Amendment No. 11 to Services Agmt w/ Reynolds, Smith and Hills, Inc.
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AMENDMENT NO. 11
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
REYNOLDS, SMITH AND HILLS, INC,
DATED SEPTEMBER 5, 2001,
FOR THE PROVISION OF PROFESSIONAL SERVICES
NECESSARY FOR DESIGN OF
"P3.2" CLASSIFIED WATER MAINS IN AN AMOUNT NOT-TO-EXCEED
$20,333.00 FOR
NEIGHBORHOOD NO.5 - LA GORCE PROJECT.
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This Amendment No. 11 to the Agreement made and entered this" day of
M A1 ' 2002, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and Reynolds, Smith and Hills, Inc. (RS&H), having its offices at 6161 Blue
Lagoon Drive, Suite 200, Miami Florida, 33126 (hereinafter referred to as
CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) NO.1 0-0001, the Mayor
and City Commission adopted Resolution No. 2001-24551, on September 5, 2001,
approving and authorizing the Mayor and City Clerk to execute an Agreement with
Reynolds, Smith and Hills, Inc, for Professional Services for the La Gorce Streetscape
Right-of-Way Neighborhood Project (the Project); and
WHEREAS, the Agreement provides for the detailed planning services for various
streetscape / landscape / utility improvements within the La Gorce neighborhood; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of
$185,291.00; and
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WHEREAS, the planning effort for the La Gorce neighborhood has been
completed and detail design activities are underway; and
WHEREAS, on May 29, 2002, the Mayor and City Commission adopted
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Resolution No. 2002-24857, approving additional design services as Amendment NO.1 to
the Agreement, for planning, design, permitting, bidding / award and construction
administrative services for the Cherokee Avenue Seawall improvements within the La
Gorce neighborhood for a not-to-exceed amount of $45,000; and
WHEREAS, on January 8, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25096, approving additional design services as Amendment NO.2 to
the Agreement, for design, permitting, bidding / award and construction administrative
services for various streetscape / landscape / utility improvements within the La Gorce
neighborhood and includes Cherokee Avenue Seawall rehabilitation/replacement for a
not-to-exceed amount of $333,932.00; and
WHEREAS, on October 15, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25362, approving additional design services as Amendment NO.3
to the Agreement, for design, permitting, bidding / award services for the relocation of
existing utility improvements currently located along rear easements of approximately 153
properties, for an amount of $35,999.00; and
WHEREAS, on June 21,2004, Amendment NO.4 to the Agreement was executed,
to perform percolation tests and collect additional survey data, to proceed with the design
of stormwater improvements within the La Gorce neighborhood, for a not-to-exceed
amount of $8,709.00; and
WHEREAS, on November 18, 2004, Amendment NO.5 to the Agreement was
executed, to include the development of sketches for alternative traffic flow improvement
within the La Gorce Park area, for a not-to-exceed amount of $3,604.00; and
WHEREAS, on February 23, 2005, the City Commission adopted Resolution No.
2005-25813 authorizing the execution of Amendment NO.6 to the Agreement, to include
a Scope of Work which consists of additional design services for stormwater
improvements for the La Gorce neighborhood, for a not-to-exceed amount of $42,000.00;
and
WHEREAS, on June 8, 2005, Amendment NO.7 to the Agreement was executed,
to include the verification of additional underground utilities to avoid conflicts in 90 boring
sites, for a not-to-exceed amount of $27,150.00, inclusive of $5,000.00 from the original
contract agreement and $22,150.00 as approved by this Amendment No.7; and
WHEREAS, on August 3, 2005, Amendment NO.8 to the Agreement was
executed to include design of various streetscape improvements and a traffic study in the
La Gorce Neighborhood, for a not-to-exceed amount of $22,829.00; and
WHEREAS, on July 29, 2005, Amendment NO.9 to the Agreement was executed
to include the verification of additional underground utilities to avoid conflicts in 50 boring
sites, for a not-to-exceed amount of $13,750.00; and
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WHEREAS, on August 10, 2006, Amendment No. 10 to the Agreement was
executed to include additional landscape revisions in La Gorce Park area, for a not-to-
exceed amount of $9,199.00; and
WHEREAS, this Amendment No. 11 to the Agreement in the amount of$20,333.00
is to include the installation of "P3.2" classified water main replacements required by the
City's Public Works Department; and
WHEREAS, this proposal has been evaluated by Hazen & Sawyer, the City's
Program Manager, and the CIP Office.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual
promises, covenants, agreements, terms, and conditions herein contained, and other
good and valuable consideration, the respect and adequacy are hereby acknowledged,
do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 11.
