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2000-24108 RESO RESOLUTION NO. 2000-24108 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO ISSUE A CERTIFICATION OF CONSISTENCY WITH THE CITY'S CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH FOR THEIR FIVE YEAR PLAN FOR FISCAL YEARS 2000-2004 AND THEIR ANNUAL PLAN FOR FISCAL YEAR 2000, TO BE SUBMITTED BY THE HOUSING AUTHORITY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD). WHEREAS, on July 1, 1998 the Mayor and City Commission approved the City's Consolidated Plan; and WHEREAS, the Housing Authority of the City of Miami Beach (Housing Authority) is proposing to submit an Annual Plan and a Five Year Plan to the U,S. Department of Housing and Urban Development (U.S. HUD) as part of the documentation for continued funding for the operation of and subsidies for rental housing programs administered by the Housing Authority; and WHEREAS, U.S. HUD requires that local housing authorities obtain and submit a Certification of Consistency with the Consolidated Plan from the entitlement jurisdiction where the proposed activity is located; and WHEREAS, the Housing Authority has submitted their Five Year Plan for Fiscal Years 2000-2004 and their Annual Plan for Fiscal Year 2000 to the City; and WHEREAS, the Housing Authority requested the City issue the required Certification of Consistency with the Consolidated Plan; and WHEREAS, in accordance with the City's adopted Consolidated Plan, each request for a Certification of Consistency with the Consolidated Plan requires City Commission review and approval; and WHEREAS, the Housing Authority's Five Year Plan for Fiscal Year 2000-2004 includes a mission statement and delineates main goals to be implemented by the Housing Authority, and further, the mission stated by the plan is "... to provide those in need with quality affordable housing in an economically mixed setting while promoting resident self-sufficiency and fostering strong neighborhoods. " NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Manager is authorized to issue a Certification of Consistency with the City's Consolidated Plan to the Housing Authority of the City of Miami Beach for the Five Year Plan for Fiscal Years 2000-2004 and the Annual Plan for Fiscal Year 2000, to be submitted by the Housing Authority to the U.S, Department of Housing and Urban Development. Passed and Adopted this 18th day of October, 2000 ~~ ATTEST: MAYOR ~rf~ CITY CLERK F:\DDHP\$ALL\RUSSELL\RESOLUTN\MBHAPLAN.RES APPROVED AS TO FORM & lANGUAGE & FOR EXECUTION 1/iili./J. A may Ie). \-:.~ Date CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beach.fl.us COMMISSION MEMORANDUM NO. '0'3---(:)0 TO: Mayor Neisen O. Kasdin and Members of the City Commission DATE: October 18, 2000 FROM: Jorge M. Gonzalez ~A~ City Manager (1' Cl SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO ISSUE A CERTIFICA nON OF CONSISTENCY WITH THE CITY'S CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH FOR THEIR FIVE YEAR PLAN FOR FISCAL YEARS 2000-2004 AND THEIR ANNUAL PLAN FOR FISCAL YEAR 2000, TO BE SUBMITTED BY THE HOUSING AUTHORITY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD). ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS On September 13,2000, the Housing Authority of the City of Miami Beach (Housing Authority) requested a Certification of Consistency with the Consolidated Plan as part of their Five Year Plan for Fiscal Years 2000-2004 and their Annual Plan for Fiscal Year 2000. The Housing Authority is to submit these plans to the U.S. Department of Housing and Urban Development (U.S. HUD) as required by the Public Housing Reform Act of 1998. The Housing Authority submits documents to U.S. HUD annually to enable them to continue receiving federal funding for their housing programs. This year's submittal is the first since the publication of the Housing Reform Act of 1998, which requires that the Housing Authority submit a Five Year Plan and an Annual Plan. As part of the Five Year Plan and the Annual Plan, U.S. HUD requires that housing authorities obtain and submit a Certification of Consistency with the Consolidated Plan from the entitlement jurisdiction where they operate, In accordance with the Consolidated Plan adopted by the City, each request for a Certification of Consistency with the Consolidated Plan requires City Commission review and approval. F:\DDHP\$ALLIMIGUELL\MBHAPLAN.MEM AGENDA ITEM C t C- DATEjD -l8-ao Commission Memorandum October 18, 2000 Housing Authority Certification ofConsislency Page 2 The Housing Authority's Five Year Plan for Fiscal Year 2000-2004 includes a mission statement and delineates main goals to be implemented by the Housing Authority. The mission stated by the plan is "... to provide those in need with quality affordable housing in an economically mixed setting while promoting resident self-sufficiency and fostering strong neighborhoods." The Plan enumerates four strategic goals for the Housing Authority: Increase the availability of decent, safe, and affordable housing; Improve community quality of life and economic vitality; Promote self- sufficiency and asset development for assisted families and individuals; and Insure equal opportunity in housing for all Americans, The Housing Authority's Annual Plan for Fiscal Year 2000 delineates major initiatives and policies the Housing Authority intends to pursue during the year. These activities include: Update and streamline Public Housing and Section 8 Program policies in full conformity with current regulations; Exercise prudent economic intermediate and long range planning to ensure the financial solvency of the Housing Authority; Implement current technologies; Research and implement viable "Best Practice" programs; Improve the public perspective and relations of the Housing Authority through a comprehensive media and public informational campaign; and Expand the Housing Authority's relationship with the City and other not-for-profit agencies to further leverage services and programs for the benefit oflow- and moderate-income residents of Miami Beach. A copy of the Housing Authority's Five Year Plan for Fiscal Years 2000-2004 and Annual Plan for Fiscal Year 2000 is attached. The City's Consolidated Plan identifies long term objectives in Chapter 4, "Five Year Strategy." Under the Housing Strategy, page 50, the Consolidated Plan specifies that the City and the Housing Authority will collaborate to continue to prevent homelessness and promote independent living. Also, the Consolidated Plan delineates actions to be taken in Chapter Five, "One Year Action Plan." Under General, page 73, the Consolidated Plan indicates that the City will work with not-for-profit housing providers to expand the supply of affordable housing. Independently from the requirement ofU .S. HUD for housing authorities to submit a Five Year Plan and Annual Plan, the Office of the Inspector General (OIG) of U.s. HUD has conducted an audit of the Housing Authority of the City of Miami Beach. An OIG Draft Audit Report has been issued to the Housing Authority, and a copy of it was distributed to the City Commission via L.T.C. No. 177- 2000. A copy of the response by the Housing Authority to the OIG Draft Audit Report will be forthcoming via a Letter To Commission. The Administration recommends adoption of the attached Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the City Manager to issue a Certification of Consistency with the City's Consolidated Plan to the Housing Authority of the City of Miami Beach for their Five Year Plan for Fiscal Years 2000-2004 and their Annual Plan for Fiscal Year 2000 to be submitted by the Housing Authority to U.S. HUD. JMG/C~;~~ ~ F:\DDHPlSALLIMIGUELLIMBHAPLAN_MEM 2.-cC,^ - 21/ loR Certification of Consistency with the Consolidated Plan U.S. Department of Housing and Urban Development I certify that the proposed activities/projects in the application are consistent with the jurisdiction's current, approved Consolidated Plan. (Type or clearly print the following information:) Applicant Name: Project Name: Location of the Project: Name of the Federal Program to which the applicant is applying: Name of Certifying Jurisdiction: Certifying Official of the Jurisdiction Name: Housing Authority of the City of Miami Beach, Florida FL017 MIAMI BE.'\CH fLORID!'. 200 ALTON ROAD MIAMI DCACII, fLORIDA PUBLIC HOUSING AGENCY PLAN CITY OF MIAMI BEACH, FLORIDA JORGE M. GONZALEZ Title: CITY MANAGER Signature: Date: d~ "^o~ \"'\,'\\........., APPROVED AS, L' FORM & LANGUAGE & FOR EXECUTION 14...fff!f,lJ-:-. C~ mey I () -G-cfl) . Dalla Page 1 of 1 form HUD-2991 (3/98) u.s. