2000-24095 RESO
RESOLUTION NO. 2000-24095
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AMENDMENT TO THE CURRENT
PROFESSIONAL SERVICES AGREEMENT WITH THE
FIRM OF BERMELLO, AJAMIL AND PARTNERS, INC., IN
THE AMOUNT OF $37,000 FOR THE PROVISION OF
ADDITIONAL ARCHITECTURAL, ENGINEERING AND
LANDSCAPE ARCHITECTURAL SERVICES TO
COMPLETE THE DESIGN, CONSTRUCTION
DOCUMENTATION, CONSTRUCTION ADMINISTRATION,
AND TO DEVELOP SPECIFICATIONS FOR THE NORTH
SHORE PARK AND YOUTH CENTER PROJECT; AND
AUTHORIZING THE ALLOCATION OF FUNDS IN THE
TOTAL AMOUNT OF $37,000 INCLUDED IN THE
FOLLOWING PREVIOUSLY APPROPRIATED FUNDS:
$7,000 FROM THE FLORIDA RECREATION
DEVELOPMENT ASSISTANCE PROGRAM (FRDAP)
GRANT, AND $30,000 FROM THE $15 MILLION GENERAL
OBLIGATION PARK BOND FOR THE IMPROVEMENTS OF
THE NORTH SHORE PARK AND YOUTH CENTER, FUND
NO. 370-2158-069358.
WHEREAS, on January 16, 1997, the City entered into a
Professional Services Agreement with the architectural firm of
Bermello, Ajamil and Partners, Inc., to develop design, construction
documentation, specifications, and to provide construction
administration for the North Shore Park and Youth Center project;
and
WHEREAS, on November 2,1999, the citizens of Miami
Beach voted $1,350,000 from the 1999 General Obligation Bond as
supplementary funds for proposed construction at North Shore Park
and Youth Center; and moreover, on June 21, 2000, a grant award
notification, in the amount of $100,000, was received by the City
from the Florida Recreation Development Assistance Program
(FRDAP), for the additional improvements to the aforementioned
project; and
WHEREAS, as the result of the infusion of these new funds,
the users' inputs were sought and substantial changes to the existing
drawings were requested; and
WHEREAS, these users' request for programmatic changes was
reviewed and validated by City staff and the consultant; and
WHEREAS, the Parks and Recreational Facilities Advisory Board
voted unanimously, on September 6, 2000 to support such changes as
well as the request for additional services that it generated; and
WHEREAS, these facts were verbally reported to the General
Obligation Bond Oversight Committee on September 11, 2000; and
NOW, THEREFORE BE IT DULY RESOLVED BY THE
MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission approve and authorize the Mayor and City Clerk to
execute an Amendment to the current Professional Services
Agreement with the firm ofBermello, Ajamil and Partners, Inc., in
the amount of $37,000 for the provision of additional services to
complete the design, construction documentation and to develop
specifications for the North Shore Park and Youth Center project; and
authorizing the allocation of funds in the total amount of $37,000
included in the following previously appropriated funds: $7,000 from
the Florida Recreation Development Assistance Program (FRDAP)
Grant,; and $30,000 from the $15 Million General Obligation Park
Bond for the improvements of the North Shore Park and Youth
Center, Fund No. 370-2158-069358.
PASSED AND ADOPTED this 27.th day of Sept. ,2000.
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MAYOR
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APPROVED J1.S TO
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CITY CLERK
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
COMMISSION MEMORANDUM NO.1 SD-OD
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: September 27, 2000
FROM:
Jorge M. Gonzalez
City Manager
~~
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE
CURRENT PROFESSIONAL SERVICES AGREEMENT WITH THE FIRM OF
BERMELLO, AJAMIL AND PARTNERS, INC., IN THE AMOUNT OF $37,000
FOR THE PROVISION OF ADDITIONAL ARCHITECTURAL,
ENGINEERING AND LANDSCAPE ARCHITECTURAL SERVICES TO
COMPLETE THE DESIGN, CONSTRUCTION DOCUMENTATION,
CONSTRUCTION ADMINISTRATION, AND TO DEVELOP
SPECIFICATIONS FOR THE NORTH SHORE PARK AND YOUTH CENTER
PROJECT; AND AUTHORIZING THE ALLOCATION OF FUNDS IN THE
TOTAL AMOUNT OF $37,000 INCLUDED IN THE FOLLOWING
PREVIOUSLY APPROPRIATED FUNDS: $7,000 FROM THE FLORIDA
RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT,
AND $30,000 FROM THE $15 MILLION GENERAL OBLIGATION PARK
BOND FOR THE IMPROVEMENTS OF THE NORTH SHORE PARK AND
YOUTH CENTER, FUND NO. 370-2158-069358.