2. MODIFICATIONS
The Agreement is amended as defined in Schedule "A-11 ", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 11.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 11 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST:
J E. Chartrand
Director, CI P Office
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City Clerk
ATTEST:
CONSULTANT:
REYNOLDS, SMITH AND
HILLS, INC.
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~T ~-? SECRETARY
tlu:-Lvi}-N L 6 [V'<.. (... ~
Print Name
Print Name
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SCHEDULE "A- 11"
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
DELETE Exhibit A and REPLACE it with the attached Exhibit A-1
ADD the following under Task 5 - ADDITIONAL SERVICES, after the language added for
Amendment No.2:
Task 5.7 - Desiqn of "P3.2 Classified" Water Mains:
The Consultant shall provide detailed design services for producing contract documents
(specifications and drawings) as needed for the construction of an estimated 2,320 linear
feet of "P3.2" Water Mains required by Public Works within the La Gorce Neighborhood. In
this effort, the Consultant shall be bound by the requirements stipulated in TASK 2 -
DESIGN SERVICES as adopted via Resolution No. 2003-25096, on January 8, 2003,
approving and authorizing the Mayor and City Clerk to execute an Agreement with Reynolds,
Smith and Hills, Inc for Professional Services for the La Gorce Neighborhood Right of Way
Improvement Project.
ADD the following under Task 6 - REIMBURSABLES,
Task 6.7 - Reproduction Services for "P3.2 Classified" Water Mains
The Consultant shall be reimbursed at the usual and customary rate for reproduction of
reports, contract documents and miscellaneous items, as may be requested by the CITY.
Unused amounts in this allowance shall be credited back to the CITY at the completion of
the project.
Task 6.8 - Survey for "P3.2 Classified" Water Mains
The consultant shall arrange and coordinate the efforts of licensed surveyors to include an
additional estimated 2,320 linear feet of "P3.2" Water Mains within the project limit to meet
the intent of the approved project Scope. This effort shall meet the requirements set forth in
Task 2.1. Unused amounts in this allowance shall be credited back to the CITY at the
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completion of the project.
Task 6.9 - Geotechnical Evaluation for "P3.2 Classified" Water Mains
The Consultant shall arrange the services of a professionally licensed geotechnical firm to
perform boring / test excavations as necessary to ascertain soil conditions, in an effort to
identify existing conditions for pipe bedding considerations. The scope of such services shall
be subject to review and acceptance by the City. Costs shall be limited to a not-to-exceed
amount. Unused amounts shall be credited back to the City at the completion of the project.
Task 6.10 - Underqround Utility verification for "p3.2 Classified" Water Mains
The consultant shall arrange the services of an underground utility location service to
perform additional vacuum extraction excavations for the work related to the "p3.2 classified"
water mains. Actual locations shall be as directed by the Consultant and subject to review
and acceptance by the City. Costs shall be limited to a not-to-exceed amount. Unused
amounts in this allowance shall be credited back to the CITY at the completion of the
project.
TIME OF COMPLETION
Additional design services contemplated by his Amendment are to be completed within five
(5) months of receipt of authorization to proceed.
PAYMENT AND COMPENSATION
The method of calculating fees for the aforementioned proposed additional professional
architectural and engineering services is established in Exhibit 'A-11' attached, based on
estimated labor plus direct costs. The total fee proposed for this Scope of Work shall be
on a not-to-exceed basis in the amount of $22,330.00. Invoicing will be monthly and
based on hourly rates as defined in the current Agreement between Reynolds, Smith and
Hills, Inc and the City of Miami Beach.
CONSULTANT's request for additional services is attached for reference purposes.
COMPENSATION
· Original Agreement amount $185,291.00.
· Amendment NO.1 Null and Void.
· Amendment NO.2 (Design services for the La Gorce Neighborhood and includes
Cherokee Avenue seawall rehabilitation/replacement) amount $333,932.00
· Amendment NO.3 (Relocation of existing utility improvements) amount $35,999.00.
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. Amendment NO.4 (Percolation tests and additional survey data) amount $8,709.00.
. Amendment No. 5 (Development of sketches for alternative traffic flow
improvements) amount $3,604.00.
