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95-21837 RESO Incomplete ~ f\ Qj \!) ~') RESOLUTION NO. 95-21837 THE M YOR AND CI Wherea the City has continued to move forward with e eonstruetion of he Ballet Valet multi- yel parking fueility in the Art Deco Distri Project); and Whereas, the PI' 'ect is proceeding on sehedule, within the next three mo ; and is estimated to be completed Whereas, based u n expenditure pI; ~ections for the Project, eurrent appropriations are insufficient t cover eosts; Whereas, the appropriatio offun fur the anticipated costs, which includ ehange orders. requested herein will allow the City to pay etion, inspeetion, and a number of required NOW, THEREFORE, B Y RESOLVED BY THE MAYOR AND CITY COMMISSION OF T CITY MIAMI BEACH, FLORIDA, that the Mayor and City Conunission pprove the a ropriation of $1,341,225 from the Gulf Breeze Loan Number 367 int ork Order 367- 09-069358 and approve Change Orders 4-1 and 5, and Change Or rs 7 through 14 for th Ballet Valet Parking Garage Projeet. j/ C':;; ~ .~yIIC ;:; ~ ''0 \ II 6th MAYOR , Date CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 CITY OF MIAMI BEACH COMMISSION MEMORANDUM NO. RBa - 95 FROM: Mayor Seymour Gelber and Members oftbe City Commission Jose Garcia-Pedrosa r.J City Manager f' A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $1,341,225 FROM THE GULF BREEZE LOAN FUND NUMBER 367 INTO WORK ORDER 367-2109-069358 AND APPROVING CHANGE ORDER NUMBERS 4-1 AND 5, AND CHANGE ORDERS 7 THROUGH 14 WITH MCCARTHY BROTHERS FOR THE BALLET VALET PARKING GARAGE PROJECT. DATE: Deeember 6 1995 , TO: SUBJECT: RECOMMENDATION: Adopt the Resolution. BACKGROUND: In March 1994, the Mayor and Commission authorized the Administration to finalize negotiations with Ballet Valet to build a 648-spaee parking garage on 7th Street and Collins Avenue. All eomponents of the prefabrieated strueture are already assembled, and work on the interior of the faeility is proeeeding on sehedule. However, in order to eomplete eonstruetion, the Commission must approve Change Order Numbers 4-1 and 5, and Change Orders 7 through 14 whieh are explained in greater detail on the ensuing pages. On July 28, 1994, the Commission appropriated $10,000,000 by adopting Resolution Number 94- 21264 to provide funding for the acquisition and eonstruetion of a parking garage in the 700 bloek of Collins Avenue, better known as the Ballet Valet publie/private development projeet. In the agenda item, the $10,000,000 was detailed as eonsisting of two eomponents-- aequisition and eonstruetion. At that time, acquisition eosts were estimated to be $3.2 million and eonstruetion eosts were estimated to be $6.8 million. Totaling these two eomponents produeed a total projeet budget at that writing of $10,000,000. Subsequent to the Commission action of July 28, 1994, two additional appropriations totaling $474,291 have been presented for approval. They are as follows: Change Order Number 1 \Continued... AGENDA ITEM ~lA 12-~-~ 261 DATE MAYOR AND COMMISSION PAGE TWO DECEMBER 6, 1995 (pedestrian elevator) for $280,471 and Change Order Number 3 (fire suppression system) for $193,820. These agenda items were approved on April 5 and July 12, 1995, respectively. Adding these ehange orders totaling $474,291 to the original $10,000,000 appropriation equals $10,474,291. The Administration now seeks to increase this appropriation by an additional $1,341,225 for a revised appropriation of$II,815,516. The justification fur the additional appropriation is explained below by a eomparison of the amended project budget to project expenses from inception to date. A breakdown of these expenses by major eategory follows: Amended Expended Expended Total Cateszorv Budeet FY 1993/94 FY 1994/95 EJlpended ConstnJCtion $7,274,291 $ 184,287 $4,288,582 $4,472,869 Acquisition 3,200,000 3,044,461 -0- 3,044,461 Debt Service' 425,480 TBD' 425,480 Structura1 Inspector" -0- 56,055" 56,055 Lega1l Appraisal Fees 146,462 48,111 194,573 ADA Compliance -0- 1,600 1,600 Enviromnental Appv1 -0- 70 70 $10,474,291 $3,800,690 $4,394,418 $8,195,108 'Interest during constroction has been capita1ized and will be deducted from the project budget appropriation as amended. The fina1 number for FY 1995 is still in process. " The S1ructural Inspector was engaged in January, 1995. An agenda item on this matter will be submitted under separate cover at a future City Commission meeting. It is anticipated that total expenses for this component will be about $90,000. This was originally shown as Change Order Number 2 and subsequently voided. As shown in the above table, $10,474,291 has been appropriated and $8,195,108 expended from inception to date, thus leaving an available balance of $2,279, 183 whieh our projeetions indicate will be insufficient. ANALYSIS: Having summarized the historical appropriations and expenses from ineeption to date, we must now take these aetuals and faetor in our projections to determine the amount of additional funding that will be required to eomplete the project in totality. A breakdown of the anticipated project costs which will occur during the remainder ofFY 1995, not yet closed, and \Continued... 