Amendment No. 9 - CH2M Hill2do l - 2'13 ' 7
AMENDMENT NO. 9
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CH2M Hill,
DATED MAY 16, 2001,
FOR THE PROVISION OF PROFESSIONAL SERVICES
NECESSARY FOR DESIGN OF ROAD EDGE TREATMENT TO SUNSET ISLANDS
1 AND 2 IN AN AMOUNT NOT -TO -EXCEED $3,200.00 FOR
NEIGHBORHOOD NO. 8 — BAYSHORE AND SUNSET ISLANDS PROJECT.
This Amendment No. 9 to the Agreement made and entered this day of
SE-P��n1QEk , 20 o b, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and CH2M Hill, having its offices at 800 Fairway Drive, Suite 350, Deerfield
Beach, Florida, 33441(hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 134-99/00, the
Mayor and City Commission adopted Resolution No. 2001-24387, on May 16, 2001,
approving and authorizing the Mayor and City Clerk to execute an Agreement with CH2M
Hill, for Professional Services for the Bayshore and Sunset Islands Streetscape Right -of -
Way Neighborhood Project (the Project); and
WHEREAS, the Agreement provides for the detailed planning services for various
streetscape / landscape / utility improvements within the Bayshore and Sunset Islands
neighborhood; and
WHEREAS, the Agreement was executed for a not -to -exceed amount of
$133,174.00; and
WHEREAS, the planning effort for the Bayshore and Sunset Islands neighborhood
has been completed and detail design activities are underway; and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25432, approving additional design services as Amendment No. 1 to
the Agreement, for planning, design, permitting, bidding / award and construction
administrative services for the Bayshore and Sunset Islands neighborhood for a not -to -
exceed amount of $1,913,302.00; and resulting in a revised contract fee of
Page 1 of 5
MB:4008 Amendment No.9 12 11 06
$2,046,476.00,and
WHEREAS, on February 24, 2005, Amendment No. 2 to the Agreement was
executed, to re -package Sunset Islands 1 and 2 from Bid Package 8D to Bid Package
8B, for $0.00; resulting in a revised contract fee of $2,046,476.00 ,and
WHEREAS, on November 8, 2005, Amendment No. 3 to the Agreement was
executed to include the completion of a topographic survey along Pine Tree Drive from
West 28th Street to West 40t Street along the east side of the road, for a not -to -exceed
amount of $12,850.00; resulting in a revised contract fee of $2,059,326.00 and
WHEREAS, on February 17, 2006, Amendment No. 4 to the Agreement was
executed to include the evaluation, permitting and preparation of construction cost
alternatives for the installation of curbs/valley gutters to Sunset Islands 1 and 2; for a not -
to -exceed amount of $2,500.00 resulting in a revised contract fee of $2,061,826.00; and
WHEREAS, on February 16, 2006, Amendment No. 5 to the Agreement was
executed to include the installation of four (4) drainage test wells to provide additional
information for the preparation of a Letter of Reasonable Assurance to be submitted to
the Florida Department of Environmental Protection (FDEP), as required in the permit
application for the Project; for a not -to -exceed amount of $55,863.00 resulting in a
revised contract fee of $2,117,689.00; and
WHEREAS, on September 6, 2006, Amendment No. 6 to the Agreement was
executed to include the installation of "P3.2" classified water main replacements required
by the City's Public Works Department; for a not -to -exceed amount of $372,230.00
resulting in a revised contract fee of $2,489,919.00; and
WHEREAS, on September 9, 2006, Amendment No. 7 to the Agreement was
executed to include the installation of bike lanes/routes required by the City's Public
Works Department in a not to exceed fee of $58,128.00 resulting in a revised contract fee
of $2,548,047.00; and
WHEREAS, on September 9, 2006, Amendment No. 8 to the Agreement was
executed to include the installation of alternative parking in the Lake Pancoast area; for a
not -to -exceed amount of $24,900.00 resulting in a revised contract fee of $2,572,947.00;
and
WHEREAS, this Amendment No. 9, to include the installation of road edge
treatment to Sunset Islands 1 and 2; for a not -to -exceed amount of $3,200.00 resulting in
a revised contract fee of $2,576,147.00; and
WHEREAS, this proposal has been evaluated by Hazen & Sawyer, the City's
Program Manager, and the CIP Office, and
Page 2 of 5
MB:4008 Amendment No.9 12 11 06
NOW, THEREFORE, the parties hereto, and in consideration of the mutual
promises, covenants, agreements, terms, and conditions herein contained, and other
good and valuable consideration, the respect and adequacy are hereby acknowledged,
do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 9.
