Amendment No. 1 Chen & Associates, Inc.
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AMENDMENT NO.1
TO THE PROFESSIONAL ARCHITECTURAL
AND ENGINEERING (A / E) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CHEN AND ASSOCIATES, INC, DATED MAY 18, 2005,
IN AN AMOUNT NOT-TO-EXCEED $73,256 FOR THE PROVISION OF
ADDITIONAL PROFESSIONAL SERVICES
NECESSARY FOR THE DESIGN OF BIKE LANES/ROUTES WITHIN
RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM
NEIGHBORHOOD NO. 12 - SOUTH POINTE PHASES III/IVN
This Amendment No.1 to the Agreement made and entered this ~day of March, 2007, by and
between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of the State
of Florida (hereinafter referred to as the City), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and CHEN AND ASSOCIATES, INC., a Florida Corporation,
having its offices at 420 Lincoln Road, Suite 240, Miami Beach, Florida 33139 (hereinafter referred
to as the Consultant).
RECITALS:
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 08-03/04, the Mayor and City
Commission adopted Resolution No. 2005-25902 on May 18, 2005, approving and authorizing the
Mayor and City Clerk to execute an Agreement with Consultant for Professional Services for the
South Pointe Phases 1I1/IVN Neighborhood Right of Way Improvement Project (the Project); and
WHEREAS, the Agreement provides for the planning, design, bidding and award,
construction administration and reimbursables for the Project; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of $2,017,009; and
WHEREAS, in December 2006, during the Project design process, the Public Works
Department requested the implementation of bike lanes, in accordance with the "Bike Master Plan"
that was being developed; and
WHEREAS, the Consultant was directed by the City to provide options for the
implementation of bike lanes along Alton Road, South Pointe Drive, and Collins Avenue, in
accordance with the "Bike Master Plan"; and
WHEREAS, on January 10, 2007, a meeting was held with various City departments to
review the options prepared by the Consultant, and to make recommendations for the inclusion of
bike lanes in the Project; and
WHEREAS, these improvements were not originally included in the Project scope; and
WHEREAS, the fee being requested by the Consultant for the design of the bike lanes/routes
is $73,256; and
WHEREAS, the City's Program Manager, Hazen and Sawyer, and the City's CIP Office have
evaluated the Consultant's additional services fee proposal and find it to be fair and reasonable; and
WHEREAS, the following Amendment NO.1 increases the Agreement fee by $73,256, for a
total fee of $2,090,265.
NOW. THEREFORE. the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
NO.1.
2. MODIFICATIONS
The Agreement is amended to provide for the additional services, as set forth in Schedule
"A-1 ", attached hereto.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and Consultant ratify the terms of the Agreement, as per this Amendment NO.1.
IN WITNESS WHEREOF, the parties hereto have caus thi mendment NO.1 to be executed in
their names by their duly authorized officials as of the a e r t set forth above.
~~t rltt~
Robert Parcher, City Clerk
ATTEST:
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CONSULTANT:
:::gA:S;(L
President I
6~ it. d,eY)
Print Name APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
~
Date
SCHEDULE "A- 1"
SCOPE OF SERVICES
Schedule "A" of the Agreement, entitled, "Scope of Services", is amended as follows:
ADD the following under Task 5 - ADDITIONAL SERVICES:
Task 5.4 - Desiqn of Bike Lanes/Routes:
The Consultant shall provide detailed design services for producing Contract Documents
(specifications and drawings) as needed for the construction of bike lanes / routes as required by
the Public Works Department within the South Pointe Phase III, IV and V Neighborhood as noted
below. In this effort, the Consultant shall be bound by the requirements stipulated in TASK 2 -
DESIGN SERVICES, as adopted via Resolution No. 2005-25902, on May 18, 2005, approving and
authorizing the Mayor and City Clerk to execute an Agreement with Chen and Associates for
Professional Services for the South Pointe Phase III, IV and V Neighborhood Right-of-Way
Improvement Project.
In addition to revising existing design documents as necessary to accommodate new bicycle lanes,
the Consultant shall also revisit the encroachment tabulations, as new removals may result from this
effort. The Consultant shall also revise each drawing that is affected by these changes. Landscape
drawings shall illustrate revised sight triangle locations. In addition, bike lane and route
improvements shall be added to the 60% Construction Cost Estimate.
In general, bicycle lanes / routes shall be included as follows:
Alton Road
The options for Alton Road, from 5th Street to South Pointe Drive, increases the overall width of the
existing median, provides two (2) bike lanes and provides for equal sidewalks on both sides of the
street. The landscape/swale area will be increased where feasible.