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans 5 Year Plan for Fiscal Years 2000 - 2004 Annual Plan for Fiscal Year 2000 FL- 017 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WiTH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMS Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: Housing Authority of the City of Miami Beach, Florida PHA Number: FL 017 PHA Fiscal Year Beginning: 07/00 Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: Main administrative office of the PHA 200 Alton Rd. Miami Beach, Florida. (305) 532-6401 Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at; Main administrative office of the PHA PHA Plan Supporting Documents are available for inspection at: Main business office of the PHA 5- YEAR PLAN PHA FISCAL YEARS 2000 - 2004 [24 CFR Part 903.5] A. Mission The PHA's mission is to provide those in need with quality affordable housing in economically mixed setting while promoting resident self-sufficiency and fostering strong neighborhoods. B. Goals PHA Strategic Goal: Increase the availability of decent, safe, and affordable housing. FY 2000 Annual Plan Page 1 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/3112002 PHA Goal: Expand the supply of assisted housing Objectives: Apply for additional rental vouchers: Reduce public housing vacancies: Leverage private or other public funds to create additional housing opportunities: Acquire or build units or developments Analyze the feasibility of expanding rent-to-homeownership Assisted housing with City and/or PHA vacant properties. PHA Goal: Improve the quality of assisted housing Objectives: Improve public housing management: (PHAS score) Improve voucher management: (SEMAP score) Increase customer satisfaction: Concentrate on efforts to improve specific management functions: (list; e.g., public housing finance; voucher unit inspections) Renovate or modernize public housing units: Provide replacement affordable rental housing: Provide replacement vouchers for designated housing. PHA Goal: Increase assisted housing choices Objectives: Provide voucher mobility counseling: Conduct outreach efforts to potential voucher landlords Increase voucher payment standards Promote voucher homeownership programs Implement public housing or other homeownership programs: Implement public housing site-based waiting lists: PHA Strategic Goal: Improve community quality oflife and economic vitality PHA Goal: Provide an improved living environment Objectives: Implement additional public housing security improvements: Designate the North development / building for particular resident groups (elderly FY 2000 Annual Plan Page 2 HUD 50075 OMS Approval No: 2577.0226 Expires: 03/3l/2002 PHA Strategic Goal: Promote self-sufficiency and asset development for PHA assisted families and individuals. PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: Increase the number and percentage of employed persons in assisted families: Provide or attract supportive services to improve assistance recipients' employability: Provide or attract supportive services to increase independence for the elderly or families with disabilities. PHA Strategic Goal: Ensure Equal Opportunity in Housing for all Americans PHA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: Annual PHA Plan PHA Fiscal Year 2000 [24 CFR Part 903.7] i. Annual Plan Type: X Standard Plan ii. Executive Summary of the Annual PHA Plan [24 CFR Part 903.7 9 Cr)] FY 2000 Annual Plan Page 3 HUD 50075 OMB Approval No: 2577.0226 Expires: 03/31/2002 A summary of major initiatives and discretionary policies the PHA intends to purse this coming year include, but are not limited to, the following activities; a) Update and streamline Public Housing & Section 8 Program policies in full confonnity with current regulations. b) Exercise prudent economic intennediate and long range planning to ensure the fmancial solvency of the PHA. c) Implement current technologies that will mainstream the PHA into an efficient and effective operation for the benefit of the clients we serve. d) Researcb and implement where viable "Best Practice" programs for the benefit of the clients we serve. e) Improve the public perspective and relations of the agency through a comprehensive media and public infonnational campaign to educate the community of the benefits and contributions provide by the Authority. t) Expand the PHA's relationship with the City and other not-for-profit agencies to further leverage services and programs for the benefit of low-to-moderate income citizens of the City of Miami Beach. iii. Annual Plan Table of Contents [24 CFR Part 903.79 (r)] Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection. Table of Contents Page # Annual Plan 1. Executive Summary 3 n. Table of Contents 1. Housing Needs 7 2. Financial Resources 12 3. Policies on Eligibility, Selection and Admissions 17 4. Rent Determination Policies 19 5. Operations and Management Policies 23 6. Grievance Procedures 24 7. Capital Improvement Needs 25 8. Demolition and Disposition 25 9. Designation of Housing 26 10. Conversions of Public Housing 26 11. Homeownership 26 12, Community Service Programs 28 13. Crime and Safety 29 14. Pets (Inactive for January 1 PHAs) 30 15. Civil Rights Certifications (included with PHA Plan Certifications) 30 16. Audit 30 17. Asset Management 30 FY 2000 Annual Plan Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 18. Other Information Attachments Required Attachments: 30 X FY 2000 Capital Fund Program Annual Statement X Most recent board-approved operating budget (Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Optional Attachments: X PHA Management Organizational Chart X FY 2000 Capital Fund Program 5 Year Action Plan X Public Housing Drug Elimination Program (PHDEP) Plan X Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text) Supporting Documents Available for Review List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans and Related Regulations X State/Local Government Certification of Consistency with 5 Year and Annual Plans the Consolidated Plan X Fair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affIrmatively further fair housing that require the PHA's involvement. X Consolidated Plan for the jurisdictionls in which the PHA is Annual Plan: located (which includes the Analysis of Impediments to Fair Housing Needs Housing Choice (AI))) and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources; X Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility, Policy (A&O), which includes the Tenant Selection and Selection, and Admissions Assignment Plan [TSAP] Policies X Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies X Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility, FY 2000 Annual Plan Page 5 HUD 50075 OMB Approval No: 2577.0226 Expires: 03/3112002 List of SUDDortine: Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Displav deconcentration requirements (section 16(a) of the US Housing Act of 1937, as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial Guidance; Notice and any further HUD guidance) and 2. Documentation of the required deconcentration and income mixing analvsis X Public housing rent determination policies. including the Annual Plan: Rent methodology for setting public housing flat rents Determination X check here if included in the public housing A & 0 Policv X Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination X check here if included in the public housing A & 0 Policy X Section 8 rent determination (payment standard) policies Annual Plan: Rent X check here if included in Section 8 Determination Administrative Plan X Public housing management and maintenance policy Annual Plan: Operations documents, including policies for the prevention or and Maintenance eradication of pest infestation (including cockroach infestation) X Public housing grievance procedures Annual Plan: Grievance X check here if included in the public housing Procedures A & 0 Policy X Section 8 informal review and hearing procedures Annual Plan: Grievance X check here if included in Section 8 Procedures Administrative Plan NA The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs Program Annual Statement (HUD 52837) for the active grant year X Most recent ClAP BudgetlProgress Report (HUD 52825) for Annual Plan: Capital Needs any active ClAP grant NA Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program, if not included as an attachment (provided at PHA option) Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs approved or submitted HOPE Vi Revitalization Plans or any other approved proposal for development of public housinQ Approved or submitted applications for demolition and/or Annual Plan: Demolition disoosition of oublic housing and Disposition Approved or submitted applications for designation of public Annual Plan: Designation of housing (Designated Housing Plans) Public HousinQ Approved or submitted assessments of reasonable Annual Plan: Conversion of revitalization of public housing and approved or submitted Public Housing conversion plans prepared pursuant to section 202 of the 1996 HUD Aoorooriations Act Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownershio FY 2000 Annual Plan Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display