ADMINISTRATION RECOMMEND A TION:
Adopt the Resolution.
FUNDING:
Total funding of $37,000 is available as follows: $7,000 from the previously appropriated $100,000
Florida Recreation Development Assistance Program (FRDAP) Grant; and $30,000 from the $15
Million General Obligation Park Bond for the improvements of the North Shore Park and Youth Center,
Fund No.370-2158-069358.
ANALYSIS:
On July 16, 1997, the City entered into a Professional Services Agreement with the architectural firm
AGENDA ITEM Cl K
DATE.9- 2-7-00
of Bermello, Ajamil and Partners, Inc., to develop design, construction documentation, specifications,
and to provide construction administration for five (5) projects of the Park Bond Master Plan, including
the North Shore Park and Youth Center.
The North Shore Park project was extensively reviewed by the public, throughout the design process.
To accomplish this goal, several public workshops, presentations, and Committees' meetings were held
throughout the planning, programming and design phases. Subsequently, the construction
documentation reached a 95% level of completion.
1. On November 2,1999, the public voted an additional $1,350,000 to supplement the original
Park General Obligation Bond fund for the North Shore Park and Youth Center project.
The infusion of this and other funding to the project's original budget would result in revisions and
additions to the previously approved architectural program. Therefore, the users' inputs were sought,
and a series of meetings were held:
. On February 29 and April 13, 2000, community workshops were held at the North Shore Park.
. On March 30, April 5 and May 11, 2000, presentations were made to the North Beach Youth
Center Oversight Committee.
. On May 4, 2000, a presentation was made to the Parks and Recreational Facilities Advisory
Board.
The public requested several modifications to the existing site plan. These requests were examined by
both the Administration and the consultant, and the following enhancements resulted:
a. Replacement of two (2) clay (Hydro) courts with hard surface courts. No additional construction
cost is associated with this change.
b. Elimination of existing on-site parking spaces and introduction of one (1) outdoor fenced
basketball court on the southwest end of the park. The estimated differential construction cost
for this addition is $25,000.
c. The relocation of the proposed playground and the consolidation of the concession building,
the field house, and the restroom building as one detached facility in the southwest portion of
the park were also requested. The estimated differential construction cost for this modification
is $225,000.
The accommodation of these revisions will require modification to several drawings and an equal
amount of coordination between all disciplines. As a result, the Administration believes the consultant's
request for additional services to be reasonable, and is hereby requesting authorization from the
Commission to increase Bermello, Ajamil and Partners' contract for an additional $30,000
(Attachment). The Parks and Recreational Facilities Advisory Board voted unanimously, on September
6, 2000 to support the aforementioned modifications. The differential costs for the additional
construction, and the required A&E additional services fee associated with these changes will both be
financed from the current construction contingency fund which represents 20% of the actual
construction budget.
2. On June 21, 2000, notification of a grant award from the Florida Recreation Development
Assistance Program (FRDAP) in the amount of $100,000, was received by the City, for the
improvement of the North Shore Park and Youth Center project. In light of the availability of this new
fund, Bermello, Ajamil and Partners will now design for the added construction dollars. Therefore,
the consultant's contract must be amended to reflect an extra $7,000 in additional fees for professional
services. This amount represents the previously approved design fee of 7% of construction cost.
.
Current Estimated Construction Budget:
Revised Estimated Construction Budget:
Current A&E Fees:
Revised A&E Fees:
$6,297,181
$6,357,181
$440,803
$475,003
.
.
.
Construction Documentation is scheduled to be completed in October 2000 and Bid Award is estimated to
be made in December 2000.
The Administration recommends the adoption of the attached Resolution.
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Attachments