. Amendment No. 6 (Additional design for stormwater improvements) amount
$42,000.00
. Amendment NO.7 (Verification of Additional Underground Utilities to avoid conflicts in
90 boring sites) $22,150.00.
. Amendment NO.8 (Design of various streetscape improvements and traffic study)
amount $22,829.00.
. Amendment NO.9 (Verification of Additional Underground Utilities to avoid conflicts in
50 boring sites) amount $13,750.00.
. Amendment NO.1 0 (Additional Services for Landscape Design Revisions in the La
Gorce Park Area Neighborhood) amount $9,199.00.
. Amendment NO.11 (Design services for installation of "p3.2" water mains) amount
$20,333.00
. Revised Agreement amount $697,796.00
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Architectural, Engineering, Planning and Environmental Services
REYNOLDS, SMITH AND HILLS, INC.
6161 Blue Lagoon Drive, Suite 200
Miami, Florida 33126
Tel: 786.388.0234 Fax: 786.388,,8108
August 10, 2006
Mr. Suresh Mistry, PE
Engineering Coordinator
Hazen and Sawyer, PC
975 Arthur Godfrey Road, Suite 211
Miami Beach, Florida 33140
RE: Design Services for New 8-inch DIP Water Main (Rev. 2)
Neighborhood No.: 5 La Gorce - ROW Infrastructure Improvement Program
RS&H Project No.: 1112137000
Dear Mr. Mistry:
As per our discussions on August 1, 2006, we are pleased to re-submlt this fee proposal for the Design of
approximately 2,320 LF of 8-lnch Water Main in the La Gorce Neighborhood in replacement of existing lines
classified as "P3.2" by the City's Public Works Department. A map showing the locations of the proposed
water main is provided under Exhibit A-1. The fee requested to perform this work is $20,333, as shown in the
attached Summary Sheet. The services to be provided are as follows:
1:1 Develop approximately five (5) new plan and profiles sheets for the design of the additional water
main.
1:1 Modify existing Design Documents for the La Gorce Neighborhood, as necessary, to incorporate the
additional water main.
1:1 Submit 2 sets of the design drawings, for the additional water main, at the 60% completion stage to
the Program Manager for review 4 weeks from receipt of Notice to Proceed.
1:1 Revise and Incorporate the design drawings for the additional water main into the 90% Design
Documents for the La Gorce Neighborhood within 4 weeks of receipt of review comments, for the
60% submittal, from the Program Manager.
1:1 Attendance at up to two (2) Design Review meetings with the Program Manager and the Oty of Miami
Beach CIP representative for the additional water main.
1:1 Coordinate underground utility verification along the proposed alignment of the additional water main.
1:1 Revise Opinion of Probable Construction Cost to include the additional water main.
1:1 Revise construction permit application to include the additional water main.
The additional design services to be provided are based on the follOWing assumptions:
1:1 Modifications to the existing topographic surveyor additional surveying services, if required, are not
included in the fee.
X:\p\Miami Beach\LA GORCE MBlAdmin\MemoslLa Gorce New WM 081006 doc
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Mr. Suresh Mistry
Page 2
August 10, 2006
D Permit costs, where required, are not Included in the fee.
D Meetings with the neighborhood homeowners associations are not included in the fee.
D Meetings with the City Commission or other City Departments are not included in the fee.
It is anticipated that the final (100%) Design Documents for the La Gorce Neighborhood will be submitted to
the Program Manager twenty four (24) weeks from receipt of Notice to Proceed based on the following time
table:
Tasks
06
Oc!-{)6
Nov-{)6
Dee-06
Jan-07
16 25 2 9 16 23 30 6 13 20 27 4 11 16 25 1 8 15 22
Submil60% Design of Add'l
WM
Review of 60% Design of
Add1 WM
Submit 90% Design
Documents wi Add'l WM and
Reg. Agency Permij
Applications wi Supporting
Documentation
Review 90% Design
Documents and Reg Agency
Permit Applications
Permitting Period by
Regulatory Agencies
Finalize and Submit La Gorce
Desi n Documents
As always, we are available to meet 'with you and the, City to review this proposal at your earliest
convenience. If you have any questions or require additional information, please do not hesitate to contact
me at your earliest convenience.
Sincerely,
REYNOLDS, SMITH AND HILLS, INC.
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Stanley Fardin, PE
Project Manager
Cc: Jeff Easley I RS&H
Sam Gonzalez I RS&H
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