HomeMy WebLinkAboutAmendment No. 3 - Chen & Associates~OO~f"2s~-r
AMENDMENT No. 3
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CHEN AND ASSOCIATES, INC, DATED SEPTEMBER 8, 2004,
FOR THE CITY CENTER RIGHT OF WAY IMPROVEMENT PROJECT, SAID AMENDMENT
IN AN AMOUNT NOT-TO-EXCEED $16,973; FOR THE PROVISION OF ADDITIONAL
PROFESSIONAL SERVICES NECESSARY FOR THE DESIGN OF BIKE LANES/ROUTES
WITHIN THE CITY CENTER RIGHT OF WAY NEIGHBORHOOD IMPROVEMENT
PROJECT; WITH FUNDING AVAILABLE FROM PREVIOUSLY APPROPRIATED CITY
CENTER REDEVELOPMENT AREA(RDA) FUNDS.
This Amendment No. 3 to the Agreement, made and entered this 24th day of April 2007, by
and between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of
the State of Florida (hereinafter referred to as City), having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139, and CHEN AND ASSOCIATES, INC,
a Florida Corporation, having its offices at 420 Lincoln Road, Suite 240, Miami Beach, Florida
33139 (hereinafter referred to as the Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 68-02/03, the Mayor
and City Commission adopted Resolution No. 2004-25678, on September 8, 2004, approving
and authorizing the Mayor and City Clerk to execution an Agreement with Chen and
Associates, Inc. (Consultant), in snot-to-exceed amount of $2,144,773, for the planning,
design, bid and award, and construction administration phases of the City Center Right-of-
Way (ROW) Neighborhood Improvement Project (the Project); and
WHEREAS, the Project includes improvements to the stormwater system, water
system, roadways, streetscape, landscaping, traffic calming, pedestrian lighting, and linkages
within the public right-of-ways; and
WHEREAS, the Project limits are bounded by 16th Street to the South; Dade
Boulevard to the North; and from Alton Road on the West, to Collins Avenue on the East; and
WHEREAS, on December 9, 2004, and October 20, 2005, the City issued the Notices
to Proceed for the planning and design phases of the Project, respectively; and
WHEREAS, on February 8, 2006, the City Commission adopted Resolution No. 2006-
26126, approving Amendment No. 1 to the Agreement, to include the design of streetscape
improvements on Meridian Avenue from 17th to 18th Street, and miscellaneous water and
wastewater main improvements; and
WHEREAS, on December 6, 2006, the City Commission adopted Resolution No.
2006-26388, approving Amendment No. 2 to the Agreement, to include the design of
streetscape improvements on 21St Street, between Park and Collins Avenues, Construction
Administration and Resident Project Representative (RPR) services for Lincoln Road,
between Collins and Washington Avenues; and
WHEREAS, during the Project design process, it was determined that bike lanes and
routes needed to be added to the Project; and
WHEREAS, the Consultant has submitted a proposal for additional professional
services associated with the additional scope of work; and
WHEREAS, the total additional fee requested by the Consultant for the additional work
is $16,973; and
WHEREAS, the Capital Improvement Project Office, and the City's Program Manager,
Hazen and Sawyer, have evaluated the Consultant's cost proposal and are in agreement that
the proposal is reasonable; and
WHEREAS, the City Administration recommends approval of the attached Amendment
No. 3 to the Agreement, in an amount not-to-exceed $16,973, for the aforestated additional
services for the Project; and
WHEREAS, this Amendment No. 3 to the Agreement, will revise the total contract sum
to snot-to-exceed total of $2,597,752.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 3.
2. MODIFICATIONS
The Agreement is amended to include and incorporate the additional work, as set forth
in Schedule "A-3", attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 3.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
org M. Gon ez, City Manager
CONSULTANT:
CHEN AND ASSOCIAT S, IN
Bv'~~ l~.iC~
President /
~~„ ~ . ~~~
Print Name
~~
Robert Parcher, City Clerk
SCHEDULE "A-3"
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
ADD the Following under Task 5 -ADDITIONAL SERVICES
Task 5.7.1 -Additional Design Services
The CONSULTANT shall furnish additional design services associated with the City Center
Neighborhood Right-of-Way improvements as noted below:
Task 5.7.1 Design of Bike Lanes/Routes:
The Consultant shall provide detailed design services for producing Contract Documents
(specifications and drawings) as needed for the construction of bike lanes /routes as required
by the Public Works Department within the City Center Neighborhood as noted below. In this
effort, the Consultant shall be bound by the requirements stipulated in TASK 2 -DESIGN
SERVICES, as adopted via Resolution No. 2004-25678, on September 8, 2004, approving and
authorizing the Mayor and City Clerk to execute an Agreement with Chen and Associates for
Professional Services for the City Center Neighborhood Right-of-Way Improvement Project.
In addition to revising existing design documents as necessary to accommodate new bicycle
lanes, and/or routes, the Consultant shall also revisit the encroachment tabulations, as new
removals may result from this effort. The Consultant shall also revise each drawing that is
affected by these changes. Landscape drawings shall illustrate revised sight triangle locations.
In addition, bike lane and route improvements shall be added to the 100% Construction Cost
Estimate.
In general, bicycle lanes /routes shall be included as follows:
Convention Center Drive
Bike lanes shall be added on Convention Center Drive, from Dade Boulevard to 18th Street,
reducing the overall width of the center median, and provide bike lanes on both sides of the
street. The landscape/swale area will be decreased as needed.
