95-21517 RESO Incomplete
RESOLUTION NO,
95-21517
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROPRIATING $628,633
FROM THE TOURIST AND CONVENTION
CENTER EXPANSION AUTHORITY (TCCEA)
INTO A NEWLY ESTABLISHED WORK
ORDER ENTITLED "SYSTEM-WIDE
REVENUE CONTROLS" FOR FURNISHING
AND INSTALLATION OF AN ACCESS
CONTROLffiEVENUECONTROL SYSTEM IN
THE 17TH STREET PARKING GARAGE, 17TH
STREET PARKING LOT AND PREFERRED
PARKING LOT.
WHEREAS, the City recognizes the need to improve the condition of the various parking
facilities within the City of Miami Beach; and
WHEREAS, the Mayor and City Commission have instructed the Parking Department to
move forward with upgrading the quality, condition and financial controls of parking facilities; and
WHEREAS, appropriations are required to cover expenditures for furnishing and installing
access control/revenue control equipment for off-street facilities; and
WHEREAS, the Administration has issued a Request for Proposal for "Furnishing and
Installation of an Access Control/Revenue Control System" and has awarded Bid Number 35-
94/95, in the amount of $849,403 to Royce Parking Control Systems, Inc.; and
WHEREAS, the Administration will seek further appropriations as new or renovated
facilities are brought on-line; and
WHEREAS, the appropriation of funds requested herein will allow the Administration to
pay for access control/revenue control equipment for the 17th Street Parking Garage, 17th Street
Parking Lot and Preferred Parking Lot.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the appropriation of monies from the Tourist and Convention Center
Expansion Authority, in the amount of $628,633, to be allocated to a newly established work order
entitled, "System-wide Revenue Controls.
PASSED and ADOPTED this 15th day of March, 1995.
Attested by:
MAYOR
CITY CLERK
FORM APPROVED
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. '2 Ocr JtS
Mayor Seymour Gelber and
Members of the City Commission
RogerM.carlt(\"'() J ~
City Manager ~
SUBJECT: AWARD OF BID NO. 35-94/95, FURNISHING AND INSTALLING PARKING
SYSTEM ACCESS CONTROL/REVENUE CONTROL SYSTEM AND
APPROPRIATION OF TOURIST AND CONVENTION CENTER EXPANSION
AUTHORITY (TCCEA) FUNDS FOR SELECTED PROJECTS
TO:
DATE:
March 15, 1995
FROM:
ADMINISTRATION RECOMMENDATION:
Recognizing that effective revenue control suitable to the intended users is a key operational component
of a successful off-street program, the Administration recommends that the City Commission authorize
award to Royce Parking Control Systems, Inc., the only bidder meeting all specifications.
Additionally, it is recommended that the Mayor and City Commission authorize the appropriation of
$628,633 from the Tourist and Convention Center Expansion Authority (TCCEA) Fund and authorize the
establishment of a new work order entitled "Systemwide Revenue Controls" for said purpose for the 17th
Street Parking Garage, I 7th Street Parking Lot and Preferred Parking Lot. This request for funding has
already been approved by TCCEA.
BID AMOUNT AND FUNDING:
$849,403
Funds in the amount of $628,633 to be appropriated from TCCEA Fund for the 17th
Street Parking Garage, 17th Street Parking Lot and Preferred Parking Lot, into new Work
Order; funding for balance of lots/garages to be appropriated at a later date
BACKGROUND:
On February 2, 1994, the Mayor and City Commission authorized the Administration to enter into contract
negotiations with Urbitran Associates to provide architectural and engineering consulting services in
connection with the 17th Street Parking Garage. The Parking Department is presently moving forward
with this project in order to improve the physical condition and rmancial controls of the facility.
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AGENDA ITEM F\ - ?. - A
DATE~
AWARD OF BID NO. 35-94/95
Page Two
March 15, 1995
.
\
BACKGROUND: (Continued)
The intent of this contract is to provide for the furnishing and installing of integrated parking management
system access control and revenue control equipment, including all labor, materials, equipment, computer
hardware and software, conduit and cables, modems, gates, ticket machines, loop and loop detectors and
all other equipment necessary to provide a complete operational system. Bids were request for equipment
to be installed in certain municipal parking lots and garages of the City of Miami Beach, at the following
locations:
*
*
*
*
*
*
Central Office Computer and Software in Parking Department office
17th Street Parking Lot
Garage at 12th and Drexel
Garage at Collins Ave. & 10th Street
17th Street Parking Garage
Garage at Collins Ave. & 7th Street
"Preferred Lot" at Convention Center Drive between 18th and 19th Street
*
Each individual parking lot and garage will be equipped with a separate computer terminal to be hard wired
to the entrance and exit lanes, and shall be connected to the Central Office computer by modem for
reporting purposes. The primary equipment to be installed at each location includes ticket issuing
machines, electric parking gates, card readers, fee computers, loop detectors, patron fee indicators, "Full"
signs, and cashier booths.