Ocean Drive
Although not originally included in the "Bike Master Plan", Ocean Drive, from South Pointe Drive to
5th Street, is part of the South Point Phase III, IV and V Project, and was evaluated and accepted by
the Public Works Department as a viable and preferred option for the bike lanes in lieu of Collins
Avenue.
South Pointe Drive
Several Options were looked at for South Point Drive. Option 1 a would eliminate parking on the
North side of the street. Option 1 b, would eliminate parking altogether. Option 2 would eliminate the
landscape median. Option 3 would reduce the travel lanes from two (2)11' lanes East and West
bound, to one (1) 11' lane in either direction, and would require the completion of a traffic study. The
decision was made to pursue Option 1 a, and to evaluate the potential impact of eliminating the
parking on the South side, in lieu of the North.
TIME OF COMPLETION
May 14, 2007
PAYMENT AND COMPENSATION
The method of calculating fees for the aforementioned proposed additional professional
architectural and engineering services is based on estimated labor plus direct costs. The total
fee proposed for this Scope of Work shall be on a not-to-exceed basis, in the amount of
$73,256. Invoicing will be monthly and based on hourly rates as defined in the current
Agreement between the City and Consultant. .
COMPENSATION
. Original Agreement amount $2,017,009.
. Amendment NO.1 (Design services for the installation of bike lanes/routes) amount $73,256.
. Revised Agreement amount $2.090.265.
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II
CITY OF MIAMI BEACH
ROW INFRASTRUCTURE IMPROVEMENT PROGRAM
SOUTH POINTE PHASES III / IV AND V
TITLE SHEET AND LOCATION MAP
EXISTING CONDITIONS
EC - 0 EXISTING SITE CONDITIONS - KEY MAP
EC - 1 TO 20 EXISTING SITE CONDITIONS
DM- 0
DM -1 TO
PG&D-O
PG&D - 1 TO
PG&D - 31 TO
PM- 0
PM -1 TO
PM - 21 TO
HS-O
HS - 1 TO
HS - 21 TO
LA - 0
LA -1 TO
LA - 21 TO
WM-O
WM-1 TO
WM - 14 TO
SW-O
SW -1 TO
SW - 13 TO
E-O
E - 1 TO
E - 21 TO
IR - 0
IR - 1 TO
IR - 21 TO
DEMOLITION
DEMOLITION - KEY MAP
20 DEMOLITION (DM SHEETS 01 TO 08,10,12,14,16,18, AND 20) YES
PAVING, GRADING AND DRAINAGE
PAVING, GRADING AND DRAINAGE - KEY MAP
30 PAVING, GRADING ANDDRAINAGE (PGD SHEETS01T008,10, 12, 14, 16, 18, AND 20) YES
35 PAVING, GRADING AND DRAINAGE DETAILS
PAVEMENT MARKING AND SIGNAGE
PAVING, GRADING AND DRAINAGE - KEY MAP
20 PAVEMENT MARKINGS & SIGNAGE (PM SHEETS 01 TO 08, 10, 12, 14, 16, 18, AND 20) YES
22 PAVEMENT MARKINGS & SIGNAGE DETAILS (ADDITIONAL DETAILS FOR BIKE LANES YES
HARDSCAPE
HARDSCAPE - KEY MAP
20 HARDSCAPE (HS SHEETS 01 TO 08,10,12,14,16,18, AND 20)
22 HARDSCAPE - DETAILS
YES
LANDSCAPING
LANDSCAPE ENHANCEMENTS - KEY MAP
20 LANDSCAPE ENHANCEMENTS (LA SHEETS 01 TO 08, 10, 12, 14, 16, 18, AND 20)
22 LANDSCAPE ENHANCEMENTS - DETAILS
YES
WATERMAIN IMPROVEMENTS
WATERMAIN IMPROVEMENTS - KEY MAP
13 WATERMAIN IMPROVEMENTS (WM SHEETS 01, 02, 03, 11, AND 13)
15 WATERMAIN IMPROVEMENTS - DETAILS
YES
STORMWATER IMPROVEMENTS
STORMWATER IMPROVEMENTS - KEY MAP
12 STORMWA TER IMPROVEMENTS (SW SHEETS 01, 02, 06, 07, 08, 10, AND 12)
16 STORMWATER IMPROVEMENTS - DETAILS
YES
ELECTRICAL
ELECTRICAL IMPROVEMENTS - KEY MAP
20 ELECTRICAL IMPROVEMENTS (E SHEETS 01 TO 08,10,12,14,16,18, AND 20)
22 ELECTRICAL IMPROVEMENTS - DETAILS
YES
IRRIGATION
IRRIGATION - KEY MAP
20 IRRIGATION (IR SHEETS 01 TO 08,10,12,14,16,18, AND 20)
22 IRRIGATION - DETAILS
YES