HomeMy WebLinkAbout2006-26104 Reso
RESOLUTION NO. 2006-26104
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO.1, IN THE AMOUNT OF
$167,980, TO THE AGREEMENT WITH PERKINS & WILL, INC., DATED APRIL
14, 2004, FOR ADDITIONAL SERVICES FOR THE MUNICIPAL MUL TI-
PURPOSE PARKING GARAGE PROJECT, IN ACCORDANCE TO THE
PREVIOUS CITY COMMISSION APPROVAL, AND THE BASIS OF DESIGN
REPORT, (IN THE EVENT THAT THE PROJECT EXPANDED DUE TO THE
PLANNING AND COMMUNITY PROCESS), AND APPROPRIATING FUNDS
FROM PARKING ENTERPRISE FUNDS FOR THIS PURPOSE.
WHEREAS, on April 14, 2004, the Mayor and City Commission authorized the execution of
an Agreement with the firm of Perkins & Will, Inc. (P&W) for architectural and engineering services
to provide design, permitting and construction administration for the Municipal Multi-purpose Parking
Garage Project (the Project); and
WHEREAS, the original Agreement was awarded and executed for an amount of
$1,200,788, which contemplated the design of a 480 parking space garage, and twenty thousand
square feet of office space (Option One); and
WHEREAS, in the event that, during the planning and community process, the Project were
to expand to a 600 parking space parking garage and a maximum of fifty thousand square feet of
office space, the City and P&W negotiated, in advance, a fee for the expansion, in the amount of
$1,368,788 (Option Two); and
WHEREAS, the planning process did yield an expanded Project, and the larger facility
was approved when the Basis of Design Report was presented to the City Commission on May 18,
2005; and
WHEREAS, accordingly, the City Administration recommends approval of the attached
Amendment No.1 to the Agreement, in the amount of $167,980, for the aforestated additional
services for the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk, approve the execution of
Amendment No.1, in the amount of $167,980, to the Agreement with Perkins & Will, Inc., dated
April 14, 2004, for additional services for the Municipal Multi-Purpose Parking Garage Project, in
accordance to the previous City Commission approval, and the Basis of Design Report (in the event
that the Project expanded due to the planning and communi process), and appropriate funds from
Parking Enterprise Funds for this purpose.
PASSED and ADOPTED this 8th day of
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Qe~~~:
ATTEST:
~PtU~
Robert Parcher
T:\AGENDA\2006\feb0806\Regular\Perkins&WiIIAddSvcsReso.doc
COMMISSION ITEM SUMMARY
Condensed Title:
City Commission appropriation of funds, in the amount of $167,980, for the Perkins & Will Agreement
for the Municipal Multipurpose Parking Garage, for additional services required for the expanded
Proiect scope.
Ke Intended Outcome Su orted:
To ensure well designed quality capital projects.
Issue:
Should the City Commission adopt the Resolution and appropriate funds?