Policies goveming any Section 8 Homeownership program Annual Plan: o check here if included in the Section 8 Homeownership Administrative Plan NA Any cooperative agreement between the PHA and the T ANF Annual Plan: Community agency Service & Self-Sufficiency X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community resident services grant) grant program reports Service & Self-Sufficiency X The most reCent Public Housing Drug Elimination Program Annual Plan: Safety and (PHEDEP) semi-annual performance report for any open Crime Prevention grant and most recently submitted PHDEP application (PHDEP Plan) X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C. 1437c(h)), the results of that audit and the PHA's response to any findings Troubled PHAs: MOAlRecoverv Plan Troubled PHAs Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) 1. Statement of Housing: Needs [24 CFR Part 903.7 9 (a)] A. Housing Needs of Families in the Jurisdiction/s Served by the PHA Housing Needs of Families in the Jurisdiction b, Familv Tv e Family Type Overall Afford. Supply Quality Access- Size Loca. ability ibillly tion income <= 30% of 5000 N/A N/A N/A N/A N/A N/A AMI Income >30% but 3000 N/A N/A N/A N/A N/A N/A <=50% of AMi Income >50% but 0 N/A N/A N/A N/A N/A N/A <80% of AMI Elderlv 2000 N/A N/A N/A N/A N/A N/A Families with N/A N/A N/A N/A N/A N/A N/A Disabilities RacelEthnicitv N/A N/A N/A N/A N/A N/A N/A RacelEtbnicitv N/A N/A N/A N/A N/A N/A N/A RacelEtbnicitv N/A N/A N/A N/A N/A N/A N/A RacelEthnicitv N/A N/A N/A N/A N/A N/A N/A FY 2000 Annual Plan Page 7 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 What sources of information did the PHA use to conduct this analysis? Consolidated Plan of the lurisdictionls Indicate year: 1998/99 B. Housing Needs of Families on the Section 8 Tenant- Based A . t W'f LO t SSIS ance aI mg IS S Housing Needs of Families on the Waiting List Waiting list type: Section 8 tenant-based assistance # of families % of total families Annual Turnover Waiting list total 1209 Extremely low income N/A <=30% AMi Very low income N/A (>30% but <=50% AMl) Low income N/A (>50% but <80% AMl) Families with children 734 61% Elderlv families 252 21% Families with 223 18% Disabilities Race/ethnicitv Hisoanic 711 59% Race/ethnicitv white 75 6% Race/ethnicity Asian 2 0% Race/ethnicitv Indian 30 2% Race/ethnicitv Black 391 32% Cbaracteristics by Bedroom Size (Section 8) OBR 497 41% IBR 207 17% 2BR 269 22% 3BR 210 17% 4BR 23 2% 5BR 3 0% 5+BR 0 - Is the waiting list closed (select one)? 0 No ~ Yes [fyes: How long has it been closed (# of months)? 18 months Does the PHA expect to reopen the list in the PHA Plan year? No Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No FY 2000 Annual Plan Page 8 Hun 50075 OMS Approval No: 2577-0226 Expires: 03/31/2002 Housing Needs of Families on the Waiting List Housing Needs of Families on the Public Housing Waiting List Waiting list type: Public Housing # offamilies % of total families Annual Turnover Waiting list total 45 Extremely low income 35 78% <=30% AMi Very low income 9 20% (>30% but <=50% AMI) Low income 1 2% (>50% but <80% AMi) Families with children 0 0 Elderly families 35 78% Families with 10 22% Disabilities Race/ethnicitv Hisoanic 41 91% Race/ethnicitv white 4 9% Race/ethnicitv Race/ethnicity Characteristics by 35 78% Bedroom Size (Public Housing Only) 0 BR JBR 7 16% 2BR 3 6% 3 BR 0 0 4BR 0 0 5 BR 0 0 5+BR 0 0 Is the waiting list closed (select one)? 0 No [8] Yes If yes: How long has it been closed (# of months)? 24 Does the PHA expect to reopen the list in the PHA Plan year? Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No C. Strategy for Addressing Needs (1) Strateeies Need: Shortage of affordable housing for all eligible populations FY 2000 Annual Plan Page 9 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Strategy 2: Increase the number of affordable housing units by: Apply for additional section 8 units should they become available. Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance Adopt rent policies to support and encourage work Need: Specific Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Seek designation of public housing for the elderly (Rebecca Towers- North) Apply for special-purpose vouchers targeted to the elderly, should they become available FY 2000 Annual Plan Page 10 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Need: Specific Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Carry out modifications where needed in public housing based on the section 504 Needs Assessment for Public Housing. Apply for special-purpose vouchers targeted to families with disabilities, should they become available. Affirmatively coordinate with local non-profit agencies that assist families with disabilities to provide subsidized housing assistance. Modify program informational descriptions and content to facilitate accommodation for persons of sight and hearing impaired. Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PH A resources among families of races and ethnicities with disproportionate needs: Affirmatively market to races/ethnicities shown to have disproportionate housing needs. Strategy 2: Conduct activities to affirmatively further fair housing Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the section 8 program to owners outside of areas of poverty /minority concentrations (2) Reasons for Selectilll! Strate2ies Of the factors listed below, select an that influenced the PHA's selection of the strategies it will pursue: Funding constraints Staffing constraints Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups FY 2000 Annual Plan Page 11 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2. Statement of Financial Resources [24 CFR Part 903.7 9 (b)] Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses 1. Federal Grants (FY 2000 erants) a) Public Housing Operatine Fund $ 9,000.00 b) Public Housine Caoital Fund $ 91,314.00 c) HOPE Vi Revitalization $ 0 d) HOPE VI Demolition $ 0 e) Annual Contributions for Section 8 Tenant-Based Assistance $ 45,000.00 (FSSP) f) Public Housing Drug Elimination Program (including any Technical Assistance funds) $ 45,000.00 g) Resident Opportunity and self- $ 0 sufficiencv Grants h) Community Development Block Grant $ 0 i) HOME $ 0 Other Federal Grants (list below) 2. Prior Year Federal Grants lunoblieated funds onlv) (list below) ClAP $ 279,000,00 3. Public Housing Dwelling Rental Income $ 442,992,00 4. Other income (list below) HUD Subsidv $ 433.600.00 Excess Utilities $ 28,800.00 Interest on Investment $ 5,682.00 4. Non-federal sources (list below) ESG City of Miami Beach $ 10,340.00 Department Juvenile Justice $ 60,335,00 Total resources $ 1,451,063.00 3. PHA Policies Governine: Elie:ibility, Selection, and Admissions [24 CFR Part 903.7 9 (c)] FY 2000 Annual Plan Page 12 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 A. Public Housing (1) Elil!:ibilitv a. When does the PHA verify eligibility for admission to public housing? When families are within a certain number of applicants being offered a unit: (10) b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing? Criminal or Drug-related activity Rental history Housekeeping Past Section 8 and/or P.H.program violations c. Yes Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source) (2)Waitinl!: List Orl!:anization a. Which methods does the PHA plan to use to organize its public housing waiting list? Site-based waiting lists b. Where may interested persons apply for admission to public housing? PHA development site management office c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection (3) Assignment 1. How many site-based waiting lists will the PHA operate in the coming year? 1 2. No: Are any or all of the PHA's site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD- approved site based waiting list plan)? If yes, how many lists? NA FY 2000 Annual Plan Page 13 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 3. Yes May families be on more than one list simultaneously If yes, how many lists? One-Sec. 8 New Construction. 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists? PHA main administrative office (3) Assil!nment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? One b. Yes: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting listls for the PHA: (4) Admissions Preferences a. Income targeting: Yes: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) Emergencies Overhoused Underhoused Medical justification Administrative reasons determined by the PHA (e.g" to permit modernization work) c. Preferences 1. Yes: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If "no" is selected, skip to subsection (5) Occupancy) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: NONE o Involuntary Displacement (Disaster, Government Action, Action of Housing FY 2000 Annual Plan Page 14 HUD 50075 OMS Approval No: 2577~0226 Expires; 03/31/2002 o o o o Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences: (select below) X Miami Beach residents who are working families and those unable to work because of age or disability X Miami Beach residents who are veterans and veterans' families X Miami Beach residents who are enrolled currently in educational, training, or upward mobility programs X Jurisdictional Preference: Applicants who reside within the City limits of Miami Beach, Florida. 