94-21191 RESO Incompete
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROPRIATING FUNDS
IN THE AMOUNT OF $700,000 FROM THE
SUNSHINE STATE BOND FUND NO. 368,
AND FURTHER ESTABLISHING A WORK
ORDER NO. 2110 WITHIN BOND FUND NO.
368, FOR THE RENOVATIONS WITHIN CITY
HALL.
WHEREAS, there is a need for renovations within City Hall,
and;
WHEREAS, to create additional office space and alleviate
crowded office space in City Hall, and;
WHBREAS,
appropriations are
required in advance of
expenditures for capital projects, and;
WHEREAS, this appropriation of funds will allow the
Administration 'to pay for these projects.
NOW, THBREFORB, BB IT DULY RBSOLVED BY THB MAYOR AND CITY
COMMISSION OF THB CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission herein approve the appropriation of monies from the
Sunshine State Bond Fund No. 368, in the amount of $700,000, and
further establish a Work Order No. 2110 within Bond Fund No. 368,
for the renovations within City Hall.
PASSED and ADOPTBD this ___ day of
, 1994.
MAYOR
ATTEST:
CITY CLERK
RMC :EC: lcd
fORM APPROVE!)
LEGAL DtPT.
By -:l.:..:i'
Date f'- 11-<iL
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Giller & Giller, Inc.
TIl. am., lulldl...
17' Arthur Godlrey Road
MIo",1 ....h. FIO,ld. 331.0
(305) 531-632. F"'X (305) 531,~921
Ro; ....... eoo'31~
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Man MlIY 9. 1991\
Mr. Eddi. COlC
Sr ,Assistant City Menager
City of Miami 8each
1700 Convention Center Dr.
Miami Beech. FL 33139
Re: CITY HALL RENOVATIONS
Comm. Nu. 92210
Dear Eddie:
Enclosed herewith are two sets of plans which constitute the Design Development
Ph..se,
These plans represent the finelized floor plan arrangements discussed With each
affected department,
AI.o enclosed i. 1!I Statement of 'probable Cost for the project.
ny questions, please contact me,
IDG:mp
ee: Drew Terpak/G$A
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ARCHITECTS
INTFRIOR nFSIGNERS
CONSTRUCTION MANAGIiRS
10'd !~O'ON ~!:Sl V~'L un[
!;:;6S8~S'ON 131
)NI ~311!9 ~ ~31113
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Giller & Giller, Inc.
T1>e Oln., lulldln,
U' Arthu, OOd',.y Roed
III."" "..h. 'Iorld. 331.0
(30~1 ~3e.8324 FAX (30~) ~38.~921
Rill, '/,A COOl 384
..'
. STATEMENT OF PROBABLE COST
Date;
Comm. No,:
Project;
Mon May 2. 1994
92210
CITY HALL RENOVATION - PHASE I
City of Miami Beach
PHASE I work consists of the first floor including the new meeting room, information and citizen's
bureau, and supporting systems. The following Statement of Probable Cost is based on the Design
Development Documents and is predicated on current construction costs. The final costs may be
affected by market conditions at the time of bidding, This Probable Construction Cost does not
include Architect's fees, moving costs, and furniture costs.
Diy. 01
Diy. 02
Diy, 08
Diy, 09
Diy. 10
Div.15
Div, 16
General Conditions
Demolition
Doors. Windows &. Glass
Finishes
Specialties
Mechanical
Eleetrical
Subtotal
$8,060.00
$3,800.00
$14,500.00
$14,282.00
$100.00
$14,000.00
$13.600.00
$68,242.00
$8.824.00
Overhead @ 10%
Subtote'
$76.086,00
$7.507.00
$82,673.00
$4.129.00
.
.8e.~2.00
Profit @ 10%
TOTAL
Contingency @ 5%
GRAND TOTAL
.,
..
ARCHITECTS
INTERIOR OeSIGNERS
CONSTRUCTION MANAGERS
ZO'd tZO'ON ~t;St '6'l un[
tZ6S8:t:S'ON l31
)NI d3ll19 ~ ~3ll19
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Giller Be Giller, Inc.
TIM 0111.. lUll dInG
171 Artllur QOdlroy lIo.d
..Ioml 1._. 'Io"do 33,.0
(305) 538-6324 FAX 13C51 53e.592'
II~, 1M COO' 384 . "
.
STATEMENT OF PROBABLE COST
Date:
Co""m, No,:
Project:
Mon May 2, 1994
92210
CITY HALL RENOVATION. PHASE II
City of Miami Beach
PHASE II work consists of the interior renovations of the 2nd. 3rd and 4th floors as shown on the
plans, The following Statement of Probable Cost Is based on the Design Development Documents
and is predicated on current construction costs. The final costs may be affected by market
conditions at the time of bidding. This Probable Construction Cost does not include Architect's
fees. furniture costs. end moving coste.
