2007-26541 Reso
~
RESOLUTION NO. 2007-26541
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A
CONTRACT, IN THE TOTAL AMOUNT OF $170,919.47, TO
PLA YMAKER SERVICES, LLC, DBAlWA Y COOL
PLAYGROUNDS, INC., FOR PLAYGROUND
RENOVATIONS OF THE RAINBOW CHILD CARE
CENTER, AT THE SOUTH SHORE COMMUNITY CENTER.
WHEREAS, the Mayor and City Commission, at the November 28th, 2001,
Commission meeting, adopted Resolution No. 2001-24677, which authorized the Property
Management Director to serve as the Certified General Contractor for the renovations of
the South Shore Community Center.
WHEREAS, on October 11, 2006, the Mayor and City Commission adopted
Resolution No.2006-26354, amending the One Year Action Plan for Federal funds, for
Fiscal Year (FY) 2005/06 and Fiscal Year (FY) 2006/07, to reprogram Community
Development Block Grant (CDBG) funds from the Little Havana Activities and Nutrition
Centers of Miami-Dade County (IHANC) and Jewish Community Services of South Florida
(JCS), to the City of Miami Beach, to be utilized by the City, through its Property
Management Director, for facility and playground improvements at the South Shore
Community Center to benefit the IHANC and JCS programs; and
WHEREAS, the Property Management Director is acting as the City's general
contractor for the City's South Shore Community Center Renovation Project, and is
authorized to select, negotiate, and award all contracts, agreements, purchase orders, and
change orders for the purchase of necessary goods and construction services at the
Center; and
WHEREAS, the Property Management Director exercised the authority given to him
by the City Manager and City Commission, and with his staff, developed a new playground
design and specifications, to address the scope of work that was necessary to obtain price
quotes from commercial playground contractors for the project; and
WHEREAS, after the design and specifications were complete, a Request for
Quotations No. VA-QT01-005 was developed, and three (3) commercial playground
contractors were contacted to provide quotes for the project, which resulted in one (1)
responsive quote; and
WHEREAS, after reviewing the quote and insurance requirements, and because the
sole bidder held a Miami-Dade County Contract for playground surfaces and playground
equipment supply and installation, the Property Management Director determined that
Playmaker Services, LLC, d/b/alWay Cool Playgrounds, Inc., provided a viable responsive,
responsible bid for the Project; and
WHEREAS, a contract was issued to Playmaker Services, LLC, d/b/alWay Cool
Playgrounds, Inc., in the amount of $170,919.47, to provide for the renovation of the
Rainbow Child Care Center playground, including playground surfacing and playground
equipment, at the South Shore Community Center and funded from the FY 2005/06
Community Development Block Grant Account #136-5205-000346; and
WHEREAS, the Administration hereby requests that the Mayor and City
Commission ratify the aforestated contract, as is deemed necessary to complete the work
on the project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a contract, in the amount of $170,919.47, to Playmaker Services,
LLC, d/b/alWay Cool Playgrounds, Inc., for playground renovations of the Rainbow Child
Care Center, at the South Shore Community Center.
PASSED and ADOPTED THIS 16th
day of
2007.
~f~
Robert Parcher
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR ECUTION
~j r ~ 1
Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission ratifying a contract to Playmaker Services, LLC,
DBAlWay Cool Playgrounds, Inc., in the total amount of $170,919.47 to provide for the renovation of
the la round of the Rainbow Child Car Center at the South Shore Communi Center.
Ke Intended Outcome Su orted:
Well Maintained Facilities
Issue:
Shall the Commission ratify a contract to Playmaker Services, LLC, DBAlWay Cool Playgrounds,
Inc.?
Item Summary/Recommendation:
On October 11, 2006, the Mayor and City Commission adopted Resolution No.2006-26354, amending the
one year action plans for Federal funds for Fiscal Year 2005/06 and FY 2006/07, to reprogram Community
Development Block Grant (CDBG) funds from the Little Havana Activities and Nutrition Centers of Miami-
Dade County (IHANC) and Jewish Community Services of South Florida (JCS), to the City of Miami
Beach, to be utilized by the City through its Property Management Director, for facility and playground
improvements at the South Shore Community Center to benefit the IHANC and JCS programs. The
Property Management Director exercised the authority given to him by the City Manager and City
Commission and developed a new playground design and specifications and contacted three (3)
commercial playground manufacturers to provide bids on the projects that resulted in one (1) responsive
responsible bid. After reviewing the bids, and after checking background references, licensing, and
insurance requirements, the Property Management Director determined that Playmaker Services, LLC,
DBAlWay Cool Playgrounds, Inc., provided the lowest responsive responsible bid for the Project. After
review by the Legal Department and execution by the Mayor and City Clerk, a contract was issued to
Playmaker Services, LLC, DBAlWay Cool Playgrounds, Inc., in the amount of $170,919.47, for the work.