Item Summa IRecommendation:
On April 14, 2004 The Mayor and City Commission authorized the execution of an Agreement with the firm
of Perkins & Will, Inc. (P&W) for Architectural and Engineering services to provide design, permitting and
construction administration for the Municipal Multipurpose Parking Garage Project (the Project). The
original Agreement was awarded and executed for an amount of $1,200,788 for the design of a 480
parking spaces garage and for twenty thousand square feet of office space (Option One). In the event that
during the planning and community process the process were to expand to a 600 parking spaces parking
garage and a maximum of fifty thousand square feet office space, the City negotiated, in advance, a fee
for the expansion. The fee for the expanded facility was established as $1,368,788 (Option Two). The
planning process did yield an expanded project and the larger facility was approved when the Basis of
Design Report was presented to the City Commission on May 18, 2005. Pursuant to Article 7,
Compensation for Services, of the Agreement, the additional fees for the expanded Project scope were
already negotiated and included in the Agreement (Attachment 3). Therefore, the Administration requests
the additional appropriation, in the amount of $167,980, required for the expanded scope which was not
ori inall a ro riated when the A reement was a roved and the contract awarded to P&W.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $167,980 Parking Enterprise Funds
00 2
3
4
OSPI Total $167,980
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Jorge E. Chartrand, CIP Director
ent Director
Assistant City Manager
City Manager
m
,.,
MIAMI BEACH
AGENDA ITEM
DATE
C7A
2-g-Q.h
~
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
Jorge M. GOnZale.z, City Manager ~~
February 8, 2006 ()
TO:
DATE:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING FUNDS, FROM PARKING
ENTERPRISE FUNDS, FOR THE AGREEMENT WITH PERKINS & WILL, INC.,
IN THE AMOUNT OF $167,980, FOR ADDITIONAL SERVICES FOR THE
MUNICIPAL MULTIPURPOSE PARKING GARAGE PROJECT, IN
ACCORDANCE WITH THE PREVIOUS COMMISSION APPROVAL, IN THE
EVENT THAT THE PROJECT EXPANDED DUE TO THE PLANNING AND
COMMUNITY PROCESS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from Parking Enterprise Funds.
ANAL YSIS
On April 14, 2004 The Mayor and City Commission authorized the execution of an
Agreement with the firm of Perkins & Will, Inc. (P&W) for Architectural and Engineering
services to provide design, permitting and construction administration for the Municipal
Multipurpose Parking Garage Project (the Project). The original Agreement was awarded
and executed for an amount of $1,200,788 for the design of a 480 parking spaces garage
and for twenty thousand square feet of office space (Option One) (Attachment 1).
In the event that during the planning and community process the Project were to expand to a
600 parking spaces parking garage and a maximum of fifty thousand square feet office
space, the City negotiated, in advance, a fee for the expansion. The fee for the expanded
facility was established as $1,368,788 (Option Two) (Attachment 2).
The planning process did yield an expanded project and the larger facility was approved
when the Basis of Design Report was presented to the City Commission on May 18, 2005.
CONCLUSION
Pursuant to Article 7, Compensation for Services, of the Agreement, the additional fees for
the expanded Project scope were already negotiated and included in the Agreement
(Attachment 3). Therefore, the Administration requests the additional appropriation, in the
amount of $167,980, required for the expanded scope which was not originally appropriated
when the Agreement was approved and the contract awarded to P&W.
Attachments
T:\AGENDA \2006\feb0806\Regular\Perkins& WillAddServices.doc
/1TT;:J e.flHE/II/ I
City Commission Memorandum
April 14, 2004
Award of Multi-purpose Municipal Parking Facility AE Services to Perkins and Will
Page 2 of 3
Municipal Multipurpose Parking Facility must be built and completed, or an alternate
acceptable replacement parking location must be identified, prior to NWS's
commencement of project construction. The current schedule calls for substantial
completion of the MMPF by November 2007 and final completion by February 2008.
On September 10, 2003, the City Commission authorized the issuance of a Request for
Qualifications (RFQ) No. 69-02/03 for Architectural, Engineering, Design, and Construction
Administration Services needed to Plan, Design, and Construct a Multipurpose Municipal
Parking Facility on the current site of the City Hall Surface Parking Lot. The RFO was
issued on September 29, 2003 and 13 proposals were received by the October 31 , 2003
response deadline. An Evaluation Committee appointed by the City Manager met twice to
review and rank the RFO responses and subsequently ranked Zyscovich Inc. first and
Perkins and Will second. The City Manager exercised his due diligence and reviewed the
proposals submitted by Zyscovich and Perkins & Will, as well as copies of their respective
presentations, and the results of the reference checks conducted by the Procurement
Division and URS. It was evident from the documentation reviewed that both firms were
equally competent and qualified to perform the services required for this project.
