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HomeMy WebLinkAboutBlue Water Marine Services, Inc. Risk Assessments Exhibit "F" All Contractor's Risk Assessments 20 Q Risk-Assessment Plan (RAP) The proposed project contains risks that must be taken into consideration by the contractor. These risks and their associated solutions may include: I) Onboard c:ontanDnants are frequently found on all vessels. Hazardous materials may include petroleum products, paint products, biohazardous materials including hypodermic needles and human waste, and bottled gases such as propane. Solutions to handling these contaminants include the use of containment curtain, absorbent boom and pads, heavy duty disposal bags, and containment barrels on scene. All vessels to be removed should receive a visual inspection prior to any removal/salvage operation. Staff shall be certified as first responders. Personal protective gear (chemical gloves and barrier suits shall be stocked. 2) Environmental Resource damage is a concern with almost every project. Sea grass and mangroves are found throughout the area. Many times environmental resource damage has already occurred. A responsible contractor shall consider how a vessel can be removed with little or no further damage to the environment. with a proper salvage plan approved by the appropriate authorities. 3) Ac:c:essibUity to many vessels after hurricanes can prove to be a challenge. Many vessels end up on private property, and it is necessary to contact property owners of the situation, understand their concerns, and make sure they understand their property will be treated with the utmost respect during the removal process. Storm surge also places vessels in situations where there is limited access from deep water. Many times work can only take place on high tide cycles, and this scheduling must be factored into the salvage plan. Equipment shall be designed for extreme shallow draft operations. 4) Crew safety shall be a priority. Every employee is issued a Safety Procedure Manual. The manual is updated as needed, and formal safety meetings are held regularly. Hard hats, work vests, and steel toed footwear are mandatory while working on our barges. The Deck Boss is responsible for determining and eliminating risks on deck during operations. Diving operations require additional attention to safety procedures. On site safety meetings are held prior to operations and written documentation including a Job Hazard Analysis shall be the responsibility of the Dive Supervisor. 5) The type of material a vessel is constructed of may dictate how a vessel is to be removed and what overall costs will be. An on site inspection of each vessel prior to submitting a quotation will enable all parties to understand what will be involved to successfully complete the project on time and within budget. 6) The Size of a vessel may dictate overall cost and the amount of time it will take to be removed. Vessels larger than what is normally encountered may require specialized equipment that must be subcontracted or ordered to spec. These factors will dictate overall time to complete and expenses involved. Our solution to the need for specialized equipment is the existing relationships we have within rhe marine commWlity. We have a portfolio of specialized equipment on file including point of contacts, location of equipment, and a history of rates. Our company only works with contractors upholding the same standards for crew, equipment, and work ethics. This quality of networking has proven itself during the hurricane seasons of 2005-2006. 7) Disposal availability is a factor rhat must be considered after hurricane clean up has commenced. A high demand for dumpsters and trucking is to be expected. Advance notice to carting companies has improved scheduling and expedites removal operations. 8) The depth of water dictates how a vessel may be removed. Veasels in deeper water may require surface supplied divers rather than SCUBA, or ~ barge mounted crane rather than lift bags. These are factors that need to be addressed prior to a quotation. We maintain a full inventory of equipment to handle these decisions and will determine the most cost effective solution. From past experience, we have determined the most cost effective manner in which municipalities schedule their derelict vessel programs is by grouping vessels together in packages rather than individually. The personnel and equipment mobilization necessary for this type of operation is time consuming and costly. With numerous vessels being packaged as a single project, we are capable of diluting mobilization and scheduling expenses, providing a more cost effective solution to the City of Miami Beach. Another cost effective strategy to be considered is what other types of marine services can be provided with the same equipment and personnel while it is working in the area. A submerged tree that has created a hazard to boaters or a dock that has collapsed can be removed while the equipment is in the