3. If the PHA will employ admissions preferences, please prioritize by placing a "I" in the space that represents your first priority, a "2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use "I" more than once, "2" more than once, etc. 1 Date and Time Other preferences (select all that apply) 2 Miami Beach residents who are working families and those unable to work because of age or disability 2 Miami Beach residents who are veterans and veterans' families 2 Miami Beach residents who are enrolled currently in educational, training, or upward mobility programs 2 Jurisdictional Preference: Applicants who reside within the City limits of Miami Beach, Florida. 4. Relationship of preferences to income targeting requirements: o The PHA applies preferences within income tiers X Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements X Income targeting does not apply to the single elderly/disabled PH site. (5) Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing? The PHA-resident lease The PHA's Admissions and (Continued) Occupancy policy PHA briefing seminars or written materials Public Housing Briefing Video FY 2000 Annual Plan Page 15 HUD 50075 OMB Approval No: 2577-0226 Expires: 03f3l12002 b. How often must residents notify the PHA of changes in family composition? At an annual reexamination and lease renewal Any time family composition changes At family request for revision (6) Deconcentration and Income Mixinl! a.No: Did the PHA's analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? b.No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? NOTE- The Authority is comprised of one elderly 200 unit public housing complex. In as much as feasible, the Authority will endeavor to admit applicants to achieve a mixed income elderly population, but is an exempt site under the regulations. c. If the answer to b was yes, what changes were adopted? o Adoption of site-based waiting lists If selected, list targeted developments below: o Employing waiting list "skipping" to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: o Employing new admission preferences at targeted developments If selected, list targeted developments below: X Other (list policies and developments targeted below) - Exempt site. d. No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to d was yes, how would you describe these changes? (select all that apply) FY 2000 Annual Plan Page 16 HUD 50075 OMB Approval No: 2.577-0226 Expires: 03/31/2002 o o o o o Additional affirmative marketing Actions to improve the marketability of certain developments Adoption or adjustment of ceiling rents for certain developments Adoption of rent incentives to encourage deconcentration of poverty and income-mixing Other (list below) f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? Not applicable: results of analysis did not indicate a need for such efforts g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? Not applicable: results of analysis did not indicate a need for such efforts B. Section 8 (1) Elil!ibilitv a. What is the extent of screening conducted by the PHA? Criminal or drug-related activity only to the extent required by law or regulation Credit check to verify & document sources of income & debts owed to other housing agencies. b,No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c.. Indicate what kinds of information you share with prospective landlords? None (2) Waitinl! List Orl!anization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? Federal public housing Federal moderate rehabilitation b. Where may interested persons apply for admission to section 8 tenant-based assistance PHA main administrative office FY 2000 Annual Plan Page 17 HUD 50075 OMB Approval No: 2577.0226 Expires: 03/31/2002 (3) Search Time a. Yes: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: Reasonable Accommodation & medical hardship. (4) Admissions Preferences a. Income targeting Yes Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs). 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences- NONE D Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) D Victims of domestic violence D Substandard housing D Homelessness D High rent burden (rent is > 50 percent of income) Other preferences: (select below) X Miami Beach residents who are working families and those unable to work because of age or disability X Miami Beach residents who are veterans and veterans' families X Miami Beach residents who are enrolled currently in educational, training, or upward mobility programs X Jurisdictional Preference: Applicants who reside within the City limits of Miami Beach, Florida. 3. Ifthe PHA will employ admissions preferences, please prioritize by placing a "I" in the space that represents your first priority, a "2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the FY 2000 Annual Plan Page 18 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 same number next to each. That means you can use" 1 " more than once, "2" more than once, etc. 1 Date and Time Other preferences (select all that apply) 2 Miami Beach residents who are working families and those unable to work because of age or disability 2 Miami Beach residents who are veterans and veterans' families 2 Miami Beach residents who are enrolled currently in educational, training, or upward mobility programs 3 Jurisdictional Preference: Applicants who reside within the City limits of Miami Beach, Florida. 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) X Date and time of application 5. If the PHA plans to employ preferences for "residents who live and/or work in the jurisdiction" (select one) X The PHA requests approval for this preference through this PHA Plan 6. Relationship of preferences to income targeting requirements: (select one) o The PHA applies preferences within income tiers X Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Special Purpose Section 8 Assistance Prol!rams a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) The Section 8 Administrative Plan Briefing sessions and written materials b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? Through published notices 4. PHA Rent Determination Policies [24 CFR Part 903.79 (d)] FY 2000 Annual Plan Page 19 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 A. Public Housing (1) Income Based Rent Policies a. Use of discretionary policies The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher 000% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2)) b. Minimum Rent 1. What amount best reflects the PHA's minimum rent? $-0- 2. No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: NA c. Rents set at less than 30% than adjusted income 1. Yes Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: FLAT RENTS- See Flat Rent Schedule d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply) o For the earned income of a previously unemployed household member o For increases in earned income o Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: o Fixed percentage (other than general rent-setting policy) If yes, state percentage/s and circumstances below: o For household heads o For other family members FY 2000 Annual Plan Page 20 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 B. Section 8 Tenant-Based Assistance (1) Payment Standards a. What is the PHA's payment standard? At or below 100% ofFMR for units within Dade County. At or below 110% of FMR for units within Miami Beach. b. If the payment standard is lower than FMR, why has the PHA selected this standard? FMRs are adequate to ensure success among assisted families in the PHA's segment of the FMR area, The PHA may be able to serve additional families by lowering the payment standard. Reflects market or submarket. c. If the payment standard is higher than FMR, why has the PHA chosen this level? FMRs are not adequate to ensure success among assisted families in the PHA's segment of the FMR area. Reflects market or submarket. To increase housing options for families. d. How often are payment standards reevaluated for adequacy? Annually e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? Success rates of assisted families. Rent burdens of assisted families. (2) Minimum Rent a. What amount best reflects the PHA's minimum rent? $-0- b. 0 Yes X No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) FY 2000 Annual Plan Page 22 HUD 50075 OMB Approval No: 2577.0226 Expires: 03/3 I /2002 o o o For transportation expenses For the non-reimbursed medical expenses of non-disabled or non-elderly families Other (describe below) e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) No- Only Flat Rents for the public housing development. 