Since the selection of the most qualified Architectural and Engineering firm is governed by
the Consultants' Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes,
the City Manager must also consider the volume of work previously awarded by the City, to
ensure an equitable distribution of City projects. Inasmuch as Perkins & Will has not
previously been awarded a City contract, and consIdering the experience and qualifications
of the Perkins & Will team, the City Manager recommended Perkins & Will as the top
ranked firm. At their meeting on February 4, 2004, the City Commission approved
Resolution 2004-25479 authorizing the Administration to negotiate with Perkins and Will to
set fees for the required professional services.
City and URS Program Management staff met three times with Perkins and Will to
negotiate the project scope and fee. The exact number of parking spaces and amount of
retail/office square footage in the project will not be determined until the project planning
phase has been completed. Perkins and Will's fee for construction design and
administration varies depending on these two variables. Staff considered negotiating only
the planning phase fee at this time. However, this option was rejected as it would require a
second fee negotiation and approval period which could delay the project. In an effort to
keep the project on its ambitious implementation schedule, staff negotiated two fee
options.
Option One (Exhibit A) provides for a professional services fee of $1,073,806 (including
$57,000 in reimbursables) based on a project with 480 parking spaces, 20,000 square feet
of office/retail, a pedestrian bridge to City Hall, and required site improvements and utility
extensions with an approximate construction cost of $9,085,250 (Exhibit B). This scope of
work, which is detailed in Attachment A, is consistent with the intent of the project RFO.
Option Two (Exhibit C) provides for a professional services fee of $1,241,786 (including
$57,000 in reimbursables) based on a project with 600 parking spaces, 50,000 square feet
of office/retail, a pedestrian bridge, and site and utility improvements with an approximate
~TT~ell/'1E/VT 2
City Commission Memorandum
April 14, 2004
Award of Multi-purpose Municipal Parking Facility AE Services to Perkins and Will
Page 3 of 3
construction cost of $14,761,250 (Exhibit D). This scope of work is consistent with the
maximum build out of the project as described in the project RFQ.
In addition to the design fee, staff negotiated a traffic consultant fee of $52,685 (Exhibit E),
a cost estimator's fee of $37,864 (Exhibit F), and a fee of $36,433 (Exhibit G) for the
planning of Meridian Avenue improvements which will be implemented as part of the
project. The design fee for the latter project element will be negotiated once the scope of
work is defined in the planning process; this two-step negotiation process for the
streetscape improvements will not delay progress on the facility itself. With all of these
associated costs included, the total Perkins and Will fee would be $1,200,788 for Option
One and $1,368,768 for Option Two.
In addition to Perkins and Will's fees for professional services for this project, the
Commission has previously approved $1,003,882 for program management services to be
provided by URS Corporation for the project. There is also a need to fund the City's own
project management for the project which is provided by the CIP Office. The CIP
management charge is typically 3.3% of the construction budget which for this project
would amount to $299,813. This funding needs to be appropriated along with the total
Perkins and Will fee of $1 ,200,788 for a total appropriation of $1,500,601. Funding in this
amount is available from the Parking Enterprise Fund.
CONCLUSION:
The Administration recommends that the Commission approve the Option One agreement
with Perkins and Will in the amount of$1,200,788 and appropriate funding forthis amount
and the associated $299,813 for CIP Office management costs from the Parking Enterprise
Fund. If it is determined during the planning process that the number of parking spaces
and square footage needs to be increased, an additional services agreement will be
negotiated with Perkins and Will based on fees already established for the upper project
scope limit defined in Option Two.
T:\AGENDA\2004\Apr1404\Regularlmmpfawardmemo.doc
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P~e,.:t- ~r 5
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A Resolution Approving And Officially Adopting The Basis Of Design Report (BODR) For The Multi-Purpose Municipal Parking
Facility (MPMPF).
Issue:
Shall the Mayor and City Commission approve and officially adopt the Basis Design Report (BODR) for the Multi-Purpose
Municipal Parking Facility (MPMPF)?
