2007-26530 Reso
RESOLUTION NO. 2007-26530
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE THE NEGOTIATED
FINAL RECONFIGURA TION AGREEMENT WITH MOTOROLA FOR
THE RECONFIGURATION OF 800 MHZ CHANNELS USED IN THE
CITY'S PUBLIC SAFETY COMMUNICATIONS SYSTEM FOR THE
PURPOSE OF COMPLYING WITH THE SPRINT/NEXTEL
REBANDING MANDATE (PURSUANT TO FCC ORDER NO. 04-168,
DATED AUGUST 6, 2004, THAT MODIFIED FCC RULES
GOVERNING THE 800 MHZ BAND TO MINIMIZE HARMFUL
INTERFERENCE TO PUBLIC SAFETY COMMUNICATIONS
SYSTEMS ).
WHEREAS, the Federal Communication Committee (FCC) has issued a mandate
to reconfigure the utilization of the 800 MHz spectrum so that Nextel can minimize harmful
interference to the City's public safety radio communications systems; and
WHEREAS, pursuant to the order, the City, a licensee of 800 MHz channels used in
its public safety radio communications system, must relinquish its existing channels and
relocate its public safety radio communications systems to other licensed channels owned
by Nextel; and
WHEREAS, Nextel must relinquish some of its owned channels to the City to be
used for public safety radio communications systems in exchange for the City's
relinquished channels; and
WHEREAS, Nextel must provide and pay relocation funds to enable the City to
relocate the public safety radio communications systems onto replacement channels and
reconfigure the public safety radio communications systems so that they are "Comparable
Facilities" per FCC Order 04-168 and FCC issued Supplemental Order and Order on
Reconsideration FCC 04-294; and
WHEREAS, the City has negotiated the attached Final Reconfiguration Agreement
with Nextel to detail the work that must be performed during the implementation phase to
accomplish the reconfiguration of the City's public safety radio communications system and
the exchange of the licensed 800 MHz spectrum to minimize harmful interference to public
safety radio communications systems.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby authorize the Mayor and City Clerk to execute the negotiated Final
Reconfiguration Agreement for the Reconfiguration Implementation Phase with Motorola
for the reconfiguration of 800 MHz channels used in the City's Public Safety Radio
Communications System.
PASSED and ADOPTED THIS 16th day of
May
,2007.
ATTEST:
Mayor David Dermer
l41w~ P Mdur--
CITY CLERK
Robert Parcher
T:\AGENDA\2007\may1607\Consent\800 MHz FRA Rebanding Commission Resolution.doc
COMMISSION ITEM SUMMARY
Condensed Title:
Public Safety Radio Communications Systems and Final Reconfiguration Agreement for Nextel Rebanding
Mandate.
Ke Intended Outcome Su orted:
Increase resident rating in public safety services
Issue:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the Mayor
and City Clerk to execute the negotiated Final Reconfiguration Agreement with Motorola for the
reconfiguration of 800 MHz channels used in the city's public safety communications system for the
ur ose of com I in with the S rint/Nextel rebandin mandate.
Item Summary/Recommendation:
On August 6,2004, the FCC issued Report and Order FCC 04-168 that modified its rules governing the
800 MHz band to minimize harmful interference to public safety communications systems. On December
22, 2004, the FCC issued a Supplemental Order and Order on Reconsideration FCC 04-294. Pursuant to
the orders, certain licensees of 800 MHz channels used in public safety or other systems must relinquish
their existing channels and relocate their systems to other licensed channels. The FCC has appointed a
Transition Administrator (UT A") to assure that the rebanding initiative proceeds on schedule and in a
planned and coordinated manner so that disruption to a licensee's system is minimized. The City has
selected Motorola to provide the Reconfiguration Planning Phase services.
The Administration recommends that the Mayor and City Commission execute the negotiated Final
Reconfiguration Agreement with Motorola for the reconfiguration of 800 MHz channels used in the city's
public safety communications system for the purpose of complying with the Sprint/Nextel rebanding
mandate.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
OBPI Total
Financial Impact Summary:
Nextel must provide and pay relocation funds to enable affected licensees to relocate their systems onto
Replacement Channels and reconfiQure their systems so that they are comoarable facilities.
Ci Clerk's Office Le islative Trackin
Ariel Sosa, Information Technology
.stant City Manager
City Manager
lD
~
MIAMIBEACH
AGENDA ITEM
DATE
C7L
5"-/0 -07
lD
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager t-r~
May 16, 2007 () 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE NEGOTIATED FINAL RECONFIGURATION AGREEMENT WITH
MOTOROLA FOR THE RECONFIGURATION OF 800 MHZ CHANNELS USED IN
THE CITY'S PUBLIC SAFETY COMMUNICATIONS SYSTEM FOR THE
PURPOSE OF COMPLYING WITH THE SPRINT/NEXTEL REBANDING
MANDATE (FCC ORDER FCC 04-168 DATED AUGUST 6, 2004 THAT
MODIFIED ITS RULES GOVERNING THE 800 MHZ BAND TO MINIMIZE
HARMFUL INTERFERENCE TO PUBLIC SAFETY COMMUNICATIONS
SYSTEMS).