2. For which kinds of developments are ceiling rents in place? SAME AS ABOVE 3. Select the space or spaces that best describe how you arrive at ceiling rents Flat Rent based on market comparability study f. Rent re-determinations: 1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? Any time the family experiences an income im;rease g.O Yes 0 No: Does the PHA plan to implement individual savings accounts for residents (IS As) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) Flat Rents 1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? The section 8 rent reasonableness study of comparable housing (2 Br.) and by Survey of similar unassisted units in the general geographic area (0 & 1 Br.). FLAT RENT SCHEDULE o Br. $557 1 Br. $629 2 Br. $700 FY 2000 Annual Plan Page 21 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3 l/20a2 5. Operations and Manal!ement [24 CFR Part 903.7 9 (e)J A. PHA Management Structure An organization chart showing the PHA's management structure and organization is attached. B HUDP U d PHA M . rograms n er anagement Program Name Units or Families Expected Served at Year Turnover Beginning Public Housing 200 1% Section 8 Vouchers 2180 2% Section 8 Certificates 328 1% Section 8 Mod Rehab 131 1% Special Purpose Section 0 8 CertificatesN ouchers (list individually) Public Housing Drug 200 NA Elimination Program (PHDEP) Other Federal Programs(list individuallv) C. Management and Maintenance Policies (I) Public Housing Maintenance and Management: Residential Apartments Policy and Procedures Manual, Admission & Continued Occupancy Policy, Personnel Policy, CIAP & Housing Occupancy Guidebook, Pest Control Service contract, Public Housing Maintenance Handbook. (2) Section 8 Management: Section 8 Administrative Plan, Agency Plan, City of Miami Municipal Code, Section 8 Master Guidebook. 6. PHA Grievance Procedures [24 CFR Part 903.7 9 (I)] FY 2000 Annual Plan Page 23 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 A. Public Housing 1. No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements below: none 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? PHA main administrative office B. Section 8 Tenant-Based Assistance I. No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant-based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: none 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? PHA main administrative office 7. Capital Improvement Needs [24 CFR Part 903.7 9 (g)] A. Capital Fund Activities (1) Capital Fund Program Annual Statement The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment ( state name) FLO 17 A I (2) Optional 5- Year Action Plan a. No: Is the PHA providing an optional 5- Year Action Plan for the Capital Fund? (ifno, skip to sub-component 7B) B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund) No: a) Has the PHA received a HOPE VI revitalization grant FY 2000 Annual Plan Page 24 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 8. Demolition and Disposition [24 CFR Part 903.7 9 (h)] 1. No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. l437p)) in the plan Fiscal Year? 9. Desil!nation of Public Housinl! for Occupancy bv Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities [24 CFR Part 903.7 9 (i)] 1. Yes Has the PHA designated or applied for approval to designate m: does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? If"yes", complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; 2. Activi Descri tion Desi nation of Public Housin la. Development name: Rebecca Towers- North lb. Develo ment ro'ect number: FLO-17 2. Designation type: Occupancy by only the elderly 3. Application status (select one) Planned application FY 2000 Annual Plan Page 25 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/31/2002 4. Date this desi nation a roved, submitted, or lanned for submission: 5. If approved, will this designation constitute a - New Designation Plan 6. Number of units affected: 200 7. Covera e of action : Total develo ment 10. Conversion of Public Housinl! to Tenant-Based Assistance [24 CFR Part 903.79 U)] A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1. No: Have any of the PHA's developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the BUD FY 1996 BUD Appropriations Act? 11. Homeownership Prol!rams Administered by the PHA [24 CFR Part 903.79 (k)] A. Public Housing 1. No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. l437c(h)), or an approved HOPE I program (42 U.S.C. l437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437z-4)? B. Section 8 Tenant Based Assistance I. No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? 12. PHA Community Service and Self-sufficiencv Prol!rams [24 CFR Part 903.7 9 (1)] A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: No: Has the PHA has entered into a cooperative agreement with the T ANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? FY 2000 Annual Plan Page 26 HUD 50075 OMB Approval No: 2577.0226 Expires: 03/31/2002 2. Other coordination efforts between the PHA and TANF Client referrals Information sharing regarding mutual clients (for rent determinations and otherwise) Coordinate the provision of specific social and self-sufficiency services and programs to eligible families Partner to administer a BUD Welfare-to-Work voucher program B. Services and programs offered to residents and participants (1) General a. Self-Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? o Section 8 admissions policies o Preference in admission to section 8 for certain public housing families X Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA o Preference/eligibility for section 8 homeownership option participation o Other policies (list below) b. Economic and Social self-sufficiency prograrns Yes: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self- sufficiency of residents? (If "yes", complete the following table; Services and Programs Program Name & Description Estimated Allocation Access Eligibility (including location, if Size Method (development office / (public housing or appropriate) (waiting PHA main office / section 8 list/random other provider name) participants or selection/specific both) criteria/other) Rent Supplement Program 150 By Application PHA main office N.A.- Homeless lntervention Social Services Program 400 Bv Demand PHA main office Both PH & Sec. 8 (2) Familv Self Sufficiency program/s FY 2000 Annual Plan Page 27 HUD 50075 OMS Approval No: 2577-0226 Ex.pires: 03/3112002 P t' D a. artlcloa IOn escnptlOn Familv Self Sufficiencv IFSS) Particioation Program Required Number of Participants Actual Number of Participants I start of FY 2000 Estimate) IAs of: DD/MMNY) Public Housing -0- -0- Section 8 72 72 b. Yes The PHA is maintaining the minimum program size required by HUD. C. Welfare Benefit Reductions 1. The PHA is complying with the statutory requirements of section l2(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: Adopting appropriate changes to the PHA's public housing rent determination policies and train staff to carry out those policies Informing residents of new policy on admission and reexamination Actively notifYing residents of new policy at times in addition to admission and reexamination. Establishing or pursuing a cooperative agreement with all appropriate T ANF agencies regarding the exchange of information and coordination of services Establishing a protocol for exchange of information with all appropriate T ANF agencies D. Reserved for Community Service Requirement pursuant to section 12(c) of the U.S. Housing Act of 1937 13. PHA Safety and Crime Prevention Measures [24 CFR Part 903.79 (m)] A. Need for measures to ensure the safety of public housing residents I. Describe the need for measures to ensure the safety of public housing residents Safeguarding access to property grounds and immediate surrounding area of the 200 unit elderly highrise remains the primary concern to the agency. 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents? Safety and security survey of residents FY 2000 Annual Plan Page 28 Hun 50075 OMS Approval No: 2577-0226 Expires: 03/31/2002 Analysis of site reports and statistics recorded by on-site security services regarding resident and visitor safety related activities. 'in and around" the public housing complex. Resident reports PHA employee reports Police reports 3. Which developments are most affected? (list below) Rebecca Towers- South (200 units) , Public Housing, Elderly B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year I. List the crime prevention activities the PHA has undertaken or plans to undertake: Crime Prevention Through Environmental Design Activities targeted to seniors Volunteer Resident PatrollBlock Watchers Program Security Guard Services in evening hours and on weekendslholidays 2. Which developments are most affected? Same as above. C. Coordination between PHA and the police I. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: Police provide crime data to housing authority staff for analysis and action Coordinate Security Guard Services with local law enforcement agency Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services 2. Which developments are most affected? Same as above D. Additional information as required by PHDEPIPHDEP Plan Yes: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? Yes: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? Yes: This PHDEP Plan is an Attachment. (Attachment Filename: FL017 A2) 114. RESERVED FOR PET POLICY [24 CFR Part 903.7 9 (n)] FY 2000 Annual Plan Page 29 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 15. Civil Ril!hts Certifications [24 CFR Part 903.7 9 (0)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.79 (P)] 1. Yes Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) Was the most recent fiscal audit submitted to HUD? Were there any findings as the result of that audit? If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain? 37 Have responses to any unresolved findings been submitted to HUD? If not, when are they due? Jan. 2000 Agency response shall be filled by Oct. 15, 2000. 2. Yes 3. Yes 4. Yes 5. No 17. PHA Asset Manal!ement [24 CFR Part 903.7 9 (q)] I.No: Is the PHA engaging in any activities that will contribute to the long-term asset management of its public housing stock, including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs that have not been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? Development-based accounting Comprehensive stock assessment 3. No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board Recommendations 1. Yes Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? FY 2000 Annual Plan Page 30 Hun 50075 OMS Approval No: 2577-0226 Expires: 03/3 I /2002 2. If yes, the comments are attached at Attachment? (File name) FLOl7A3 3. In what manner did the PHA address those comments? o Considered comments, but determined that no changes to the PHA Plan were necessary. X The PHA changed portions ofthe PHA Plan in response to comments List changes below: Capital Improvements: Include 504 Accessibility building modifications. Enforce Pet Policy requirements. Improved Management service in program, rent computation explanation. Resident Commissioner election process. B. Description of Election process for Residents on the PHA Board I.No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 19377 (If no, continue to question 2; if yes, skip to sub-component C.) 2. No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process a. Nomination of candidates for place on the ballot: (select all that apply) o Candidates were nominated by resident and assisted family organizations X Candidates could be nominated by any adult recipient of PH A assistance X Self-nomination: Candidates could be registered with the PHA and requested a place on ballot o Other: Eligible Candidates could be written-in on ballot at time of election. b. Eligible candidates: (select one) o Any recipient of PH A assistance o Any head of household receiving PHA assistance X Any adult recipient of PH A assistance o Any adult member of a resident or assisted family organization o Other (list) c. Eligible voters: (select all that apply) X All adult recipients of PH A assistance (public housing and section 8 tenant- based assistance) o Representatives of all PHA resident and assisted family organizations o Other (list) C. Statement of Consistency with the Consolidated Plan FY 2000 Annual Plan Page 3 I HUD 50075 OMS Approval No: 2577-0226 Expires: 03/3112002 1. Consolidated Plan jurisdiction: City of Miami Beach, Florida 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/so The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan: Single Parent Family Housing & Resource Center Coordinate with the City in reviewing barriers to affordable housing. Collaborate with the City in considering Economic Development initiative grants to promote Section 8 participant tourist business opportunities. Assist the City in their efforts to outreach minority and women-owned business ventures supported by the Authority. 3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: Prior year HOME funding reservation to underwrite related development costs to the Single Parent Family Housing & Resource Center. D. Other Information Required by HUD Attachments FL017Al CAPITAL PROGRAM FUND ANNUAL STATEMENT (Included in this Plan Document) FL017A2 MBHA 2000 OPERATING BUDGET FLOl7A3 PHA MANAGEMENT ORGANIZATIONAL CHART FL017A4 COMMENTS OF RESIDENTS & ADVISORY BOARDS FL017A5 PUBLIC HOUSING DRUG ELIMINATION PLAN FY 2000 Annual Plan Page 32 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 PHA Plan Table Library FLOI7 Al Component 7 Capital Fund Program Annual Statement Parts I, II, and II Annual Statement Capital Fund Program (CFP) Part I: Summary Capital Fund Grant Number FL017 FFY of Grant Approval: (07/2000) Original Annual Statement Line No. Summary by Development Account Total Estimated Cost I Total Non-CGP Funds 2 1406 Operations $20,00.00 3 1408 Management Improvements $20,00.00 4 1410 Administration $8,00.00 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs $15,000 8 1440 Site Acauisition 9 1450 Site Improvement 10 1460 Dwelling Structures .. $200,000 II 1465.1 Dwelling Equipment-Nonexpendable 12 1470 Nondwellinl! Structures 13 1475 Nondwelling Equipment 14 1485 Demolition 15 1490 FteplacernentFteserve 16 1492 Moving to Work Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Development 19 1502 Contingencv $7,000 20 Amount of Annual Grant (Sum of lines 2-19) $270,000 21 Amount ofline 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Compliance $10,000 23 Amount of line 20 Related to Security 24 Amount of line 20 Related to Energy Conservation Measures Table Library Annual Statement Capital Fund Program (CFP) Part II: Supporting Table FL017Al Development General Description of Major Work Development Total NumberIName Categories Account Estimated HA-Wide Activities Number Cost FLO 17 Operational Improvements 1406 $25,000 Management Improvements 1408 $15,000 Architectural & Engineering Fees 1430 $15,000 Exterior Window Replacement 1460 $190,000 504 Handicap Accessibility Improvements 1460 $10,000 Contingency 1502 $7,000 Table Library FL017Al Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development AU Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA-Wide Activities FL017 12/01 07/02 Table Library The Housing Authority of the City of Miami Beach 2000 Operating Budget FL017 A2 Consolidated Department Acct. ACCOUNT TITLE ~ # Bu~~et,. .. OPERATING RECEIPTS 311000 Tenant Rental Revenue 930,400 312000 Excess Utilities 25,600 HUD Subsidy 1,274,974 Grants - DJJ 60.840 221000 HUD Section 8 Contribution 15,241,683 221008 HUD Administrative Fee 1,979,473 361000 Interest Income 520.550 369000 Other Income 19,430 369001 NSF Charges 369002 Cable TV 369003 Late Fees 369004 Insurance Payment 369005 RSP Refunds 369006 Administrative Fees - Porta 22,900 369007 Cobraserv 369008 HAP Refunds 369009 FSS Program Income 369010 Entraguard Key Fee 369011 Work Orders 51.200 369012 Laundry Machine 319000 Nondweiling Rent - Office 4,200 319000 Nondwelling Rent - South S (18,600) 802000 CN Operating Subsidy Gain/(Loss) on Sales of FiX_ TOTAL OPERATING REPEIPTS .. '".1~;6.l!9.1l ADMINISTRATIVE EXPENSE . . . 411000 Administrative Salaries 1,373.516 411021 Workers Compensation - 411022 Medical Insurance - 411023 Dental Insurance - 411024 Life Insurance - 411025 Disability Insurance - 411030 Pension Contribution - 41702 Auditing Fees 413000 Legal Expense 45,000 414000 Staff Training 17.000 415000 Travel 74.000 417001 Accounting Fees 5.000 417003 Payroll Processing Fees ADP 417002 Auditing Fees 40.000 443010 Temporary Labor - 417200 Consulting Fees 200,000 417506 Adm-Fee Portability - 418000 Office Rent 51,200 419001 Publications & Subscription 14.000 FI017a2 Page 1 of 4 10/10/00 The Housing Authority of the City of Miami Beach 2000 Operating Budget FL017A2 Consolidated Department Accl. ACCOUNT TITLE 2000 # Budget 419000 Other Expense 17.500 419002 Postage 16.991 419003 Advertising 31,000 419004 Dues & Memberships 14.020 419005 Telephone 38,000 419006 Cellular Telephones 419007 Meals & Restaurant 419008 Bank Charges 11.000 419010 Office Supplies 16,232 419012 Office Expense 33,869 419016 Vehicle Expense Repairs 8,328 419017 Vehicle Expense Gas - 419018 Meetings & Functions 2.989 419030 Organization Goodwill & WE 10.000 419031 Organization Goodwill 419032 Employee Welfare 419033 Printing 419034 Drug Testing 419040 Board Meetings Expense 15.000 419041 Board Meetings Videos 419042 Board Meetings Transcripts 419043 Board Meetings Refreshments 419009 Bond Admin.lAnnual Fees 5,000 419007 Other Expense TOTAL ADMINISTRATIVE EXPENSE ~ RESIDENT SERVICES EXPENSE 421000 Tenant Services Salaries 87,702 421020 Parties & Favors 