area. These similar projects in conjunction with derelict vessel removal and emergency salvage can be completed at extremely competitive prices, especially in post hurricane situations. A Risk Assessment Plan, or Job Hazard Analysis as known to our crews, is a crucial element for a safe, efficient, cost effective operation. This plan ensures a consistent approach to each project encoWltered. Each derelict vessel removal and salvage operation contains its own set of risks, and it is not an operation to be considered routine. The Risk Assessment Plan already utilized by our company shows our commitment to providing clients with a quality operation that they can count on every time. o 4/14/06 RFP # 15-05/06 Risk Assessment Derelict vessel removal can be very simple requiring little planning and no risk. On the other hand jobs can be very complex and extremely high risk. In an effort to eliminate issues of over budget, not completing the job, change orders, etc. the contractor will bid each project on a no-cure-no-pay basis. No cure, no pay means if the contractor does not complete the project with in the tenus and conditions of the specific agreement the city is not require to pay. With a no cure, no pay, arrangement all the risk is on the contractor and eliminates all risks to the city for non-performance. No Cure No Pay is a common pay arrangement in the salvage business. As it applies to this contract with multiple bidders it should be a great asset to the city. All work will be performed in accordance with current laws and regulations governing the specific type of operation we will perform on the job. All work will be supervised with PIC and the PIC will be directly involved in all vessel removal efforts to insure the . safety and quality of work. All environmentally risks and concerns will be assessed and appropriate action taken to minimize the impact of the vessel removal. All cost associated with environmental mitigation will be included in our flat rate price. (2) RISK ASSESSMENT PLAN The Removal of Derelict vessels is at times very complex. However this will attempt to simplify it for pwposes of the Risk Assessment Plan. The first area to be described is where the derelict vessel is not sunken. With this first type of scenario the vessels will be secured, towed, and disposed of pursuant to the scope of services contained in the RFP. The risk involved with such a scenario is directly linked to any unforeseen which would happen while the vessel is in tow, i.e. break loose or spring a leak, which requires additional man-hours than originally anticipated. However, we will stay committed to the original quotation for each project price regardless of what happens after we start towing the derelict vessels. The second type of scenario is where the derelict vessel is partially sunken. Although pricing for such a scenario will be submitted pursuant to the City of Miami Beach's request, the risk is assumed by us in the event the pricing did not cover any unforeseen activities, Le. the vessel totally sinks or totally breaks apart. We will be committed to do the work at the original quotation for project. The third scenario is where the derelict vessel is totally sunken. This last scenario is where most of the unforeseen risk will be assumed by this service provider. However, we are fully committed to fulfilling the services described in the RFP at the price quoted prior to the commencement of work. The three scenarios above are being presented when nonnal conditions exist and there is time to assess the derelict vessels, prepare a quotation and wait for a notice to proceed. Unfortunately, there are many instances where we do not have the luxury of time i.e. hurricane season, and the turn around needs to be expedited. We will work with Marine Patrol and will follow their instructions. We are ready and committed to carry the burden of the risk involved with such a project. The bottom line is we are committed not the request any CHANGE ORDERS once the notice to proceed is issued pursuant to an agreed price proposal. Therefore, there will be no surprises when the invoice is submitted. This type of risk assessment plan should give the City of Miami Beach a comfort level. We will carry out the work efficiently, effectively and safely. We will be on time when providing the required services. We will work in partnership with the City of Miami Beach to ensure controls are in place to meet the vision set forth in the RFP. We will record the vessel registration when available, photograph the wreckage, and provide accurate descriptions of the derelicr vessels. In the event there is Hurricane, we will work closely with the Ciry of Miami Beach, Marine Patrol and FEMA representative to ensure any and all safety concerns are promptly addressed. Weare fully aware that some of the work will take place in environmental sensitive areas and we will take every precaution to safeguard these areas. MiamI lieacn, rlorida 33139 RB: RFP-15-05-06 RemoVIII and Disposal of Derelict