2000-24166 RESO
RESOLUTION NO. 2000-24166
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH
APPROVING A POLICY FOR THE ISSUANCE OF
RENT WAIVERS REQUESTED BY USERS OF THE
MIAMI BEACH CONVENTION CENTER.
WHEREAS, the City is desirous of making the Miami Beach Convention
Center (MBCC) available to deserving events at reduced costs; and
WHEREAS, the existence of these events will serve to benefit the profile of
the City, either economically or with regard to quality of life; and
WHEREAS, the City wishes to establish a policy to address such requests
from those deserving events; specifically, regarding requests for rent waivers at
MBCC; and
WHEREAS, the Convention Center Advisory Board was created, in part, to
advise the Mayor and City Commission and address such cost reduction requests;
and
WHEREAS, the attached policy will allow qualifying events reductions of
from ten (10%) to one-hundred percent (100%) of base rental fees upon meeting
certain criteria.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA
that the Mayor and City Commission of the City of Miami Beach herein approve
the attached policy for the issuance of rent waivers requested by users of the
Miami Beach Convention Center.
PASSED and ADOPTED this
8th
day of November
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MAYOR
ATTEST:
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY CLERK
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Miami Beach Convention Center
Guidelines for Rent Waiver Consideration
. A group seeking any adjustment of waiver of cost or rent must first bring its request
to the City's Convention Center Advisory Board for consideration and
recommendation.
. The group must submit a detailed written description of the event, its history, and
why it should be considered for adjustment.
Financial Information Requirements:
. The group must supply its most recent audited financial statement.
. The group must supply financial information relative to the uses of funding for its
stated service mission.
. The group must provide a current event budget; this budget must disclose all sources
and uses of funds related to the event.
. The group must disclose its efforts in securing corporate and private sponsorships.
. The Convention Center Advisory Board shall only consider groups that are 501(c) 3
organizations.
Cost or Rent Waiver Amount Guidelines:
. The Convention Center Advisory Board may waive up to 100% of the rent, providing
the event principally benefits the citizens of Miami Beach or is based in Miami
Beach, or has significant community impact as defined below. Any recommendation
made by the Convention Center Advisory Board is subject to and contingent upon
approval by the Mayor and City Commission.
. Total rent discounts and waivers shall not exceed $15,000 per event.
. Total annual rent waivers granted a particular group or for a particular event shall be
capped at $100,000.
Community Impact Requirements:
. The group must provide a written explanation as to why the event cannot be held at a
local hotel.
. Consider a request for cost or rent waivers by major Countywide special events.
. Not consider requests from any group whose event dates conflict with the booking of
a full paying client or event.
. Consider groups that have a demonstrable positive impact on the facility, the City
and/or the County, i.e. Significant hotel night generation, increased business profile
etc.
. Consider groups or organizations that are based in Miami Beach or provide the
majority of their service to the residents of Miami Beach.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. g 5 g - 00
DATE: November 8, 2000
TO:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
SUBJECT:
Jorge M. Gonzalez \. A~
City Manager U,...- (j
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH ADOPTING A POLICY FOR THE ISSUANCE OF
DISCOUNTS AND RENT WAIVERS REQUESTED BY USERS OF THE
MIAMI BEACH CONVENTION CENTER.
FROM:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
At its regular meeting of May 10,2000, the City Commission referred to the Community Affairs
Committee the issue of rent waivers for requesting groups at the Miami Beach Convention Center
(MBCC). On June 6, the Community Affairs Committee voted to recommend that the then-current
policy of a ten percent discount availability upon approval of the Convention Center Advisory Board
be continued, and that no further waivers be available through the City Commission. On June 28,
the minutes of the Community Affairs Committee were referred to Commission. On September 27,
the Commission, however, requested the Administration to further review and present options to the
Commission for the granting of rent waivers to requesting users of the MBCC, and the guidelines
for consideration of such requests. This item was also addressed at the Convention Center Advisory
Board (CCAB) meeting of October 24, 2000. A copy of options developed by the Administration
and SMG (see attached) was presented to the CCAB for its consideration. At that time, the CCAB
recommended that the policy as it existed prior to May 10, with the CCAB ability to grant ten
percent reduction of rent and any further discounts and/or waivers be heard by City Commission,
be reinstated.
Agenda Item R.- f I
( l-cz -00
Date
The Administration has met with SMG, managing agent for the MBCC, and further reviewed options
available. The Administration recommends that the CCAB continue with its ability to grant a ten
percent discount on base rent to requesting groups meeting appropriate criteria (see attached
resolution 600-95). Furthermore, the Administration recommends that the CCAB be empowered
to grant waivers of up to one-hundred percent of base rent, or $15,000, whichever is lesser, to
deserving events meeting a more rigorous scrutiny. Such criteria for further waivers would include
a requirement that the primary beneficiaries of the organization's effort be the residents of the City
of Miami Beach, or that the organization be based in Miami Beach. The total amount waived in the
course of a fiscal year by the CCAB shall be limited to $65,000. This amount represents the average
amount of rent waived in the past three years. Additionally, any waiver of more than fifty-percent
of base rent shall be subject to ratification ofthe City Commission.
CONCLUSION:
The Mayor and Commission should adopt the Resolution.
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