262 MAYOR AND COMMISSION PAGE THREE DECEMBER 6, 1995 _ continue during FY 1996, by category which further support an additional appropriation are shown below: CateiolY Anticipated Costs Construction Structural Inspector Debt Serviee Sales Tax Liability $2,580,022 33,945 881,441 125.000 TOTAL: $3,620,408 Construction projections provide for the $2,332,223 balance on the original eonttaet as well as an additional $247,799 to cover Change Order Numbers 4-1 and 5, and Change Orders 7 through 14; the balance due on the Structural Inspector 0[$33,945; the projected capitalized interest expenses totaling $881,441; and the reserve for a sales tax liability estimated at $125,000. Summing these eategories equals the total anticipated eosts 0[$3,620,408. The anticipated costs wbichare expected to accrue in Fiscal Years 1995 and 1996 total $3,620,408, whereas only $2,279,183 is shown as an available balance. It then fullows that if our anticipated eosts exceed the available balance, that a shortfull will result. In fact, our projections reveal a shortfall of approximately $1,341,225, for which the Administration seeks an additional appropriation in a like amount. Since State Statutes prohibit the overexpenditure of budgets, the Administration must bring this matter forward at this time to request an additional appropriation in advanee to adequately provide for these antieipated eosts. Interest earnings generated through August 31,1995 within the Gulf Breeze Loan Fund Number 367 designated for the Ballet Valet Project have been identified as the souree to eover the antieipated projeet budget shortfull detailed in the preceding paragraphs. On another note, since interest expenses were capit"li'7Pil during construction within this fund, it follows that interest earnings wbieh accumulated to this fund would likewise be avai1able to fund any additional project appropriations. It is for these reasons that the Administration herewith reconunends an additional appropriation of $1,341,225 be approved by the Commission. \Continued... 263 MAYOR AND COMMISSION PAGE FOUR DECEMBER 6, 1995 _ The second item for whieh the Administration seeks approval is for Change Order Numbers 4-1 and 5, and Change Orders 7 through 14 whose increases total $247,799. A listing of each change order, its purpose and amount follow below: Change Order Number Puqlose 4-1 5 7 Lightning Protection Revised Landscape Package Enlargement of Elevator Lobby (Ground Level) Change Rolling Grills to Electrical Drainage Wells Transformer Room City Specified Light Fixtures Enelosure of North Elevator Lobby ATEC Invoices Dewatering Allowanee 8 9 10 11 12 13 14 TOTAL: CONCLUSION: Amount $ 14,992 $ 40,104 $ 7,505 $ 1,695 $ 70,886 $ 16,015 $ 7,401 $ 37,574 $ 26,080 $ 25.547 $247,799 In order to complete the project as scheduled, the Administration recommends that the Mayor and Commission appropriate $1,341,225 from the GuIfBreeze Loan Fund Number 367 into Work Order 367-2109-069358 for those purposes set forth and approve Change Order Numbers 4-1 and 5, and Change Orders 7 through 14 to provide for necessary modifications totaling $247,799. At a future City Commission meeting, the Administration will present a ehange order reflecting a credit to the City. This credit is a result of removing the revenue eontrol equipment allowanee from the contract. JGP:FD:ffi:DJJ 264 i I i I I ~ ! . . ~ , RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $1,341,225 FROM THE GULF BREEZE LOAN FUND NUMBER 367 INTO WORK ORDER 367-2109-069358 AND APPROVING CHANGE ORDER NUMBERS 4-1 AND 5 AND CHANGE ORDERS 7 THROUGH 14 FOR THE BALLET VALET PARKING GARAGE PROJECT. Whereas, the City has eontinued to move forward with the eonstruetion of the Ballet Valet multi-level parking faeility in the Art Deco Distriet (Project); and Whereas, the Project is proceeding on sehedule, and is estimated to be completed within the next three months; and Whereas, based upon expenditure projeetions for the Project, eurrent appropriations are insufficient to eover costs; and Whereas, the appropriation of funds requested herein will allow the City to pay fur the anticipated costs, whieh include construction, inspection, and a number of required ehange orders, NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve the appropriation of $1,341,225 from the Gulf Breeze Loan Number 367 into Work Order 367-2109-069358 and approve Change Orders 4-1 and 5, and Change Orders 7 through 14 for the Ballet Valet Parking Garage Projeet. PASSED and ADOPTED this day of Deeember, 1995. MAYOR Attested by: City Clerk , B}l Date ll/~ /~ . . RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA. APPROPRIATING $1,341,225 FROM THE GULF BREEZE LOAN FUND NUMBER 367 INTO WORK ORDER 367-2109-069358 AND APPROVING CHANGE ORDER NUMBERS 4-1 AND 5 AND CHANGE ORDERS 7 THROUGH 14 FOR THE BALLET VALET PARKING GARAGE PROJECT. Whereas, the City has continued to move forward with the eonstruction of the Ballet Valet multi-level parking facility in the Art Deco District (Project); and Whereas, the Project is proceeding on schedule, and is estimated to be completed within the next three months; and Whereas, based upon expenditure projections for the Project, eurrent appropriations are insufficient to eover costs; and Whereas, the appropriation of funds requested herein will allow the City to pay for the anticipated costs, whieh include construction, inspeetion, and a number of required ehange orders. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve the appropriation of $1,341,225 from the Gulf Breeze Loan Number 367 into Work Order 367-2109-069358 and approve Change Orders 4-1 and 5, and Change Orders 7 through 14 for the Ballet Valet Parking Garage Projeet. PASSED and ADOPTED this day of December, 1995. MAYOR Attested by: City Clerk , B~ Date l//~ /~ . .