18th Street
Where bike lanes cannot be accommodated on Convention Center Drive, from 17th to 18tH
Street, a bike Route will be implemented along 18th Street from Convention Center Drive to
Meridian Avenue. Although not originally included in the "Bike Master Plan", this alternative was
evaluated and accepted by the Public Works Department.
TIME OF COMPLETION
The Consultant shall incorporate the detailed design and cost estimate for the bike lane/route,
and signage into the contract documents for Bid Package 9B for the 100% design review
submittal.
PAYMENT AND COMPENSATION
The method of calculating fees for the aforementioned proposed additional professional
architectural and engineering services is based on estimated labor plus direct costs. The total
fee proposed for this Scope of Work shall be on snot-to-exceed basis, in the amount of
$16,973. Invoicing will be monthly and based on hourly rates as defined in the current
Agreement between the City and Consultant.
COMPENSATION
• Original Agreement amount $2,144,773.
• Amendment No.1 (Design services for the installation miscellaneous water and
wastewater main upgrades, and improvements on Meridian Avenue from 17th to 18tH
Street,) amount $347,925.
• Amendment No.2 (Design services for the improvements to 21St Street, between Park
and Collins Avenues, Construction Administration and Resident Project Representative
(RPR) services for Lincoln Road, between Washington and Collins Avenues) amount
$88,081.
• Amendment No.3 (Design services for the installation of bike lanes/routes) amount
$16,973.
• Revised Agreement amount $2,597,752.
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Page 1 of 1
Dixon, Carla
From: Harari, Stephanie E [sharari@hazenandsawyer.comj
Sent: Friday, April 20, 2007 9:35 AM
To: Dixon, Carla
Subject: FW: City Center Amendment #3 -Convention Center Bike Lanes
Attachments: 070404 City Center -Scope for Amendment 3.doc; 070404 City Center -Fee Proposal for
Amendment 3.xls
Here it is...
We had the meeting to discuss the bike lane addition on March 29tH
From: Jason J. McClair [mailto:jmcclair@chenandassociates.com]
Sent: Wednesday, April 04, 2007 3:51 PM
To: Harari, Stephanie E; Dixon, Carla
Subject: City Center Amendment #3 -Convention Center Bike Lanes
Stephanie and Carla:
I have attached our fee proposal for the additional services required to revise the design plans to include
dedicated bike lanes along Convention Center Drive between 18tH Street and Dade Boulevard. Please review and
let me know if there any questions or comments.
Thanks
Jason McClair, P.E.
Senior Engineer
CHEN AND ASSOCIATES
420 Lincoln Road -Suite 240
Miami Beach, Florida 33139
(786) 497-1500 PHONE
(786) 497-2300 FAX
(954) 818-9550 MOBILE
04/20/2007
REV[EW OF CHEN AND ASSOCIATES FEE PROPOSAL FOR THE PROVISION OF
PROFESSIONAL SERVICES NECESSARY FOR DESIGN OF BIKE LANES/ROUTES
FOR NEIGHBORHOOD NO.9 -CITY CENTF,R ROW PROJF,CT
scoPE of sI RvlcEs
Chen and Associates (the Consultant) was requested to prop°ide a fee proposal for the provision of detailed
design services For producing contract documents (specification; and drawings) as needed for the construction of
bike lanes/routes as required by Public Works within the Cit}~ (,enter Neighborhood.
The Consultant will revise the design plans for Bid Package 9B to include a dedicated bike lane in each direction
along Convention Center Drive between 18`x' Street and Dade Boulevard. The task also includes the revision of
all design drawings impacted by the inclusion of bike lanes along Convention Center Drive. In addition, bike
lane and route improvements will be added to the 90% Construction Cost Estimate.
The following is a review of Chen and Associates proposal dated April 4, 2007.
SHEET'S COUNT
H&S has reviewed the design drawings and believes that the sheets that require revisions should be as follows:
Drawing Number Title
_ _ Number of
Sheets to be
revised Revision
Level
_ _
DM-24,25,26,27 Demolition Plan Convention Cciltc~r Drive 4 Major ~,
PG&D-24,25,26,27 Paving, Grading and Drainage Convention Center Drive 4 Major
PM-24,25,26,27 Pavement Marking & Signage Plan Convention Center Drive 4 Minor
HS-24,25,26,27 Hardsca e Plan Convention Center Drive 4 Minor
LA-24,25,26,27 Landscaping Plan Convention Center Drive 4 Minor
IR-24,25,26,27 Water Main Plan Convention Center Drive 4 Minor
E-24,25,26,27 Electrical Plan Convention Center Drive 4 Minor
TOTAL SHEETS TO BE REVISED 28
Total Sheets with l~[AJOR Revision 8
Total Sheets with MINOR Revision
20 _
Page 1 of 2
4/19/2007
~'OVIPENSATION
Che City has recently author red an average of 20 hours per sheet that requires major revision and 5 hours per
>heet with minor revision. ]-eased on the above estimated sheet count per revision level, the total number of
hours required for the design plans revision would be approximately 260 hours. The City has authorized the
c'or,sultant for an average hourly rate of $80/hr (FY 2000 for the design task under the original contract. Using
the same average, the cost frn- the design of the bike lane would be approximately $?0,800.
Che Consultant has submitted a fee request of ~ 16,973 for design services. No reimbursable cost is included in
phis proposal.
RECOMYIENDATION
H&:S believes that this fee request is fair and reasonable and thercl-ore recommends administrative approval of
the Consultant proposal.
-'age 2 of 2
i/? 9/2007