2. MODIFICATIONS
The Agreement is amended as defined in Schedule "A- 9", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 9.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 9 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST: CITY OF MIAMI
OIAAM,AAA,
City Clerk
Robert Parcher
ATTEST:
'/1/ l a, c o— az
SECRETARY
Mo. -11Q cie I Pticur- 1:1,ro,.r1
Print Name
Page 3 of 5
MB:4008 Amendment No.9 12 11 06
CONSUL ! T:
CH2M HILL
e E. Chartrand
ctor, CIP Office
By
Sign., re
12/(6 l Jy %%v�'IJ V i !It ti`e4/c16,
Print Name and Title APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
.5:/:l V7
orne�, ate
SCHEDULE "A- 9"
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
ADD the following under Task 5 — ADDITIONAL SERVICES, after the language added for
Amendment No.1:
Task 5.7 — Design of Road Edge Treatment to Sunset Islands 1 and 2:
The Consultant shall provide detailed design services for producing contract documents
(specifications and drawings) as needed for the installation of Road Edge Treatment to
Sunset islands 1 and 2 in the Bayshore Neighborhood as noted below. In this effort, the
Consultant shall be bound by the requirements stipulated in TASK 2 — DESIGN SERVICES
as adopted via Resolution No. 2003-25432, on December 10, 2003, approving and
authorizing the Mayor and City Clerk to execute an Agreement with CH2M Hill for
Professional Services for the Bayshore Neighborhood Right of Way Improvement Project.
Sunset Islands 1 and 2 streets shall include an 8 inch stamped asphalt "cobblestone" road
edge treatment based upon consensus reached with Sunset Island 1 and 2 residents. City
shall be responsible for reach consensus with Sunset Island 1 and 2 residents accordingly.
Consultant shall modify existing design documents as follows:
1. A note shall be provided at the bottom of the PG&D sheets referring to the
"cobblestone" stamped asphalt detail. No delineation or hatching of the road edge
treatment shall be provided.
2. An 8 inch "cobblestone" stamped asphalt detail shall be developed by the Consultant
from information provided by the Program Manager, based upon discussions
/preliminary details provided by the Stamped Asphalt Contractor.
3. A "cobblestone" stamped asphalt detail shall be provided on design documents.
4. Consultant shall modify or develop specifications to cover requirements for stamping
and painting of cobblestone stamped asphalt.
Modifications or re -design of the existing storm water collection system is not required nor
part of this scope of work. In addition to revising existing design documents as necessary to
accommodate road edge treatment, it is assumed that re-evaluation of encroachments will
not be required. In addition, road edge treatment improvements shall be added to the 90%
construction cost estimate.
Page 4 of 5
MB:4008 Amendment No.9 12 11 06
TIME OF COMPLETION
Additional design services contemplated by this Amendment are to be incorporated into
the Bid Package 8B 100% design documents and submitted to the City by June 30, 2007.
PAYMENT AND COMPENSATION
The method of calculating the fees for the aforementioned proposed architectural and
engineering services is established in Exhibit 'A-9' attached, based on estimated labor plus
direct costs. The total fee proposed for this Scope of Work shall be on a not -to -exceed
basis in the amount of $3,200.00. Invoicing will be monthly and based on hourly rates as
defined in the current agreement between CH2M HILL and the City of Miami Beach.
CONSULTANT's request for additional services is attached for reference purposes.
COMPENSATION
• Original Agreement amount $133,174.00
• Amendment No. 1 (Design services for the Bayshore and Sunset Islands
Neighborhood) amount $1,913,302.00.
• Amendment No. 2 (Re -packaging of Sunset Islands 1 and 2 from Bid Package 8D to
Bid Package 8B) amount $0.00
• Amendment No. 3 (Completion of additional topographic survey along Pine Tree
Drive) amount $12,850.00.