Item Summary/Recommendation:
On September 10,2003, the Mayor and City Commission approved Resolution No. 2003-25332 authorizing the execution of a
Development Agreement between the City of Miami Beach and the New World Symphony (NWS) for the development of a portion
of the 17th Street surface parking lot for construction of an approximately 50,000 square foot educational, performance and intemet
broadcast facility with an exterior screen ("Soundspace"), and an approximately 320-space (+/-) public parking garage facility. In
approving the execution of the Agreement, the Commission also directed that the Administration should proceed with developing a
new Multi-purpose Municipal Parking Facility (MPMPF) on the site of the current City Hall surface lot. Throughout the negotiations
with the NWS, the Administration has consistently stated that replacement parking must be built before displacement of either 17th
Street surface parking lot. The MPMPF must be built and completed, or an alternate acceptable replacement parking location
must be identified, prior to NWS's commencement of project construction.
On April 14, 2004, the City Commission approved Resolution No. 2004-25543 authorizing the execution of an agreement with
Perkins and Will, Inc. for the provision of Planning, Architecture, Landscape Architecture, and Engineering Services required to
design and construct the MPMPF project. At the time of the award, the City chose to define the scope of the project based on a
project with 480 parking spaces, 20,000 square feet of office/retail space, a pedestrian bridge to City Hall, and required site
improvements and utility extensions with an approximate construction cost of $9,085,250. Also included in the scope is the
planning of Meridian Avenue improvements, which will be implemented as part of the project.
A "Visioning" Session with the City departments was held to establish a list of desired design components to be included in the
facility. Three design options were presented at a Community Design Workshop (CDW) on February 10, 2005. The consensus
among the Community was for a facility that maximized the number of parking spaces and provided enhanced hardscape and
landscape. A draft BODR was issued and reviewed by the City departments. The major comment provided by the Administration
was that additional office space was needed, which could be incorporated by adding an additional floor to the office building. The
additional office space would allow relocation of the City departments as the need arises. This last change was recommended
after considering the financial advantages of incorporating the additional space into the new MPMPF versus looking for alternate
space. Office space, whether purchased or newly constructed in an independent building, has an average cost over $200 per
square foot. By including additional office space in the MPMPF, the average cost to construct the office space is approximately
$115 per square foot. An additional level of parking for public use only can also be added and funded by City Center RDA funds
(estimated at approximately $1.7 million, including soft costs). The estimated construction cost for this facility is approximately
$13.8 million.
The Administration recommends the approval and adoption of the Basis of Design Report with the additional parking level and
additional office soace.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Funds:
,;(Amo:tinL :.
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Finance De t.
Ci Clerk's Office Le islative Trackin
Diana Trettin, Senior Capital Projects Coordinator
AGENDA ITEM ~
DATE 5"-\g-oS-
/lrr~HMe-Nr3 Page ~tJf5
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: May 18, 2005
Members of the;]1CitYi comJIissOon
Jorge M. Gonzalez ~
City Manager
A RESOLUTION OF THE MA VOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALL V ADOPTING
THE BASIS OF DESIGN REPORT (BOOR) FOR THE MULTI-PURPOSE
MUNICIPAL PARKING FACILITY (MPMPF).
To:
Subject:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
On September 10, 2003, the Mayor and City Commission approved Resolution No. 2003-
25332 authorizing the execution of a Development Agreement between the City of Miami
Beach and the New World Symphony (NWS) for the development of a portion of the
surface parking lot, bounded by 1 ih Street to the north, North Lincoln Lane to the south,
Washington Avenue to the east and Pennsylvania Avenue to the west, for construction of
an approximately 50,000 square foot educational, performance and internet broadcast
facility with an exterior screen ("Soundspace"), and an approximately 320-space (+/-) public
parking garage facility.
In approving the execution of the Agreement, the Commission also directed that the
Administration should proceed with developing a new Multi-purpose Municipal Parking
Facility (MPMPF) on the site of the current City Hall surface lot. Throughout the
negotiations with the NWS, the Administration has consistently stated that replacement
parking must be built before displacement of either 1 ih Street surface parking lot. The
MPMPF must be built and completed, or an alternate acceptable replacement parking
location must be identified, prior to NWS's commencement of project construction.