ANALYSIS:
One hundred thirty one notices and eighteen specifications were mailed for this bid which opened on
February 9, 1995, resulting in the receipt of two bids and one "No Bid" response from POM, Inc.
TEM Svstems. Inc. Royce Parkin!!:
1. Central Office Computer $ 43,775 $ 65,136
2. 17th St. Parking Lot 203,319 194,541
3. 12th & Drexel Garage 55,740 60,312
4. Collins & 10th Garage 55,740 60,312
5. 17th St. Garage 206,914 233,913
6. Collins & 7th Garage 95,700 100,146
7. Conv. Ctr. Lot 95,866 135,043
TOTAL BID $757,054 $849,403
Service Contract $ 40,000 $ 64,000
(For providing 2 year extension of the 1 year service agreement included in the Base Bid)
110
AWARD OF BID NO. 35-94/95
Page Three
March 15, 1995
ANALYSIS: (Continued)
,
Unit Prices (For increased or decreased quantities of work)
1. Ticket Issuing Machine
2. Electric Gates
3. Cashier Booth
4. Card Reader
5. Fee Computer
6. Full Sign
7. Fee Indicator
8. SST Exit
9. Loop Detector
TEM Systems. Inc.
$ 6,500
2,000
5,995
800
7,000
350
900
10,000
125
Royce Parkin!:
$ 12,000
2,800
8,500
1,950
13,480
604
1,210
10,500
150
The City's consultant for this project, Ramp Associates, A Division ofUrbitran Associates, Inc., reviewed
both bids and found that while the bid submitted by TEM Systems (Amano Cincinnati Equipment) is
$92,349 lower than the bid submitted by Royce Parking (FederallAPD Equipment), it included a number
of exceptions which were listed as "System Alternatives" to the specified equipment (See Attached List).
While some ofTEM's exceptions represent relatively minor differences from the technical specifications,
others are significant.
1. Delivery - TEM stipulates a 180 day delivery for the central office computer and software
compared to the 120 days specified. This represents an additional 60 days to install and start
up the system beyond our expectations. Royce Parking can deliver and install within the 120
days specified. Since this delivery date will pace the installation at the 17th Street Garage, it
becomes the critical date. (Although TEM has submitted a letter to Ramp Associates agreeing
to adhere to the 120 day delivery specified in the Invitation to Bid, our City Attorney's office
has advised that TEM's original bid response cannot be changed after-the-fact.)
2. Steel Cabinet Housing - TEM proposes to furnish cold rolled steel housings on all equipment
cabinets and housings, although aluminum or stainless steel was specified because of the
corrosive effects of the salt air environment present in Miami Beach.
TEM, in their 2/14/95 letter, proposed a 10 year warranty on all equipment cabinets furnished
for this project, and during further discussion with Ramp Associates offered a lifetime
warranty against rusting. The consultant advises that unless extraordinary maintenance
measures are taken, some equipment replacement will almost certainly be required. They
suggest that a 10 year maintenance bond would need to be posted to insure that the warranty
is enforceable.
111
AWARD OF BID NO. 35-94/95
Page Four
March 15, 1995
ANALYSIS: (Continued)
3. Reports & Other Technology Issues - There are differences between the Amano Cincinnati
and FederallAPD SCAN System which leads the City's consultant to question the ability of
the Amano Cincinnati equipment to generate certain reports and to process the data as
specified.
CONCLUSION:
Based on the fact that they took no exceptions to the bid specifications, and that the City Attorney's office
has advised that TEM Systems, Inc. cannot alter their original bid response, the award for furnishing and
installing a parking system access control/revenue control system should be awarded to Royce Parking
Control Systems, Inc.
These enhancements to the City's parking facilities will improve customer service to City residents,
business owners, and visitors, and will ensure better control of the inventory of off-street parking spaces.
Some of the other benefits which will be realized as a result of attendant parking include a reduction of
approximately $80,000 annually for meter collection fees, improved security, and the near elimination of
patrons not paying for parking. The consultant team, Lockheed IMSlKimley-Horn & Associates, Inc.,
reviewed the City's bid before it was released and endorse the plan to go to attendant parking, with the
understanding that there will be an impact on the number and composition of staff that will be needed to
operate the system.
The Administration recommends that the Mayor and City Commission approve the total award in the
amount of $849,403 to Royce Parking Controls, Inc., however, at this time, only the access control/revenue
control system equipment for the 17th Street Parking Garage, 17th Street Parking Lot and Preferred
Parking Lot will be ordered. The Administration will seek further appropriations as new projects come
on-line, as well as investigate the potential for lease purchasing this equipment.
RMC:PFL:AET:jf
112