The Administration recommends that the Mayor and Members of the City Commission ratify the contract to
Playmaker Services, LLC, DBAlWay Cool Playgrounds, Inc.
Adopt the Resolution.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 170.919.47 FY 2005/06 CDBG Account
# 136.5205.000346
[K] 2
3
4
OBPI Total $ 170,919.47
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin :
Brad A. Judd; Property Management Director
Si n-Offs:
Department Director
City Manager
City Manager
m
~
MIAMI BEACH
AGENDA ITEM
DATE
C7N
5 -16 -0 )
&
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
Mayor David Dermer and Members of the City Commission
FROM:
City Manager Jorge M. Gonzalez ~
May 16, 2007 () U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE TOTAL
AMOUNT OF $170,919.47, TO PLAYMAKER SERVICES, LLC, DBA/WAY
COOL PLAYGROUNDS, INC., FOR PLAYGROUND RENOVATIONS OF THE
RAINBOW CHILD CARE CENTER, AT THE SOUTH SHORE COMMUNITY
CENTER.
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
The Mayor and City Commission, at the November 28th, 2001 Commission meeting,
adopted Resolution No. 2001-24677, which authorized the Property Management Director to
serve as the Certified General Contractor for the renovations of the South Shore Community
Center. On October 11, 2006, the Mayor and City Commission adopted Resolution
No.2006-26354, amending the one year action plans for Federal funds for Fiscal Year
2005/06 and FY 2006/07, to reprogram Community Development Block Grant (CDBG) funds
from the Little Havana Activities and Nutrition Centers of Miami-Dade County (IHANC) and
Jewish Community Services of South Florida (JCS), to the City of Miami Beach, to be
utilized by the City through its Property Management Director, for facility and playground
improvements at the South Shore Community Center to benefit the IHANC and JCS
programs.
The Property Management Director exercised the authority given to him by the City Manager
and City Commission and with his staff, developed a new playground design for the South
Shore Community Center and also developed specifications for the work. A Request for
Quotations #VA-QT8FS-07, was developed to provide a method to obtain competitive bids
for the work. Three (3) major playground manufacturing companies were contacted that
specialized in supplying and installing playground safety surfaces and commercial grade
playground equipment to provide bids on the project which resulted in one (1) responsive
responsible bid. After reviewing the sole bid, and after checking background references,
licensing, and insurance requirements, and because the sole bidder held a Miami-Dade
County Contract for playground surfaces and playground equipment supply and installation,
the Property Management Director determined that Playmaker Services, LLC, DBA/Way
Cool Playgrounds, Inc., provided a viable responsive responsible bid for the Project.
After review by the Legal Department and execution by the Mayor and City Clerk, a contract
was issued to Playmaker Services, LLC, DSAlWay Cool Playgrounds, Inc., in the amount of
$170,919.47, for the work.
The Administration recommends that the Mayor and City Commission ratify the Property
Management Director's contract to Playmaker Services, LLC, DSAlWay Cool Playgrounds,
Inc., in the amount of $170,919.47, to provide for playground renovations, including the
installation of playground safety surfaces and playground equipment, for the Rainbow Child
Care Center, at the South Shore Community Center.
JMG/RCM/FHS/BAJ
T:\AGENDA\2007\may1607\ConsentlRatify Rainbow Playground MEMO. doc
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MIAMI-
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AWARD SHEET
ADDENDUM NO. 6
TO:
AU User Depts.
DATE:
1103/2007
\
FROM: PelU'J BetheV Procurement Agent
BID NO.: 4907-1/06-1
TITLE: Playground and Park Equipment
Please note the {ollowing c:hange:
Effective today January 03, 2007 the foJlowingyepdor has been added to the above
mentioned contract
F,EJ.N.:
VENDOR:
STREET:
CITY 1ST A TElZIP:
F.O.a TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE tI
PHONE:
FAX:
E-MAIL:
CONTACT PERSON:
80010058001
P1aymakcr Services LtC
1855-2 Dr. Andre's Way
Delray Beach, FL 33445
Destination
Net 30
As Required
800-746-3903
561.266-0544
888-780-6876
sAles@pla.Vlnakerservices.eorn
B ill Landers
Group A: Velldors with Mauoradllrers thqt handle.
Playland, IRCo
PlayMart
Parb Equipment Mrg. L TD
Ultra Play
Childforms
Child Safe Products, Inc.
Little Tikes Playgrou/Jds b)' Playpower
H20 FunIHobbs ArdlllecturaJ Fouotalns
Group 8: Vendors witb Malluracturer.l they handle.
SEll: AITACH!l:D
ALL OTHER INFORMATION REMAINS THE SAME
"WAAO SIlRT "IlODlO\lloI.... 11_'