. The selected firm shall provide "As-Bid" documents for use during construction. The City may also consider awarding the project to one of the Job Order Contract (JOC) contractors already in place. This could facilitate expeditious construction contract procurement and award versus the typical four to six months the City experiences when a project is advertised for competitive bidding. Commission Memorandum - RFQ-15-06/07 Apri/11, 2007 Page 4 of 7 This decision will be made at the completion of the design and construction documents first phase of the Project, which is the tennis center facility. The City may also consider procurement of a Construction Manager at Risk (CMR) at the end of the Planning phase and involve them in pre-construction services which would include value engineering, constructability reviews, etc., for each portion of the Project scope beginning with the tennis center facility. The CMR would be involved in all construction portions of the Project until completion of the last phase. This decision will be made as the Project progresses. Task 4 - Construction ManaQement Services: The selected firm shall perform a variety of tasks associated with the administration of the construction contract and construction management of the project. These shall include attendance at the pre-construction conferences, attendance at weekly construction meetings, responding to contractor Requests for Information (RFI), clarification, responding to and evaluating contractor requests for change orders, contract amendments, review of shop drawings, review of record drawings, review and recommendation of contractor applications for payment, specialty site visits, project closeout reviews, including substantial completion, final punch list development and Project certification of final completion of each phase, and Acceptance, and warranty administration of each phase.. Task 5 - Additional Services: No additional services are envisioned at this time. However, if such services are required during the performance of the work, they will be requested by the City and negotiated in accordance with the Contract requirements. Task 6 - Reimbursable Services: The City may reimburse additional expenses such as reproduction costs, survey, geotechnical work and underground utility verification costs. It is anticipated that a firm whose specialty and primary area of expertise is in parks and recreation/sports facilities design and construction, will be the prime consultant on the selected project design team, which should also include a civil engineer, and a landscape architect either as part of the prime firm, or as sub-consultants to the firm, all with extensive experience in parks and recreation/sports facilities. RFQ No. 15-06/07 was issued on December 15, 2006 with an opening date of January 30, 2007. A pre-proposal conference to provide information to firms submitting a response was held on January 4,2007. BidNet issued bid notices to 104 prospective firms, RFP Depot issued bid notices to 1073 prospective firms, and 63 prospective firms viewed the RFP documents, which resulted in the receipt of the following three (3) proposals: 1. BEA INTERNATIONAL, INC. 2. CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS) 3. WOLF BERG ALVAREZ & PARTNERS Commission Memorandum - RFQ-15-06/07 Apri/11, 2007 Page 5 of 7 The City Manager via Letter to Commission (LTC) No. 052-2007, appointed an Evaluation Committee ("the Committee") consisting of the Following individuals: . Barry Zaid, Flamingo Neighborhood Resident (Leadership Academy) . Mark Craven, Flamingo Neighborhood Resident (Leadership Academy) . Judy Robertson, Flamingo Park Neighborhood Association . Carla Dixon, Capital Projects Coordinator . Kevin Smith, Parks and Recreation Department Director . William Cary, Assistant Director, Planning Department . Harry Morgan, Executive Director, Police Athletic League (PAL) On March 20, 2007, the Committee convened with all seven (7) committee members in attendance. The Committee unanimously nominated Carla Dixon as Chair of the Committee. Carla Dixon, Capital Projects Coordinator, addressed the Committee and provided a brief background of Flamingo Park and the scope of services that will be required from the successful firm. The Committee members were also provided with Performance Evaluation Surveys received from clients of the firms' proposed Project Manager to be assigned to the Project, and from clients of the three (3) firms being evaluated. The Committee also received a Reference List of Projects submitted by both the proposed Project Managers and a Reference List of Projects from each of the three (3) firms. Each firm gave a 15-minute presentation, which was followed by a 30-minute Question and Answer (Q&A) session with the firm's proposed Project Manager. THE EVALUATION COMMITTEE BASED ITS RECOMMENDATIONS ON THE FOLLOWING FACTORS (As per Florida Statute 287.055 CCNA): A. The experience, qualifications and portfolio of the Principal (15 points). B. The experience, qualifications and portfolio of the Project Manager (15 points). C. The experience and qualifications of the professional personnel assigned to the Project Team (10 points). D. Risk Assessment Plan for ensuring quality of work (20 points). E. Willingness to meet time and budget requirements as demonstrated by past performance (5 points). F. Certified minority business enterprise participation (5 points). Either the Prime Consultant or the sub-Consultant team may qualify for proof of certification for minority business enterprise participation. Accepted minority business enterprise certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County. G. Location (5 points). H. Recent, current, and projected workloads of the firms (5 points). I. The volume of work previously awarded to each firm by the City (5 points). J. Past performance based on number and quality of the Performance Evaluation Surveys (15 points). Commission Memorandum - RFQ-15-06/07 Apri/11, 2007 Page 6 of 7 The final scoring is as follows: RFQ No. 15-06-07 FOR ARCHITECTURAL, ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE SERVICES FOR THE PLANNING, DESIGN, SID AND AWARD, AND CONSTRUCTION ADMINISTRATION. SERVICES FOR THE FLAMINGO PARK PROJECT Barry Zaid Mark Craven Judy Robertson Carla Dixon BEA INTERNATIONAL, INC. CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS) WOLFBERG ALVAREZ & PARTNERS RFQ No. 15-06-07 FOR ARCHITECTURAL, ENGINEERING, URSANDESIGN, AND LANDSCAPE ARCHITECTURE SERVICES FOR THE PLANNING, DESIGN, SID AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK PROJECT BEA INTERNATIONAL,INC. Kevin Smith William Ca AGGREGATE RANKING TOTALS 16 CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS) 14 WOLFBERG ALVAREZ & PARTNERS 11 RFQ No. 15-06-07 (#'s 1) (#'s 2) (#'s 3) BEA INTERNATIONAL, INC. 1 3 3 CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS) 3 1 3 WOLFBERG ALVAREZ & PARTNERS 3 4 Commission Memorandum - RFQ-15-06/07 Apri/11, 2007 Page 7 of 7 CONCLUSION A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida accepting the recommendation of the City Manager pursuant to Request for Proposals (RFP) No. 15-06/07, for Architectural, Engineering, Urban Design, and Landscape Architecture, for the Planning, Design, Bid and Award, and Construction Administration Services, for the Flamingo Park Project; Authorizing the Administration to enter into negotiations with the top-ranked Firm of Wolfberg Alvarez & Partners, and should the Administration not be able to negotiate an Agreement with Wolfberg Alvarez & Partners, authorizing the Administration to enter into negotiations with the Second-ranked Firm of Corzo Castella Carballo Thompson Salman (C3TS), and should the Administration not be able to negotiate an Agreement with Corzo Castella Carballo Thompson Salman (C3TS), authorizing the Administration to enter into negotiations with the Third-ranked Firm of BEA International, Inc.; and further Authorizing the Mayor and City Clerk to execute a Professional Services Agreement upon conclusion of successful negotiations by the Administration. T:\AGENDA\2007\apr11 07\Consent\RFQ-15-06-07 FlamingoParkProject -Memo.doc