Vessels Srlbject: Risk Assessment PJ"n To whom it may concern, The above-mentioned project has the following risks: (a) The main factors affecting time frame, change of budget, cause of change orders, or dissatisfaction with the owner would be the following any additional weather related disasters SLK:h as hurricanes or tropical stonns. Shallow water areas that may restrict equipment access. Environmental conditions (presence of seagrass. fuel or other contaminates aboard vessels that may require special cleanup or containment), utilities or pipelines buried in the bay bottom. Vessel ownership conflicts. Authorization from the state of Florida to perform emergency cleanup (Registered vessels require specific docwnentation). (b) The ahove- mentioned risks can be avoided or minimized by obtaining all necessary information on the vessels and ownership, visiting vessel and site before a quote is sent. obtaining all clear from utility CQmpanies. Last hut not least the most important aspect is to have the proper equipment and equipment that is well maintained. (c) Options that could increase the value ofthis project are hundling vessels! dcbris inro onc quote rathcr than having separate quotes for each vessel. The benefit of creating a RAP is that'it"iets the city know the factors that may affect the work. In our line of business there are many untbre!leen conditions such as rhose addressed in this RAP. Many ofthese factors are not obvious to someone who is not in this industry. Fax Server 4/24/2007 2:41 PM PAGE 2/003 Fax Server Cllerd: 9682 BLUEWAT ACORn.. CERTIFICATE OF LIABILITY INSURANCE 1 DATE (MMIDDJYYYY) 04I~/07 I'RODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION StarkN_her & Shepley ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR Insurance, Inc. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PO Box 294 Westerly, RI 02891 INSURERS AFFORDING COVERAGE NAIC . INIUIlED INSURER A: St. Paul Fire & Marine Blue Water Marine Servlc:ell, Inc INSURER B: 14100 Sowh Wnt 2lI6th Stf'8llt. Ste14 INSURER C: Homntead, FL 33032 INSURER D: INSURER E: COVERAGES THE POLICIES OF tlSUlANCE L.ISTID Baow HAVE BEEN ISSUED TO TIE tlSUWl NAMID ABOVE FOR THE POLICY PERIOD INDICATED. NorwlTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIRCATE MAY BE ISSUED OR MAY PERTAtI, THE INSURANCE AFFORDED BY THE POLICIES DESCRllED HEREtI IS SUlJECT TO ALl. THE TERMS. EXCl.USIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE L.NITS SHOWN MAY HAVE BEEN REDUCED BY PAD Cl.ANS. r: :11 rYl'EOFNlIURANCE PlILIC'fNUMBER ~ ~ A ~NEIW.LIAIIlurv 0H06900651 12120106 12120107 EAOlOCCURRENCE X COMMERClAI..GENERALLIAIll.1TY ~ORENTED I a.AMSMAOE [iJ OCQJR MEI1EXP(Arr....pftall PERSONAl. &AllV INJURY GENERAL AGGREGIITE PRODUCTS. COMPIOP NJ,G LNITS - '1 000 000 .50,000 I 15.000 .1 000 000 ~OOO 000 .1 000 000 - ~t AGGRE~ LUIT APP,..l!E,SPER: I PQ.ICY I I P,,llg I I LOC ~081U! UAIIJTY _ ANY AlITO I-- ALL OWNED AlIT05 I-- SCl!EDULEDAUTOS I-- HIRED AUTOS I-- NON-OWNED AlITOS I-- COMBINED SINGlE LUIT (E...,,;_) . BODILY INJURY (P.p.lIlI\) . BODILY INJURY (P...adorI1 . PROPERTY DAMAGE (P..ClCldort> . nGE UABIJTY 11 /IHY AlITO AlITOONLY.EAACCDENT . Ell. ACe . $ $ $ $ $ $ NJ,G OTHERTHI\N AlITO ONLY: ~CEIMJMIRELLAL_urv I--J OCOJR 0 ClAIMS MADE RDEOUCTIBLE RETENTION $ WORKERS CClIIJ'ENSAnON AND EMI'LOYERS' UABIUTY /IHY PROPRIETORIl'ARTNERlElCECUTM: llFFICERIIIEMBER exQ.UDED? ::re"'~~~Sb.'" A ClrHER P & I 0H06900651 EAOl OCOJRRENCE AGGREGATE 12120106 12120107 I T~ft::'W;.1 I~' E.L. EAOl ACCDENT $ EJ.. DISEASE - EAEMPLO'Il!E $ E.L. DISEASE - PQ.ICY LUIT $ $1,000,000 DESCRIPTION Df DfERAnONSILOCAnONlIIVEHIClZSIEXCLU.ONSADDED BY ENDOIIIEMENT I "EQAL PRCMIIONS Certificate Holder Ia noted as Addllo..llnsured wlh respect to derelict vessel removal CE----- ---""-- --- CRy of Miami Beach 1700 ConveRlon Center Dr Miami Beec:h, FL 33139 SHOULD NfY OF THE ABOVE DE_ED PlILICESBE c:ANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ~ING NIUREII WIll. ENDEAVOR TO MAIL ....10- DAYS WRITTEN Ncmc:E TO THE CERnFlCATE HOLDER NAIII!D TOTHE LEFT. sur FAILURE TO DOSOIHALL IMPOIE N008UGATION 011 UAIIUTYOF NfYKND UPON THE INIURER,/TSAGENTSOII REPREIENTATNE& AUTH_ REPREIENTATlVE ACORD 25 (2001/08) 1 of 2 1S162331nM152747 WW . ACORD CORPORATION 1188 Fax Server 4/24/2007 2:41 PM PAGE 3/003 Fax Server IMPORTANT If the cerliflCllte holder is an ADDITIONAL INSURED, the policy(ies) mult be endorsed. A ltatemert on this certificate does not confer rigtu to the certiflCllle holder in lieu of such endorsemert(s). If SUBROGATION IS WAIVED, subject to the terms and condllonsofthepolicy, certain policies may require an endorsemert. A stalemert on this certificate does not confer rights to the certifICate holder in lieu of such endorsemert( s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constiute a cortract between the issuing insurer(s), authorized represertative or producer, and the certifICate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies lilted thereon, ACORD 25-5 (21101108) 2 of 2 n162331/M152747