ADMINISTRATION RECOMMENDATION
FROM:
DATE:
SUBJECT:
Adopt the Resolution.
FUNDING
Nextel must provide and pay relocation funds to enable affected licensees to relocate their systems
onto Replacement Channels and reconfigure their systems so that they are "Comparable Facilities"
per FCC issued Report and Order FCC 04-168 and FCC issued Supplemental Order and Order on
Reconsideration FCC 04-294. Nextel has agreed to a five percent overrun cap for the estimated
costs listed below.
Description of Work To Be Payee Estimated Cost
Performed (Not to exceed listed amount)
I. Subscriber Equipment Motorola, Inc. Networks & Enterprise $233,434
Reconfiguration 1301 E. Algonquin Rd.
Schaumbura, IL 60196
la. Subscriber Unit Management, City of Miami Beach $3,790.40
Coordination and Administration 1100 Washington Ave.
Miami Beach, FL 33139
II. Infrastructure Equipment Motorola, Inc. Networks & Enterprise $38,412
Reconfiguration 1301 E. Algonquin Rd.
Schaumbura, IL 60196
III. Engineering and Motorola, Inc. Networks & Enterprise $18,516
VerificationfTesting 1301 E. Algonquin Rd.
Schaumbura, IL 60196
IV. Contracts and Legal Leibowitz & Assoc., PA $23,250
One SE Third Ave., Ste. 1450
Miami, FL 33131
V. Project Management, System Motorola, Inc. Networks & Enterprise $93,999
Engineering and Travel Costs 1301 E. Algonquin Rd.
Schaumbura, IL 60196
Total Estimated Costs $411,401
ANAL YSIS
On August 6,2004, the FCC issued Report and Order FCC 04-168 that modified its rules governing
the 800 MHz band to minimize harmful interference to public safety communications systems. On
December 22, 2004, the FCC issued a Supplemental Order and Order on Reconsideration FCC 04-
294.
Pursuant to the orders, certain licensees of 800 MHz channels used in public safety or other systems
must relinquish their existing channels and relocate their systems to other licensed channels. Also
pursuant to the orders, Nextel must relinquish some of its existing channels and must provide and pay
relocation funds ("Relocation Funds") to enable affected licensees to relocate their systems onto
Replacement Channels and reconfigure their systems so that they are "Comparable Facilities". The
table below shows all the channels in the City's 800M Hz Public Safety Communication System and
highlights the three channels that will be affected by this mandate.
City Of Miami Beach Frequencies Function
Channel Current New Primary Alternate
1 860.9125 See IT Deot Voice Control
2- 860.7875 See IT Deot Voice Control
I!. 851.6375 See IT Deot Voice None
The FCC has appointed a Transition Administrator ("TA") to assure that the rebanding initiative
proceeds on schedule and in a planned and coordinated manner so that disruption to a licensee's
system is minimized. In the TA's published "Reconfiguration Handbook," the two major phases to
accomplish the reconfiguration are described as the "Reconfiguration Planning Phase" and the
"Reconfiguration Implementation Phase". Motorola has provided the Reconfiguration Planning Phase
services, and will be providing the Reconfiguration Implementation Phase services.
The Mayor and City Commission approved a resolution, introduced June 6, 2006, dealing with the
Reconfiguration Planning Phase of the project to execute a reconfiguration planning phase
agreement with Motorola for the reconfiguration of 800 MHz channels used in the city's public safety
communications system.
This resolution deals with the Final Reconfiguration Agreement of the project thereby authorizing the
Mayor and City Clerk to execute a Final Reconfiguration Agreement with Motorola for the
reconfiguration of 800 MHz channels used in the City's Public Safety Radio Communications System.
CONCLUSION
The Administration recommends that the Mayor and City Commission execute the Final
Reconfiguration Agreement with Motorola for the reconfiguration of 800 MHz channels used in the
city's public safety communications system for the purpose of complying with the SprintlNextel
rebanding mandate (FCC order FCC 04-168 dated August 6,2004 that modified its rules governing
the 800 MHz band to minimize harmful interference to public safety communications systems).
JMG/PW/GA
T:\AGENDA\2007\may1607\Consent\800 MHz FRA Rebanding Commission Memo.doc