On September 10, 2003, the City Commission also authorized the issuance of a Request
for Qualifications (RFQ) for Architectural, Engineering, Design, and Construction
Administration Services needed to Plan, Design, and Construct the MPMPF on the current
site ofthe City Hall Surface Parking Lot. On April 14, 2004, the City Commission approved
Resolution No. 2004-25543 authorizing the execution of an agreement with Perkins and
Will, Inc., in the amount of $1,200,788, for the provision of Planning, Architecture,
Landscape Architecture, and Engineering Services required to design and construct the
MPMPF project. At the time of the award, the City chose to define the scope of the project
based on a project with 480 parking spaces, 20,000 square feet of officelretail space, a
pedestrian bridge to City Hall, and required site improvements and utility extensions with an
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City Commission Memorandum
May 18, 2005
Multi-Purpose Municipal Parking Facility (MPMPF) Basis of Design Report (BODR)
Page 2 of 4
approximate construction cost of $9,085,250. Also included in the scope was the planning
of Meridian Avenue improvements, which will be implemented as part of the project. It
. should be noted that the design and construction of the Meridian Avenue Streetscape
improvements are currently unfunded. Only the planning portion of this project is funded.
On December 17, 2004, a "Visioning" Session with the City departments was held to
establish a list of desired design components. Three (3) planning concepts for the MPMPF
were developed:
1. A 4-story office building with 23,798 total square feet of office/retail space with a 5-
deck parking garage accommodating 471 parking spaces. Approximate
construction cost was $9,138,734. This was the only option within budget.
2. A 4-story office building with 23,798 total square feet of office/retail space with a 6-
deck parking garage accommodating 575 parking spaces. Approximate
construction cost was $10,918,904.
3. The same as Option 2 but with additional hardscape and landscape elements.
Approximate construction cost was $12,298,070.
Additionally, three planning concepts for the Meridian Avenue Streetscape work were
developed:
A. Maximized traffic flow removing the parallel parking on the West side. Approximate
construction cost was $1 ,488,713.
8. Controlled traffic flow and increased safety for vehicles at the 18th Street and
Meridian Avenue intersection; a dedicated right turn lane on Meridian Avenue
heading north for vehicles entering the MPMPF. Approximate construction cost was
$1,670,692.
C. Controlled traffic flow and increased safety for vehicles at the 18th Street and
Meridian Avenue intersection; a dedicated right turn lane on Meridian Avenue
heading north for vehicles entering the MPMPF and a bike lane on the East side of
Meridian Avenue. Approximate construction cost was $1,434,332.
On February 10, 2005, a Community Design Workshop (COW) was held to discuss the
options outlined above with the Community. Consensus among the attendees was
reached. For the MPMPF, the Community expressed its desire to have Option 2, with
enhanced landscaping (such as screening walls on the East and South walls) and signage.
This option was later estimated to cost $11,848,467 for construction.
The Community also came to consensus on having Meridian Avenue be four (4) lanes, two
(2) lanes in each direction, from 1 ih Street to 19th Street, the street just south of the
Holocaust Memorial and Botanical Garden Center, while maintaining the majority of on-
street parking on the West side of Meridian Avenue between 1 ih Street and 18th Street,
and on the East side between 18th Street and 19th Street. This may preclude a bike path
on the East side of the street due to space and Code constraints in the relationship
between parking and the bike path traffic, but staff will evaluate that further as the project
Afft1CHHI3#r 3 'Pafje ~Or5
City Commission Memorandum
May 18, 2005
Multi-Purpose Municipal Parking Facility (MPMPF) Basis of Design Report (BODR)
Page 3 of 4
proceeds into design. In addition, linear planters were included for medium size trees and
bump-outs for larger canopy trees. The approximate construction cost for this option was
later estimated to be $1,476,931.