• Amendment No. 4 (Opinion of design, permitting and evaluation of construction cost
alternatives for the installation of curbs/valley gutters to Sunset Islands 1 and 2)
amount $2,500.00.
• Amendment No. 5 (Installation of four (4) drainage test wells) amount $55,863.00.
• Amendment No. 6 (Design services for installation of "P3.2" water mains) amount
$372,230.00
• Amendment No. 7 (Design services for the installation of bike lanes/routes) amount
$58,128.00
• Amendment No. 8 (Design services for the construction of alternative parking in Lake
Pancoast area) amount $24,900.00
• Amendment No. 9 (Design services for the installation of road edge treatment in
Sunset Islands 1 and 2) amount $3,200.00
• Revised Agreement amount $2,576,147.00
Page 5 of 5
MB:4008 Amendment No.9 12 11 06
CH2MHILL
September 20, 2006
Mr. Suresh Mistry, PE
Engineering Coordinator
Hazen and Sawyer, PC
975 Arthur Godfrey Road, Suite 211
Miami Beach, FL 33140
CH2M HILL
One Harvard Circle
West Palm Beach, FL 33409-1923
Tel 561.515.6500
Fax 561.515.6502
RE: Additional Design Services for Right -of -Way Infrastructure Improvements
Program - Neighborhood No 8 Bayshore and Sunset Islands:
Sunset Islands 1 & 2 Road Edge Treatment
Dear Mr. Mistry:
As per our Negotiations meeting on August 11, 2006, we are pleased to re -submit the
attached fee proposal for additional Design Services for the following item: Sunset Islands 1
& 2 Road Edge Treatment. The fee requested to perform this work is $3,200 as detailed in
the attached Summary Sheet and backup information. The detailed Scope of Work for the
Design Services to be provided is as follows:
Sunset Islands 1 & 2 Road Edge Treatment: Sunset Islands 1 & 2 streets will include an 8
inch stamped asphalt "cobblestone" road edge treatment. The following modifications to
the existing design are required. Detailed Scope of Work for these modifications is as
follows:
1. Provide only a note at the bottom of the PG&D sheets referring to "cobblestone"
stamped asphalt detail. No delineation or hatching of the road edge treatment will
be provided.
2. Modify 8 inch "cobblestone" stamped asphalt detail provided by Program Manager.
3. Modify or develop specifications to cover requirements for stamping and painting of
cobble stone stamped asphalt.
The services to be provided for the Sunset Islands 1 & 2 road edge treatment are as follows:
o Modify existing Design Documents for the Bayshore neighborhood, as necessary, to
incorporate Sunset Islands 1 & 2 road edge treatment.
o For Package B, submit Sunset Islands 1 & 2 road edge treatment drawings at the 60%
design stage to the Program Manager for review four (4) weeks for the Notice to
Proceed.
COPYRIGHT 2006 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
Page 2
September 20, 2006
o Revise and incorporate the design drawings for the Sunset Islands 1 & 2 road edge
treatment into the 90% Design Documents for Package C within four (4) weeks of
receipt of Program Manager's 60% review comments.
o Revise Opinion of Probable Construction Cost to include Sunset Islands 1 & 2 road
edge treatment.
The additional design services to be provided for Sunset Islands 1 & 2 road edge treatment
are based on the following assumptions:
o Modifications or re -design of the existing storm water collection system is
not required nor part of this scope of work.
o Re-evaluation of encroachments will not be required.
o Modifications to the existing topographic survey are not required for Sunset Islands
1 & 2 road edge treatment.
o Modifications to the existing geotechnical subcontract are not required.
o No special permit applications or costs are included in the fee.
o Additional meetings with residents, City Commission or other City Departments are
not included in the fee.
It is anticipated that the final delivery of the Bayshore/Sunset Islands - 100% Design
Documents for Package B will be submitted to the Program Manager as shown on the
attached time table.
If you have any questions, concerns or require additional information, please do not hesitate
to contact me at your convenience.
Sincerely,
Pilar Doran, P.E.
Sr. Project Manager
CH2M HILL
WPB/
Cc: File
C
COPYRIGHT 2006 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
Bayshore - Package B - Sunset Islands 1 and 2 Road Edge Treatment - Fee Request
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