20.000 421021 Workers Compensation 421022 Medical Insurance 421023 Dental Insurance 421024 Life Insurance 421025 Disability Insurance 421030 Pension Contribution 422000 Tenant Service Recreation 423000 Tenant Services Contract c - 423001 Credit Analysis Reports 20,100 429101 RSP 82.000 429102 RSP Expenses 429201 FSSP - Contract Services 26,550 429202 FSSP - Temporary Labor P 12.600 429203 FSSP - Family & Youth Se" 3,200 429204 FSSP - HA-Sponsored Acti 4,400 471504 FSS Escrow - 429210 Other Services & Expenses 60,840 429301 Interlocal Agreement 169.020 Fl017a2 Page 2 of 4 10/10/00 The Housing Authority of the City of Miami Beach 2000 Operating Budget FL017 A2 Consolidated Department Acct. ACCOUNT TITLE 2000 # Budget 429302 Barry University 30,000 Cool School 30,000 429304 Latin Chamber of Commerc 30,000 429305 Unidad 30,000 Police Athletic League 30,000 429307 Homeless Tokens 4,000 429308 School Uniforms 3,000 TOTAL RESIDEN r SERVICES EXPENS - UTILITIES EXPENSE 431000 Water & Sewer 130,100 432000 Electricity 252,700 433000 Gas 5,500 Cable TV 22,400 TOTAL UTILITIES EXPENSE ~ MAINTENANCE t:XPENSE 441000 Maintenance Salaries 362,357 Contract Labor 3,300 442000 Materials 97,500 443200 Ordinary Repairs 3,600 443201 Ordinary Repairs - Apartments 443202 Ordinary Repairs - Other 443000 OM&O-Contract Costs 8,600 443001 Alarms 5,200 443002 Cleaning 17,800 443003 Elevator 25,100 443004 Landscaping 8,200 443005 Laundry & Linen/Uniforms 9,400 443006 Maintenance Equipment 72,700 451006 Insurance Commercial Auto 443400 Inspections & Permits 443007 Office Equipment 17,800 443008 Trash Removal 34,000 TOTAL MAINTENANCE EXPENSE ~ OTHER EXPENSES d 448000 Protective Services Contrad 119,000 451001 General Liability 157,684 Interest Expense 246,500 451003 Insurance Flood 451004 Insurance Windstorm 451007 Insurance Boiler 451010 Insurance Public Officials 441021 Workers' Compensation Ins 57,485 441022 Medical Insurance 260,706 441023 Dental Insurance 34,769 441024 Life Insurance 26,164 Fl017a2 Page 3 of 4 10/10/00 The Housing Authority of the City of Miami Beach 2000 Operating Budget FL017A2 Consolidated Department Acct. ACCOUNT TITLE 2000 # Budget 441025 Disability Insurance 25,067 441030 Pension Contribution 183,069 443009 Pest Control 443010 Temporary Labor 453000 Terminal Leave - 453100 Unemployment Compensat - 454000 Payroll Taxes 136,762 454035 Payroll Sick Accruals 266,500 TOTAL OTHER EXPENSES 1,513,706 TOTAL ROUTINE EXPENSES 5,273,020 NON-ROUTINE EXPENSES 443202 Extraordinary Maintenance 4,800 471500 Housing Assistance payme 15,241,683 471502 UAP Expense Sundry Site Costs/Lots Exp 120,100 Computer Hardware 188,000 Computer Software/ Trainin 204,000 Debt Principal Payments 260,000 Debt Service Shortfall 120,000 471504 FSS Escrow - 471506 Administrative Fee portabili - 471507 PB/Certificate HAP 471508 PB/Certificate UAP 602000 PlY Adj Not affecting residual 612000 G/L Disposition of nonexp equipment Dwelling Equipment I 59,460 Nondwelling Equipment I 101,621 Office Renovation (Capital Improvement) TOTAL NON-ROUTINE EXPENSES I 16,299,664 TOTAL OPERATiNG EXPENSE I 21,572,684 FI017a2 Page 4 of 4 10/10/00 ri- 1)1/ 8~ The Housing Authority of the City of Miami Beach 2000 Operating Budget Consolidated Department Acct, ACCOUNT TITLE ~ # . Budget OPERATING RECEIPTS 311000 Tenant Rental Revenue 930,400 312000 Excess Utilities 25,600 HUD Subsidy 1,274,974 Grants - DJJ 60,840 221000 HUD Section 8 Contribution 15,241,683 221008 HUD Administrative Fee 1,979,473 361000 Interest Income 520,550 369000 Other Income 19,430 369001 NSF Charges 369002 Cable TV 369003 Late Fees 369004 Insurance Payment 369005 RSP Refunds 369006 Administrative Fees - Porta 22,900 369007 Cobraserv 369008 HAP Refunds 369009 FSS Program Income 369010 Entraguard Key Fee 369011 Work Orders 51,200 369012 Laundry Machine 319000 Nondwelling Rent - Office 4,200 319000 Nondwelling Rent - South S (18,600) 802000 CfY Operating Subsidy Gain/(Loss) on Sales of Fixed Assets TOTAL OPERATING REPEIPTS ADMINISTRATIVE EXPENSE 411000 Administrative Salaries 1,373,516 411021 Workers Compensation - 411022 Medical Insurance - 411023 Dental Insurance - 411024 Life Insurance - 411025 Disability Insurance - 411030 Pension Contribution - 41702 Auditing Fees 413000 Legal Expense 45,000 414000 Staff Training 17,000 415000 Travel 74,000 417001 Accounting Fees 5,000 417003 Payroll Processing Fees ADP 417002 Auditing Fees 40,000 443010 Temporary Labor - 417200 Consulting Fees 200,000 417506 Adm-Fee Portability - 418000 Office Rent 51,200 FI017a2 Page 1 of4 10/10/00 The Housing Authority of the City of Miami Beach 2000 Operating Budget Consolidated Department Accl. ACCOUNT TITLE 2000 # Budget 419001 Publications & Subscription 14,000 419000 Other Expense 17 ,500 419002 Postage 16,991 419003 Advertising 31,000 419004 Dues & Memberships 14,020 419005 Telephone 38,000 419006 Cellular Telephones 419007 Meais & Restaurant 419008 Bank Charges 11,000 419010 Office Supplies 16,232 419012 Office Expense 33,869 419016 Vehicle Expense Repairs 8,328 419017 Vehicle Expense Gas - 419018 Meetings & Functions 2,989 419030 Organization Goodwill & W 10,000 419031 Organization Goodwill 419032 Employee Welfare 419033 Printing 419034 Drug Testing 419040 Board Meetings Expense 15,000 419041 Board Meetings Videos 419042 Board Meetings Transcripts 419043 Board Meetings Refreshments 419009 Bond Admin.lAnnual Fees 5,000 419007 Other Expense TOTAL ADMINISTRATIVE EXPENSE 2,039,645 RESIDENT SERVICES EXPENSE , 421000 Tenant Services Salaries 87,702 421020 Parties & Favors 20,000 421021 Workers Compensation 421022 Medical Insurance 421023 Dental Insurance 421024 Life Insurance 421025 Disability Insurance 421030 Pension Contribution 422000 Tenant Service Recreation 423000 Tenant Services Contract c - 423001 Credit Analysis Reports 20,100 429101 RSP 82,000 429102 RSP Expenses 429201 FSSP - Contract Services 26,550 429202 FSSP - Temporary Labor P 12,600 429203 FSSP - Family & Youth Sen 3,200 429204 FSSP - HA-Sponsored Act! 4,400 471504 FSS Escrow - FI017a2 Page 2 of 4 10/10/00 The Housing Authority of the City of Miami Beach 2000 Operating Budget Consolidated Department Accl. ACCOUNT TITLE 2000 # Budget 429210 Other SelVices & Expenses 60,840 429301 Interlocal Agreement 169,020 429302 Barry University 30,000 Cool School 30,000 429304 Latin Chamber of Com mere 30,000 429305 Unidad 30,000 Police Athletic League 30,000 429307 Homeless Tokens 4,000 429308 School Uniforms 3,000 OTAL RESIDENT SERVICES EXPENS 643,412 UTILITIES EXPENSE 431000 Water & Sewer 130,100 432000 Electricity 252,700 433000 Gas 5,500 Cable TV 22,400 TOTAL UTILITIES EXPENSE 410,700 MAINTENANCE EXPENSE 441000 Maintenance Salaries 362,357 Contract Labor 3,300 442000 Materials 97,500 443200 Ordinary Repairs 3,600 443201 Ordinary Repairs - Apartments 443202 Ordinary Repairs - Other 443000 OM&O-Contract Costs 8,600 443001 Alarms 5,200 443002 Cleaning 17,800 443003 Elevator 25,100 443004 Landscaping 8,200 443005 Laundry & Linen/Uniforms 9,400 443006 Maintenance Equipment 72,700 451006 Insurance Commercial Auto 443400 Inspections & Permits 443007 Office Equipment 17,800 443008 Trash Removal 34,000 TOTAL MAINTENANCE EXPENSE 665,557 OTHER EXPENSES 448000 Protective Services Contrac 119,000 451001 General Liability 157,684 Interest Expense 246,500 451003 Insurance Flood 451004 Insurance Windstorm 451007 Insurance Boiler 451010 Insurance Public Officials 441021 Workers' Compensation Ins 57,485 441022 Medical Insurance 260,706 F1017a2 Page 3 of4 10/10/00 The Housing Authority of the City of Miami Beach 2000 Operating Budget Consolidated Department Acel. ACCOUNT TITLE 2000 # Budget 441023 Dental Insurance 34,769 441024 Life Insurance 26,164 441025 Disability Insurance 25,067 441030 Pension Contribution 183,069 443009 Pest Control 443010 Temporary Labor 453000 Terminal Leave - 453100 Unemployment Compensati p - 454000 Payroll Taxes 136,762 454035 Payroll Sick Accruals 266,500 TOTAL OTHER EXPENSES 1,513,706 TOTAL ROUTINE EXPENSES ~ NON-ROUTINE EXPENSES 11~ I ~r'l 443202 Extraordinary Maintenance 4,800 471500 Housing Assistance Payme 15,241,683 471502 UAP Expense Sundry Site Costs/Lots Exp 120,100 Computer Hardware 188,000 Computer Software/ Trainin 204,000 Debt Principal Payments 260,000 Debt Service Shortfall 120,000 471504 FSS Escrow - 471506 Administrative Fee portabilit - 471507 PB/Certificate HAP 471508 PB/Certificate UAP 602000 PN Adj Not affecting residuai 612000 G/L Disposition of nonexp equipment Dwelling Equipment I 59,460 Nondwelling Equipment I 101,621 Office Renovation (Capital Improvement) TOTAL NON-ROUTINE EXPENSES I 16,299,664 TOTAL OPERATING EXPENSE I 21,572,684 F1017a2 Page 4 of 4 10110/00 . 