On March 28, 2005 a draft Basis of Design Report (BODR) was issued and reviewed by
the Administration. The recommended plan for the MPMPF in the draft BODR was for a
4-story office building (23,798 square feet of office/retail space) with 6-deck parking garage
(575 parking spaces) with enhanced landscaping. The estimated construction costs for
this plan was $11,848,467 (the additional parking deck was unfunded). The draft BODR
also included the Meridian Avenue Streetscape plan for which consensus was obtained at
the CDW.
Comments by City staff were received back, with the major comment being that additional
office space was needed in the MPMPF, which could be incorporated by adding an
additional floor and a bay at the south end of the building on three floors, which would add
approximately 14,800 square feet to the office building, resulting in a total square footage
of 38,600 square feet of office/retail space. The additional 14,800 square feet of office
space would allow relocation of City departments as the need arises. For example, as the
space needs of the Building Department increase, the Planning Department may have to
be relocated. The Planning Department currently occupies 5,847 square feet of space in
City Hall. Similarly, the occupants of the 555 1ih Street building (Tourism and Cultural
Development Department and Code Enforcement Division of the Neighborhood Services
Department) could be relocated into the office building to allow for enhanced public access
and parking close to their operations. These departments/divisions currently occupy 9,479
square feet of space in the 555 1 ih Street building. Funding for this additional office space
would have to come from the same Parking fund sources that are already programmed for
the planned MPMPF. The additional construction cost to add this additional office space is
approximately $1.7 million.
Currently, the average cost per square foot to either purchase, or construct, an
independent office building, is over $200 per square foot. By including additional office
space with the planned MPMPF, the average cost per square foot for the office space is
lowered to approximately $115 per square foot. As this may be one of the last
opportunities to procure additional office space at such a low cost per square foot, the
Administration believes it is financially prudent to include the additional floor of office space
at this time.
With regard to the additional parking deck that was unfunded in the draft BODR, as long as
the additional parking deck is reserved for non-Administration uses (Le., it is not reserved
for City vehicles) and is public parking, City Center Redevelopment Agency (RDA) Tax
Increment Financing (TIF) Funds can be used to pay for both the soft and construction
costs for the additional parking deck. The estimated construction impact for the additional
parking deck is $1.3 million. Additional funding in the amount of $400,000 will be needed
for contingency, Art in Public Places, and other related soft costs, such as additional
services for design and construction administration services and CIP Office project
IfTTffe,HHt;;J{" 3" 'Pa1e'? Or ~
City Commission Memorandum
May 18, 2005
Multi-Purpose Municipal Parking Facility (MPMPF) Basis of Design Report (BODR)
Page 4 of 4
management fees, for a total of approximately $1.7 million from City Center ROA TIF
Funds.
Overall, the estimated construction cost for the planned MPMPF, with a 5-story office
building (38,600 square feet of office/retail space) with 6-deck parking garage (560 parking
spaces) with enhanced landscaping, is approximately $13.8 million. This is approximately
$4.7 million more than originally anticipated when the planning phase first began, not
including the additional soft costs that are anticipated with the additional office space and
parking deck discussed above. Approximately $1.3 million of the construction costs, and
$400,000 in related soft costs, can be funded by the City Center ROA for the additional
parking deck. The remaining $4.7 million in funding to completely fund the parking garage,
office space and related soft costs will need to be identified, but will most likely come from
the same Parking Funding sources already programmed for the project (Parking Operating
Fund and Parking Impact Fees).
The current schedule calls for substantial completion of the MPMPF by May 2008 and final
completion by July 2008.
CONCLUSION:
The Administration recommends approval of the Multi-Purpose Municipal Parking Facility
(MPMPF) Basis of Design Report (BOOR) as submitted, with 5-story office building (38,600
square feet of office/retail space) with 6-deck parking garage (560 parking spaces) with
enhanced landscaping, and the planned Meridian Avenue Streetscape improvements as
outlined above.
By approving the BOOR, the City will officially end the planning process for this project and
the design concept. The Administration will be able to proceed with the design
development, construction documents, bidding and award and construction phases of the
project.
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