Div.01
Div.02
Div, 06
Div, 08
Div.09
Dlv.10
Div.15
Div, 16
Genera' Conditions
Demolition
Wood & Plastics
Doors, Windows & Glass
Finishes
Specialties
Mechanical
Electrical
$29,800.00
$21.681,00
$9.140.00
$14.675,00
$92.112.00
$5,200.00
$107,138.00
$99,485.00
Subtotel
$379,231.00
$37,923.00
Overhead @ 10%
Subtotal
$417.154,00
$41.715.00
$458.869.00
$22.943.00
Profit @ 1 0%
TOTAL
Contingency @5%
The qualifications of this estimate are as follows:
GRAND TOTAL
..
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$481,812.00
1. Complete ceiling replacement is not included - partial replacement figured.
2, ADA improvements and cod.e corrections of unaffected arees are not included.
'r ' .. ..
3. No Cost for MIS network upgrades has been included.
ARCHITECTS
INTERIOR DESIGNERS
CONSTRUCTION MANAGERS
rO'd ~~O'oN ,~:S, v6'L unf
,(:6S9~S'oN 131
JNI ~31119 ~ ~311I~
10
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
~e
CITY OF MIAMI BEACH
OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO. 3~Z - 9~ 'i~
FROM:
Mayor Seymour Gelber and
Members of the City Commission
RogerM, Carlt~
City Manager
DATE:
TO:
June 15, 1994
SUBJECT:
REQUEST APPROPRIATION OF $700,000 FROM SUNS~ STATE
BOND FUND NO. 3Ql AND TO ESTABUSH WORK ORDER NO. 2110
FOR CI1Y HALL RENOVATIONS.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission approve the attached Resolution
appropriating funds and establishing a work order to accomplish the renovation of City
Hall. This will provide a more efficient space allocation program, consolidate departmental
functions, allow the affected departments to be more user friendly, and provide needed
space for the expansion of the Office of the City Attorney.
BACKGROUND:
The renovation of City Hall project requires an appropriation of $700,000 in order to cover
architectural fees, construction costs and contingencies for the project. The source of the
funds will be from the Sunshine State Bond Fund No. 368, work order no. 2110. Please
note that the Sunshine State Bond Fund will be used for the Lincoln Road and other
assessment projects and the monies will be available in approximately sixty (60) days. The
annual debt service for the renovation will be approximately $60,000 for a twenty-year
period.
City Hall was built and occupied in 1976. The existing City Hall building contains
approximately 97,470 square feet. Virtually all of the space (except circulation, corridors,
etc.) is occupied; and, we have no room to grow. In City Hall alone we have two hundred
and twenty employees.
Giller and Giller, Inc., is one of three architectural firms that the City uses for capital
projects, per Resolution No. 92-20681. This firm was next in line on the rotation list for
projects and therefore was selected to plan the renovation and estimate the costs. Also,
Giller and Giller, in 1993, did the work on the update of the sprinkler system in City Hall,
thus making them already familiar with this building.
ANALYSIS:
There are several City Hall areas in need of renovation/construction in order to be more
efficient and to better serve the public. These include:
Continued-
1
AGENDA
ITEM
R-l- A
~-\S~~~
DATE
COMMISSION MEMORANDUM
PAGE 1WO
JUNE IS, 1994
Enclose the open rotunda area on the ground level of City Hall to be used for a meeting
room. This area will accommodate either internal meetings or community group meetings.
Creating this meeting room will alleviate the City Hall security concerns for evening
meetings, i.e., the locking of elevators and doors to City Hall. The Citizen Service function
will be located adjacent to the elevators on the first floor. The second floor conference
room will then be renovated and become the new pension offices and a conference room.
The Housing and Community Development Division, Redevelopment Coordinator,
Development Coordinator, Transportation Coordinator, located on the fourth floor will
move to the second floor to join Planning and Zoning and Historic Preservation. This will
allow the Development, Design and Historic Preservation Services Department (DD & HP)
to be in one location. The Office of the City Attorney will then expand into that remaining
vacated space. The Office of Management and Budget will be relocated to the fourth floor
using an area of the vacated space from DD & HP. These renovations and space re-
allocation will provide much needed meeting space for all the departments; and, the moving
of these offices will create a more accommodating and efficient working environment. These
changes are represented in the floor plans which shown to the City Commission during the
May 18, 1994 meeting and will again be available for review during the June 15, 1994 City
Commission meeting.
The cost breakdown for these renovations are as follows:
1. Enclose the first floor rotunda area and provide an office for the Citizen
Service Bureau;
Total cost - $ 86,702
2.
a.
Consolidate Development, Design and Historic Preservation
Department that is currently on the fourth floor with the
Planning and Historic Preservation Division on the second
floor;
b. The City Attorney's Office will expand into vacated area on the
fourth floor;
c. The Management and Budget Office will be moved to vacated
space on the fourth floor;
d. Pension (Police and Fire, General Employees, and the
Unclassified and Elected Officials) will move to the second
floor (formerly the meeting room adjacent to the Human
Resources Department).
Total cost . $481,8U
3. Painting and recarpeting in areas not included in renovations.
Total cost. $131,486
Grand Total . $700,000
CONCLUSION:
The Administration recommends that the City Commission approve the attached Resolution
appropriating funds in the amount of $700,000 and establishing a work order to enable the
renovation work within City Hall. Please note that a short term otT.site lease for the Code
Compliance program will be necessary to achieve the renovation. A recommendation
relative to this need will be made in the near future.
2