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Pasarall icommissioner-ruthpasarell@hotmaii.comi Monday, October 02, 2000 5:35 PM ED@mbha.org Suggestion Box TENANT ASSOCIATION SUGGESTION BOX INPUT FOR THE EXECUTIVE DIRECTOR OF THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH October 2, 2000 Larry Shoeman, The following is a list of the comments/complaints received in the suggestion box located at the Rebecca Towers. l)A letter signed by 15 residents of Rebecca Towers is requesting that the Direct TV service that the use to have where they received Russian, TV be re-instated. They say that it is very hard for them to understand american TV and that they do not understand why if they had it, it was taken away. 2)Rebacca Towers: Some tenants are asking; What happened to the original cash deposit that they gave Rebecca Towers for "electricity deposit purposes" if they had to now give another deposit and those moneys are not credited 3 Concerns about the elevators-. They small bad most of the time and the phone connects to the office instead of an emergency response system. The elevators are always broken, the lights do not work, and the bell sometimes does even nng, 4)Rebacca Towers tenants, Do not want rugs on the hallways. "First because elderly people are not very careful an will get them dirty" second "because of the dogs now a1\owed at the buildings". 5)Rebecca Towers tenants: Please make a rule that who ever has dogs has to take them out with a leash and thru the side or back doors not thru the lobby, 6) Rebecca Towers- "People that smell bad should not be allowed to seat at the lobby and cause the rest of the people to leave. Security most be able to remove them 7) Tenants in general: They want to know more about how it is that the rents are been figure out now that everybody is getting rent increases when their income has not increase at the same percentage their rents are been raised- Please be advised that the comments stated above are not the sentiments of the Tenant Councilor myself. They are just copies of the inserted comments on the suggestion box or/and verbal complaints given to me by the tenants. Sincerely, PI- 0/719'5 September 15, 2000 Ms. Karen Cato-Turner Director, Office of Public Housing U.s. Department of Housing and Urban Development 909 SE First Avenue, Room 500 Miami Florida 33131-3028 REF: FFY 1999 PHDEP Semi-Annual Performance Reporting PHA Code FL 017 Dear Ms. Cato-Turner: During the period January I, 2000 through June 30, 2000, the PHDEP plan as submitted on October 13, 1999 has not commenced. The purpose of this report is to provide you with a program description change. The overall purpose of the plan has not changed. The Miami Beach Housing Authority will endeavor to reduce crime and drugs around the Authority's public housing. The Miami Beach Housing Authority continues to envision this as a community building enterprise through which other activities can be developed to address both criminal justice concerns as well as housing, economic and social service issues. Should you have any questions please call me at Ext. #3032 or ROlando Barrios on Ext. 3024. Sincerely, Larry Shoe man Executive Director Page 1 of 5 PHDEP Revised 10/10/00 The Housing Authority of the City of Miami Beach PHDEP Program Description. PURPOSE OF PLAN The primary purpose of this plan is to describe a methodology for reducing crime in and around the Miami Beach Housing Authority public housing units. The Housing Authority contracted with Elite Guard to provide licensed security personnel upon the premises of Rebecca Towers South. Contracting with a security guard company that is dedicated solely to the residents of Rebecca Towers and the open communication through monthly tenant meetings demonstrates the Housing Authority's commitment to keeping the public housing property drug free. During regular business hours, the Building Manager and Maintenance staff keep a watchful eye on the activities in and around the property. The security firm, Elite Guard, will enforce drug prevention strategies during the time that the office is closed. DEVELOPMENT COVERED This plan covers the public housing development, Rebecca Towers South. This development is 200 units of public housing. CRIME & DRUG PROBLEM Although Miami Beach may be thought of as the Riviera of America, there are substantial problems in the City. A problem that surfaces regularly is the problem with drugs. There are numerous bars, clubs and lounges within a mile of the 200 units of public housing. Drugs are abundant in the area around these spots. Statistics supplied by the Miami Beach Police Department are as follows: In 1997, there were 698 narcotics arrests, 18 drug-related search warrants and 2 organized crime establishments closed. In 1998, the numbers are as follows: 750 narcotics arrests 598 drug-related search warrants 3 organized crime establishments closed. Because of all the drug activity and street crime that goes along with it, elderly residents of Rebecca Towers do not feel safe. At every tenant meeting, tenants raise security concerns. Page 2 of 5 PHDEP Revised 10/10/00 The Miami Beach Police Department does not provide security services on the grounds of Rebecca Towers, nor does the Police Department monitor visitors to the development. Baseline security services provided by the Miami Beach Police Department are patrol and observation; control of public gatherings, investigating complaints, initiating investigations of suspicious incidents, arrest of offenders, domestic violence intervention. Elite Guard will take regular walks of the grounds and monitoring all visitors to the premises will reduce crime in the area and increase the psychological security of residents. SECURITY SERVICES Elite Guard will provide their service to oversee the day to day security of Rebecca Towers North and South as well as simultaneously provide a high quality service to program recipients during the hours that the office is closed. In addition will address special needs by: . Responding to tenant and visitor inquiries, . Provide assistance to tenants and visitors while recognizing and cooperating with their unique or special needs and circumstances . Enforce building rules . Mediate tenant disputes . Patrol building perimeters, securing doors, window and stairwells . Respond to emergency alarms in tenant apartments . Patrol parking lots Elite Guard will work with Building Managers regularly to discuss issues as they arise or to discuss the need for additional training of security staff in order to better assist the Housing Authority and public housing tenants. Elite Guard will coordinate their activities with the Miami Beach Police Department to enforce the law against any illicit drug activity in and around Rebecca Towers. A full description of services is outlined in the contract attached. The services contracted with Elite Guard are not performed by the Miami Beach Police Department. No funds from this grant will be used to fund local police baseline services. The goal is to continue to provide safe and a drug-free environment for the residents of the Rebecca Towers South. The strategy here is to maintain a constant and active presence of security personnel in the public housing development. Daily reports will be monitored by building management to track incidents and measure performance of the guard service. The total amount of PHDEP funds to be allocated to security personnel is $38,988. The security guard is provided with a mini-station in the lobby of Rebecca Towers South and is also required to foot patrol the building's stairwells, grounds and parking lot. Page 3 of 5 PHDEP Revised 10/10/00 Drug Prevention The Housing Authority provides bus tokens to homeless persons within the City of Miami Beach as part of the anti-drug enforcement strategy. The premise of this innovative part is based on the association of the homeless population and drug activity. The Housing Authority is unable to assist the homeless population with housing as a result of program rules and regulations. If the homeless population is unable to mobilize to either look for employment or housing and get medical care, the homeless population would most likely conjugate near residential areas. In order to mobilize and assist the homeless population and prevent illegal drug activity, the Emergency Bus Token Program was established. To be eligible to receive tokens under the Housing Authority's Emergency Bus Token Program, an individual must show a picture ID, social security number, proof of destination and proof of a verifiable need, Le., doctor appointments, hospital visit, or food stamp office. There is a limit of ten tokens per month or five round trips. The goal is to provide 2000 round trips for a total cost of $5,000. Monitor and Evaluation The monitoring and evaluation of this program will be done on several levels. First, crime data from the project and around the development will be evaluated to see if there is a decrease. Second, a subjective security assessment will be administered to residents of Rebecca Towers South to determine if feelings of security are increased. 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